HomeMy WebLinkAboutContracts & Agreements_150-2007_CCv0001.pdf AGREEMENT TO UNDERTAKE PRODUCTIVITYSTUDY AND STAFFING ANALYSIS
OF THE REDLANDS POLICE DEPARTMENT
, . his agreement for professional consulting services("Agreement")is made and entered into
t I
his ,' th day of September, 2007 ("Effective Date"), by and between the City of Redlands, a
municipal corporation ("City") and Joseph Brann & Associates, LLC ("Consultant"). City and
Consultant are sometimes individually referred to herein as a"Party"and,together,as the"Parties."
In consideration of the mutual promises contained herein, City and Consultant agree as
follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to undertake a productivity study and staffing analysis of the
Redlands Police Department (the"Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the Services
to City at a level of competency presently maintained by other practicing professional
consultants in the industry providing like and similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The Services which Consultant shall perform are more particularly described in Exhibit"A,"
entitled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with all applicable Federal, State and local laws and regulations in
the performance of this Agreement including, but not limited to, the Americans with
Disabilities Act and the Fair Employment and Housing Act.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City will make provision for Consultant to enter upon City-owned property, as required by
Consultant, to perform the Set-vices.
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ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a prompt and diligent manner, and in accordance
with the schedule of tasks set forth in Exhibit"B," entitled "Project Schedule."
ARTICLE 5 - PAYMENT AND NOTICE
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of Sixty-Eight Thousand Six Hundred Sixty Dollars ($68,660). City shall pay
Consultant on a time and materials basis up to the not to exceed amount in accordance with
the "Cost Elements" and based upon the hourly rates shown in Exhibit "C."
5.2 Payments by City to Consultant shall be made within thirty(30) days after receipt and
approval by City of Consultants's invoice, by warrant payable to Consultant. Invoices
shall be sent on a monthly basis.
5.3 All notices shall be given in writing by personal delivery or by mail. Notices, sent by
mail should be addressed as follows:
City: Tina Kundig
Finance Director
City of Redlands
PO Box 3005
Redlands, CA 92373
Consultant: Joseph Brann
Joseph Brann & Associates, LLC
4232 Pascal Place
Palos Verdes Peninsula, CA 90274
When so addressed, such notices shall be deemed given upon deposit in the United States Mail.
Changes may be made in the names and addresses of the person to who notices and payments are
to be given by giving notice pursuant to this section.
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ARTICLE 6.- INSURANCE AND INDEMNIFICATION
6.1 All insurance required by this Agreement shall be maintained by Consultant for the duration
of its performance of the Services. Consultant shall not perform any Services unless and
until all required insurance listed below is obtained by Consultant. Consultant shall provide
City with certificates of insurance and endorsements evidencing such insurance prior to
commencement of the Services. All insurance policies shall include a provision prohibiting
cancellation Of the policy except upon thirty(30) days prior written notice to City.
6.2 Workers Compensation and Employer's Liability.
A. Consultant shall secure and maintain Workers Compensation and Employer's
Liability insurance throughout the duration of this Agreement in accordance with the law' s of
the State of California, with an insurance carrier acceptable to City.
B. Consultant expressly waives all rights to subrogation against City, its elected
officials, officers and employees for losses arising from work performed by Consultant for
City by expressly waiving Consultant's immunity for injuries to Consultant's employees and
agrees that the obligation to indemnify, defend and hold harmless provided for in this
Agreement extends to any claim brought by or on behalf of any employee of Consultant.
This waiver is mutually negotiated by the Parties. This waiver shall not apply to any damage
resulting from the sole negligence of City, its employees or agents. To the extent any of the
damages referenced herein were caused by or resulted from the concurrent negligence of
City, its agents or employees,the obligations provided herein to indemnify,defend and hold
harmless are valid and enforceable only to the extent of the negligence of Consultant, its
officers, agents and employees.
6.3 Hold Harmless and Indemnification. Consultant shall defend,indemnify and hold harmless
City and its elected officials, employees and agents from and against any and all claims,
losses or liability, including attorneys fees,arising from injury or death to persons or damage
to property occasioned by Consultant's and its officers', employees' and agents' sole
negligent acts or omissions in performing the Services.
6.4 Assignment. Consultant is expressly prohibited from assigning any of the Services without
the express prior written consent of City. In the event of agreement by the Parties to assign a
portion of the Services, Consultant shall add the assignee as an additional insured and
provide City with the insurance endorsements required by this Agreement prior to the
performance of any Services by the assignee. Assignment does not include printing or other
customary reimbursable expenses that may be provided for in this Agreement.
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6.5 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force
throughout the term of this Agreement comprehensive general liability insurance with
carriers acceptable to City. Minimum coverage of One Million Dollars ($1,000,000)
per
occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property
damage and personal injury is required. City shall be named as an additional insured. Such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
6.6 Professional Liability Insurance. Consultant shall secure and maintain professional liability
insurance throughout the term of this Agreement in the amount of One Million Dollars
($1,000,000) per claim made.
6.7 Business Auto Liability Insurance. Consultant shall have business auto liability coverage,
with minimum limits of One Million Dollars($1,000,000)per occurrence, combined single
limit for bodily injury liability and property damage liability. This coverage shall include all
Consultant owned vehicles used in connection with Consultant's provision of the Services,
hired and non-owned vehicles, and employee non-ownership vehicles. Such insurance shall
be primary and non-contributing to any insurance or self insurance maintained by City. City
shall be named as an additional insured.
ARTICLE 7 - CONFLICTS OF WTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
real property and shall not acquire any interest, direct or indirect, in the geographical area
covered by this Agreement or any other source of income, interest in real property or
investment which would be affected in any manner or degree by the performance of
Consultant's Services. Consultant further covenants and represents that in the
performance of its duties hereunder, no person having any such interest shall perform any
Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make or participate in:
(i) the making or any governmental decisions regarding approval of a rate,
rule or regulation, or the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of permits, licenses,
applications, certifications, approvals, orders or similar authorizations or
entitlements;
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(iii) authorizing City to enter into, modify or renew a contract;
(IV) granting City approval to a contract that requires City approval and to
which City is a party, or to the specifications for such a contract;
(v) granting City approval to a plan, design, report, study or similar item;
(vi) Adopting, or granting City approval of, policies, standards or guidelines
for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity participate in
making a governmental decision or otherwise perform the same or substantially all the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code section
87302.
7.3 In the event City officially determines that Consultant must disclose its financial interests
by completing and filing a Fair Political Practices Commission Form 700, Statement of
Economic Interests, Consultant shall file the subject Form 700 with the City Clerk's
office pursuant to the written instructions provided by the Office of the City Clerk.
ARTICLE 8 - GENERAL CONSIDERATIONS
8.1 i
Attorneys Fees. In the event any action
I s commenced to enforce or interpret any of the
terms or conditions of this Agreement the prevailing Party shall,in addition to any costs and
other relief,be entitled to the recovery of its reasonable attorneys'fees, including fees for the
use of in-house counsel of the Parties.
8.2 Prohibition Against Assignment. Consultant shall not assi&M any of the Services,except with
the prior written approval of City and in strict compliance with the terms,and conditions of
this Agreement.
8.3 Documents and Records. All documents, records, drawings, designs, cost estimates,
electronic data files,databases and other documents developed by Consultant in connection
with its performance of the Services, and any copyright interest in such documents, shall
become the property of City and shall be delivered to City upon completion of the Services,
or upon the request of City. Any reuse of such documents, and any use of incomplete
documents, shall be at City's sole risk.
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8.4 Independent Contractor Status. Consultant is for all purposes under this Agreement an
independent contractor and should perform the Services as an independent contractor.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as herein set forth. Consultant shall supply all tools and
instrumentalities required to perform the Services. All personnel employed by Consultant
are for its account only, and in no event shall Consultant or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of,or on behalf of
City. Consultant shall have no authority, express or implied, to act on behalf of City in any
capacity whatsoever as an agent,nor shall Consultant have any authority,express or implied,
to bind City to any obligation.
8.5 Termination.
A. Unless earlier terminated,as provided for below,this Agreement shall terminate upon
completion and acceptance of the Services by City.
B. This Agreement may be terminated by City, in its sole discretion, by providing five
(5)business days prior written notice to Consultant(delivered by certified mail,return receipt
requested) of City's intent to terminate.
C. If this Agreement is terminated by City,an adjustment to Consultant's compensation
shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed
services, and(2) any payment due Consultant at the time of termination may be adjusted to
the extent of any additional costs to City occasioned by any default by Consultant.
D. Upon receipt of a termination notice, Consultant shall immediately discontinue its
provisions of the Services and, within five (5) days of the date of the termination notice,
deliver or otherwise make available to City, copies (in both hard copy and electronic form,
where applicable) of any data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services. Consultant shall be compensated on
a pro-rata basis for Services completed up to the date of termination.
8.6 Books and Records. Consultant shall maintain any and all books,ledgers,invoices,accounts
and all other records and documents evidencing costs and expenses related to the Services for
a period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant pursuant to this Agreement. Such books shall be available at all
reasonable times for examination by City at the office of Consultant.
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8.7 Entire Agreement/Amendment. This Agreement,including the Exhibits incorporated herein
by reference,represents the entire agreement and understanding between the Parties as to the
matters contained herein,and any prior negotiations,written proposals or verbal agreements
relating to such matters are superseded by this Agreement. Any amendment to this
Agreement shall be in writing, approved by City and signed by City and Consultant.
8.8 Governing Law. This Agreement shall be governed by and construed in accordance with the
laws of the State of California.
8.9 Severability. If one or more of the sentences, clauses, paragraphs or sections contained in
this Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement and
shall not affect, impair or invalidate any of the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of its
bargain under this Agreement.
IN WITNESS WHEREOF,duly authorized representatives of the City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS JOSEPH BRANN &ASSOCIATES, LLC
By: BY:
n Harrison, Mayor0Sh Brann
�
Attest:
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City derk
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Exhibit "A"
Scope of Services
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Exhibit "A"
Scope of Services
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PROJECT TEAM
$l:it £;51,4,zd s using four primary consultants on this pro'Iect. �lic tf atd3i tie tltl'�:T' i'til�`W
experience working in and consulting %vith a wide variety of police a envies and- public
sector t:rrg.ani;.ations. In addition to the biographical information below, r6surnes are
attached.
JBA's approachand the staff resources engaged in this project will ensure the objectives
identified will be achieved in the rncyst cast-efficient manner po=shale. Should the City
deterrTune other spccial rteeds or issues identified daring the course of this project require
f mrther attention the composition cif this team can be modified to address those needs or
e JBA ca and,doesutilize a wide.:ar�riay of independent sub' JI"F.<3.ti£:T experts ratld.
desires.s.
c: ll aborates with a number of ether consultin
g firms. Any additional consultants will be
added on1 w:th the ad mace approval of the City
.10SEP" BRAN' , Lead Consultant
t
l"Y)r the Past t three dk. add;;s. Mr, Brann las been a rvationotly rtcogniz d expert in policing
and contemporary law enforcerncnt practices. Ue ao s€'tthrouidi the Y"_ni s o!"t .c Santa
Ana,CA Police 6€�'*iai"t`Et?ent and then .e - d as Chitaf of~ibe i"la ward, CA
!P i*Ce
DQpa.t_,(st lbef-orc becorning the fcLmdlind Director of the Office offC:ornmunit;Oriente
Poking Servicesin the l .S. Department of Justice. While in Washington, Mr. Brann
.adruirustc-r,M a 10 billion budget for community policing, problern solving arxd traininv{
grwrits awarded Lo local gt?vei'4'xlnent entities across the country. fleoft established s3 D t:�onal
n t;t`C r;i o f ti?Id 3331 C c ?rIt?4t rimy lit*13z xi2 ln:�t3t 5 t#) provide training 3ti c3ricl iC a ;34 r3 for
l 4 z'sl€ tt i ir3t[, f?"C€ Ia 3? l 1r1C1 4 i"IYIi,1 Ers7tw:' t:i2 T si t r Mr. Brann has pit}d1cer d inlay
innovations in -A)li ing at the lcoeal and national lFcvel, including the 3a1- 1 nati�).3:ai ',"on-
N-1r. l raf=n now serves a$a local government consultant throughout the nation. f gis fin-to
specializes in assisting Communities deal vv,th public safety issues, with a focus oil
improving law enforce neat syste ns, r€a+magerial performance and improving
accountability in police org=icaations. Fle all o serves as a consultant to the California
Attorney General and is currently<a. Federal Court Special Nla.ster engaged in police
Oft oversight and monitoring,
lJe received his MPA fro ni the University cif Southern.California and <a Bachelor's degree
in criminal justice from California State L'niv°ersity, Fullerton. Mr. Brann is a graduate of
the F1,31 National Academy and an active member of the International Association of
Chiefs of Police land the Police Executive research €fiirurn. Additlonalli . Its serves as the
i:r1;,3 � cn t.ta i<°<3-dCo t;i €<4tit,$t€ .tar eveli?l ircy Police dors ).
f
ps
JOtIN CAMPBELL, Ctinsultant
,i
Resoui-Ces. blip:. tCDRO -nd- D'r-ctor of the
Trami;ng, Planning and A' '
ssessment Division,
i <irt C'Xpert in the field o"conmiumity
ppolii:ing. lie
:nI )mmu assistance lbr
lam" "'I'llC)rCenicilt, Community meinbcrs, elecied leiders,, avid city, and county
00 He is the author of varimis publications oil police 11"'anagement and coinniunity problern
iolving, (listed oil the (:DRI website), lie is also the de%eloper ofa nationkil p'rogram Iter
04 training landlords to prevent illegal activity, us well as trainings In VILIisance abatement,
00 Citizen evaluation ofpcilice services, and others. Mr. Campbell has dorie-
e0ngllting, work for law enforcenic-it in.over half the states in the nation as well as for the
U'S Deparant of J ustice. the �I.S. DeparlInent ofl-lousing wid. (
neJrban Deve lopfrient-
zIld regional corrimunitx, policing tratining Institutes, A graduate of Harvard Ur-niversitv'
'ea-ch,
he 'I's extensive prolies-sional expenence in manageinent con-, mi FIERYke rus and
-julfi A
L,sion, Mr- Callipbell 'm:-,m c�onsmhing on law cnIf:'u-rCeMIerIr ISSII-Ies all the 1980-3
-01'--r sec'n"g I need FIor"better sol ,r In hi�own lie rourlded Cayripbell
Del oM4 990",
1 0000
A'DY NWGARRY, Consultant
Judy PvM-'w-r-y --work,-d for d4c Couray (ifSac-ramicnito C
VIV VfIrt'V--SCVeTj years, prinlarilY "'I'll
the area of emorcer'-sit" She hegan 'her t__ le tri rl-,e Den,,uTmcna',;.
'IC ull couund c1d servicc-,, SI e subsequ
nn u"'Cnlz it
ently
Pmor""W"�--d ro One ""oul-aty E'Xectidve's Office '.vNicl-c she was re-sponsible for prograrn
C.__ -v-i a,-,d fir;c a I ana I ys a., -)C a 11 p u b 11
tic PI'OtCICTIOTI departtncnts Un, the Courity of
i 4 - ,I S
'Sacn, -Fie as "he fiscai off:"C4�r of the S'acra-llenio Count-., �;i'ier-W
Depaft"m;ent rn Du her t ii- r(: ,k,'th the, County ofsac,
S raniento, Ms.
%-11A-Yarr; has beer, 'zOected mumerous spxli�J fvhsignrnents, primarily in the ueM of
MS Mlde"It-id "aricd
_()pe()4 1
j "'ra'�'p) fj
have a klhlorotwh LITI&rStandi rig ot local kf'A-, C1110rcernent functionsbcs-t pracniccs,and
!;'Cvveen lamt; cnforccm€nf.is cmhe-r county dcparlMWIIIS
A Sucrailmoto, California nat-Dic, Judv recclv -d her Bacbelkor's Degree and teachin
04 credenfial fi'mn California State 1)"niversity of Sacrainento 0 970/71), and tier Master's
0^ D¢,°grce in Public Adiiiii-iistration from I. niversiiv ofSouthern California(I 979'),
BARBARAL RAVNIOND, Consultant
11'ifllara Ravrnord has becii involved in the crlrninal 1'ustice field t6r Ithe past t,.ko (Iceades.
1 -
She hro' bread exper'wrice irl the criminal Justice arcnalhavitL� ked in a court system.
is pal polic-ing, and, T-ecenfl, as ,i rese"imber ,kum z\- orporabon, She
C-Marblisim:d h"--r
—." , II -diimQ ("?rOuio. alid" as
j,
.H IA cm, }.f o. lzrkv ,.,x --o'ek-S. sl-te
64 r r
min &
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POW
it fl--As
V i V�t�(J,Cj i Opvzn�l
-x, -',_g,c n de vc- n an i
-xd has � kcd *I- Ohi�
pk:n-,�ntlng pt-,— Ovor
private and academic siectoi-S", "IfId Spm-ali/es in Orpnizatiom-,
c-adnation and traiii;rwy. She has pu-.-dhISd'It-', II %A/1- j
�)P� CrI -r. 1131 usfice issues and n;,N:avv
and training matiter
N-1s. Raymond received her IBA in Govemuiient-From, Pomona College and her MA. in
F"ducation fronSUalso
eattle niversity, She possesses a Certificate in Organizational
00 "hange Managlernent from. UCLA's Anderson School ofManagenient..
00
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Approach
Understanding f the Project.
i I y y n retaining a consultant to conduct a
Me Cit of Redlands has ex rens�3 interest st r
productivity :study and staffing analysis of the Redlands Police Department(RPD), with a
focus on assessing three specificscenarios or policing models: the City's current
proactive model of policing,a more proactive model or a reactive model. Five; specific
objectives were also identified in.the RFP acrd must be takers into consideration during the
course of'this project.
l l `s °went t del includes responsibility for the City's ommu ity Services
f the
1 e $rtment( ec rection a d SeniorServices). Given that e believe the reviewic
CU Mrit model t also 's v sl C 2 k' Z he st +�r�g, petati ns wand goals of
t n mar its °services because it is a critical ejement of lit 1- 's corr?€��un�t� �;�xf��r� In
robl--In *,Iving srrz te;gieds,
In iy r view th<s gc fp ref Svc rk mill est he achieved, and the stated objectives will he
et. € there is initial focus n (l)clarif r2?-what the c m unYty's needs and
expectations are 2)a determinatioll, is made regarding the extent tc) which e ,sting
NISO res are being efficiently ;Wid ef ectively utilized to meet Chose xpectations, �� iv
r '
t In;nendations,rade are tied to achieving specific r€;sult,outs.nous,( ) stakeholde r
s.Sp�.3nsibilities are idi ti-fled, and(5 -program eval�s1i'a`��:o , d i»Co ducted.ii: 3`ld
organizational performance is routinely measured.
00 r ter a t ll r� p��ilarac�r3�fxa�il i app �LIr siT3,�l ? � s t tn-volved, twit tate reader to
~:env an attached a icle cin this subject that g as authored ley tin fthe consultants,in
04 this rt.a (we Apperci 3 r ,tfa
ceTs per l,it and Other Polcin� �th. )
04
00
Goals/Objectives
000
0000 At this time, we understand the goals fcr this project are to:
Examine the current organizational structure and policing V.hilosophy employed
liror' by the Redlands Police Department
In so dosing, evaluate the extent to which existing human resources(sworn,
civilian and overtime)are efficiently used
000 a Assess the current use of technology, equipment and police practices to determine
how these:contribute to achieving inaxxim rn staffing efficiencles
s iwf t the alt's- ve, assess whether the current model is elIective and efficient
Ey.amine the, fscal ;,mpa`ct the th e mrA:l`i C,onside'e (;;u nt moxlel, a more
too £ ct v e f }del arn-d a.r acM e Vi a €; )
i
000
woo Joseph Brann& Associates. LLC
coo »_
o pr{,,
All
MA has a pnact icet ofproidmg their services on!"s to iho'se
agencies dia!are simccrery ins sted' in or commiaed U) coalmuinity and: problx,aIl
solving mrstegics. Or that ruastai. MA chosu to respond to the x?-t. UC"'i IdYr
Proposal. Me Redflands 1.,(:flice Depa'alnent, has established a rCPL1tJG0,1l US bR�,ice One Of
fl.he rr,,ore d,�narnic and Mt vwKe ppolive departne tits engaged in comniun4y policing,
"Filis particular request signals the (,ity's interest in and an opportunity for the con.'iultant
to help evaluate the Macy ordw cuampolieing strategies in place. Italsopromises
the possibility ot'helping to refine or con,,truct new systernszind mechanism' s for
PO imptuving pWRe perlbrin.ancc. So. ,IB A is interested in helping the City inset their needs
i and also W helping the Mi and the pro fessi(:)n benefit from the kriowleclgc gleaned 1rom
this OWT.
0% Work Man
PIRE-MLETINGS WITH ('71"IFY STAFF
WhKe our services alow deOgnalto, fntthc needis ofour cfi nts, t)e delivered cin time-and
perau- "?,thin contract guidclincs, .c also rccogni/,e that fli-xill-filiv--an
be a`--i(gnifiicant
tktor in vi-- sizecss of1ccis nwh ;Y UhT We anticipate further discussions with Civy.
'and R"P 1-1)zlladl'i nvol ved it this td'-r jeccoiAd .,ry vv-cl 1 rusul i in ivN isions or rel lncnicn L,
U) the appivach Vve we suggeming We wtf�cornc-,- 6-irther iniput aurid iook fior-vard to
Hscu ic id
is, n ati -ns,
sing amy concerns or recon-in-
The.f t'$§, project,tea rn stands ready to andert-A.c the plan,oudined belo-vk and --x(� ire
connrnittcd to achie'ing t,"e {?.d, ".!stdhli'shed 1"-)r the Project"
�'du
"r
'Ched ��e b0ieve it Nvill be � Utually befieficial to dhe City and JJ-1A lo havc t-mw
indivijual dcsi P"k atca to scrvc Wer as a jyqject Tnana,,ger or kc� contzect on lochaff of the
-1 hat pen�om dhoOd contimue t,,-) as to operatioiral link viiih dhe PrIA project,
team on hchaJ',-'A the Ult�
y er, RPD and any wher parties inight hie in-vol"ed in
this, proJect, Ideally, this individtial should bt; sonneone-who caur function as a d1ccisif-m
's-n;
ikur onthe Cig's behWhrougliout the course of this ywclect,
he fool ovving 5,�,ork plan identifies 11ic� majur phases (-,r stages we envision 1`,'.)r th.c project.
We have identitied what we consicler to be -�)rne key questions Am shoWd be atr%ewd
in each pha:;e ofthis pn.�ject.
PHASE 1: OCANIZA"riONAL REVIEW AND INTERVIEWS
IQ Ow the curmw gvulhv, policies, systeens and, re-s�ources cd1�fpwi to achhwe the suaod or
desire�!public sqye(yg,�,ds fi�r ReJh-n-Us
I�04
I;Durinp fl-'Ihis J11A -'ifl examnin'�e th'e '-'ind Lo"k-,
and Qq jvdicyrnakcrs, if this Nis not
I-Aft
P"W
1�4
1VWAA
IT-. lrmn Amocwcn 1 W Q
W
- � P c
d
W, bt; exumnc" and compam-d, trt isst-m-ncnt �N ciwt� an.
'wi o'cemcnit s'�Sw -wt�t
'11 -wffier and liowcurrcint law ent' 111 S �j r"d pc a r,.u u n n
s
thcse cx[icctaic.,n!;. The results()ftllue, msk,, invoived in this phast,, t0an significantly
il"Auct-we the subsequent �Nork that will be �,mdertakcna.
f'he interview and information gathering process will begin with the City IN'tanager, City
C.ouncil (if desired). Chiel"ot'llolice and key suiff. RPD staffshould he intervie'vcd to
biro isle; a more comprehensive ovcrview of service deliver-y and their pene-ptioris of
ctin'le and -,;emice expectations it'. the COPI'l III Lill i ty. I�ollwving discussion wid'i the(,'itiv*s
rro;ect�sv riate rneihodology and survey, imstruments, will be established to
,, i afE in approp w I
isf kkita and information reqaired.
;t i# in, pthering,the type o
the C-ns8-Ata ts rua-h out to key comm.unay orl;,,mizations ,,n
Rcdflun. to sm-vcy those stakch(-Adtrs and obtain dafa and Intlon-Tut"Jon refflecti-ng their
T lhc� IRUT operations sv�;dl mdljd,�an, ;uvcmt(-,,ry o(polic'mg, fasks conductedl
�C 11C100,16"Ou -1 1 11 � I . I - I
i -I -es Currently provided, TIM-svill Involve an
i=€ F?famfions or
00
cx�nlun"Iluon fm� s'wh thIM S
0* 1
4 it-e I
provid-
4 -j'I sixeur-n- ci-v
a-S'-'Cssrnent of:-uMY C aYM PQS--,'0"w sla! N ilian. vokmocc-S,
eic.l., r,:quircd i1or th- lo s rr,
-v:Cw ol d�Spatdh aad -0"' edufcsand practicei;
4 1 resp "I�e Proc
� VVorkload indicators and performia:nce measures
04 (Iut,-� and ,ktir Wt es� wCe r'-XII"Ure"I'lell
imoad ucn, is _A-d servicc
is flhxt art r
04 deli%C'rV
04 lopuljuoA-s and dcn-101gymphic dk'ta
)vc-'-61'ne P-rawt;ce,�'-nd cotsIalbor'-)greowient consjdcrati4w�;"in(I
an-id '-;ervd:ce diLlivel-v
Pra,-6c".-'s ad Ceftc 'Ai ing --, I
r1yanizational 'ittiwtl..re ';,md Priorities in ligh! of die ag d �'
elnc'-V MISSIO n anM k
C I s i1joa 1 S
1 �se oftechnology� inm'.,vati,ve Bied-tods and PI
1 6,
J�,CVje%N,anoJ4 Of hUdget re(jairemen.'s to -i�upporf eadh model
Poe IIIH AS 2: CORE ELEM ENTS AND C AP ANALYSIS T 0 E STA BLISH
REQUIRENIENT'S FOR IIIE T11REE, MODELS
in.;ghi diesiatec/pub/ic sqk�v ' I --ed outcoines e,�'?z'a the needfi)i-or
W44
4J GtiL!dfd It'q/ (1rservicC's could he elimiriueed to revert
A we
h) a J)as�c rcut'hve tm3del o�Fl�jlicing,, I�Vhat i,�bein.,'-'wme vtt7l!uindw"'wrc ej? I
Is J; W irif (10-1VP1
(i'opflm"wif"'es geq)s or �u-'ec Uh,
�d 'nigi-.1 fw��Vi'Ie ""v-a
17,1 i"" leg c v
Bi inri As-,ocialli,-� i
Citry Propo�,A
-he, 'z,
-Lun- tio-nal and intevvievvs Lake �pdace dhe co�nst kants will- . § " - . I -B I i - III
their prch develop ihe initial findin-s. Partic-ulur
Nr-nlrja,�V Olusery t
2" aiswn§lion vvlit he devi,)ied tk i ex-ainining Miethcr current organizational stralegies. -s-y-stc-ins.
11" and prograins support the attainment ol'the established goals and whether these are
2" consistent with community expwation.s. W1vre gaps or re1ccls are identified -we will
04 tnvaluate whether and what prograrn refinements oi- new strategies should be considered
bo support a inure: proactive model. We A ill also assess whether additional resources
might he I-eqUired or, alternatively. how existing resources could he used to better achieve
tile ot�ieelives.
IENT OF ' [IF, THREE MODELS
PHAW 3. DEVELOPMENT NNI) ASSESSN r
I)o 'bes" mo�le` ac'cvrareh 'wil"'j —h-1 Ine ('71V is cvrrend;&nnc,or
JS UIM4
ilf-Ibl"d"ai
ci P uin a 17,articbdar unv� re &,re other
i&lent is??&Oe to ado] an
cReor,.nnd dle likeiv outcornes idenliified?
ii' -1 tile"i'vilamft and Ungstabie environnient in v,41-Hich thc police operate, thcy :vc,
con:-;tamly bcing clllaflcn�cd to rcsnondl to e-ver-elhangnrig expectations',. At the sarne a.€ tit
lior!,al :fficiency are nornmalkachieved man
I_IffVirorlt mlcrtt of S-tabiRy and with ck:ar L mf.s ir, mind- GivQn thVi- :WncrCnt
101 models C;,Iul 'I os'", flicet 11he exm�cif;,—
S 1(1k'wAfH_U,
conilict, v0fich
Ad, d,I I I Q dh
If concl asion o-till j ect i ere-shou ltd be an ex pectation t,aL- e con f I 11,
Current cxpectalions vvill _N�'rnrore clear,with both the RPD and the City ,.,-' policyM'akers
avvarc-of `Cr th'at represent those dicsires, This requhves the
i,!ng.ag�cf-m;na Stakeholders along, w1uh their considcration of varymgy. and son-tetirnes
inwrcsts or ecm-straints, The consultants are rnindfull of esit challctTie ,,and
"Al art_,rC th,,''r ohsciA`allfons, finkiin4s and conclusions vVith this in vn;nd.
lot
0% PHASE 4; PRESENTATION Of FININNGS AND RECOMMENDATIONS
inal wnvenn report discussing the rcsults ofthe work titidertak-en Ithis pro�jcct and
04 findings will he presented and revievved 1xith City Manager and Police Chief, Wdesired
04 this report will also he prcs ,rated ,,ind discus.,wd with the City Council.
RFSOCRCE RFQVIRENWINTS
rt i
will be providing the ser,.ices of the lbtircotv.sultants previously identillied, alorigg,
v0.1i necess._wv adrninisivnive/ lyrical support.
t Me C%Ol,;MV1111�1 'and The on"lim
ol",�-,c ,v,,,rk that, ,viil hc� wndlelxalken could b,�: ";Cry liv
hcgin rt"N'
11WUW11Ha6(_,n ig ler'hi: vork,
A
s
jl-rld-z 11,1111-11-1
s
„_.,z�, t,�_E•.,,.._._ _ P= #.fie,,. _. e. �_c.�xi .a... ,z.vl s.sCC.,
i[.i, .,-.a
t
# it Ct?{3 \i' JCG z Were,'€ toj d- adequate 7.ss-s i3ic ,,ith dhesi: tasks 4hat:a: dc
ber,nini gr.,)f this project. ``r'uch task-s could Inclai'l:. gena:,':raling :m zm<!."y �Jal,a cz:nd
S1{4tK?f i.Cail ttiti7i"iii ftic.s11 f0j the City` .and t�D.. gathering,roil€Iire-tit P2r�,e.3titi,.a`Id.)3i. fr€,5@!i e`KtSfi i
city sources, developryie:nt.of"grMxphic materials displaing trends or eonipa:risons,
1,€' viding; assistance to compiling its'breaking?down. rarticular chat:, car tn
crI4ormati€tri
rc€ aired, etc, .1"fiese are butas tew examples of.'areas whcre it. will be more cost efficient.
vast€t i,iYiwly to haawe,the City fir€6vi.cl"e st.ch assistance.
I' V� i�r, 7w. Oi € 3� � ttiu€°tafinta311saPtdelivering $timly pr zLlet, > B= ke4?3e�eEr :o :
r.ca.,i=sre certain 4c:;°`v;t;:°:.':s or'si s.t`.stti.TiE„av from. the Cir: arid. 11 1') tit4a:tf. A;€s moill i.1cu,:$s;
su-ch a-
locating T c ob;,ainimg the usc of faciiitic, tt, I€€r iti .0 € pr€ i o g€) ib
t other
,.. and s,dis_Q €i i.,o.; S1z'0t as ��ala t,'_�"�, qtje:ztiorinaires,€r
'""£ 3CE,r 1ese s i- t�=',.;.i.C.:.. ``-.Ti s'€ts D=. ys:;fs i.
;_xt. 1zS t£€ I3 r '# iF' at3C =I?f€'i€ i?.;t', dI s€ i.,iitlt?� t or�`Ahe t?€�rces
ti h.,.
€bla i"==g €'i 1-ne anal';'—ss -iummarlcs, deo�>"it eat data: and other forni.s 4=?'i"C_`utine
a
Lar' W .4 .0 t C is, €a t Tin �t€u_TCt ry "Flan.- in-or other a -n _tea >. s € ' t}
M. �rrymt on- t`omi !l--m o m- scilting �Traphicti and othwn rnaitcria>,ls relt v.-tit to
00* t?+IFt)I NIATION REQUIRED RY CONSULTANT
-•• 3,: it.,.. 4 i i €i Ei .e ° t`aiZ'.s.nt;4t.4.wO e:,t?a>i
t t s w t€ l .E3ttl _n"' , ct the�.4 ;' and t't:. €€ P � t
L__,.L_ti.a. `;e, .6�c .i '_i ,, t€ 434;j 4v su` €t, [lii4`�':.t s ii1"d 9 �.+Cs of tii.l5.1?iilc�-t.=�..�r'.
t
,.. i.5 t r ark.. mt F.a `.s FaUnlif .� ut ...t.an c s€.�`v>E the t u-� t 3 '+4."�}•..rs
i.�i't�,., ��I��.� t.� t*3:.� tit •'`�t,.3 e,,�'....it.x+;��s �5..)i.,. J .a.._ C% ,
i.`-i.: €°:#�'"f s ..lr'r`s e§t t'$° s>', :.std `ri `��„ u?.`->andeta-a t'�::c.I' $ati t, vat
P,,,,�st !fie.kta b.:e�s € ?r the, i s# .� �,w¢ih .l?rc,-,k#�(wvn tit>a dual €',xpcn.dIi,..ures N �'�c"ar
l..tie tr%,ertiijze expenses by category for the past :3 years, mcluditig~ the hours utilized by
04 ck ik.an find sv,=ora k erse nml
�0* An o cr; ieae- of the; City's '" aster Man and i.nflormart.ie:'tn concerning anticipated near-term
1 04 Hgrowth, dc,e:l€:ag�ataent, etc. j
t'li storical crime it. information 1,)r tilt t':st 5 e'tit , to include:
:
Part I Crimes (by 1�pcl)
004 Part It Crimes (by iypaw"f
C.r 1`-, tt."=- t.s%i::e 111 s;".)rN` fo« I hf. P:is! ,'€':iii h[::iz a lac c:e .t. Pe4
of tt€
x T, t<a, t, CJ,5S
_ is o
s �_ ,s
< "3 s..�:. #_u„v_.. k�ty. r _ pa-sit G...._. �.z3.:C�:;._.s`},'`'*`a.of the,ton 10 ino t
s }c< _ a . s rd- aiv sfE}' l.s , solving p: ) €ct1")r tine past y:
3'
W .
Actlkal slUi trig acid deplct 'rnent infiozi: ation for the last three yYca's
19LHI'?rim€snot! s`icasilres and indicators currently in rise.; by the PAD
Response tinies I'ot the PD and any historical information reflecting.sit;nitie:.ant changes
There may well he other categories of inlr:mnatietn that will he rc°qui"r<ed. However, the
ability to respond positively to this list will he indicative€-r the. capacity of the Cits,and,
tate; i PID to furnish the type c,f information and datanecessary to complete Ns project in
# ly nnanne:r.
PROJECT MAlti.M.'EIENT
Efff ctive P-:aj*x;',ct"_E€t'?ag t =t-mit is a, t,, >;os?'ipssrent offIIB s ,-tbility i0 Produce the
Ircd deli erabicss, n ?i e, and -x i
idiin � tt�?t p 3u, [Irann wilt ^t:.ry as thedesig-:n e d
y.� P_:t£ ;= ZrrlLYet -espons-7' it br schedufinguid ensanng the de live«€ tble s associated with
itst A consu tants involved in iris pmoj ,4_ :lxe L- ��£ rratir experts mdm are,
q. � s n .
_.'--�:..t.:rli.`.nctYd 4n conducting"`�st..rlr;.;E'°€< .S:,ti?.:vx ngyw'aCi a`;3e`?'>]ngy p'_. „i E.fs:'=3 and pro, rams,
i; m'$ a y >C3 (s(l to ili [l2 r rxi r i ?I El? £ t,`r ack,and e3e tv1C3 ti
f or z test �ract moi. �r3 as esta§bi,�cd'an, excellent reputation
€ 3 � t
000 For wt'iitipic"I'111' P.1,0jeCT Succs'uSsft fly by helping e'=i'glanir motions improve pc;i"foi`i? a is and
rot 'BA nnainwins flexibifity in C r i? e3`"tt.hh?r ging CE n =eeds Ut Willaflf to (.tabus"%
100 a 7`2#uC.a0 lo,-ed upon timeline tO enr z .rle activities are p 1E3nn(A and mil st-cl-nes
t 3' 4 Producing t e-r §
4xild ivr;'st�od'. 4,c ngs,and ,`ss`>hC 1 i-s can l"�c. adjt sti.'d but = t t his h� t.'i 5
'Ethin the -Sta blisherd ttmclines ..hou"I' not,be cornpi`omised i rdt:v. a bsoiatel nic, e sary.
We will
respOnd to c.me ing, -concerns and %vork with our client to satisf'!their project000 ~
>`4rit.xclratioris ::end evolving, needs. Our ippl'7Soach" is based on d.'terrnin int! Lhe primary
project objectives and tinierlines in advance,aiid adhering to these, Our corn-ititnat nt is to
nor only rnee.,t the; client's expectations, but also anticipate their iut=are needs and help
position i;he m to e,llectively address issues that can and inevitably do arise. Our work
:,t irid,rtfs and practice.,;lrp`d°idc an effective for accomplishing this
coninlitnte"nt.
000
1
v b�..
I
Ct, o4D,
S FAG VS
FrrVe4ct
icer Objective of the Project Dermition slage Is to help ensure that thet ity's project
manager and J BA pro'jecmu
t team have the sae understanding of project expectations.
T his step diefines and clarifier;: tho Scope of work, identifies proJect tirnelines, schedules,
and deliverables. It will alse3 be used to clarify the extent and nature of the. City's staff
involvement and any support they will be providing during the course of the project.
This provides an Opportumitv to address recognized concerns and potentiaj problems in
advance arid ensures a corrimon understanding of the project, resources requiredl and
OUtconles sought. in our experience, th-is step helps ensure all required skill sets and
ance,
Drotect team needsare underq(od adv
Pro iect P,
Fhe ob-lective of the Prk--miect Planfur, slage is tO Pi-Oduce as nrtorc Idelailed %�work 1:.#m'
U
be Ong'anizcd, accoriEngo cleady dieffim:d obi cemes ,,md t
cnTmNished, feam rnembers call r-
het,01'�velop sultable ,,vjrk p!ans that ane
,approv-(-d b,l 1,11-T, proicct manager and coordinaed imo ole overall worP plan th , '
L
Is swcp suppc-�rls the p
--,orutorcd y the C'i ty. 'I It' roject alanag, r in coordinatIng One
,'?r U
7W 'I', !,a activ;l es�Md delem, nilig whether all resources or suppert requi-n-A is
ms
idenuffied antd
nC
The ome-l-"C
-11, refl! A and G
s
ur -the project
d �uid execzacd. Th";
we etfecdvcly
�10- projcct mainagelment becorves More of an aerative process that will of ctiveiv and
.r,aws nst the -work plan, De"I'ations vvifl
agal he
and any adjustments 1AIII require the an roval of'the City*s prt
I IT
manager, 'I'llis v6lf hein emsure the City and MA'S pro' J managers are able ro
P I
a n o 1)' 4'
NVIve Measure of prc?ject quality and progress at any 111119e.
Reporfii�g
00# At the point milim the prqject team feels they can provide a relatively accurate picture of
000 their preliminary observationsand findings, ail oral report will be made to the City, rhis
will provide an opportunity ffir the City kfanagerand Police Chief react to these;000 Ifindings and observationsand re,�icw i'lle uork completed tca date. This will serve as an
000 mitenril status rcport and allow me project tearn ail opportunity to revisit any areas or
r y
j�-e additional �,,w tion- F'Oowino a review of anv additional
coo
I Omat mis;,'N h obt-'F,,cd an'd dhe t',am's fi-nal •anak'sis-a 1-mal "N"r,
11ton report
coo he C,
Lf C
Ak
4+T
PROTECT SCHEDULE
Pa
PROJECTS(IIEDULE
d i based 11 Chat �,�z uld bcgin onct, rh,�r
The SCII-Odhile thai i-,�a-s ocen e-velopc i is I on a th-nell. ul )" A I - I
ha, cc-n ev-cutcd by hot� pard s. 14;1'lie Cit-Y dg,eJreS-thlere area -varie-S ot,
Id be ;�m ictivitics. This vvould be -suc
bjet
ilm,ln,s tMil. coul plwcd to cNpedite some of t he, I
'POO Lo l'uture discussion.s and resources provided by both p"-rtiw:s- This uniclinevwUld be
optimal based on the full c,,xiperatigin of all partlesand no unexpected delays being
encountered.
�01
Week I
Phase I
and Policc Stlalf Week 2
-4clogy flu'r gat'hemn,
corn-ralmov expccualjoyns
-�adicCasscss st-,,,kcholt-jer cxpjectstiorvs 'z w1i at
Recov,of RPID Opwradons. Prograins, S'��;-vlccs
o"erm-ne dat,a Wecks 4-7
Phase 3
dc',;:tvcry rrecham-mis and pact Weeks 9-9
of initi'll
Phase 4
ibis vi I'CL:dbacik and duenriinc additiona]
work- to be done(i 11'requirccil' week 1
--12
recim, rther re.search, tl-lsks Weeks 11
Devel-Op,V"I't and nesfine vvr tten rcport Wctk L3
F resent unal report A"'eck 14
EXHIBIT "C'
C-'-tv Of Red 41MIS Proposal
all
PROJECT COSTS
0% The fees for tbls prqlect are based on fully loaded consulting rates that have been
negotiated with the consultants. Projected travel and other expenses are ba-Sed On typical
Sts 1-6r sitifflar pr.-)Jccl, M'ld federal government per diem rates 14 the LA region.*
i me
Co"Sulting Sery ices,
Consultant Hourly Rate
-f0SCph Brann $250
John Campbell $170
,hilly ;1v1cGan,-Y $ilo
Barbara R-aymomj $110
Expense Rates
Airfare rtare $300 per trip
f.04 Ting $175 per nj t
.485 per mile
i'er diem_ er day
_pr&�
L.C. ar rental/tuel $75 per dav
Con,wifing Fees,
S59,040-
Travel Expenses: S 4,920
Supplies/Printing-
5— ?.f}€}.()0 0
TOTAL $63,960*
ThIS figilre does not Incifide additional corjsujtIjjg Fees th,it
vy w u(d be required fur the
assessment of the Community Services portion of the RPI). If that�,sere to he included,
the additional Consulting fees are C-qimated to he $4.700,00. The tasks involved here are
C�l
the same a4 t1lose affiecting the as-Sessrnent ofthe rest(A'the orgallimtit-m and describe di11
pa es 8-13 of the proposal.
U,C 16