HomeMy WebLinkAbout2020_03_17 - Regular (2) MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon
Street, on March 17, 2020 at 5:00 P.M.
Present: Paul Foster, Mayor
Denise Davis, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Toni Momberger, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Dan McHugh, City Attorney; Jeanne Donaldson, City
Clerk; Carl Baker,Public Information Officer; Travis Martinez, Deputy Police Chief, Danielle
Garcia, Management Services/Finance Director; Chris Boatman, Facilities and Community
Services Director; Brian Desatnik, Development Services Director; Rudy Chow, Municipal
Utilities and Engineering Director; Jim Topoleski,Fire Chief, Janice McConnell,Assistant City
Manager
Mayor Foster called the meeting to order and offered those present the opportunity to provide public
comment on any item on the agenda for the closed session.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
LATE BREAKING ITEM
City Attorney McHugh reviewed the need to take immediate action on anticipated litigation. Mayor
Foster moved to add to the City Council's closed session agenda as a"late breaking item",the
consideration of a conference with legal counsel for one case involving anticipated litigation. The motion
was seconded by Council Member Tejeda and carried unanimously. The item was added to the closed
session agenda as C-2.
Conference with legal counsel: Existing Litigation -Government Code §54956.9(d)(1)
(City Attorney McHugh)
One Case:
a. Long v. City of Redlands, et al;, San Bernardino Superior Court Case No. CIVDS 1924676
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:06 P.M. with an invocation by Mayor Pro Tempore Davis followed by the
pledge of allegiance to the American flag. For the public's sake, Mayor Foster explained the new seating
arrangements in the Council Chambers were implemented in response to the impacts of Coronavirus,
COVID-19. He hoped this would be temporary but for now,the City is complying with all social
distancing guidelines. On behalf of the Council,he thanked everyone for their flexibility in this difficult
time and urged the public to remain calm and take care of others.
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LATE BREAKING ITEMS
Noting the need to take action was immediate, Council Member Tejeda moved to add to the City
Council's Agenda as a"late breaking item"the consideration of an agreement with Alta Marketing Co. for
storage of Membrane Bio-reactors in a climate-controlled warehouse for an amount not to exceed
$15,758.00 and determine that approval of the agreement is exempt from environmental review pursuant
to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality
Act. The motion was seconded by Council Member Barich and carried unanimously and added to the
agenda under New Business K-4.
And Council Member Tejeda moved to add to the City Council's Agenda as a"late breaking item" the
consideration of Resolution No. 8066 to provide for the suspension of certain provisions of the Redlands
Municipal Code as it relates to customer payments for Utility Services. The motion was seconded by
Council Member Barich and carried unanimously and added to the agenda under New Business K-5.
And Council Member Tejeda moved to add the consideration and possible action relating to the formation
of, and appointments to, an Ad Hoc Committee of the City Council relating to the City's Homeless
Emergency Aid Program Grant application. The motion was seconded by Council Member Barich and
carried unanimously and added to the agenda.
CLOSED SESSION REPORT
City Attorney McHugh announced that no reportable action was taken during the closed session.
PRESENTATIONS
Redlands Pet Adoption—Due to the serious nature of Coronavirus,there was no pet presentation tonight.
PUBLIC COMMENT
Coronavirus-Dennis Bell expressed frustration with what he considered to be an overreaction in
response to Coronavirus, and he questioned why the City closed Smiley Library to the public for seven
weeks when the County library was only closed for three weeks. He stated the grocery stores are
completely out of staples.
CONSENT CALENDAR
Minutes
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously approved minutes of the regular meeting of March 3, 2020.
Vote: 5 - 0 Passed
Independent Contractor Agreement Kickboxing/Cardio Fitness Instruction
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined that approval of this agreement is exempt from environmental review
pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental
Quality Act; and approved an Independent Contractor Agreement between the City of Redlands and
George Grady for conducting kickboxing and cardio fitness instruction classes for the Recreation Division
of the Facilities and Community Services Department.
Vote: 5 - 0 Passed
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Replanting Services Bid Rejection
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously rejected the single bid received for the replanting services of the Palmetto 42,
Palmetto 43 and Texas Citrus Groves because the bid was deemed unresponsive based on the bidder not
possessing the appropriate license.
Vote: 5 - 0 Passed
City Groves Quarantine Program Compliance
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously approved the Asian Citrus Psyllid and Huanglongbing Quarantine Program
Compliance Agreements with the California Department of Food and Agriculture for the Palmetto Block
I, Palmetto Block III, California I-10, Mountain View, Gateway and Heritage Park Groves.
Vote: 5 - 0 Passed
Development Incentive Agreement Termination
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined that approval of this action is exempt from environmental review
pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental
Quality Act; approved the termination of a Development Incentive and Construction and Operation
Covenant Agreement between the City of Redlands and Redlands Ford; and authorized staff to make
payments to the prior owner of Redlands Ford pursuant to the terms of the Agreement for all sales tax
quarters, and portions thereof,prior to the transfer of ownership of the dealership in November 2019.
Vote: 5 - 0 Passed
Resolution No. 8062 Utility Connection
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined the City of Redlands is acting as a Responsible Agency and has
considered the Mitigated Negative Declaration prepared and adopted by the County of San Bernardino in
accordance with Sections 15381 and 15096 of the State's guidelines implementing the California
Environmental Quality Act; and adopted Resolution No. 8062, determination that Outside City Case No.
20-51 by Ramzi Dughman for outside City utility connections for APN 298-412-01-0000 is consistent
with the City of Redlands General Plan and the public health, safety,welfare and best interests of the
citizens of Redlands are served by the City's continued processing of the application and preparation of
associated pre-annexation agreement.
Vote: 5 - 0 Passed
Professional Service Agreement
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined that approval of the agreement is exempt from environmental review
pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental
Quality Act; approved the professional service agreement with Krieger& Stewart, Incorporated to
provide pretreatment program revision and local limit study consulting in an amount not to exceed
$144,850; and approved an additional appropriation of$144,850 from the Wastewater Fund unrestricted
fund balance.
Vote: 5 - 0 Passed
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License Agreement Dearborn Reservoir Site
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined that approval of the Agreement is exempt from environmental
review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California
Environmental Quality Act; and approved the License Agreement with University of California-Davis for
use of the Dearborn Reservoir Site for two, one-month periods for air monitoring.
Vote: 5 - 0 Passed
COMMUNICATIONS
Annual Report Parks and Recreation Advisory Commission
Vice-Chair Ryan Johnson and Commissioner Ann Davis-Schultz provided the Annual Report for the
Parks and Recreation Advisory Commission,highlighting activities and accomplishments for the year.
These included welcoming new Commissioners, installation of wrought iron railings and gates around
the Skate Park to prevent vandalism,developing a Priority Project's list,proposing to overhaul the
electrical system at the Redlands Bowl to support the new audio system, formation of a sub-committee
to review vender procedures for Market Night and a sub-committee to review city contracts with
organizations using City fields, receiving ongoing updates related to the Pickleball program and the
recommendation for code enforcement actions related to photography/video vendors performing work
on City property. The annual City Parks facility tour was conducted, and the Commission has continued
to support construction projects at the Community Center and Senior Centers, including the completion
of the dance floor and improvement to the back classrooms to better accommodate visual and textile arts
programs. The Jocelyn Senior Center has received a new refreshment system and efforts are still being
made on kitchen upgrades.
Annual Report Human Relations Commission
Due to COVID - 19, Mayor Foster announced there would be no presentation of the Annual Report for
the Human Relations Commission. The report was received.
COVID-19 Preparedness
Fire Chief Topoleski presented a status report of actions taken by the City in response to the outbreak of
COVID-19. The Incident Management Team (IMT)within the Fire Department was established for
planning purposes. This consists of four distinct phases: planning,prevention,preparation and response.
Staff continues to ensure services within the City go uninterrupted. For social distancing purposes,most
offices are closed to the public but everything is business as normal behind the public counters. The
IMT has coordinated and collaborated with all departments, including Public Information Officer Carl
Baker,to develop communication points to take to the community. The goal is to disseminate accurate
and verifiable information to as many people as possible. They have internally circulated a pandemic
plan putting forth management action points for departments to use as a guide, if they start to experience
interruptions with employee attendance. Council Member Momberger welcomed him to his new role as
Fire Chief.
Resolution No. 8065 -Local Emergency Proclamation
City Manager Duggan provided an overview of recent developments related to the outbreak of
Coronavirus, (COVID-19) and the need to take action to begin preparation for opening the Emergency
Operations Center(EOC) and declaring a local emergency.
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On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger,the City
Council unanimously approved Resolution No. 8065, approving the City Manager/Director of Emergency
Services'proclamation declaring a local emergency due to the global outbreak of Coronavirus,
(COVID-19).
Vote: 5 - 0 Passed
NEW BUSINESS
Contract Award PARIS 2019 Resurfacing Project
Municipal Utilities and Engineering Director Chow briefly reviewed the PARIS Resurfacing Project.
Ross Wittman, of Municipal Utilities and Engineering,presented details of the ongoing program that
was established in 2012 and explained the work performed under this contract is the final segment of the
initial five-phase PARIS program. The scope of work consists of approximately 57 lane miles of street
resurfacing. Council Member Barich praised staff for their work towards making this program such a
big success. Mayor Foster echoed this sentiment and added that he and his colleagues who approved the
original phase of the program are most proud of this project,benefiting all the public.
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Denise Davis,the City
Council unanimously determined that the project is exempt from environmental review pursuant
to Section 15301 of the State's guidelines implementing the California Environmental Quality Act;
approved the PARIS 2019 Resurfacing Project plans and specifications; and awarded a construction
contract for the PARIS 2019 Resurfacing Project(1741-1988), Project No. 41503,to Matich Corporation
in the amount of$10,675,000.
Vote: 5 - 0 Passed
Cooperative Agreement Mountain View Avenue Resurfacing Project
Municipal Utilities and Engineering Director Chow introduced a Cooperative Agreement with the City
of San Bernardino delineating responsibilities for the Mountain View Avenue Resurfacing Project.
Mountain View Avenue is part of the current PARIS Project. Through negotiations,the City of San
Bernardino will contribute their entire share of funding, estimated to be $84,800, for the resurfacing
within the San Bernardino jurisdictional areas. City Manager Duggan assured Council Members that he
and staff are confident the City of San Bernardino will reimburse us after the work is performed.
On motion of Council Member Toni Momberger, seconded by Council Member Eddie Tejeda,the City
Council unanimously determined that approval of a Cooperative Agreement with the City of San
Bernardino is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines
implementing the California Environmental Quality Act; and approved a Cooperative Agreement with the
City of San Bernardino delineating responsibilities for the Mountain View Avenue Resurfacing Project.
Vote: 5 - 0 Passed
Fee Waiver SBCTA State Route 210 Lane Addition
Municipal Utilities and Engineering Director Chow explained the reasons staff is recommending a
request for a waiver of fees in the amount of$4,000 from San Bernardino County Transportation
Authority (SBCTA)for the State Route 210 Lane Addition Project be waived. SBCTA has been a great
partner to the City on numerous projects within the City and the County. The fees are based on the costs
for an encroachment permit and daily inspections. Council Members agreed that the ongoing partnership
was valuable and the public would benefit.
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On motion of Council Member Toni Momberger, seconded by Mayor Pro Tempore Denise Davis,the
City Council unanimously approved the request of the SBCTA to waive fees in the amount of$4,000
related to San Bernardino County Transportation Authority's State Route 210 Lane Addition Project,
which serves the public benefit because City's residents use the freeway and this action will contribute to
a harmonious relationship with a partner agency.
Vote: 5 - 0 Passed
LATE BREAKING ITEMS
Membrane Bio-reactors Storage
Municipal Utilities and Engineering Director Chow presented the need for an agreement with Alta
Marketing Co. for storage of Membrane Bio-reactors (MBR) in a climate-controlled warehouse. MBRs
are a vital component of the Waste Water Treatment Plant(WWTP) and the purchase was approved on
January 21, 2020. They require immediate replacement and the impacts of the Coronavirus pandemic
may affect the timing of the anticipated goods,because it is anticipated that the border between Canada
and the U.S. has a high likelihood of closing, staff coordinated receipt of the delivery by March 23.
On motion of Council Member Tejeda, seconded by Mayor Pro Tempore Davis,the City Council
unanimously determined that approval of the agreement is exempt from environmental review pursuant
to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act;
and approved the agreement with Alta Marketing Co. for storage of Membrane Bio-reactors in a
climate-controlled warehouse for an amount not to exceed$15,758.
Vote: 5 - 0 Passed
Resolution No. 8066 Customer Payment for Utilitv
City Manager Duggan reviewed Resolution No. 8066 to provide for the suspension of certain provisions
of the Redlands Municipal Code as it relates to customer payments for utility services. Many utility
providers have moved to suspend all disconnections of service. Such actions have been enforced by
Statewide authority in Iowa,New Jersey,New York, Illinois and Wisconsin. Many other local utility
companies have also put such standards into effect. This indicates a trend among the utility companies
and reflects the economic uncertainty that customers,both residential and commercial, are faced with.
On motion of Council Member Tejeda, and Mayor Pro Tempore Davis,the City Council unanimously
approved Resolution No. 8066 to provide for the suspension of certain provisions of the Redlands
Municipal Code as it relates to customer payments for utility services.
Vote: 5 - 0 Passed
Sub-Committee Formation
City Manager Duggan recommended the establishment an Ad Hoc Committee of the Council to allow
the City to respond quickly and with flexibility relating to the City's Homeless Emergency Aid Program
Grant application.
On motion of Mayor Foster, seconded by Council Member Tejeda,the City Council unanimously
appointed Mayor Foster and Mayor Pro Tempore Davis to serve on the Sub-Committee.
Vote: 5 - 0 Passed
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COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Due to COVID - 19, Mayor Foster announced the Council will forgo reports and announcements.
ADJOURNMENT
There being no further action required the meeting adjourned at 6:50 P.M. The next regular meeting of
the City of Redlands City Council will be held on April 7, 2020.
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