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Home My WebLink AboutContracts & Agreements_38-1996_CCv0001.pdf MINUTES OF THE BOARD OF SUPERVISORS Agree. 96-445 OF SAN BERNARDINO COUNTY, CALIFORNIA JUNE 11, 1996 FROM: GARY PENROD, SHERIFF CONTRACT WITH THE CITY OF REDLANDS POLICE SUBJECT: DEPARTMENT FOR USE OF THE SHERIFF'S DEPARTMENT WEAPONS FIRING RANGE. RECOMMENDATION: Approve contract with the City of Redlands Police Department for use of the Sheriff's Department Weapons Firing Range. REASON FOR RECOMMENDATION: Law enforcement and peace officers must periodically qualify in firearms proficiency. The Sheriffs Firing Range is tr most convenient place for local law enforcement officers to complete periodic firearms qualifications. A contract is necessary to insure proper liability coverage, remuneration, and operating procedures between agencies. REVIEW BY OTHER DEPARTMENTS: This contract has been reviewed and approved as to form by Risk Management and Deputy County Counsel Kevin Norris. FINANCIAL IMPACT: This contract provides for reimbursement to the County for use of the range. No net cost to the County. cc: Sheriff Admin.-Linda Tennant Action of the Board of Supervisors w/agreement AGREEMENT NO. 96-445 City of Redlands w/agreement APPROVED BOARD OF SUPERVISORS c/o Sheriff Admin. COU BERNARDINO Auditor w/agreement MOTION 0 a 'L r, ABSENT SECOND Contract Compliance w/agree. t 5 Risk Management CAO-Hughes EARIE BOARD . File w/agreement deputy DATED: 1 1 I 14-9507.000 mll 1Q LO 33 Rev. 10/81 ITEM .Y-�r (` O FOR COUNTY USE ONLY -- I Dept Contract Number E g New Vendor Code I *.._ M; Cha^del I �! rt " i ISC1 sHR I n�ei Count. ):-partment Dept. Orgn. Contractor's License No. I SHERIFF SHR SHR I J i Amount of Contract County Department Contract Representative Ph. Ext. I ROBERT W. TREKAINE 909 387-3746 County of San Bernardino i Fund I Dept, Organization 1 Appr. Objr'Rev Source { Activity `GRCPROJIJO6 Number I AAA 'i SHR I SHR 9565 9509565R 1 F A S Commodity Code i Estimated Payment Tota] by Fiscal Year (. FY Amount ID FY Amount I/D STANDARD CONTRACT I Project Name USE OF THE WEAPONS � — FIRING RANGE i lifornia by and between the County of San Bernardino, hereinafter called THIS CONTRACT is entered into in the State of Ca the County, and Name CONTRACTOR hereinafter called CITY Q ? Address REDLANDS POLICE DEPARTMENT 30 CAd Phone Birth Date Federal ID No. or social security No. IT IS HEREBY AGREED AS FOLLOWS: be paid. manner of payment, time (Use space belof satisfactory performanceandshets, S cause service erml oiron, othebe errterms and cod, amount ndition drtrons, and attach plans. speer catfro sand addenda, f any.) ron determination WHEREAS,the COUNTY operates a Weapons Firing Range located at the Frank Bland Regional Training Center; AND WHEREAS,the CONTRACTOR desires to enter into a contract for the use of said Firing Range for the purpose of firearms training, and periodic firearms qualification shoots: NOW,THEREFORE, the parties agree as follows: I. CONTRACTOR shall make use of the Weapons Firing Range at approximate quarterly intervals during each contractual year. CONTRACTOR shall be provided access to the Range as many times as required to ensure that all CONTRACTOR's law, enforcement personnel have successfully completed qualifying shoots and training sessions. Range use shall take place during normal Range operating hours, at times and dates specified by the Sheriff s Rangemaster. Available Range facilities shall include.. but are not limitwd to,the following: pistol range,rifle range,trap range, and classroom facilities. COUNTY shall provide a Safety {officer who shall coordinate with CONTRACTOR to ensure the proper use of the Range facilities. Page of 4 02-12311 000 Re- 11,191 3. The Sheriff's Rangemaster shall be in complete charge and control of all activities at the Range during all qualifications and training sessions. The CONTRACTOR shall supply, at no cost to the COUNTY, a qualified Rangemaster, who has successfully completed a California Peace Officer Standards of Training (P.O.S.T.) approved Firearms instructor course, to assist the Sheriff s Rangemaster during qualifying shoots and training sessions. Z:� A. All participants shall conduct themselves in accordance with Range Rules and Regulations, as detailed in Exhibit A attached hereto. B. Violations of Range rules and regulations may result in immediate termination of CONTRACTOR's Range privileges. 4. CONTRACTOR shall supply and bear the cost of all necessary supplies or equipment, necessary for shoots or training, above those detailed in the attached Schedule A. CONTRACTOR shall supply all necessary ammunition. All expended ammunition brass remaining after qualifying shoots and training sessions shall become the sole property of the COUNTY. 5. CONTRACTOR shall compensate the COUNTY at the rate of$7.08 per shooter,per qualifying shoot or training session, based upon the actual number of shooters per session. It shall be the sole responsibility of the CONTRACTOR to ensure that all shooters arrive for all shoots and training sessions. CONTRACTOR shall only be provided range usage as outlined in paragraph 9 below. CONTRACTOR shall be billed in arrears on a quarterly basis. COUNTY shall have the right to renegotiate the rate for Range usage and supplies provided under this contract at the end of each fiscal year for the ensuing fiscal year. Any rate change shall be agreed to in writing by both parties in the form of an amendment to this contract. 6. INDEMMEICATION. The CONTRACTOR agrees to indemnify, defend, and hold harmless the COUNTY and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses,damages, and/or liability arising out of this contract from any cause whatsoever, including the acts,errors, or omissions of any persons and for any costs or expenses incurred by the COUNTY on account of any claim, therefore, except where such indemnification is prohibited by law. INSURANCE . Without in anyway affecting the indemnity herein provided and in addition hereto, the CONTRACTOR shall secure and maintain throughout the contract the following types of insurance with limits as shown: Workers' Compensation. A program of Workers' Compensation insurance or a state- approved Self-Insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with$250,000 limits. covering all persons providing services on behalf of the CONTRACTOR and all risks to such persons under this agreement. Com=hcnsive General and Automobile Liability an e. This coverage to include contractual coverage and automobile liability coverage for owned, hired and non-owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars {$1,440,440). Page 2 of 4 ADDITIONAL NAME INSURED. All policies, except for Worker's Compensation, Errors and Omissions, and Professional Liability policies, shall contain additional endorsements naming the COUNTY and its officers, employees, agents, and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. WAIVER OF SUBROGATION RIGHTS. CONTRACTOR shall require the carriers of the above- required coverages to waive all rights and subrogation against the COUNTY, its officers, employees, agents, volunteers, contractors, and subcontractors. POLICIES PRIMARY AND NON-CONTRIBUTORY. All policies required above are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by the COUNTY. PROOF OF COVERAGE. CONTRACTOR shall immediately famish certificates of insurance to the County Department administering the contract evidencing the insurance coverage, including endorsements, above required prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department and CONTRACTOR shall maintain such insurance from the time CONTRACTOR commences performance of services hereunder until the completion of such services. Within sixty (60) days of the commencement of the agreement,the CONTRACTOR shall famish certified copies of the polices and all endorsements. INSURANCE REVIEW. The above insurance requirements are subject to periodic review by the COUNTY. The County's Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interest of the County. In addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, I P the Risk Manager is authorized, but not required,to change the above insurance requirements, to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County's risk. Any such reduction or waiver for the entire term of the agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this agreement. CONTRACTOR agrees to execute any such amendment within thirty (30) days of receipt. The COUNTY agrees to indemnify and hold harmless the CONTRACTOR and their authorized agents, officers,volunteers, and employees against any and all claims or actions arising from COUNTY's negligent acts or omissions on account of any claim therefor. Page 3 of 4 7. The term of this contract shall be for a period of time commencing upon its approval by the San Bernardino County Board of Supervisors and terminating only as hereinafter provided. This contract may be terminated at any time, with or without cause, by either party, upon written notice given to the other party at least thirty (30) days prior to the date specified for such termination. In the event of termination, each party shall fully pay and discharge all obligations in favor of the other accruing prior to the date of such termination, and each party shall be released from all obligations or performance which would otherwise accrue subsequent to the date of termination. 8. All notices required to be given under this contract shall be in writing and delivered to the other party by registered or certified mail, postage prepaid. The addresses of the parties hereto, until further notice, are as follows: CONTRACTOR: City of Redlands Police Department 30 Cajon Street Redlands, CA 92373 COUNTY: San Bernardino County Sheriff Bureau of Administration P.O. Box 569 San Bernardino, CA 92402-0569 9. The Sheriff of San Bernardino County shall have the right to exercise the COUNTY's authority under this contract including the right to give notice of termination of behalf of the COUNTY at his sole discretion. 10. The CONTRACTOR shall limit the use of COUNTY's range facilities to those students currently enrolled with CONTRACTOR at the time the Range is used. 11. This contract represents the full and complete understanding of the parties and supersedes all prior oral and written agreements or understandings between the parties. Any amendment to this contract shall be in writing, signed by both parties. COUNTY OF SAN BERNARDINO 10. CITY OF REDLANDS Chairman, Board of Supervisors (St to if corporat�y7, ccMpany, etc.) Dated JUN 11 1996 B I' __ Sire Larson, fAunc�,rzed 5��.aru el A3 yor SIGNED AND CERTIFf n AT A COPY OF THIS Dated May 71996 DOCUMENT HAS bIEt TO THE CHAIRMAN ATTE;aii�c�ec OF THE BOARDTitleQn f n ,, r� City Clerk of the OL _5 0 County o Sa Bernardino. l" '� �;^ r� t11 Address REDLANDS POLTCF DEP RTMI NT a.M+ xswa►.u. 30 CAJON STREET By t 4 REDLANDS. CA 92373 Approved as, L ';i :� .f Reviewed as to Affirmative Action Reviewed for Processing 04 `4UIN0 C County Counsel / Z Agency Administrator/CAO Date Date Date SCHEDULE A SUPPLIES AND SERVICES PROVIDED BY THE SAN BERNARDINO COUNTY SHERIFF: I. Targets (paper and steel). 2. Target frames. 3. Staples and staple guns. 4. Gun cleaning supplies and a designated area for gun cleaning. 5. Certified Armorer for pistols, rifles, shotguns, and automatic -weapons (does not include parts). 6. Classroom facilities (does not include supplies). EXHIBIT"A" NOTI CE RANGE SAFETY ADVISORY THE FOLLOWING SAFETY PROCEDURES WILL BE STRICTLY ENFORCED: 1. Upon arrival, all weapons are to remain holstered until instructed to report to the firing line and given commands for the course of fire. 2. Weapons are to be loaded or down loaded at the firing line or as otherwise instructed by the Range Safety Officer. 3. Only magazines and speed loaders may be down loaded and replaced with live ammunition in the staging area. 4. After completing your course of fire, weapons are to be re-holstered upon leaving the firing line. 5. Weapons may be un-holstered in the cleaning room and rendered safe for cleaning by using the bullet containment system located in the cleaning room. 6. A duty round may only be re-chambered at the firing line or by using the bullet containment system located in the cleaning room. 7. Violation of any safety rule will result in removal of the violator from the Range. Flagrant safety violations could lead to suspension of future range privileges to the violator and/or the agency or organization the violator represents. IF THERE ARE ANY QUESTIONS, PLEASE CONSULT THE RANGE STAFF. A4.f01.1@" CERTIFICATE INSURAN EDATE Dmy PRODUCER ........:::..:::�:>::�a:�:.: - LSSU {MM1a 0;/102196 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFiGATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Davis& C;raeber Ins. Svcs. Inc POLICIES BELOW. 470 E. Ilrgtdand Ave- P.O. Box 40 COMPANIES AFFORDING COVERAGE Redlands GA 92373 LETTER Y LA INSURANCE COVIPANY* LETTER 1111... _.__......_..._,.._..... COMPANY r, INSURED _.. LETTER D ;... 1111 .... .,... . . . 1111... .. . _ _...-......._....-1101. COMPANY 1111 Cl TY 111-'Ittit?1.1:1't)4 (; LES P.O. BOX 30x15 COMPANY RI'D1 1A )S C. 92373 /PEER COMPANY 1111 _.____........._. LETTER E COVERAGES - ».: .. ......._ .-..:: :...: 1111..: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. GO LTR POLICY NUMBER TYPE OF INSURANCE POLICY EFFECTIVE POLICY EXPIRATION LT : DATE (MM/DD/YY) DATE{MM/DD,,"(} LIMITS GENERAL LIABILITY -1295-4289**.. . 1111... A 07101195 ....071(11196 GENERAL.AGGREGATE x IQ000000 ... ..-.-. _... ._....... .1.0...0.0.._... .Y COb'MERCiAL GENERAL LIABILITY _ PRODUCTS-COMP/OP AGG. x 10000000 CLAIMS MADE Y _OCCUR. PERSONAL 3 ADV.INJURY .$ ... ..10000000 -1011__- _........ 111..........-1__... aurlER &CONTRACTOR'S PROT. EACH OCCURRENCE S 10000000 X I IIV i;,�'t'DI.Cts-- ------'7`J- PL'l- FIRE DAMAGE(Any one fire) S ----------- - .- ....... _..........._....._.......-... (1F`F'tC1.iL LIABILITY MED.EXPENSE(Any one person),$ A AUTOMOBILE LIABILITY 4295-12.1'9** 0710/195 07101/96 COMBINED SINGLE X ANY AUTO LIMIT x 10000000 ALL OWNED Auras BODILY INJURY SCHEDULED AUTOS (Per person) S ..t{.�..i HIRED AUTOS BODILY INJURY 1011. X i NON-O.};NED AUTOS _ {Per accident} i S GARAGE LIABILITY PROPERTY DAMAGE S -1101 EXCESS LIABILITY EACH OCCURRENCE x .. UMBRELLA:OPM AGGREGATE x OTHER THAN UMBRELLA F{;Rtd _- WORKER'S COMPENSATION STATUTORY LIMITS AND EACH ACCIDENT x EMPLOYERS'LIABILITY _ DISEASE-POLICY LIMIT S DISEASE-EACH EMPLOYEE S ... `-.-., 1111.--- - :OTHER . . .. 0011. 0101_._ ._._.. _-0101 -.._ ,... .. 1111.1111 .. 1111 ...... ... .... .. :1011. 101 ., 1111___ .....1...111 _-1111.... ........._...._.............,.-......,_._. ....,.....-,.-1111... 0111.-1101, -1111 ..-_.._............................ DESCRIPTION OF OPERAT)ON&tOCATI)NS'VEHICLES.'SPECIAL ITEMS * OF THE STATE OF PENNSYLVANIA RE: OPERATIONS OF THE NAMED INSURED/ JOB #95095658 ** POLICY SUBJECT TO $500,000 (ANY ONE OCCURRENCE) SELF-INSURED RETENTION. COVERAGE IS PRIMARY AND NON-CONTRIBUTORY WITH ANY CERTIFICATE HOLDER, ITS OFFICERS, EMPLOYEES, AGENTS, & VOLUNTEERS ARE NAMED INSURANCE OR SELF-INSURANCE PROGRAMS CARRIED OR ADDITIONAL INSUREDS AND A WAIVER OF SUBROGATION APPLIES ENDORSEMENTS TO ADMINISTERED BY THE COUNTY. - ENDORSEMENT TO FOLLOW FROM COMPANY. FOLLOW FROM COMPANY. CERTIFICATE HOLDER CAF#GELLATION . mans. .: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ^Ii nxxxxxx ,SAN BERA'AROtNO L'0lt,A7Y SIIk'R/t-'1'' MAIL 31O * DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE uukl_'tIu 1`ril?.SiGlllf'it,tlltl,t` LEFT, T UC � It �?�9E}[ KX9TRt SI£{ Y7C $ KXDC�}RXXXX)CCiCX 1'.C1. /It?.Y5159 KtXBI{XiX'X{��CX�X�C}�X�}��7€}Gg SAA'l31:R,VARIHNO CA 9 2402-056 9 D61. AY F I_ AUTHORIZED REPRESENTATIVE ROSS tl..�t�rvis ACORD'25-S {7190) QACORD CORFbkATION ;'W CLI AiriPips IV AwCtS i #t"�t„�fl l C car ltY�IJF'�R11�C. _._ :.::A :::»:::::_:::: _::.: 01102196 InODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Davis& Graeber Ins. Svcs. lnc POLICIES BELOW. 470 L. lli;;ftland.1 ve. 1'0. Box 40 COMPANIES AFFORDING COVERAGE Redlands CI 92373 COMPANY A EMPLOYLRS RElNSL'Zl VCE* LETTER . ...-..._ - COMPANY .__ _...._. ...____... LETTER _ INSURED COMPANY CITYOF RL1)I�1,�1l5 C LETTER Iy.0) BOX 3005 COMPANY R __.._..._.._... REDL.IAl).S C:I 92373 LETTER D COMPANY LETTER COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. GO TYPE OF INSURANCE - POLICY NUMBER POLICY EFFECTIVE :POLICY EXPIRATION LIMITS DATE (MM1DD/YY) DATE(MM/DD/YY) ..GENERAL LIABIUTY _ _.._............ GENERAL AGGREGATE $ CCMVERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. S CLAMS,,;ADE OCCUR. PERSONAL 8 ADV.INJURY S OWNER'S&CONTRACTORS PROT, EACH OCCURRENCE S FIRE DAMAGE(Any one fire) s MED.EXPENSE(Any one person):S AUTOMOBILE LIABILITY - COMBINED SINGLE -........; i S ANY AUTO 1lA6 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Pet person) $ - HIRED AUTOS - BODILY INJURY .................. NON-CvrzIED AUTOS (Per accident) S GARAGE LIABILITY i..... - -PROPERTY DAMAGE S EXCESS LIABILITY ................ EACH OCCURRENCE $ UMBRELLA FORM - AGGREGATE :S ... .OTHER THAN UMBRELLA FORM :....... .. ...... WORKER'S COMPENSATION STATUTORY LIMITS AND - -EACH ACCIDENT :S ............ .............. ........ _..... _.............. DISEASE-POLICY LIMIT S EMPLOYERS'LIABILITY - ............. DISEASE-EACH EMPLOYEE S ._. _......_ .,..--..... OTHER A lV0RKl-,RLS C."t AWE''ASA7'11h1' 0570856 01101196 01101198 SEE LIMITS BELOW A 0lPLOYERS 1,bilill.17"Y 0570856 01101196 01101198 aint SEE LIMITS BELOW _..._.. _... - _.. ...- ._.. _,.. _._...,..-._ --------- ..._... _...__ ...................................... DESCRIPTION OF OPERATKONS.LOCATIONSNEHCLES-SPECIAL ITEMS * CORPORATION RE: JOS #9509565R/USE OF THE WEAPONS FIRING RANGE ** slo 000,000 LIMIT EACH ACCIDENT - WORKERS COMPENSATION SPECIFIC EXCESS WORKERS COMPENSATION AND 5 1,006,010 LIMIT EACH ACCIDENT - EMPLOYERS LIABILITY EMPLOYERS LIABILITY SUBJECT TO A RETENTION OF: $10,000,000 LIMIT EACH EMPLOYEE FOR DISEASE WORKERS COMPENSATION $300,000 EACH ACCIDENT 5 1,00 ,000 LIMIT EACH EMPLOYEE FOR 'DISEASE EMPLOYERS LIABILITY $300,000 EACH EMPLOYEE FOR DISEASE CERTIFICATE HOLDER_.. " CAICELL4ION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XAX FK XX Srt:S°Ifl.'l, ',S1Zl)l, 'f)t I)1'.�r7'}`5111'li11=/ MAIL 30 # DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE BURE,I U OF,I I),I I LVISTIL I TIOX LEFT, MX X2fiLX}CX X t IK 335[I4XXX R ItX fl}XXXXXXX I'. O. li{l.k'861 )(l X; R XXXX SAN HE'RA'ARIHNO CA 92402-05691.0 n v F:QP NQN PYT RFMILIM 'AUTHORIZED REPRESENTATIVE ROSS I3, JOA'IiS A60RD 25-S (7X90) ACC}RD: C(?Ft0604116i4 '"990 CLI