HomeMy WebLinkAboutContracts & Agreements_193-2003_CCv0001.pdf State of California
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Business'Transportation&Housing Agency
y PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY IN43606
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GRANT AGREEMENT
PAGE I (To be completed by applicant Agency)
1. PR;AIF(
TITLE
RNIA SEAT BELT COMPLIANCE CAMPAIGN
2. NAAPPLICANT AGENCY 4. PROJECT PERIOD
CITY OF REDLANDS Month—Day-Year
From: 10/01/03
3. AGENCY UNIT TO HANDLE PROJECT
REDLANDS POLICE DEPARTMENT To: 01/31/04
5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives,method of procedures,evaluation,and end product
in approximately 100 words. Space is limited to I 1 lines)
The goal of the California Seat Belt Compliance Campaign(CSBCC), is to increase seat belt use statewide to
94% by June 2004. Through the combined efforts of state and local law enforcement, a seat belt enforcement
campaign will be conducted for a fourteen(14) day period in November in support of the Buckle-Up
America/Operation ABC National Mobilizations. Funds provided by this mini-grant will be utilized to increase
the level of seat belt enforcement hours on an overtime basis for first line supervisors, officers, and
administrative time to meet grant reporting requirements.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED:
$14,986
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: James R. Bueermann PHONE:909-798-7661 NAME: Susan Peppler PHONE:909-798-753'
TITLE: Chief of Police FAX: 909-335-4754 TITLE: Mayor Pro Tem FAX: 909-798-7503
ADDRESS: 212 Brookside Avenue ADDRESS: 35 Cajon Street
Redlands, California 92373 Redlands,California 92373
E-MAIL: jbueermann@redlandspolice.org E-MAIL: citycouncil ityofredlands.org
Oct. 7, 2003 Oct. 7. 2003 _
('Signature) (Date) (Signatur ) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Tina Kundig PHONE:909-798-7543 NAME: City of Redlands
TITLE: Finance Director FAX: 909-335-4735
ADDRESS: 35 Cajon Street ADDRESS: 35 Cajon Street
Redlands, California 92373 Redlands,California 92373
Attest:
E-MAIL: tkundig@cityofredlands.org r.
Oct. ] 2003 � Oct. 7, 2003
(Signature) (Date) Lor 'ie__Po ;,`icy Clerk
0TS-38(Rev. 1 1/99)
SCHEDULE A
PROJECT No: IN43606
PROJECT DESCRIPTION PAGE I
PROJECT GOAL
To increase seatbelt use, statewide to 94% by June 30, 2004.
PROJECT OBJECTIVES
1. To participate in Occupant Protection roll call training classes for officers and clerical personnel
selected to participate in operational phase by November 17, 2003.
2. To conduct pre-operation seat belt compliance survey between November I - 16, 2003.
1 To conduct a 14-day (November 17 thru 30, 2003) overtime enforcement operation
specifically targeting seatbelt violations.
4. To conduct post-operational seat belt compliance surveys between December I - 12, 2003.
5. To mail or FAX to OTS the Mobilization Report, the pre and post survey results and any pertinent
local media releases (electronic or print)by December 19, 2003.
6. To mail the Project Claim Invoice (OTS-39) and Project Claim Detail (OTS-39a)by January 16,
2004,
Note: Nothing is this agreement shall he interpreted as a requirement,formal or informal, that a particular
police officer issue a specified or predetermined number of citation in pursuance of the obligation.
METHOD OF PROCEDURE
Operational Plan
Phase I Personnel Selection and Training (Octoberl, 2003 —November 7, 2003)
It is anticipated that one supervisor, selected uniformed officers, and one clerical staff/community service
officer person will be required. Grant Reporting and Project Claim Training will be provided by OTS on an as
needed basis,
Phase H Preoperational Seat Belt Surveys (November 1, 2003-November 16 2003)
Preoperational seat belt compliance surveys will be conducted by existing staff, at representative locations
throughout the areas selected for enforcement. (OTS 5-a& 5-b)
OTS-38b(Rev 5M)
Scumuu A
PROJECT NO: IN43606
PROJECT DESCRIPTION PAcYE 2
Phase M Overtime Enforcement Operation (November 17, 2003 —November 30, 2003)
Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement
activities will be focused on seat belt compliance.
Phase IV Post Operation Seat Belt Surveys (December 1, 2003 —December 12, 2003)
Seat belt compliance surveys will be conducted at the same locations selected in Phase L (OTS-5a& 5-b))
Phase V Prepare and submit to OTS, Final Report for Operational Period (December 12, 2003 —
December 19, 2003) (OTS-5c)
Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement
Operational Period (November 17, 2003 —November 30, 2003) (OTS-39& OTS 39a)
OTS-38b(Rev 5/98)
SCHEDULE B
PAGE I
DETAILED BUDGET ESTIMATE
PROJECT N4. IN43606
FISCAL YEAR ESTIMATES
COST CATEGORY
'-1 FY-2 FY-3 TOTAL COST
10/01/03 TO PROJECT
A. PERSONNEL COSTS 01/31/04
Positions and Salaries
Corporal Overtime 1,827.00
(11/17/03- 11/30/03) 301-Irs. 0_ $60.88 1,827.00
Officer Overtime
(11/17103- 11/30/03)' 245 Hrs. Q $52.52 12,868.00 12,868.00
Community Service Officer Overtime
(11/17103- 11/30/03 10 Hrs. C $29.06 291.00 291.00
Clerical Overtime 0.00
(11/17/03- 11/30/03 I-Irs. C $
Employee Benefits @ NonSworn 0.00
Employee Benefits @ Sworn 0.00
Cate a Sub-Total l $14 986.00 $0.00 $0.00 $14 986.00
B.TRAVEL EXPENSE
Not Applicable ---
Categog Sub Total $0.00 $0.001 0.001 $0.00
C. CONTRACTUAL SERVICES
Not Applicable
Category Sub-Total $0.00 $0.00 $0.001 - $0.00
D. NON-EXPENDABLE PROPERTY
Not Applicable
Cate goEl,Sub Total $0.00 $0.00 $0.001 $0.00
E. OTHER DIRECT COSTS
Not Applicable
Cate soEx,Sub-Totall 10.001 $0.00 $0.00 $0.00
F. INDIRECT COSTS
Not Applicable
Category Sub Total $0.00 $0.001 $0.00 $0.00
PROJECT TOTAL 1 $14,986.001 $0.001 $0.001 $14,986.00 1
OTS-38d(Rev.10W)
SCHEDULE B-I
PROJECT No: IN43606
BUDGET NARRATIVE PAGE I
PERSONNEL COSTS
The applicant agency will utilize mini-grant funds provided in this project agreement to conduct a fourteen day
seat belt enforcement operation from November 17 through 30, 2003. The operations will be conducted on an
overtime basis salary and applicable benefits, utilizing selected supervisors and police officers for enforcement
purposes, and clerical/Community Services Officer positions for report preparation and data collection duties.
The Personnel Costs, Position and Salaries category represent the estimated cost of overtime salaries and
benefits.
Benefit Category Sworn Non-Sworn
OASDI 0 0
St. Comp. 0 0
Medicare 0 0
TOTAL 0 0
Personnel from the existing complement of officers and staff will be used on the anticipated seat belt
enforcement activity and reporting tasks, on an overtime basis only. All personnel assigned to this operation
will be over and above the"normal" scheduled assignments.
Only personnel costs are budgeted for this project; no travel costs, contractual costs,
equipment, other direct costs or indirect costs are allowable.
OTS-38f(Rev 5/98)
OTS 33 (Revd for CSBCQ
Terms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY OTS PROJECT NUMBER
Redlands Police Department IN43606
The following are included herein and constitute a part of this Agreement:
OTS-38 Grant Agreement -OTS-38f Schedule B-1 —Budget Narrative
OTS-38b Schedule A—Project Description OTS-33 Terms, Conditions, and Certifications
OTS-38d Schedule B —Detailed Budget Specific to the Agreement Between OTS and
Estimate the Applicant Agency
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreement is subject to all federal and state regulations governing
grants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
1. Final Performance Reports and Reimbursement Claims must be submitted by the Project
Director to the Office of Traffic Safety by December 19, 2003 and January 16, 2004.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny
future grant funding anytime a grantee fails to comply with any term or condition of the grant
contract or program guidelines (Volume H, Chapter 3.9). This may include, but is not
limited to, the following:
• Failure to submit acceptable and timely final reports; and
• Failure to submit acceptable and timely reimbursement claims.
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision(i.e., time extensions, budget
category changes, and etc.)must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume H, Chapter 3.8).
S. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
OTS 33 (Rev'd for CSBCC)
Project No: IN43606
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
James R. Bueermann
DATE EXECUTED EXECUTED IN THE COUNTY OF
SAN BERNARDINO
PROJECT DIRECTOR'S SIGNATURE
TITLE
Chief of Police
AUTHORIZING OFFICIAL'S NAME
Karl N. Haws
DATE EXECUTED EXECUTED IN THE COUNTY OF
SAN BERNARDINO
AUTHORIZING OFFICIAL'S SIGNATURE
TITLE
Mayor