HomeMy WebLinkAboutContracts & Agreements_74-2002_CCv0001.pdf FOR COUNTY USE ONLY
6u°N� E X New Vendor Code Dept. Contract Number
M Change 5C SHR A
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County Department De t. Or n.
De—pt. q Contractor's License No,
SHERIFF SHR SHR
County Department Contract Representative Ph.Ext. Amount of Contract
County of San Bernardino ROD HOOPS 909 387-0640 $8,025.48
Fund Dept. Organization Appr. Ob}/Rev Source Activity GRC/PROJ/JOB Number
FAS AAA SHR SHR 9530 COMMSVC
Commodity Code Estimated Payment STANDARD CONTRACT Totai by Fiscal Year
FY Amount I/D FY Amount I/D
Project Name
CLETS ACCESS & —
MAINTENANCE
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the COUNTY, and
Name
City of Redlands hereinafter called USER AGENCY
Address Redlands Police Department
P.Q. Box 3005
Redlands, CA 92373
Phone Birth Date
Federal ID No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for
performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and
attach pians, specifications, and addenda, if any.)
I.
In this contract, the COUNTY OF SAN BERNARDINO, acting as the administrator of the
California Law Enforcement Telecommunication System (CLETS), shall hereinafter be referred to as the
"SUBSCRIBER-CONTROLLER."
if.
PURPOSE OF CONTRACT. This contract provides for the SUBSCRIBER.-CONTROLLER to
serve as the agent responsible for the exchange of criminal offender record information and other
criminal justice information between USER AGENCY and the SUBSCRIBER-CONTROLLER and
statewide criminal justice agencies. In addition, it provides for SUBSCRIBER-CONTROLLER to
facilitate the interchange of computerized. criminal history data between the Federal Bureau of
Investigation (FBI), National Crime Information Center (NCIC), National Law Enforcement
Telecommunications System (NLET5), Department of Motor Vehicles (DMV), and the California Law
Enforcement Telecommunications System (CLETS), received via the State CLETS network.
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III.
SUBSCRIBER-CONTROLLER Security Officer will review all applications for connection to
the Telecommunications System, as well as requests to modify, move or increase the number of
terminals in an existing agency.
IV.
TERM AND TERMINATION. The term of this contract shall be for a period of three years
commencing on July 01, 2002. Notwithstanding the foregoing, this contract may be terminated at any
time with or without cause by USER AGENCY or by SUBSCRIBER-CONTROLLER upon written
notice given to the other party at least ninety (90) days prior to the date specified for such termination.
Any such termination date shall coincide with the end of a calendar month. In the event of such
termination, each party shall fully pay and discharge all obligations in favor of the other accruing prior to
the date of such termination, and each party shall be released from all obligations or performance which
would otherwise accrue subsequent to the date of termination. Neither party shall incur any liability to
the other by reason of termination. Any and all notices required to be given hereunder shall be given in
writing by registered or certified mail, postage prepaid. The addresses of the parties hereto until further
notice are as follows:
SUBSCRIBER-CONTROLLER: San Bernardino County Sheriff's Department
Bureau of Administration/Contracts Unit
P.O. Box 569
San Bernardino, CA 92402-0569
USER AGENCY: City of Redlands
Redlands Police Department
P.O. Box 3005
Redlands, CA 92373
V.
INFORMATION SERVICES. SUBSCRIBER-CONTROLLER agrees to furnish the USER
AGENCY access to such criminal offender record information and other criminal justice information as
is made available to the State through the CLETS network.
VI.
EC UIPMENT. SUBSCRIBER-CONTROLLER shall assist in the selection of the equipment
for, provide, maintain, operate, and manage an electronic data communications system in the San
Bernardino County Sheriff's Communication Control Center in order to provide the services specified in
this contract. SUBSCRIBER-CONTROLLER shall provide to the USER AGENCY the required
communication lines to connect with the County's Message Switcher computer. The required
equipment shall consist of:
I. Computer-to-computer interface via telecommunications circuit of the County's Message Switcher
computer to the USER AGENCY computer system, OR
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2. Telecommunications circuit, terminals, printers, protocol conversion boxes, and ancillary support
peripherals to provide computerized access of law enforcement information. (See equipment
listing).
VTI.
USER AGENCY shall pay SUBSCRIBER-CONTROLLER the sum of money per Schedules
"A" and "B" attached hereto and incorporated herein by reference. Basic installation of service will be
provided by the SUBSCRIBER-CONTROLLER. Installation fees, cost of additional services,
equipment, related supplies and changes or modifications will be paid for by the USER AGENCY. The
total cost to repair or replace SUBSCRIBER-CONTROLLER supplied equipment damaged by neglect,
malicious actions, or accident shall be the responsibility of the USER AGENCY. Time costs,
maintenance and diagnostic costs will be paid by the USER AGENCY. Costs will be adjusted in the
event of telephone company rate changes. All equipment used by the USER AGENCY under this
contract shall become the property of the USER AGENCY upon termination of this contract.
SUBSCRIBER-CONTROLLER shall have the right to adjust the contract rates annually by an
amendment to this contract and at any time to reflect increased labor costs from Memorandum of
Understanding changes which increase labor costs.
VIII.
It is understood by and between the parties hereto that this contract shall be deemed executory to
the extent of the moneys available to SUBSCRIBER-CONTROLLER and no liability on account thereof
shall be incurred by SUBSCRIBER-CONTROLLER beyond moneys budgeted for the purpose thereof.
TX.
SUBSCRIBER-CONTROLLER shall render assistance to the USER AGENCY in order to
provide for timely, efficient, and accurate implementation of CAD/CLETS/RMS network operations.
The data provided to SUBSCRIBER-CONTROLLER by the USER AGENCY will be relevant to the
criminal justice process. The completeness, accuracy, objectivity, and verifiability of information
entered into the information system is paramount and the USER AGENCY will cooperate with the
regular auditing of the system in accordance with the California Department of Justice CLETS Policies,
Practices, and Procedures Manual, to assure reliability of stored data. In addition, the procedures for
purging or canceling entries will be adhered to in order to enhance the reliability of all data. The USER
AGENCY will not enter into the system, data originating with any organization not a party to this
contract or party to a separate but similar contract with SUBSCRIBER-CONTROLLER.
X.
The USER AGENCY agrees to limit access to information furnished by SUBSCRIBER-
CONTROLLER to its own employees and other criminal justice/law enforcement agencies. The USER
AGENCY further agrees to comply with Federal and State laws, rules, procedures, and policies formally
adopted in the California Law Enforcement Telecommunications System Subscriber Agreement, and in
regard to criminal history, information furnished through the FBI/NCIC/CCH (California Criminal
History) and the NLETS Program, to rules, procedures and policies approved by the NCIC advisory
policy board adopted for NCIC. The USER AGENCY agrees to cause employees, having access via the
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San Bernardino County IBM computer system to the Sherif€s Central Name Index (CNI), or to the
Traffic Citation System (TCITE), to complete security training before such access will be allowed.
XI.
SUBSCRIBER-CONTROLLER reserves the right to suspend access to any information provided
for in this contract, in accordance with the State CLETS Policies, Practices and Procedures Manual,
when any rule, policy, or procedure adopted by SUBSCRIBER-CONTROLLER, or approved by the
NCIC or law of this county, state, or federal government applicable to the security and privacy of
information is violated or appears to be violated by the USER AGENCY.
XII.
The USER AGENCY agrees to appoint a security and privacy officer in accordance with the
State CLETS Policies, Practices, and Procedures Manual, and as designated by the State of California
and the SUBSCRIBER-CONTROLLER who shall be responsible for all security and privacy
considerations relating to the use of the USER AGENCY's terminal or terminals. The security and
privacy officer shall be the liaison point for SUBSCRIBER-CONTROLLER regarding security and
privacy matters.
XIII.
The USER AGENCY agrees to indemnify, defend, and hold harmless the SUBSCRIBER-
CONTROLLER and its authorized officers, employees, agents, and volunteers from any and all claims,
actions, losses, damages, and/or liability arising from USER AGENCY's acts, errors, or omissions and
for any costs or expenses incurred by the SUBSCRIBER-CONTROLLER on account of any claim
therefore, except where such indemnification is prohibited by law.
XIV.
The San Bernardino County Sheriff or his authorized designee shall have the authority to
exercise the SUBSCRIBER-CONTROLLER's rights under this contract including termination of the
contract on behalf of the SUBSCRIBER-CONTROLLER at his sole discretion.
XV.
FULL UNDERSTANDING. This contract represents the full and complete understanding of the
parties with respect to the subject matter hereto, this contract supersedes all prior oral and written
agreements or understanding between the parties with respect to the subject matter hereto. This contract
shall be governed by the laws of the State of California. Venue for any lawsuit pertaining to this contract
shall be Superior Court of California, County of San Bernardino, San Bernardino Division. Any
amendment to this contract shall be in writing signed by both parties,
tzr aedlan&02-KDoc
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COUNTY OF SAN BERNARDINO Citv of Redlands
(Print or type name of corpor, #ion, company,contractor, etc.)
---- By
- ,
Fred Aguiar, Chairman, Board of Supervisors
(Authorized signs#!ire-sign in blue ink)
Dated: Name Karl N. Haws, Mayor
SIGNED AND CERTIFIED THAT A COPY OF THIS
( nt or type name of verso signing contract)
DOCUMENT HAS BEEN DELIVERED TO THE Attest:-ofd �
CHAIRMAN OF THE BOARD �' Clerk
Cleric of the Board of Supervisors (Pant or Type)
P Dated: 21 2002
of the County of San Bernardino.
By
Redlands Police Department
Deputy Address P.O. Box 3005
Redlands. CA 92373
Approved as to Legal ormieviewed by Contract Compliance
Reviewed for Processing
County C ansa, by Kevin L. Norris, Deputy
Agency Administrator/CAO
Date / Q Date
Date
PauP S of 5
SCHEDULE W
REDLANDS POLICE DEPARTMENT
FY 2002/2003
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
Monthly use and maintenance charges will be billed by the
San Bernardino County Sheriff's Department.
MONTHLY FEE
$668.79
CURRENT RATES"
TELEPROCESSING SUPPORT CALL-OUT CHARGE
DAYS: 7:00 A.M. TO 5:30 P.M. - $22 PER HOUR
NIGHTS: $44 PER CALL-OUT PLUS $33 PER HOUR
ONE HOUR MINIMUM
FIRST HOUR: $77.00
ADDITIONAL HOUR $33.00
Fees are subject to annual adjustments
` Rates are subject to change due to the Memorandum of Understanding
increase authorized by the County Board of Supervisors.
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SCHEDULE 'B'
REDLANDS POLICE DEPARTMENT
FY 2002/2003
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
MONTHLY MAINTENANCE AND SUPPORT COSTS
I CPU-TO-GPU INTERFACE (RED)
Maintenance Modem (2) $43.00
Asynch/synch Box (2) $4.00
Maintenance Computer Ports(1) $4.50
Teleprocessing Support $50.00
CLETS Network Administration Fee (2001 data) $27.32
TOTAL CPU-TO-CPU INTERFACE COSTS $128.82
11 DEDICATED CLETS CIRCUIT
A. TERMINALS AT POLICE DEPT (RD01 / RD02 / RD04)
Maintenance Modem (2) $43.00
Maintenance MUX (2) $56.00
Protocol Conversion Box (3) $6,00
Maintenance Terminal (3) $21.00
Maintenance Printer (1) $7.00
Computer Port (3) $12.00
Teleprocessing Support (4) $50.00
County Circuit $33.00
CLETS Network Administration Fee (2001 data) $262.82
TOTAL PD TERMINALS $490.82
B. TREASURER "TRAFFIC" TERMINAL (RD03)
Telco and County Circuit (share circuits to SO) n/c
Maintenance DSU/CSU (share DSU at SO) n/c
Protocol Conversion Box (1) $2.00
Maintenance Terminal (1) $7.00
Maintenance Printer (1) $7.00
Maintenance Computer Port (1) $4.50
Teleprocessing Support (2) $25.00
CLETS Network Administration Fee (2001 data) $3.65
TOTAL TREASURER "TRAFFIC" TERMINAL $49.15
TOTAL MAINTENANCE/SUPPORT COSTS: $668.79
TOTAL ANNUAL MAINTENANCE/SUPPORT COST: $8,025.48
Monthly Telco circuit costs are paid directly to telephone company by PD
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adopting the National Pollutant Discharge Elimination System (NPDES) Permit
for the next five-year period, the Regional Water Quality Control Board
solicited and received comments and concerns from the 18
municipalities/agencies. Despite some of the important issues not being
properly responded to, the Regional Board adopted a neve permit on April 26,
2002. Because the issues were not addressed adequately, the San Bernardino
County Flood Control District and the County of San Bernardino decided to file
an appeal to the State Water Resources Control Board. It is the opinion of all 18
municipalities/agencies that they should join in the appeal process.
Councilmember Harrison stated that we are questioning the reasonableness of
the mandate. Mr. Mutter offered to place this on a future agenda to update the
Council and have the City's NPDES Inspector present to answer questions.
Councilmember Peppier moved to approve Resolution No. 6042, a resolution of
the City Council of the City of Redlands approving joining the San Bernardino
County and the San Bernardino County Flood Control District in filing an
appeal for review to the State Water Resources Control Board of action by the
California Regional Water Quality Control Board, Santa Ana Region, in
adopting Order No. R8-2002-0012, NPDES Permit No. CAS618036. Motion
seconded by Councilmember Haws and carried with Councilmember George
voting NO.
Redlands Association of Managgement Employees - M.O.U. - On motion of
Councilmember Gilbreath, seconded by Councilmember Peppier, Council
unanimously approved the Memorandum of Understanding with the Redlands
Association of Management Employees for the period July 1, 2002, through
June 30, 2004, and authorized the Mayor and City Clerk to execute the
agreement.
A Bement - En ineerinServices for Proposed Wellfield and Reservoir - This
item was withdrawn at staff s request.
Contract - CLETS - On motion of Councilmember Gilbreath, seconded by
Councilmember Peppier, Council unanimously approved a contract
between the City of Redlands and San Bernardino County Sheriff's
Department for access to, and maintenance of, the California Law
Enforcement Telecommunications System (CLETS) and authorized the
Mayor and City Clerk to execute the agreement.
Aa-reement - Quilting Lessons at Senior Center and Community Center - On
motion of Councilmember Gilbreath, seconded by Councilmember Peppier,
Council unanimously approved an independent contractor agreement with
Darlene Caro to conduct quilting lessons for the Recreation Bureau at the Senior
Center and Community Center and authorized the Mayor and City Clerk to
execute the agreement_
May 21,2002
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