HomeMy WebLinkAboutContracts & Agreements_224-2014_CCv0001.pdf STATE OF CALIFORNIA
STANDARD AGREEMENT
STD 213(Rev 06103) AGREEMENT NUMBER
14-MPG14
REGISTRATION NUMBER
3$ab3o
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
The Department of Alcoholic Beverage Control
CONTRACTOR'S NAME
City of Redlands through the Redlands Police Department
2. The term of this
Agreement is: October 1, 2014 through September 30, 2015
3. The maximum amount
of this Agreement is: $18,600.00
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A— Scope of Work 3 pages
Exhibit B — Budget Detail and Payment Provisions 2 pages
Exhibit C —General Terms and Conditions 'I page'
Items shown with an Asterisk (`) are hereby incorporated by reference and made part of this agreement as if attached hereto
These documents can be viewed at www documents/dgs.ca.gov/ois/GTC-610.doc
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR California Department of General
Services Use Only
CONTRACTOR's NAME(if other than an individual,state whether a corporation,partnership, etc,)
City of Redlands through the Redlands Police Department
BY(Authorized Signalure) DATE SIGNED(Do nol type)
PRINTED NAME AND TITLE OF RSON SIGNING
Mark A. Garcia
ADDRESS
PO Box 1025
Redlands, CA 92373
STATE OF CALIFORNIA
AGENCY NAME
The Department of Alcoholic Beverage Control
BY(Authorized n re) - DATE SIGNED()o not t, e)
� f
P TED NAME AND TIT;�,Zssistant
R-6eWs ® Exempt per: GC14616
Eduardo Jirr Dire or, Administration
ADDRESS
3927 Lennane Drive Ste 100, Sacramento, CA 95834
Ex6it H 14-MPG 14
Page 1 of 3
EXHIBIT A
SCOPE OF WORK
I. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Redlands Police Department Department of Alcoholic Beverage Control
Mark A. Garcia Chris Brookman
PO Box 1025 Supervising Agent, Grant Unit
Redlands, CA 92373 3927 Lennane Drive, Suite 100
Sacramento, CA 95834
916-419-2579
Direct all inquiries to:
Same as above Department of Alcoholic Beverage Control
Diana Fouts-Guter, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
916-928-9807
II. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC) Minor Decoy,
Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime
Tendencies (IMPACT) Inspections. These Programs target both ABC licensed premises and individuals
who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage
drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth
access to alcoholic beverages through the education of licensee, enforcement intervention and the
impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:
o The operation period of the grant is October 1,2014 through September 30, 2015.
o Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic
beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by
local city and district attorneys.
o Contractor agrees to conduct Minor Decoy Operations at"On-Sale" and"Off-Sale" licensed
locations within the operation period of the grant.
o Contractor agrees to conduct Shoulder Tap Operations to apprehend adults that are unaffiliated with
the licensed businesses and who are purchasing alcohol for minors outside of the stores within the
operation period of the grant.
EAibi!A ' 14-MPG14
Page 2 of 3
o Contractor agrees to conduct IMPACT Inspections at"On-Sale" and"Off-Sale" licensed locations
within the operation period of the grant.
o Contractor agrees to establish and implement a coordinated effort between Contractor and ABC,and
acknowledges no'operations will be conducted until after the Contractor's representative has
completed training conducted by ABC.
o Contractor agrees to issue press releases as follows: (a) to announce the start of the program;(b)
after each Minor Decoy Operation has been held (to announce the number of licensed premises who
sold to the minor decoy) and/or after each Shoulder Tap Operation has been held (to announce the
number of adults arrested for purchasing alcoholic beverages for the decoy). Contractor will fax
(916)419-2599 or email each press release to the Department's Public Information Officer
(John.cazr(@,abc.ca.M) as soon as it is released.
o Contractor agrees in all press releases, in addition to any credits the agency wishes to give,will
include the following statement: "This project is part of the Department of Alcoholic Beverage
Control's Minor Decoy/Shoulder Tap Grant Project, funded by the California Office of Traffic
Safety through the National Highway Traffic Safety Administration.
o Contractor agrees to host (provide location and distribute letters/flyers with training dates/times to
ABC licensed establishments) a minimum of one(1) Licensee Education on Alcohol and Drugs
(LEAD) class for licensee's located within Contractor's jurisdiction during the term of this contract.
The training will be provided by ABC's Training/LEAD unit.
o Contractor agrees to coordinate LEAD training dates/times with ABC to ensure the LEAD Trainer is
available to conduct the class.
o Contractor agrees to complete and submit bi-monthly reports, on a format designed by the
Department of Alcoholic Beverage Control due:
On or before December 15, 2014 (with results of operations October and November 2014)
On or before February 15,2015 (with results of operations December 2014 and January 2015)
On or before April 15, 2015(with results of operations February and March 2015)
On or before June 15,2015 (with results of operations April and May 2015)
On or before August 15, 2015 (with results of operations June and July 2015)
The final report due on or before October 30,2015 (with results of operations August and
September 30 2015)
o Contractor agrees to submit an Executive Summary as part of the final report due on or before
October 30, 2015. The summary shall contain the following: (1) an evaluation statement
concerning the end product and cost benefits; and(2)a listing of recommended and/or adopted
policy or procedure changes, if any,occurring as a result of the project.
EAibitA ' 14-MPG14
Page 3 of 3
Disclaimer—The final report shall include the following:
"Theo inions findings. and conclusions ex ressed in this publication are those of the authors and not
necessarily those of the State of California Business Consumer Services and Housing A enc or the
Department of Alcoholic Beverage Control."
Proiect Personnel—Identify the key personnel who worked on the project, together with their job
classification, and a brief description of their contribution.
Problems—Describe any operational or cost problems that were encountered in project implementation.
If known, state alternative methods that would have avoided the problem and increased the
effectiveness of the project.
Results—Describe in detail the results of the project in terms of meeting the original objectives as stated
in the project agreement. Also,describe the results in terms of how they will be specifically applied for
future improvement of the agency's continuing activities relating to alcohol problem prevention and
enforcement. Where possible, describe estimated savings resulting from implementing project results.
Documentation—Attach any input and output documents developed. Examples are: new or revised
forms, diagrams,management reports,photos, coding manuals, instructional manuals, etc. Other
agencies may be able to adapt this material for their benefit.
III. AMENDMENT PROCESS
Should either party, during the term of this agreement, desire a change or amendment to the terms of this
Agreement, such changes or amendments shall be proposed in writing to the other party,who will
respond in writing as to whether the proposed changes/amendments are accepted or rejected. If
accepted and after negotiations are concluded,the agreed upon changes shall be made through the
State's official agreement amendment process. No amendment will be considered binding on either
party until it is formally approved by the State.
IV. CANCELLATION/TERMINATION
This agreement may be cancelled or terminated without cause by either party by giving thirty (30)
calendar days advance written notice to the other party. Such notification shall state the effective date of
termination or cancellation and include any final performance and/or payment/invoicing
instructions/requirements.
Exhibit B ' 14-MPG14
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice,the Department of
Alcoholic Beverage Control agrees to pay a bi-monthly payment of approved reimbursable costs per the
Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs associated with the
initial training.
• Invoices shall clearly reference this contract number(14-MPG14) and must not exceed the contract total
authorized amount of$18,600.00. Invoices are to be submitted on a bi-monthly basis, on the prescribed
form designed by the Department of Alcoholic Beverage Control. First report will be due on or before
December 15, 2014 (for operations conducted in October and November 2014). Second report due on or
before February 15, 2015 (for operations conducted December 2014 and January 2015). Third report
due on or before April 15, 2015 (for operations conducted February and March 2015). Fourth report due
on or before June 15, 2015 (for operations conducted June and July 2015). Six/final report due on or
before October 30, 2015 (for operations conducted August and September 2015).
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grants Fiscal Analyst
3927 Lennane Drive, Suite 100
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the
effective date of the project and on or before the project termination date.
• Contractor understands any other costs incurred by Contractor, other than attendance at initial training
and/or personnel overtime and benefits as authorized above, in the performance of this agreement are the
sole responsibility of Contractor.
II. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered
under this Agreement does not appropriate sufficient fiends for the program, this Agreement shall be of
no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to
Contractor or to furnish any other considerations under this Agreement and Contractor shall not be
obligated to perform any provisions of this Agreement.
Exhibit B 14-MPG14
Page 2 of 2
+ if funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the
State shall have the option to either cancel this Agreement with no liability occurring to the State, or
offer an agreement amendment to Contractor to reflect the reduced amount.
III. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
Exhibii C' " 14-MPG14
Page 1 of 1
EXHIBIT C
GENERAL TERMS AND CONDITIONS
I. GENERAL TERMS AND CONDITIONS
PLEASE NOTE: This page will not be included with the final agreement. The General.Terms and
Conditions will be included in the agreement by reference to Internet site:
v,,ww.docunieiits.dgs.ca.gov/ols/GTC-61O.doc