The URL can be used to link to this page

Home My WebLink AboutContracts & Agreements_92-2003_CCv0001.pdf FOR COUNTY USE ONLY New Vendor Code Deot. Gontract Number °°"'" X Change SC SHR A 02-661 Al Cancel County Department Dept. Orgn. Contractor's License No. SHERIFF SHR SWR County Department Contract Representative Telephone Total Contract Amount County of San Bernardino ROD HOOPS 909 387-0640 $17,862.36 FAS I Contract Type �� 'Revenue ❑ Encumbered ❑ Unencumbered ❑ Other: STANDARD CONTRACT If not encumbered or revenue contract type,provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 7-1-02 6-30-04 $8,025.48 $9,836.88 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAA SHR SHR 9530 COMMSVC $9,836.88 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROD/JOB No. Amount II I Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year CL.ETS Access & FY Amount I/D FY Amount I/D Maintenance FY03/04 Contract Type 2b THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and. Name City of Redlands hereinafter called USER AGENCY Address Redlands Police Department P.O. Box 3005 Redlands, CA 92373-1505 Telephone Federal ID No.or Social Security No. (909) 798-7661 IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) FIRST AMENDMENT Contract No. 02-661 with the City of Redlands is hereby amended, effective July 1, 2003, by replacing Schedules A and B, referred to in Paragraph V1I, with the attached Schedules A and B. Except as amended, all other terms and conditions of this contract remain as stated therein. Rl CONCL.E!'SwwA3-04Redlands.do Page t of 2 (This page is intentionally left blank.I COUNTY OF SAN BERNARDINO City of Redlands (Print or type name of cco�rpo ion,company, contractor,etc.) 11110By Dennis Hansberger, Chairman, Board of Supervisors (Authorized:signature-sign in blue ink) Dated: JUN 2 4 2003 Name Karl N. Haws, Mayor (P'nt or type name of pars signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE Attest: CHAIRMAN OF THE BOARD �eatrIce anez, eputy Clerk Clerk of the Board of Supervisor Dated: May 20, 2003 of the County of San Bernardino. , Redlands Police Department By Address P.O. Box 3005 Deputy ~- Redlands, CA, 92373-1505 f All Approved as to Legal Form Reviewed by Contract Compliance Presented to 80 Signature b- IN- 10- unty Counsel,by Kevin L.Norris,Deputy Department Head Date - Date Date �wiwn nnumaurmsuuin�rw Auditor/Controller-Recorder Use Onf ❑Contract Database 0 FAS Input Date Keyed By Page 2of2 SCHEDULE `A' REDLANDS POLICE DEPARTMENT FY 200312004 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE Monthly use and maintenance charges will be billed by the San Bernardino County Sheriff's Department. MONTHLY FEE $819.74 CURRENT RATES** TELEPROCESSING SUPPORT CALL-OUT CHARGE DAYS: 7:00 A.M. TO 5:30 P.M. - $22 PER HOUR NIGHTS: $44 PER CALL-OUT PLUS $33 PER HOUR ONE HOUR MINIMUM FIRST HOUR: $77.00 ADDITIONAL HOUR $33.00 * Fees are subject to annual adjustments * Rates are subject to change due to the Memorandum of Understanding increase authorized by the County Board of Supervisors. Page 1 of 1 SCHEDULE 'B' REDLANDS POLICE DEPARTMENT FY 2003/2004 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE MONTHLY MAINTENANCE AND SUPPORT COSTS I CPU-TO-CPU INTERFACE (RED) Maintenance Modem (2) $43.00 Asynch/synch Box (2) $4.00 Maintenance Computer Ports(1) $4.50 Teleprocessing Support $50.00 CLETS Network Administration Fee (2001 data) $41 .98 TOTAL CPU-TO-CPU INTERFACE COSTS $143.48 II DEDICATED CLETS CIRCUIT A. TERMINALS AT POLICE DEPT (RD01 / RD02 I RD04) Maintenance Modem (2) $43.00 Maintenance MUX (2) $56.00 Protocol Conversion Box (3) $6.00 Maintenance Terminal (3) $21.00 Maintenance Printer (1) $7.00 Computer Port (3) $12.00 Teleprocessing Support (4) $50.00 County Circuit $33.00 CLETS Network Administration Fee (2002 data) $398.16 TOTAL PD TERMINALS $626.16 B. TREASURER "TRAFFIC" TERMINAL (RD03) Telco and County Circuit (share circuits to SO) n/c Maintenance DSU/CSU (share DSU at SO) n/c Protocol Conversion Box (1) $2.00 Maintenance Terminal (1) $7.00 Maintenance Printer (1) $7.00 Maintenance Computer Port (1) $4.50 Teleprocessing Support (2) $25.00 CLETS Network Administration Fee (2002 data) $4.60 TOTAL TREASURER "TRAFFIC" TERMINAL $50.10 TOTAL MAINTENANCE/SUPPORT COSTS: $819.74 TOTAL ANNUAL MAINTENANCE/SUPPORT COST: $9,836.88 Monthly Telco circuit costs are paid directly to telephone company by PD Pa-e 1 of 1 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION JUNE 24, 2003 FROM: GARY PENROD, Sheriff Sheriff's Department SUBJECT: FIRST AMENDMENT TO VARIOUS CONTRACTS WITH LOCAL AGENCIES FOR ACCESS TO THE CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM (CLETS). RECOMMENDATION: Approve contracts with the following agencies for access to CLETS and maintenance of related equipment in the amount of $53,874.84. Contract# Contractor Amount 02-345 A-1 City of Chino $2,395.08 02-347 A-1 City of Fontana $10,324.08 02-348 A-1 City of Montclair $4,989.36 02-349 A-1 City of Upland $6,423.72 02-350 A-1 Fontana Unified School District $2,586.84 02-351 A-1 Hesperia Unified School District $1,173.96 02-353 A-1 West End Communication Authority $6,060.84 02-661 A-1 City of Redlands $9,836.88 02-689 A-1 City of Los Angeles, Dept. of Airports $1,487.52 02-745 A-1 City of Barstow $8,596.56 BACKGROUND INFORMATION: The Sheriff's Department oversees the local switching center that allows access to CLETS by local law enforcement agencies. In turn the Department contracts with these agencies to spread the cost of the system among the agencies using the system. The rates for CLETS service are established based upon the actual cost charged to the Sheriff's Department by third parties, either County ISD or outside vendors, for this service. One component of the rates is a fee for each transaction. The number of transactions used as a basis for the current rate is based upon the actual number of transactions for the prior fiscal year. These contract amendments, in the amount of $53,874.84, are for the period of July 1, 2003 through June 30, 2004. These contracts are amended annually to revise the fee schedule to ensure proper cost recovery to the County. Changes from last year's contract amounts are detailed in the table on Page 2. These contracts were received from the various agencies on May 5, 2003 and thereafter, and June 24, 2003 is the first available Board date for approval. Page 1 of 2 Record of Action of the Board of Supervisors cc: Sheriff's Dept.-Penrod SEE LIST ABOVE Sheriff's Dept.-Hoops w/ APPROVED(CONSENT CALENDAR) Agreements BOARD OF SUPERVISORS Contractor wlagreements.c/o COUNTY OF SAN BERN;A,RDINO Sheriff's Dept, MOTION MOVE AYE -"AMIE AYE SECOND Auditor w/agreements 1 2 3 4, 5 IDS w/agreements J. RENEE BASTIAN, CLERK OFT ARD Risk Management County Counsel-Norris BY CAO-Dara File w/agreements f7/ 7D: June 24, 2003 sg ITEM 074 Contractor FY 03104 FY 02103 Difference Reason for Change .-City of Chino $2,395.08 $2,388.84 $6.24 Increase in transactions City of Fontana $10,324.0 $5,856.24 $4,467.84 Increase in transactions City of Montclair $4,989.36 $4,381.56 $607.80 Increase in transactions ..City of Upland $6,423.72 $5,196.84 $1,226.88 increase in transactions Fontana USD $2,586.84 $1,938.96 $647.88 Increase in transactions Hesperia USD $1,173.96 $1,142.16 $31.80 Increase in transactions West End Communication Authority $6,060.84 $4,706.28 $1,354.56 Increase in transactions City of Redlands $9,836.88 $8,025.48 $1,811.40 , Increase in transactions City of Los Angeles, Dept. of Airports $1,487.52 $1,398.96 $88.56 Increase in transactions City of Barstow $8,596.56 $7,693.56 $903.00 Increasein transactions REVIEW BY OTHERS: This item has been reviewed and approved as to form by County Counsel (Kevin L. Norris, Deputy County Counsel) on April 25, 2003, and has been reviewed by the County Administrative Office (Mario Lara, Administrative Analyst) on June 13, 2003. FINANCIAL IMPACT: Revenue generated by these contracts, in the amount of $53,874.84, fully offsets the cost of providing this service and is included in the Sheriff's Department Proposed Budget for FY03l04. No additional cost to the County. SUPERVISORIAL DISTRICT(S): All PRESENTER: Rod Hoops, Captain, 387-3637 MIN06-24 r CLETSL=M03 Homeland Security Grant Award - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously accepted the Homeland Security Grant award of$24,057.00 from the State of California Office of Homeland Security for improvement of the Eire Department's emergency terrorism planning and response. Contract Amendment - CLETS - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously approved an amendment to the contract with the San Bernardino County Sheriffs Department for access to, and maintenance of, the California Law Enforcement Telecommunications System (CLETS) and authorized the Mayor and City Clerk to execute the amendment on behalf of the City. JAIBG Funds - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously approved execution by the Mayor and Deputy City Clerk of a Waiver of Direct Subgrant Award from Unit of Local Government form contributing the City's allocation of Juvenile Accountability Incentive Block Grant (JAIBG) funds to the Regional Juvenile Crime Enforcement Coalition (RJCEC). Contract Award - Resurface Tennis Courts - On motion of Councilmember George, seconded by Councilmember Peppler, the City Council unanimously awarded a contract to California Surfacing for resurfacing of the Community Center's tennis courts in the amount of$10,720.00. COMMUNICATIONS Clean Air Award - Councilmember George announced that the City of Redlands was awarded a Clean Air Award from the American Lung Association. The plaque will be displayed at the City's, soon to be completed, LNG/LONG fueling station out at the City Yard. Appointment_- Human Relations Commission - Councilmember George moved to appoint Arthur Eric Gregory to the Human Relations Commission for a four- year term. Motion seconded by Councilmember Peppler and carried unanimously. Funds - "Orange Picker/Fruitful Pause" Statue - Councilmember Harrison presented a request from the Cultural Arts Commission to fund the repair of the "Orange Picker/Fruitful Pause" sculpture located at the southwest corner of Industrial Park Avenue and Tri-City Center Drive. However, instead of moving forward at this time, he stated there is a need to investigate whether the sculpture was deeded to the City or is owned by the Center. The Commission's intent is to get the City's support for "Art in Public Places"; no City funds will be expended for the rehabilitation. Councilmember Harrison then moved to May 20,2003 Page 9 r Za 1� GARY PENROD,SHERIFF July 8, 2003 Beatrice Sanchez, Deputy City Clerk City Clerk's Office City of Redlands P.O. Box 3005 Redlands, CA 92373-1505 Dear Ms. Sanchez: Enclosed is one fully executed copy of the First Amendment to Contract No. 02-661 between the City of Redlands, Redlands Police Department, and the San Bernardino County Sheriffs Department to provide access to the California Law Enforcement Telecommunications System (CLETS) and the maintenance of related equipment. This copy is for your records. Sincerely, GARY PENROD, SHERIFF CLAUDETTE BABINO, Staff Analyst Sheriff's Bureau of Administration GP/CB/rj Enclosure SAN BERNARDINO COUNTY SHERIFFS DEPARTMENT 655 East Third Street • San Bernardino,Califomia 92415-0061 Post Office Box 569 • San Bernardino,California 92402-0569