HomeMy WebLinkAboutContracts & Agreements_108-2007_CCv0001.pdf 9
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£� JOHN CHIANG
,.
r , California State Controller
� CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
3 ,
This contract is executed in triplicate, between the Office of the State Controller, Division of Audits, and
the City, of Redlands.
Whereas Section 2151 of the California Streels ant!Highways Coda requires the cities to file an Annual
Street Report;
Whereas Section 2151 of the California Streets ancf Highways Cocle requires this Report to be filed with
the Controller on or before October I of each year; and
Whereas the Controller is able to furnish and the city wishes to receive the services of the Controller to
prepare its report; now therefore, in consideration of the following promises and conditions, the parties
hereby agree that:
I. For the fiscal year ended June 30, 2007, the Controller shall assist in the preparation of the
city's report.
lt. The report shall be in the form prescribed by the Controller.
III. The report shall include a statement of all revenues and expenditures concerning city streets,
and shall be prepared from the city's records made available to the Controller.
IV. The report will be prepared from the city's unaudited records, and no determination shall be
made at time of preparation regarding the accuracy of the records or the legality of the
expenditures reported herein. The city understands that the report is subject to subsequent
review by the Controller and exceptions may be taken at the time regarding the legality of
,expenditures contained in the report or the accuracy of the records from which the report was
prepared.
V. The Controller will furnish sufficient personnel to complete the report on or before October I,
2007, except that the Controller is excused from such date if the city's accounting records and
personnel are not ready for the preparation of the report at the time scheduled by the Controller
and the city or if circumstances beyond the control of the parties prevent completion.
VI. The city will designate a management-level individual to be responsible and accountable for
overseeing the non-audit service.
VII, The city will establish and monitor the performance of the non-audit service to ensure that it
meets management's objectives.
YD[ 'file city will make any decision that invokes muougcmun1 functions related tothe non-audit
set-vice and ucumptafull responsibility for such decisions,
IX. 'File c1tv will evaluate the adequacy of the set-vices performed and any findings that result.
}{, This oonnuu| is sub to the Cun|ro||cr`o chur�ou for services rendered, and nuch chu,�eo
ohu|| be computed in accordance with Sec/ions 8755 and 8755.| oFthe �ta/e11(lo/nb/ul/rc
Ha/rom/ ChurLuo dhu|| iodude both direct and indirect costs, and shall be expressed in du||urx
per unit time whenever possible.
' ){l. Except as provided in paragraph XII, the aggregate cost of services provided under this
agreement shall not exceed $20OO.
XII. If unfbreyeen circumstances develop during the coume of the Controller's preparation of the
report and additional dmu is needed to complete preparation. thc pudixu will confer, and if it is
agreed that tile preparation of the report is to continuo` the Controller into be compensated for
any additional time required. In any ouoo, the Controller shall be compensated for services
rendered prior totile development nfSuch unforeseen circumstances.
%Ul. Dpnn completion of the report, the Controller will furnish one copy to the city and will retain
one copy.
){/\/. Tbccity will pay the Controller for services rendered in o|inne|y manner(Including additional
/imr pursuant to paragraph )<([) and hereby v/anun\a that funds aro uvui|uh|c from which
payment may bcmade.
}{V. Either party may terminate this contract by giving seven days written notice. Notice may be
served in person or by mail on the odDocr at the fb||ovvint) uddnuue and in effective upon
receipt. During the aovcu`doy period, the Controller may Continue with the preparation of the
report then in progress.
Steven Mar, Chief
Local Government Audits Bureau
Division ofAudits
Post Office Box 942Q5O
3ucnamen1o, CA 94250-5874
City of Redlands JOHN CRIANG
STATE CONTROLLER
By: By:
Signature JEFFREY V. BROWNFIELD
� (.hief, Division OfAudits
Printed Name: Jon Harrison
Title: Mayor
5 ) Date: