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HomeMy WebLinkAboutContracts & Agreements_31-2006_CCv0001.pdf U. S. Department of Justice Community Oriented Policing Services Grants Administration Division (GAD) Law Enforcement Technology Grant#: 2005CKWX0351 ORI#: CA03608 Applicant Organization's Legal Name: Redlands,City of Vendor#: 956000766 Law Enforcement Executive: Chief of Police James R.Bueermann Address: 212 Brookside Avenue City, State, Zip Code: Redlands,CA 92374 Telephone: (909)798-7661 F'aA: (9.09),798-7639 Government Executive: City Manager John Davidson Address: 35 Ca,on Street City, State, Zip Code: Redlands,CA 92373 Telephone: (909)798-7510 Fax: (909)798-7503 Award Start Date: 12/8/2004 Award End Date: 121712007 Award Amount: 4934322.00 Carl R.Peed,Director Date — — ,lames R. Bueermann, Chief of Police February 8, 2006 Signatile of La Enforcement Official withthe TypedName and Title of Law'Enforcement Date Authorit ccept this Grant Award Official Jon Harrison, Mayor February 7, 206 Signa,, e of Government Official with the Authority to Typed Name and Title of Government Official Date Acodpt this Grant Award False statements or claims made in connection with COPS grants may result in fines; imprisonment,debarment from Award ID: 82346 participating in federal grants or contracts, and/or any remedy available by law to the Federal Government, ATTEST; City 1,-rk, Lo r`p' yze " U. S. Department of Justice 1 Office of Coin tit unrty Oriented Policing�Sen,ices _. . r Grant Terms and SpecialConditions By signing the Award Document to accept this Technology initiative grant,your agency agrees to abide by the following grant conditions: I. the grantee agrees to comply with the COPS statute(42 U.S.C. vj3796dd),OMB Circulars A-87,A-21,A-122 or the Federal Acquisition Regulations,as applicable(governing cost principles);OMB Circulars A-102`(28 C F R Part 66)or A-I10(28 C.F.R.Part 70),as applicable(Uniform Administrative Requirements for Grants and Cooperative Agreements);OMB Circular A-133(governing audits),acid with all applicable program requirements;'laws,orders,regulations,or circulars. 2. The grantee agrees to comply with the Assurances and Certifications forms that were signed and submitted as part of its Technology Initiative application. 3. Thia grantee acknowledges that the funding under this project is for the payment of approved costs for the continued development of technologies and automated systems to assist state and local law enforcement agencies in investigating,responding to and preventing crime. The allowable costs are limited to those listed on the budget clearance memorandum,included in your agency's award packet. 4. The grantee acknowledges that Technology Initiative grant funds must be used to supplement,and not supplant;state,local or Bureau of Indian Affairs funds already committed for the grant purpose(hiring,training,purchases,and/or activities)that would exist in the absence of the grant. 5. 1'he grantee acknowledges that it may request an extension of the grant award period to receive additional time to implement its grant program,and that such extensions do not provide`addttional funding. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions. 6. The grantee acknowledges that all grant modification requests must be approved,in writing,by the COPS Office prior to their implementation. The COPS Office will not approve any modification request that results in an increase of federal funds. 7_ The grantee acknowledges that the COPS Office may conduct monitoring or sponsor national evaluations of the COPS Technology Initiative Grant Program,and agrees to cooperate with the monitors and evaluators. 8. The grantee will be responsible for submitting periodic progress reports and quarterly financial reports 9. The grantee acknowledges that the Department of Justice performs various functions to ensure compliance with all grant requtrernentsand to provide technical assistance to grantees. The grantee agrees to cooperate with any requests for grant-related documentation or other relevant information. 10 Grantees that have 50 or more employees and grants over$500,000(or over$1,000,000 in grants over an 18-month period)must submit an acceptable Equal Employment Opportunity Plan(ESOP)or EEOP short form,if required to submit an EEOP under 28 C.F.R.42.302;that is approved by the Office of Justice Programs,Office of Civil Rights,within 60 days of the award start date. 11. The grantee agrees to comply with 28 CF,R.Pail 23 if Technology Initiative funds are used to operate an interjurisdictional criminal intelligence system. The grantee acknowledges that it has completed,signed and submitted with its grant application the relevant Special Condition certifying its compliance with 28 C.F;R, Part 23. 12. The grantee acknowledges that travel costs for transportation,lodging and subsistence,and related items are allowable under the Technology Initiative program with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with Circular A-87(Cost Principles for State,Local and Indian Tribal Govemments),Circular A-122(Cost Principles for Non-Profit Organizations),or Circular A-21 (Cost Principles for Educational Institutions),as applicable. 13. The grantee agrees to comply with appropriate federal procurement rules If applicable grantees that have been awarded funding for the procurement of an item in excess of$100,000 and plan to use a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval pnor to obligating,expending,or drawing down grant funds for that item. 14. The grantee agrees to submit one copy of ail reports and proposed publications resulting from this grant 20 days prior to public release. Any publications (including written,software,visual,or sound,but excluding press releases,newsletters,and issue analyses),whether published at the grantee's or government's exPense,shall contain the following statement: "This document was prepared by the Redlands,City of supported by 2005CKWX0351,awarded by the U.S. Department of Justice. The opinions,findings,and conclusions or recommendations expressed in this document are those of the author(s)and do not necessarily represent the official position or policies of the U.S.Department of Justice."° 15. The grantee agrees to complete and keep on file,as appropriate,a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form i (1-9)- 16. T1te grantee agrees to notify the appropriate State Information Technology Point of Contact of the receipt of this grant award in order to facilitate communication among local and state govemmental agencies regarding various information technology projects. For a list of State Information Technology Points of Contact,visit http://ww-,v,ojp.usdoj.gov/state,htm. 17. The grantee agrees to comply with 28 CFR Part 61 (Procedures for Implementing the National Environmental Policy Act). 18. The grantee acknowledges that false statements or claims made in connection with COPS grants may result in fines,imprisonment,debarment from participating' in federal grants or contracts,and/or any other remedy available by law. U.S. Department of Justice Office of Community Oriented Policing Services Grants dministration Division Washington, D.C.20530 Executive Summary Agency Name: City of Redlands, Police Department State: CA Point of Contact Name: James R.Bueermann,Chief of Police Point of Contact Phone Number: (909)798-7661 Award Amount: $ 493,322 The Past Valley Community Mapping,Planning and Analysis for Safety Strategies(COMPASS)Initiative in Redlands, California,has successfully developed the agreements and technical ability to share and combine law enforcement data with data and information from a broad variety of other sources from across southwestern San Bernardino County and beyond. A regional public crime mapping website was deployed with participation from several agencies. Additional organizations are participating in non-public data sharing,delivered through mapping tools with a focus on reducing crime and improving public safety. The original funding for this effort supported initial technology development efforts,but additional funding is required to achieve sustainability through a team of personnel who can continue to deliver on the revealed demand for shared data and the technology to manage it. Sustaining this progress in the face of organizational change and budget challenges at the local level can only occur with support from broader sources. That support will be targeted toward delivering shared data and technology with the greatest impact,and within a project plan focused on yielding a self- sustaining regional initiative. This initiative will continue to pursue regional priorities: vehicle related crime, school community safety and repeat offender accountability. A growing demand for global positioning system(GPS) support will be incorporated into ongoing geographic information system(GIS)efforts. The opportunity to improve community safety across the region will continue to grow. Redlands and the other Past Valley partners lack the current budget resources to pursue this initiative without this support. REQUEST FOR COUNCIL ACTION AGENDA ITL81 Nt'IMBER COUNCIL NILETING OF10/18/05 SUBJECT: ACCEPTANCE OF THE UNITED STATES DEPARTMENT OF JUSTICE COPS 2005 TECHNOLOGY GRANT AND AUTI-IORIZATION OF AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $739,982. MOTION: I move acceptance of the United States Department Of Justice COPS 2005 Technology Grant and authorize an additional appropriation in the amount of $739,982. DISCUSSION: The Police Department has been awarded a DOJ COPS 2005 Technology grant to replace the Department's computer aided dispatch and records managernent software {CAD/RMS). While our CAD/RMS RMS software was highly advanced when implemented 20 years ago, it has become increasingly difficult to maintain. This 2005 COPS Technology Grant will allow us to replace our current CAD'RMS system software with software that is more compatible with the other t-a-vv Enforcement agencies in San Bernardino County. The hardware necessary to implement this software upgrade will be purchased through a previously approved 2004 COPS Technology Grant. FISCAL IMPACT: None. No matching funds are required by this grant. Prepared by: Reviewed by: Cletus F. Hyman Tina T, Kundig Deputy Chief of Police Finance Director Recommended by: Jo D, >idson City anager CITY OF REDLANDS REQUEST FOR ADDITIONAL APPROPRIATION FINANCE USE ONLY TRANSACTION NO, An additional appropriation is hereby requested as follows: ACCOUNTING PERIOD Department Police, Program COPS x005 Techdq. l9irat4 Account Number a4-7;1,00-Va-r+es /�5 0 40 9 Account Description Varl e,5 Amount$ 13 910 9 9a JUSTIFICATION: ran t- FUnd,1113 'to ralctc-e- f6, bepo-r+men"Ps tom ze- aided des -ch ar,c� rna'naqe1n4e4 50�jWofe ( (AC>/RMS). V a4-710O - 5103/;is0G8 Sopvkjarf' SLk&'O(e ID-tvelopmeif $ -7 44 9 2 ';LL`I-7.a00 - 133o / ;�50 68 04� Coy 0U+1!1 1 10 5, 0d0`- EINANCE USEQNLY DFRIT CREDIT h Requested by Department Head Recommended by Finance Director: Recommended ureky Ma ger Yes'zNo Signed Comments: Approved by City Council Date Signed City Clerk U.S. Department of Justice Office of Community Oriented Policing Services Grants Administration Division 1100 Vermont Avenue,N.W. Washington,D.C. 20530 Chief of Police James Bueermann Redlands, City of 212 Brookside Avenue Redlands, CA 92373 Re: Technology Grant#: 2005CKWX0352 Dear Chief of Police Bueermann: Enclosed please find your financial clearance memo or FCM. A financial analysis of budget costs for your project proposal has been completed. Costs appear reasonable, allowable and consistent with existing guidelines set forth by the COPS Office. As a result, your department has met the programmatic special condition(s)applied to your Technology grant. Please keep this document in your files for future reference. Should you have any programmatic questions or concerns, please contact your Technology Coordinator at 1-800421-6770. If you have any financial questions or concerns, feel free to contact the COPS Finance staff at I- 800-421-6770 and ask to speak with your state accountant for assistance with the draw down of funds (PAPRS)or financial status reporting (SF-269As). Congratulations again on your award, Sincerely, Robert A. Phillips Deputy Director for Operations U. S. Department of Justice Community Oriented Policing Services Grants Administration Division (GAD) Law Enforcement Technology 1100 Vt —f A--t,NW Wwhi.gion,DC 10530 Memorandum To: James R.Bueermann, Chief of Police Redlands, City of From: Robert A. Phillips,Deputy Director of Operations,Grants Administration Nicole J. Scalisi,Grant Program Specialist,Grants Administration Reginald Padgett,Staff Accountant,Finance Division Re: Law Enforcement Technology Financial Clearance Memo A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable,allowable,and consistent with existing guidelines. Exceptions/Adjustments are noted below. Vendor # 956000766 ORI #: CA03608 Grant #: 2005CKWX0352 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments Consultants/Contractors $74,982.00 $74,982.00 $0.00 Other $665,000.00 $665,000.00 $0.00 Direct Costs: $739,982.00 $739,982.00 $0.00 Grand Total $739,982.00 $739,982.00 $0.00 Grand Total: Federal Share: $ 739,982.00 Applicant Share: $ 0.00 Cleared Date: 8/26/2005 Overall Comments: Maintenance agreements must be purchased within the one year grant period.