HomeMy WebLinkAboutContracts & Agreements_237-2013_CCv0001.pdf ONTARIO POLICE DEPARTMENT
ALCOHOL MULTI-AGENCY ENFORCEMENT PROGRAM
MEMORANDUM OF UNDERSTANDING
This ONTARIO POLICE DEPARTMENT ALCOHOL MULTI-AGENCY ENFORCEMENT
PROGRAM IN SAN BERNARDINO COUNTY MEMORANDUM OF UNDERSTANDING
("Agreement") is made and entered into this 3rd day of December, 2013, by and
between, the City of Ontario, through its Police Department ("City") and the City of
Redlands, through its Police Department("Participating Agency").
RECITALS
A. Ontario Police Department has secured a grant ("Grant") from the
California Office of Traffic Safety ("OTS") to conduct an Alcohol Beverage Control (ABC)
Multi-Agency/City Task Force, between October 1, 2013 and September 30, 2014
("Program").
B. The Grant allows Ontario to reimburse designated police agencies that
participate in the ABC Multi-Agency Task Force for authorized ABC operations on an
overtime basis (150% of their hourly rate). Participating Agencies retained for the
purpose of performing professional services for the Alcohol Multi-Agency Enforcement
Program may include, but not limited to the following: City of Barstow, City of Chino,
City of Colton, City of Fontana, City of Montclair, City of Palm Springs, City of Pomona,
City of Redlands, City of Rialto, City of Riverside, City of San Bernardino, City of
Upland, the California University of San Bernardino Police, and the San Bernardino and
Riverside County Sheriffs Departments.
C. The parties wish to enter into this Agreement to take advantage of the
Grant, subject to the rights and limits of the Grant, as administered through the City of
Ontario.
NOW, THEREFORE, City and Participating Agency, for the consideration hereinafter
described, mutually agree as follows:
1. SCOPE OF SERVICES. During the term of December 3, 2013 through
September 30, 2014, Participating Agency shall provide ABC Multi-Agency Task Force
staff on an overtime basis as staffing levels allow for the ABC operations in the Inland
Empire to include neighboring City of Pomona. Participating Agency commits to
participate in the program as staffing levels allow and to encourage officers to
emphasize ABC Multi-Agency Task Force Enforcement Program during all phases of
the grant term. The City of Ontario agrees to adhere to the OTS grant programmatic,
financial and statistical reporting and understands that adhering to the requirements is
necessary to be reimbursed for ABC Multi-Agency Task Force activities conducted
during the time periods of December 3, 2013 through September 30, 2014. The parties
understand that Participating Agency's employees will provide the services herein on an
overtime basis. The services provided by Participating Agency under this Agreement
Memorandum of Understanding Page 2
Ontario Police Department
ABC Multi-Agency Task Force — Grant#AL1 436
shall comply with and be subject to all terms and limitations in the Grant and OTS.
Participating Agency acknowledges and agrees that it has read the Grant and will abide
by its terms in providing the services hereunder.
2. PERIOD OF PERFORMANCE. This Agreement is to commence on December
3, 2013, and shall conclude on September 30, 2014, unless terminated by either party
with or without cause by giving at least thirty (30) days written notice to the respective
party and specifying the effective date thereof.
3. STATISTICAL REPORTING. Participating Agency shall collect and report to
City, the number of enforcement activities paid with funds from this Agreement. For
ABC operation activities, the following information must be collected and reported:
number of minor decoy operations, including on/off sale visits, on/off sale sold, number
of shoulder tap operations, including people contacted, premises visited, people cited,
people booked and total arrests.
4. ALLOWABLE COSTS AND PAYMENTS.
A. Allowable Costs. Participating Agency shall bill for services rendered
during ABC Multi-Agency Task Force operations at its Police Department's actual
overtime rate for on an overtime basis (150% of their hourly rate).
B. Invoice Requirements. Invoices shall include dates and hours worked,
officers name, officers overtime salary rate (not to include fringe benefits), number of
hours worked, and total dollars requested for overtime reimbursement. In addition,
copies of overtime slips and/or ledger report(s) supporting actual hours and costs are
required. City and/or Participating Agency's overhead costs will not be reimbursed.
Invoices shall also include the statistics required by OTS as outlined in Item 3,
Statistical Reporting. Invoices will not be paid if the statistics required by OTS are not
submitted.
C. Rate of Payment. Participating Agency will receive reimbursement for
officer overtime through the ABC Multi-Agency Task Force as set forth in this ABC
Multi-Agency Task Force Memorandum of Understanding. The amount reimbursed will
not exceed the total sum allocated in the approved grant budget, Category C-
Contractual Services, in the amount of$95,000 or as modified and approved by OTS for
all Participating Agencies. The amount the Participating Agency will receive will be
based on actual staff hours worked for the ABC Multi-Agency Task Force Enforcement
Program and as invoiced in accordance with Paragraph B, Invoice Requirements as
stated above. Funding is solely for reimbursement of officer overtime incurred during
ABC operations conducted during the ABC Multi-Agency Task Force Enforcement
Program.
Memorandum of Understanding Page 3
Ontario Police Department
ABC Multi-Agency Task Force—Grant#AL1436
D. Time Limit for Submitting Invoices. Participating Agency shall submit an
invoice for services to the City of Ontario. The City shall not be obligated to pay
Participating Agency for the services covered by any invoice if Participating Agency
presents the invoice to the City more than fifteen (15) days after the date the
Participating Agency render the service, or more than fifteen (15) days after this MOU
terminates, whichever is earlier.
5. RECORDS
A. Access.. Participating Agency agrees to provide to City, to any Federal or
State Department having monitoring or reviewing authority, to authorized
representatives and/or their appropriate audit agencies upon reasonable notice, access
to and the right to examine and audit all records and documents necessary to determine
compliance with relevant Federal, State and Local statutes, rules and regulations and
the Memorandum of Understanding, and to evaluate the quality, appropriateness and
timeliness of services performed, for a period of at least three (3) years from the
termination date of this Memorandum of Understanding, or until audit findings are
resolved, whichever is greater.
B. Retention. City shall maintain and preserve in its possession all records
relating to this Memorandum of Understanding for a period of at least three (3) years
from the termination date of this Memorandum of Understanding, or until audit findings
are resolved, whichever is greater.
6. INDEMNIFICATION. Except as to the sole negligence or willful misconduct of
the City, Participating Agency agrees to indemnify, protect and hold harmless the City
from and against any claim for damage, charge, lawsuit, action, judicial, administrative,
regulatory or arbitration proceeding, damage, cost, expense (including counsel and
expert fees), judgment, civil fine and penalties, liabilities or losses of any kind or nature
whatsoever whether actual, threatened or alleged, which arise out of, pertain to, or
relate to, or are a consequence of, or are attributable to, or are in any manner
connected with the performance of the Services, work, activities, operations or duties of
the Participating Agency, or anyone employed by or working under the Participating
Agency or for services rendered to Participating Agency in the performance of this
Agreement, notwithstanding that the City may have benefited from its work or services.
This indemnification provision shall apply to any acts, omissions, negligence,
recklessness, or willful misconduct, whether active or passive, on the part of the
Participating Agency or anyone employed or working under the Participating Agency.
7. GOVERNING LAW. This Agreement shall be interpreted and construed
according to the laws of the State of California.
8. ENTIRE AGREEMENT. This Agreement contains the entire understanding
between City and the Participating Agency. Any prior agreements, promises,
Memorandum of Understanding Page 4
Ontario Police Department
ABC Multi-Agency Task Force — Grant#AL1 436
negotiations or representations not expressly set forth herein are of no force or effect.
Subsequent modifications to this Agreement shall be effective only if in writing and
signed by both parties.
9. NOTICES. Formal notices, communications and demands for payment shall be
made in writing and mailed, faxed, or emailed to City at the following numbers:
Robert Sturgis, Police Officer Donna Bailey, Management Analyst
Grant Coordinator Fiscal Coordinator
2500 S. Archibald Avenue AND 2500 S. Archibald Avenue
Ontario, CA 91761 Ontario, CA 91761
(909) 395-2001 x4773 (909) 395-2979
(909) 395-2718 (fax) (909) 395-2797 (fax)
Rsturgis(a-)ontariopolice.org Dbailey(W-ontariopolice.ong
If you agree with the terms of this Memorandum of Understanding, please indicate by
signing and dating where indicated below.
(Signatures on following page.)
Memorandum of Understanding Page 5
Ontario Police Department
ABC Multi-Agency Task Force – Grant#AL1436
CITY OF ONTARIO PARTICIPATING AGENCY
City of Redlands
Approved by: Reviewed and Accepted by Participating
Agency:
=y
Chris Hughes Pete Aguilar, Mayor
City Manager
Attest: Attest:
City Clerk Sam Irwin, City Clerk- r -
Signature
Name
Title
Date
STATE OF CALIFORNIA EDMUND G.BROWN JR., GOVERNOR
OFFICE OF TRAFFIC SAFETY
2208 KAUSEN DRNE,SURE 3Q0
ELK GROVE,GA 95758 A$9 www.ots.ca.gov
(918)509-3030 735-2929(T 7DD-Retertai)
! ,A,,,C wLlOrrlit
(918)509-3055(FAX) o r r R w r r l! s w rI r•
October 1, 2013 Grant No. AL1436
Eric V. Hopley
Chief of Police
Ontario Police Department
2500 South Archibald Avenue
Ontario, CA 91761
Dear Chief Hopley:
The Office of Traffic Safety(OTS)has approved your traffic safety grant as part of the
California Traffic Safety Program.
Costs incurred must be in accordance with your grant agreement,and recorded in your
accounting system. No other costs can be allowed without OTS approval. Costs incurred prior
to the starting date or subsequent to the closing date of this grant are not reimbursable.
Within the first quarter of your grant period,your Coordinator will provide you with information
about operational and fiscal requirements,as well as tools to manage your new grant.
Please refer to the above grant number in all your communications with this office. If you have
any questions, please contact Janise Truelock,Regional Coordinator,at(916) 509-3019 or 1
e-mail at}anise.truelock@ots.ca.gov.
Sincerely,
R SSIA CHAVIS
Acting Director
JT:lc
Enclosures
cc: Fiscal
ONTARIO POLICE DEPARTMENT
RECEIVED
OCT 212013
OFFICE OF THE CHIEF OF POLICE
Page 2(Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT: 1Q/1/2013 GRANTEE ONTARIO POLICE DEPARTMENT GRANT NO. AL1436
8. Fin Action No. I Date: 10/4/2013 10. TYPE OF AGREEMENT 1 Initial X I Revision I Cont~
PAID MEDIA PROGRAM INCOME TASK NO. F.F.Y.
Revision No. Date: . 1 3 1 2014
9. Action Taken 11. FUNDING DISPOSITION&STATUS
Fiscal Year Amount
Initial approval of 2014 HSP funds obligated.
2013-14 117,500.00
Total 117,500.00
Obligated This Action 117,500.00
FUNDING DETAIL Previously Obligated 0.00
FUND CFDA ITEMIAPPROPRIATKM FY AMOUNT Total Amount Obligated 117,500.00
164AL 1 20.608 2700-08gO-101(21/12) 2012-13 $ 117,5oo.00 Amount Suspended 0.00
7 TOTAL FUNDS PROGRAMMED 117,500.00
12. BUDGET SUMMARY(From Schedule 0 Detail)-FISCAL YEAR GRANT PERIOD ENDING: 9130/2014
2013-14 2013-14 TOTAL GRANT
COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE
A. Personnel Costs 20,025.00 0.00 20,025.00 20,025.00
B. Travel Expenses 0.00 0.00 0.00 0.00
C. Contractual Services 95,000.00 0.00 95,000.00 95,000.00
D. Equipment 0.00 0.00 0.00 0.00
E. Other Direct Costs 2,475.00 0.00 2,475.00 2,476.00
F. Indirect Costs 0.00 0.00 0.00 0.00
TOTAL FEDERAL FUNDS 117,500.00 , 0.00 , 117,500.00 117,500.00
13. GRANT APPROVAL&AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY B. AGREEMENT&FUNDING AUTHORIZED BY
NAME: JANISE TRUELOCK NAME: DAVID DOUCETTE
TITLE: Regional Coordinator TITLE: Assistant Director,Operations
PHONE: (916)509-3019
E-MAIL: janise.truelock@ots.ca.gov
OfficeZl,T 'iriv-f-ty Office of Traffic Safety
22018urn ve, Suite 300 2208 Kausen Drive,Suite 300
Elk Grove,C Grove,C
Signature Signature
V
OTS-38a*(Rev.2/13)
State of California-Office of Traffic Safety
GRANT AGREEMENT-page I GRANT NUMBER
OTS-38(Rev,6/13) 't'j AL1436
1. GRANT TITLE
Alcohol Multi-Agency Task Force Operation
2. NAME OF APPLICANT AGENCY
Ontario Police RMartment 4. GRANT PERIOD
3. AGENCY UNIT To HANDLE GRANT From: 10/1/13
Ontario Police Department To: 9/30114
5. GRANT DEscRirnm
The goal of the ABC Multi-Agency/City Task Force is to network law enforcement agencies regionally with each other
and conduct multiple joint operations.Those operations bring a decrease of alcohol related issues such as DUI's,alcohol
related fatalities,underage drinking and increases the quality of life in cities regionally. Joint operations that will be
conducted include alcohol licensee inspections,operations focused on over intoxication holiday drinking and minor decoy
operations.
6. FEDERAL FuNDs ALLOCATED UNDER THLs AGREEMENT SHALL NOT EXCEED: $ 117,500.00
7. TERMS AND CONDfrIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A(OTS-38b)-Problem Statement,Goals and * Schedule C(OTS-38g)-Quarterly Evaluation Data Form
Objectives and Method of Procedure (if applicable)
• Schedule B(OTS-38d)-Detailed Budget Estimate and a Exhibit A-Certifications and Assurances
Sub-Budget Estimate(if applicable) 0 Exhibit B*-OTS Grant Program Manual
• Schedule B-I (OTS-38f)-Budget Narrative and Sub-
Budget Narrative(if applicable)
*Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions,
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
8. APPROVAL SiGNATuREs
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL of APPLICANT AGENCY
NAME: Eric V.Hopley PHONE: (909)395-2712 NAME: Chris Hughes NONE: (909)395-2555
nTLE: Chief of Police FAx: (909)395-2709 TrrLE: City Manager FAX: (909)395-2189
ADDRESS: 2500 S.Archibald Avenue ADDRESS: 303 East"B"Street
Ontario,CA 91761 Ontario,CA 91764
le-) t
E-MAIL: Ehopley@ontariopolice.org E-MAIL: �Cj4khe
?7@tario.ca-us
dt 11,01
(Signature) (Date) (Signature) (Da!!c
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AuTuoRizEDToRECEIVE PAYMENTS
NAme. Grant Yee P14ONE:(909)395-2855 NAME: Fiscal Services
TmLE, Finance Director FAX: 395-2360 ADDRESS: 415 East"B"Street
ADDRESS: 415 East"B" Street Ontario,CA 91764
Ontario,CA 91764
9. DUNS NumBER
Gyee@ci.ontario.ca.us DuNs#: 07-813-6223
Rwimimw 303 East"B"Street
A' q ADDRESS& Ontario,CA 91764
U(Signamm) (Date) ZIP-
GRANTS MADE EASY-STEP(Overtime Only)
SCHEDULE A-GRANT DESCRIPTION
Grant No.AL1436
Page 1
PROBLEM STATEMENT
In 2011, California's traffic fatalities increased 2.6 percent(2,720 vs. 2,791)-still one of the lowest levels
since the federal government began recording traffic fatalities in 1975.California 2011 Mileage Death Rate
(MDR)-fatalities per 100 million miles traveled - is 0.87, and marks the third time California has been below
1.0.California is much better than the national 1.11 MDR. Fatality rates increased 3%from 2010 to 2011, and
are projected to increase an additional 3%in 2012.
Alcohol-impaired driving fatalities(fatalities in crashes involving a driver or motorcycle rider(operator)with a
blood alcohol concentration(BAC)of 0.08 grams per deciliter(g/dQ or greater)matches our historic low of
774 in 2010 and 2011.The 774 figure is the lowest DUI death total ever. As a percent of total fatalities,alcohol-
impaired fatalities decreased from 29 percent in 2010 to 28 percent in 2011. This number has remained
virtually unchanged in the past five years and DUI arrests have dropped in 2011 to 180,212 as compared to
195,897 in 2010.The 2011 DUI arrest figure represents the lowest DUI arrests since 2002.
It has been found within Ontario PD jurisdiction,that a number of DUI's suspects arrested at DUI/DL
checkpoints and during saturation patrols had purchased alcohol beverages at local alcohol establishments. This
was determined by the statements made by the suspects during the arrest investigation.
Collision Type 2008 2009 2010
Collisions Victims Collisions Victims Collisions Victims
Fatal 15 16 10 11 7 7
Injury 675 772 529 698 558 748
Fatal Iniury Killed Iniured Fatal I Wry I Killed Injured Fatal injury Killed Injured
Alcohol Involved 2 7 2 7 4 6 4 6 L4 49 1 21
Hit&Run 0 13 0 13 0 16 0 18 0 7 1 0 7
1
Nighttime 2 34 2 34 3 5 3 f8 I . 780 1 87
(2100-0259 hours)
OFFICE OF TRAFFIC SAFETY-2010 RANKINGS
The OTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities
with similar-sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems
in and which they were doing well in. Identifying emerging or on-going traffic safety problem areas help cities plan how
to combat the problems.It should be noted that OTS rankings are only indicators of potential problems;there are many
factors that may either understate or overstate a city/county ranking that must be evaluated based on local circumstances.
The OTS Rankings are determined by the following:(1)Victim and collision data for the rankings is taken from the latest
available California Highway Patrol(CHP)Statewide Integrated Traffic Records System(SWIM)data;(2)Victim and
collision rankings are based on rates of victims killed and injured or fatal and injury collisions per"1,000 daily-vehicle-
miles-of-travel"(Caltrans data)and per"1,000 average population"(Department of Finance data)figures.This more
accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary;(3)DUI
arrest totals and rankings are calculated for,cities only and are based on rates of non-CHP DUI arrests(Department of
Justice data). This is so that local jurisdictions can see how their own efforts are working;and(4)Counties are assigned
statewide rankings,while cities are assigned population group rankings.
OTS-38b(Rev.6/13)
GRANTS MADE EASY—STEP(Overtime Only)
SCHEDULE A-GRANT DESCRIPTION
Grant No.AIL1436
Page 2
NOTE: City rankings are for incorporated cities only. County Rankings include all roads—state,county and local—and
all jurisdictions—CHP,Sheriff,Police and special.OTS Rankings are calculated so that the higher the number of victims
or collisions per 1000 residents in a population group,the higher the ranking. Number I in the rankings is the highest,or
"worst." So,for Group B,a ranking of 1/53 is the highest or worst,27/53 is average,and 53/53 is the lowest or best. The
same methodology also applies for DUI arrest rankings.
OFFICE OF TRAFFIC SAFETY- 2010 RANKINGS
AGENCY NCIC COUNTY GROUP POPULATION(AVG) DVMT
Ontario 3607 SAN BERNARDINO COUNTY B 164,593 i.994.416
vicTims RANKING BY RANKING BY
KILLED AND DAILY VEHICLE AVERAGE
TYPE Of COLLISION INJURED MILES TRAVELED POPULATION
Total Fatal and Injury 872 21153 18/53
Alcohol Involved 69 30153 24/53
HBD Driver<21 7 27/63 22/53
HBD Driver 21-34 18 33/53 26/53
Motorcyclists 7 46153 46153
Pedestrians 43 35/53 32/53
Pedestrians<15 14 20/53 12/53
Pedestrians+65 2 37/53 35/53
Bicyclists 40 36/53 31153
Bicyclists<15 9 27153 22/53
Composite 23153 17153
COLLISIONS
Speed Related 147 25/53 21/53
Nighttime 86 13153 6153
Hit and Run 67 1853 13/53
DUI ARRESTS 611 0.62 % 39153
PERFORMANCE MEASURES
GRANT GOALS
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of persons injured in traffic collisions.
3. To reduce the number of persons killed in alcohol-involved Collisions.
4. To reduce the number of persons injured in alcohol-involved collisions.
OTS-38b(Rev.6113)
GRANTS MADE EASY—STEP(Overtime Only)
SCHEDULE A-GRANT DESCRIPTION
Grant No.AL1436
Page 3
GRANT OBJECTIVES
1. To issue a press release announcing the kick-off of the grant by November 15 of the first grant year.
The press releases and media advisories,alerts,and materials should be emailed to the OTS Public
Information Officer at Ri:oCoDots.ca.&qv, and copied to your OTS Coordinator, for approval 14 days prior to
the issuance date of the release.
2. To include, when appropriate, that an at-fault driver was suspected of or was in fact drug impaired(if
possible note the drug involved,e.g.,marijuana,prescription drugs, etc.) when reporting to the media the
details from a crash or crash investigation.
3. To send all grant-related activity press releases,media advisories,alerts and general public materials to the
OTS Public Information Officer(PIO)at pio(aots.ca.gov with a copy to your OTS Coordinator.
If an OTS template-based press release is used,the OTS PIO and OTS Coordinator should be copied when
the release is distributed to the press. If an OTS template is not used,or is substantially changed,a draft
press release should first be sent to the OTS PIO for approval. Drafts should be sent 10-20 days prior to the
operation for approval to ensure adequate turn-around time. Media communications reporting the results of
grant activities such as ENFORCEMENT OPERATIONS are exempt from the recommended advance
approval process,but still should be copied to the OTS PIO and OTS Coordinator when the release is
distributed to the press. Activities such as warrant or probation sweeps and court stings that could be
compromised by advanced publicity are exempt from pre-publicity,but are encouraged to offer embargoed
media coverage and to report the results.
4. To use the following standard language in all press,media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety,through the National Highway Traffic
Safety Administration.
5. To email the OTS Public Information Officer at pLoaots.ca.ggv,and copy your OTS Coordinator,at least
30 days in advance a short description of any significant grant related traffic safety event or program so
.OTS has enough notice to arrange for attendance and/or participation in the event.
6. To submit a draft or rough-cut of all printed or recorded material (brochures,posters,scripts,artwork,trailer
graphics,etc-)to the OTS Public Information Officer at 1io(a-),ots.ca.gov, and copied to your OTS
Coordinator,for approval 14 days prior to the production or duplication.
7. To include the OTS logo, space permitting,on grant funded print materials; consult your OTS Coordinator
for specifies relating to this grant.
S. To conduct training for Departmental employees,and local law enforcement agencies to properly conduct
Minor Decoy and Shoulder Tap Operations.
9. To conduct in conjunction with ABC,6 ABC multi-agency alcohol-establishment inspection sweeps at a
minimum of 75 ofd sale alcohol outlets within the Inland Empire area.
OTS-38b(Rev-6/13)
GRANTS MADE EASY-STEP(Overtime Only)
SCHEDULE A-GRANT DESCRIPTION
Grant No.AL1436
Page 4
10.To conduct a minimum of I Shoulder Tap Operations.
11. To conduct a minimum of I Minor Decoy Operation.
12. To work closely with neighborhood community based organizations to promote traffic safety programs.
13. To increase the overall awareness of the Target Responsibility for Alcohol Connected Emergencies
(TRACE)protocol among ABC licensees,by using the licensee training video in 6 Licensee Education on
Alcohol and Drugs(LEAD)Program training sessions.
14. To conduct a minimum of 2 training sessions at local law enforcement agencies regarding ABC laws.
15. To provide 6 Responsible Beverage Service(RBS)Training sessions,impacting a minimum of 100
establishments.
NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a
particular police offlcer issue a specified or predetermined number(?f citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE
Phase 1-Program Preparation,Training and Implementation (Is'Quarter of the Grant Year)
• The police department will develop operational plans to implement the"best practice"strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• All training needed to implement the program should be conducted this quarter.
Phase 2-Community Awareness(Throughout Grant Period)
The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase 3-Data Collection&Reporting(Throughout Grant Period)
• The police department will submit a Quarterly Performance Report(QPR) within 30 days following
each calendar quarter.
• The final QPR,Claim and Executive Summary are due to OTS 30 days following the end of the grant
period.
OTS-38b(Rev.6113)
GRANTS MADE EASY-STEP(Overtime Only)
SCHEDULE A-GRANT DESCRIPTION
Grant No.AL1436
Page 5
• Reports shall be completed and submitted in accordance with OTS requirements specified in the Grant
Program Manual.
METHOD OF EVALUATION
Using the data compiled during the grant,the Grant Director will prepare the Executive Summary to accompany
the final QPR. The Executive Summary will: (1)briefly state the original problem; (2)specify the most
significant goals and objectives; (3)highlight the most significant activities that contributed to the success of the
program and the strategies used to accomplish the goals;and (4)describe the program's accomplishments as
they relate to the goals and objectives.
ADMINISTRATIVE SUPPORT
This program has full support of the City of Ontario. Every effort will be made to continue the activities after
the grant conclusion.
OTS-38b(Rev.6113)
SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO.AL1436-Ontario GEN
Fund Number CFDA# Proolm Title
Minimum Penalties For
Repeat Offenders For Driving While
164AL 20.608 Intoxicated
FISCAL YEAR ESTIMATES TOTAL COST
COST CATEGORY TO GRANT
A.PERSONNEL COSTS CFDA10/1113 thru 9/30/14
Positions and Salaries
Overtime
Compliance Check Operations 20.608 $ 9,000.00 $ 9,000.00
Minor Decoy Operations 20.608 $ 3,000.00 $ .3,000.00
Shoulder Tap Operations 20.608 $ 3,000.00 $ 3,000.00
Grant Management 20.608 I $ 5,025.00 , 5,025.00
Category Sub-Total Is 20,025.00 1 $ 20,025.00
B. TRAVEL EXPENSE
None Is - $
I Category Sub-Totall Is - 1 $ -
C. CONTRACTUAL SERVICES
Allied Agency Operations i 20.608 1 $ 95,000.00 1 $ 95,000.00
Category Sub-Total l Is 95,000.00 1 $ 95,000.00
D. EQUIPMENT
None $ -
Category Sub-Total $ -
E. OTHER DIRECT COSTS
Training Meetings 20.608 $ 2,475.001 $ 2,475.00
Category Sub-Total $ 2,475.00 $ 2,475.00
F. MIRECT COSTS
None
Cateox Sub-Total Is
.1 GRANT TOTAL I 117,500.00 $ 111a0,00j
SCHEDULE B-1
GRANT No. AL1436
BUDGET NARRATIVE-HoST Page I
PERSONNEL COSTS
Overtime for grant funded law enforcement operations may be conducted by personnel such as a Lieutenant,
Sergeant, Corporal,Deputy,Officer,Community Services Officer, Dispatcher, etc.,depending on the titles
used by the agency and the grantees overtime policy. Personnel will be deployed as needed to accomplish
the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of$30.00/hour to S89.00/hour.
Overtime reimbursed will reflect actual costs of the personnel conducting the appropriate operation up to the
maximum range specified. No benefits will be reimbursed from this grant.
TRAVEL EXPENSE
None
CONTRACTUAL SERVICES
Memorandums of Understanding(MOU)or contracts will be developed with each participating allied agency
that details overtime costs to be reimbursed. Allied agency personnel may participate in the following
operations: Compliance Check,Minor Decoy,and Shoulder Tap training and operations.
EQUIPMENT
None
OTHER DIRECT COSTS
Training Meetings-meetings where the primary purpose is the dissemination of fi-affic;safety-related
technical information. Costs may include meals,transportation,rental of meeting facilities,audio/visual
equipment rental,printing and awards such as pins,hats,and plaques. Adequate records including an
agenda must be maintained to document that the primary purpose of the meeting was for dissemination of
traffic safety technical information.
INDIRECT COSTS
None
PROGRAM INCOME
There will be no program income generated from this grant.
OTS-38f(Rev.6/13)
SCHEDULE
DETAILED BUDGET ESTIMATE
GRANT NO.AL1436-Ontario GEN
Sub-Budget Allied Agency Operations
Fund Number CFDA# Program Title
Minimum Penalties For
Repeat Offenders For Driving While
164AL 20.608 Intoxicated
FISCAL YEAR ESTIMATES TOTAL
COST CATEGORY COST TO
GRANT
A.PERSONNEL COSTS CFDA 10/1/13 thru 9/30/14
Positions and Salaries
Overtime
Compliance Check Operations 20.608 $ 57,000.00 $ 57,000.00
Minor Decoy Operations 20.608 $ 19,000.00 $ 19,000.00
Shoulder Tap Operations 20.608 $ 19,000.00 $ 19,000.00
CatS;2.7 Sub-Total l I $ 95,000.00 $ 95,000.00
B. TRAVEL EXPENSE
one Is - $ -
Category Sub-Total I $ $
C. CONTRACTUAL SERVICES
I
one Is $
CategorySub-Total I $ 1 $
D. EQUIPMENT
None, Is
Category Sub-Totall Is - Is
E. OTHER DIRECT COSTS
None Is - I $
C2!Sgoa Sub-Total Fs -
F. INDIRECT COSTS
None -
Category Sub-Total $ - $
-
GRANT TOTAL 95,000.00 S 95,000.00
SCHEDULE B-1
GRANT No. AL1436
SUB-BUDGET NARRATIVE Page I
PERSONNEL COSTS
Overtime for allied agency personnel to participate in training and enforcement details such as Compliance
Checks,Minor Decoy and Shoulder Tap training,and operations,as described in the MOU.
Overtime reimbursed will reflect actual costs of the personnel conducting the appropriate operation. No
benefits will be reimbursed from this grant.
TRAVEL EXPENSE
None
CONTRACTUAL SERVICES
None
EQUIPMENT
None
OTHER DIRECT COSTS
None
INDIRECT COSTS
None
PROGRAM INCOME
There will be no program income generated from this grant.
OTS-38f(Rev.6113)
CALOORMA
qf!!;4or TRArFP11P SAIFUY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Failure to comply with applicable Federal statutes,regulations,and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR§18.12.
The officials named on the Grant Agreement,certify by way of signature on the Grant Agreement signature page,that
the Grantee Agency complies with all applicable Federal statutes,regulations,and directives and State rules,guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding.Applicable provisions include,
but are not limited to,the following:
0 23 U.S.C.Chapter 4-Highway Safety Act of 1966,as amended
* 49 CFR Part 18-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments
0 23 CFR Chapter 11-(§§1200, 1205, 1206,1250,1251,&1252)Regulations governing highway safety programs
0 NHTSA Order 462-6C-Matching Rates for State and Community Highway Safety Programs
* Highway Safety Grant Funding Policy for Field-Administered Grants
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964(88),which prohibits discrimination on the
basis of race,color or national origin(and 49 CFR Part 21);(b)Title IX of the Education Amendments of 1972,as
amended(20 U.S.C.1681'-1683 and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the
Rehabilitation Act of 1973,as amended 29 U.S.C.794),and the Americans with Disabilities Act of 1990(101),as
amended(42 U.S.C.12101,et seq.),which prohibits discrimination on the basis of disabilities(and 49CFRPart 27);(d)
the Age Discrimination Act of 1975,as amended(42 U.S.C.6101-6107),which prohibits discrimination on the basis of
age;(e)the Civil Rights Restoration Act of 1987(100),which requires Federal-aid recipients and all subrecipients to
prevent discrimination and ensure nondiscrimination in all of their programs and activities;(f)the Drug Abuse Office and
Treatment Act of 1972(92),as amended,relating to nondiscrimination on the basis of drug abuse,(g)the
comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(91),as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(h)Sections 523 and 527 of the Public Health
Service Act of 1912,as amended(42 U.S.C.290dd-3 and 290ee-3),relating to confidentiality of alcohol and drug abuse
patient records;(i)Title Vill of the Civil Rights Act of 1968,as amended(42 U.S.C.3601,et seq.),relating to
nondiscrimination in the sale,rental or financing of housing;0)any other nondiscrimination provisions in the specific
statute(s)under which application for Federal assistance is being made;and(k)the requirements of any other
nondiscrimination statute(s)which may apply to the application.
I I Certifications and Assurances(Rev.2013)
CALIFOINIA
OFFICE OF TRAFFIC SAFETY......... ......
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act(49 U.S.C.53230)),which contains the
following requirements:
Only steel,iron and manufactured products produced in the United States may be purchased with Federal funds unless
the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality,or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent.Clear justification for the purchase of non-
domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
POLITICAL ACTIVITY(MATCH ACT)
The Grantee Agency will comply with provisions of the Hatch Act(5 U.S.C.15011508)which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts,Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or
employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal
contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,
loan,or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of
Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or
cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report
Lobbying,"in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-
award at all tiers(including subcontracts,subgrants,and contracts under grant,loans,and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352,title 31,U.S.Code.Any person who falls to file the required certification shall be subject to
a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
2 1 Certifications and Assurances(Rev.2013)
CAUF*tMA
TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body.Such activities include both direct and indirect(e.g.,"grassroots")lobbying activities,with one
exception.This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials,in accordance with customary State practice,even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this Grant Agreement,the Grantee Agency official is providing the certification set out
below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot
provide the certification set out below.The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction.However,failure of the Grantee
Agency official to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction.If it is later determined that the Grantee Agency
official knowingly rendered an erroneous certification,in addition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or default_
4. The prospective primary participant shall provide immediate written notice to the department or agency to which
this Grant Agreement is submitted if at any time the Grantee Agency official learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
S. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,person,
primary covered transaction,principal, Grant Agreement,and voluntarily excluded, as used in this clause,have the
meaning set out in the Definitions and coverage sections of 49 CFR Part 29.You may contact the department or
agency to which this Grant Agreement is being submitted for assistance in obtaining a copy of those regulations.
6. The Grantee Agency official agrees by submitting this Grant Agreement that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency entering
into this transaction.
3 1 Certifications and Assurances(Rev.2013)
CALIF04MA
0"1.C1..oF.TN_AFF1_C SAFETY
EXHIBIT A
CERTIFICA71ONS AND ASSURANCES
7. The Grantee Agency official further agrees by submitting this Grant Agreement that it will include the clause titled
"Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction,"provided by the department or agency entering into this covered transaction,without modification,in
all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A
participant may decide the method and frequency by which it determines the eligibility of its principals.Each
participant may,but is not required to,check the list of Parties Excluded from Federal Procurement and Non-
procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions,if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
Part 9 subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government,the department or agency may terminate this
transaction for cause or default.
Certification Regarding Debarment,Suspension,and Other Responsibility Matters-Primary Covered Transactions
(1)The Grantee Agency official certifies to the best of its knowledge and belief,that its principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded by any
Federal department or agency;
(b)Have not within a three-year period preceding this Grant Agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,
or performing a public(Federal,State or local)transaction or contract under a public transaction;violation of Federal or
State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of record,
making false statements,or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State or
Local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d) Have not within a three-year period preceding this application/Grant Agreement had one or more public transactions
(Federal,State,or local)terminated for cause or default.
(2)Where the Grantee Agency official is unable to certify to any of the Statements in this certification,such prospective
participant shall attach an explanation to this Grant Agreement.
4 1 Certifications and Assurances(Rev.2013)
CALIFORMA
OFFICE.w.TRAMP SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Instructions for Lower Tier Certification
1. By signing and submitting this Grant Agreement,the prospective lower tier participant is providing the certification
set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered
an erroneous certification,in addition to other remedies available to the Federal government,the department or
agency with which this transaction originated may pursue available remedies,including suspension and/or
debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this Grant
Agreement is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,person,
primary covered transaction,principal,Grant Agreement,and voluntarily excluded,as used in this clause,have the
meanings set out in the Definition and Coverage sections of 49 CFR Part 29.You may contact the person to whom
this Grant Agreement is submitted for assistance in obtaining a copy of those regulations.
S. The prospective lower tier participant agrees by submitting this Grant Agreement that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9.subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency with which
this transaction originated.
6. The prospective lower tier participant further agrees by submitting this Grant Agreement that it will include the
clause titled"Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—Lower Tier
Covered Transaction,"without modification,in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.(See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A
participant may decide the method and frequency by which it determines the eligibility of its principals.Each
participant may,but is not required to,check the List of Parties Excluded from Federal Procurement and Non-
procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
5 1 Certifications and Assurances(Rev.2013)
CAUFORNIA
O"ICE OF Tilts FMC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
9. Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
Part 9 subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in
addition to other remedies available to the Federal government,the department or agency with which this
transaction originated may pursue available remedies,including suspension and/or debarment.
Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—Lower Tier Covered
Transactions
1. The prospective lower tier participant certifies,by submission of this grant agreement,that neither it nor its
principals is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such
prospective participant shall attach an explanation to this grant agreement.
6 1 Certifications and Assurances(Rev.2013)