HomeMy WebLinkAboutContracts & Agreements_19-1990_CCv0001.pdf � COUNTY SHJ_kllt'Sb Floyd Tidwell
Sherr
"Dedicuted To Your Su/e{r"
December 3 , 1990
City of Redlands
P. 0. Box 3005
Redlands , CA 92373
ATTN: CITY CLERK'S OFFICE
Dear Sir/Madam:
Enclosed is the fully executed copy of the CAL-ID Contract
with the San Bernardino County Sheriff' s Department .
This copy is for your records .
Sincerely
FLOYD WELL, SHERIFF
r
RAY HAP R j' Captain
Bureau o� Administration
FT/LRH/lrt
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Enclosure
Post Office Box 569, San Bernardino, CA 92403
MINUTES OF THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
Sheriff-Gen'l; NOVEMBER 26, 1990
Inc. Cities listed;
Riverside-Gen'l;
Agree. 90-449;
Agreements listed
Appts: RAN Board
FROM: FLOYD TIDWELL, SHERIFF
SUBJECT: APPROVE CAL-ID CONTRACTS WITH SAN BERNARDINO COUNTY CITIES AND TOWNS
RECOMMENDATION:
Approve CAL-ID Contracts with the following Cities and Towns :
AGREEMENT N0, AGREEMENT NO.
City of Adelanto 90-1301 City of Montclair 90-1312
Town of Apple Valley 90-1302 City of Needles 90-1313
City of Barstow 90-1303 City of Ontario 90-1314
City of Big Bear 90-1304 City of Rancho Cucamonga 90-1315
City of Chino 90-1305 City of Redlands 90-1316
City of Colton 90-1306 City of Rialto 90-1317
City of Fontana 90-1307 City of San Bernardino 90-1318
City of Grand Terrace 90-1308 City of Twentynine Palms 90-1319
City of Hesperia 90-1309 City of Upland 90-1320
City of Highland 90-1310 City of Victorville 90-1321
City of Loma Linda 90-1311 City of Yucaipa 90-1322
REASON FOR RECOMMENDATION:
By Board Action on May 7 , 1990 , the County of San Bernardino
entered into Agreement #90-449 with the County of Riverside
to operate the CAL-ID System through the Remote Access
Network ( RAN) Board. One of the terms of this Contract
provides for each County to establish agreements with their
respective Cities and Towns for participation in the CAL-ID
Program. These Agreements also provide for the Auditor-
Controllers Office to collect the participation fees .
A or& 4,Supervisors
cc: Sheriff Admin.-Linda Tennant �:a fie ; ,_ =tt,
w/agreement AGREJIF Sa - i�TIRU 90-1322
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c/o Sheriff Admin. AP .'� Aare. �_�UPERV!SORS
County of Riverside E81 '�A,DIN0
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Risk Management
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File w/agreement
149507.000 DATED: N 2 6 1990
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SUBJECT: APPROVE CAL-ID CONTRACTS WITH SAN BERNARDINO COUNTY
CITIES AND TOWNS
DATE: NOVEMBER 26 , 1990
PAGE: TWO
REVIEW BY OTHER DEPARTMENTS:
These Contracts have been reviewed by County Counsel ' s Office
and fiscal requirements have been approved by the Auditor-
Controller who manages the trust funds.
FINANCIAL DATA:
Cities and Towns pay the system cost not funded by the State
based on the city or town' s population. The Auditor-
Controller collects the payments for deposit in the Trust
Account. No net cost to the County.
NOVEMBER 26, 1990 ITEM 22
FOR COUNTY USE ONLY
County Department Contract Number
SHERIFF
County Department Contract Representative Contractor's License Number:
pll COUNTY OF SAN BERNARDINO 387-8847
GARY EIS ENBEISZ, SERGEANT
Ph, Ext,
STANDARD CONTRACT Budget Unit No, Sub-Object No, Fund No, Jot)No. Amount of Contract
020 9990 526 REDLANDS1 VARIES
Project Name: It contract has more than one payment or receipt,
complete the following:
Payments Estimate: VARIES
t Approximate Amount Each:ANNUALLY
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter
called the County, and
Name
CITY OF RED ANIS hereafter called CITY
Address
30 CAJON AND VINE STREET/P. O. BOX 3005
REDLANDS, CA 92373
Phony Birth Date
(714) 798-7533
Federal I D No,or Social security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment, time
for performance or completion, determination of satisfactory performance and cause for termination, other terms and
conditions,and attach plans,specifications,and addenda,if any.)
WHEREAS, a region composed of the area of the Counties of Riverside and San
Bernardino has been formed for implementation and operation of Identification Systems.
WHEREAS, the costs of the Regional System will be allocated to the users within
the aforesaid Counties on the basis of fifty percent (50%) for the San Bernardino
County area and fifty percent (50%) for the Riverside County area; and
WHEREAS, there will be costs for implementation and operation of a local
subsystem within San Bernardino County; and
WHEREAS, a local RAN Board has been established for the area of San Bernardino
County comprised of the following members: A member of the Board of Supervisors, the
Sheriff, the District Attorney, the Chief of Police of the City having the largest
number of sworn personnel, a Chief of Police selected by all other police chiefs
within the County, a Mayor selected by the City Selection Committee and a member-at-
large chosen by the other members; and
WHEREAS, the County of San Bernardino and CITY desire to enter into an agreement
for the implementation and operation of Identification Systems for the benefit of the
citizens of their jurisdictions;
NOW THEREFORE, in consideration of the mutual covenants, conditions, and stipu-
lations hereinafter set forth, the parties here to agree as follows:
1. CITY agrees to be a user of the Identification Systems established for the
areas of San Bernardino and Riverside Counties. CITY's use of the System under this
agreement shall be through the local subsystems for the San Bernardino County area.
2. It is agreed that the total costs applicable to the San Bernardino County
area for the Regional Systems which are not paid by the State and the total costs for
the local subsystems within San Bernardino County which are not paid by the State
shall be allocated to each user within San Bernardino County based on the user's
percentage of the total population of all users within the County of San Bernardino.
The population of the COUNTY for allocating COUNTY costs based on population shall be
the population of the unincorporated area of the COUNTY. The population figures used
for allocating annual costs to all users shall be the most recent State of California
Department of Finance Population Estimates. The costs for the Regional Systems shall
be consistent with the budgets approved by the Regional and Local RAN Boards. The
costs for the local subsystems for the San Bernardino County area shall be consistent
with the budget approved by the local RAN Board and the Board of Supervisors of
COUNTY.
3. The Regional RAN Board shall approve procedures and policies for operation
and use of the Regional Identification Systems. The local RAN Board shall approve
such for the local subsystems for the San Bernardino County area. The Sheriff of the
COUNTY shall be responsible for managing and operating the local subsystems within the
COUNTY consistent with directions of the local RAN Board. All such procedures and
policies shall be consistent with the technical requirements of the Regional Systems.
4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty
(30) days of entering into this agreement its share of costs under this agreement
based upon the assumption that all cities within San Bernardino County will
participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently
adjust the billing to CITY based upon actual participating of cities. After the first
year under this agreement, CITY shall pay its annual cost share by August lst or
fifteen (15) days after approval of CITY's budget, whichever is later. Payments under
this agreement shall be deposited in an interest bearing trust account with any earned
interest being applied for expenses of the Identification Systems.
5. Any amendments to this agreement shall be in writing and approved by the
parties before becoming effective.
6. The term of this agreement shall commence upon execution by both parties and
shall continue until terminated as hereinafter set forth. Either party may terminate
this agreement by giving notice of termination to the other party on or before
February I of any year to terminate this agreement as of the subsequent July 1.
7. Any notices required to be given under this agreement shall be delivered in
person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors
as applicable.
B. Following approval of the budget for the local subsystems for the San
Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and
expenditures of the Identification Systems and establish a separately identifiable
account for allocating costs pursuant to the terms of this agreement.
9. Any user of the Systems which is allowed to enter into program participation
after the Systems has originally been implemented shall be required to pay its fair
share of the original start-up, implementation, and equipment costs priors to
participation in the Systems. Any such new users may be subject to additional
assessments as recommended by the local RAN Board. Such fair share costs shall be
based on the percentage of the population of the user to the total population of all
users and the amount of the costs shall be as determined by the local RAN Board for
the San Bernardino County area.
PAGE 2 OF 3
10. Each user of the Identification Systems within the San Bernardino County area
shall be required to be a party to an agreement with the COUNTY setting forth
obligations and responsibilities of users so that all such users are treated
consistently and casts are allocated to all users based on their percentage of the
population of all users within the San Bernardino County area of the Regional Systema.
11. COUNTY shall provide users with a financial report at the end of each fiscal
year covering the casts for the San Bernardino County area portion of the Regional
Systems and the local subsystems for said area consistent with regular County
practices.
12. Any disputes over charges under this agreement will be resolved by the local.
RAN Board for the San Bernardino County area consistent with the tens of this
agreement.
1 . Each party shall indemnity, defend, and hold the other party harmless from
liability for acts or omissions of itself and its agents and employees in connection
with the performance of this agreement.
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Dates: r 1 �19 9 0
Title Mavo
Clerk of the Board of Supervisors Address P, 0. Box 3005
2_2122
AP roved as to Legal Four'+ Reviewed as to Affirmative Action Reviewed for Processing
tt r#ty Counsel Agency Administrator/CA0
Veto L gt Glaze Date