HomeMy WebLinkAboutContracts & Agreements_25-2005_CCv0001.pdf State of California
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+ � PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY i v�3(z(l9
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN
2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
C/i-) opR Dr..i\16 Month—Day-Year
3. AGENCY UNIT TO HANDLE PROJECT From: 02/01/05
Rene a\ns P01,1(F M r ars III/-\r To: 08/31/05
5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives,method of procedures,evaluation,and end product in
approximately 100 words. Space is limited to 1 I lines.)
The goal of the California Seat Belt Compliance Campaign(CSBCC) is to increase seat belt use statewide to 92%
by July 2005. Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign
will be conducted for a twenty-one (2 1) day period in May and June 2005 in support of the Click it or Ticket
national mobilization. Funds provided by this mini-grant will be utilized to increase the level of seat belt
enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant
reporting requirements.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: S24.895
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: James R Bueermann PHONE:909-798-7621 NAME: Susan Peppier PHONE: 909-798-7510
TITLE: Chief of Police FAX: 909-798-7675 TITLE: Mayor FAX: 909-798-7535
ADDRESS: 30 Cajon Street ADDRESS: 35 Cajon Street
Redlands, California 92373 Redlands, California 92373
E-MAIL: jbueermann@redlandspolice.org E-MAIL: speppler@cityofredlands.org
31— aS— Feb. 15, 2005
(Sig ature) (Date) (Signatur ) Date
C. FISCAL,OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Tina Kundig PHONE:909-798-7543 OFFICE: Mike Reynolds,City Treasurer
TITLE: Finance Director FAX: 909-335-4735
ADDRESS: 35 Cajon Street ADDRESS` 35 Cajon Street, Suite 15B
Redlands, California 92373 Redlands,California 92373
E-MAIL: tkundig@cityofredlands.org
(Signature) (Date)
OTS-38(Rev. 11/99)
SCHEDULE A
PROJECT No: IN53609
PROJECT DESCRIPTIONPAGE I
PROJECT GOAL
To increase seatbelt use, statewide to 92% by July 31, 2005.
PROJECT OBJECTIVES
I. To conduct Occupant Protection roll call training classes for officers and administrative personnel
selected to participate in operational phase by May 1.5, 2005.
2. To conduct a pre-operation seat belt compliance survey between May 9—I5, 2005.
e . To conduct a 21-day (May 16 thru June 5, 2005) overtime enforcement operations specifically
targeting seatbelt violations.
4. To conduct a post-operational seat belt compliance survey between June 6— 12, 2005.
5. To mail or FAX to OTS the Mobilization Reports, the pre and post survey results and any pertinent
local media releases (electronic or print) by June 30. 1-005.
6. To mail the Project Claim Invoices (OTS-39) and Project Claim Details (OTS-39a) by August 31,
2005.
Note. Northing in this agreement shall be interpreted as a requirement,.formal or informal, that a
particular police officer issue a specified or predetermined number of citation in pursuance of the
obligation.
METHOD OF PROCEDURE
Operational Plan
Phase I Personnel Selection and Training
(April 25 - May 8, 2005.)
It is anticipated that supervisors, selected uniformed officers, dispatchers and administrative staff/community
service officers will be required.
Grant Reporting and Project Claim Training will be provided by the OTS staff at various geographical
locations in the state (schedule TBD) during March and April 2005. This training is recommended, but not
mandatory as travel expenses and time to attend the training will NOT be reimbursed by OTS.
OTS-38b(Rev /98)
SCHEDULE A
PROJECT Ivo: IN53609
PROJECT DESCRIPTION PAGE 2
Phase II Preoperational Seat Belt Surveys
(May 9— 1.5, 2005.)
Preoperational seat belt compliance surveys will be conducted by existing staff(no overtime) at representative
locations throughout the areas selected for enforcement. (OTS 5-a& 5-b)
Phase III Overtime Enforcement Operation
(May 16—:lune 5, 2005.)
Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement
activities will be focused on seat belt compliance. Dispatchers will be assigned to overtime shifts during the
seat belt enforcement deployment. CSO or Clerical overtime will be directed to mini-grant administrative
duties including, but not limited to, the collection of seat belt enforcement data and processing of personnel
overtime claims.
Phase IV Post Operation Seat Belt Surveys
(June 6— 12, 2005.)
Seat belt compliance surveys will be conducted by existing staff(no overtime) at the same locations selected in
Phase II. (OTS-5a& 5-b)
Phase V Prepare and submit to OTS, Final Report for Operational Period (OTS-5c)
May 2004 Mobilization by June 30, 2005.
Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement
Operational Period (QTS-39 &OTS 39a)
May 16 thru June 5, 2004 by august 31, 2005
i$0 amount quarterly claims are NOT required for mini-grants.}
OTs-38b(Rev 5/98)
SCHEDULE
PAGE
DETAILED BUDGET ESTIMATE
PROJECT NO: IN53609
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1 FY-2 FY-3 TOTAL COST
10/01104
A. PERSONNEL COSTS 09/30/06 TO PROJECT
Positions and Salaries
Ser-geant Overtime
(05/16/05-06/05/05) 100 Hrs. @$90.40 9,040.00 9,040.00
Officer Overtime
(05/16/05-06/05/05) 210 Hrs, @ $69.13 14,518.00 14,518.00
Community Service Officer Overtime
(05/16/05-06/05/05) 40 Hrs, @$33.42 1,337.00 1,337.00
Dispatcher Overtime
(05/16/05-06/05/05) Hrs. @$ 0.00
Administrative Overtime
(05/16/05 -06/05/05) Hrs. @$ 0,00
Employee Benefits Sworn @ 0.00
Employee Benefits (non-sworn)@ 0.00
Cate ory Sub-Total, $24,896.001 $0.001 $0.001 $24,895.00
B. TRAVEL EXPENSE Not Applicable
C. CONTRACTUAL SERVICES Not Applicable
D. NON-EXPENDABLE PROPERTY Not Applicable
E. OTHER DIRECT COSTS Not Applicable
F. INDIRECT COSTS Not Applicable
F PROJECT TOTALI $24,895.001
OTS-38d(Rev.10/99)
SCHEDULE B-1
PROJECT No: 1N53600
BUDGET NARRATIVE PAGE 1 Y
PERSONNEL COSTS
The applicant agency will utilize mini-grant funds provided in this project agreement to conduct a twenty-one
day seat belt enforcement operation from May 16 through June 5, 2005. The operations will be conducted on an
overtime basis salary and applicable benefits, utilizing selected supervisors and police officers for enforcement
purposes, and dispatcher, clerical and Community Services Officer positions for report preparation and data
collection duties. The Personnel Costs, Position and Salaries category represent the estimated cost of overtime
salaries and benefits.
Benefit Category Sworn Non-Sworn
OASDI 0 0
St. Comp. 0 0
Medicare 0 0
TOTAL 0 0
Personnel from the existing complement of officers and staff will be used on the anticipated seat belt
enforcement activity and reporting tasks, on an overtime basis only. All personnel assigned to this operation
will be over and above the "normal" scheduled assignments.
Only personnel costs are budgeted for this project, no travel costs, contractual costs,
equipment, other direct costs or indirect costs are allowable.
OVS-38f(Rec 5/98)
SFATF OF CALIFORNIA 0 OFFICE OF"TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
CSBCC Mini-Grants
0 FS-33 b(New 10/04)
Terms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
Redlands.Police Department
JIN53609
The following are included herein and constitute a part of this Agreement:
OTS-38 Grant Agreement OTS-38f Schedule B-I —Budget Narrative
e
'rt f
OTS-38b Schedule A— Project Description OTS-33b Terms, Conditions, and Certifications
OTS-38d Schedule B—Detailed Budget Specific to the Agreement Between OTS and
Estimate the Applicant Agency
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreement is subject to all federal and state regulations governing
grants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
1. The Project Director is responsible for submitting the Mini-grant Final Report OTS-5c by
June 30, 2005 and the Project Claim Invoice OTS-39 and Project Claim Detail OTS-39a by
August 31, 2005 to the Office of Traffic Safety.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny
future grant funding anytime a grantee fails to comply with any term or condition of the grant
contract or program guidelines(Volume 11, Chapter 3.9). This may include, but is not
limited to, the following:
• Failure to submit acceptable and timely final reports; and
• Failure to submit acceptable and timely reimbursement claims.
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision (i.e.,time extensions, budget
category changes, and etc.) must be submitted to OTS prior to the effective date of change(s).
For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
is required for all project revisions (Volume 11, Chapter 3.8).
5. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
Project No: IN53609
We, the officials named below, hereby swear that we are duly authorized legally, to bind the
contractor or grant recipient to the above described terms and conditions. Executed on the date
and in the county below, and is made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
James R. Bueermann
DATE EXECUTED EXECUTED IN THE IE COUNTY OF
1 - 31- 0-5— San Bernardino
PROJECT DIRECTOR'S SIGN TURE
TLE/
Chief of Police
AUTHORIZING OFFICIAL'S NAME
Susan Pe ler
DATE EXECUTED EXECUTED IN THE COUNTY OF
February 15, 2005 San Bernardino
Au"=INGOFFICIA, IGNATURE
�NG
TOT,
Mayor
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