HomeMy WebLinkAboutContracts & Agreements_199-2020AUTOMATIC AID AGREEMENT
THIS AGREEMENT made and entered this 27th day of October 2020, by and between the
CITY OF HIGHLAND
(HEREIN REFERRED TO AS `HIGHLAND")
AND
CITY OF REDLANDS
(HEREIN REFERRED TO AS 'REDLANDS")
RECITALS
WHEREAS, the parties to this Agreement are both legally empowered to provide fire protection
and rescue services within their respective jurisdictions; and
WHEREAS, the parties of this Agreement maintain, as part of their municipal service, an
organized and equipped Fire Department, charged with the duty of fire protection and rescue
within their respective jurisdiction; and
WHEREAS it is in the best interest of the citizens of REDLANDS and HIGHLAND to provide
the most expeditious response to suppress fires and render other emergency service; and
WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal
exchange of fire, rescue and emergency medical services on a day-to-day basis; and,
WHEREAS, this Agreement is authorized by provisions of applicable state and federal law•
NOW, THEREFORE, in consideration of these mutual promises, covenants, and conditions
hereinafter set forth, the parties hereto agree as follows:
A. Pursuant to the authority granted by Section 55632 of the California Government Code
(California Disaster and Civil Defense Master Mutual Aid Agreement), REDLANDS and
HIGHLAND agree to respond to emergency incidents outside of their geographical
jurisdictions and into the geographical jurisdiction of the other in accordance with the terms of
this agreement.
B. The specific details of the services to be provided under this agreement shall be determined
by REDLANDS and HIGHLAND Fire Chiefs. These services shall be detailed in an Operating
Plan (Attachment A'). Said Attachment A is hereby made part of this Agreement by this
reference. The REDLANDS and HIGHLAND Fire Chiefs shall review Attachment A annually
and, as necessary make amendments in writing. Any amendments shall become part of this
Agreement. It is understood that all Operating Plans dealing with emergency response shall
adhere as closely as practical to the 'closest unit' concept which forms the basis for this
Agreement.
C. Each party shall maintain Workers' Compensation Insurance covering its own employees
without cost to the other agency and each agency shall pay its own personnel without cost to
the other agency
AUTOMATIC AID AGREEMENT
CITY OF HIGHLAND AND
CITY OF REDLANDS
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D Each of the parties shall be fully responsible for all repair and maintenance, including gas, oil,
lubrication, parts, replacement and repair of casualty damage of its own apparatus and
equipment used pursuant to this Agreement while said equipment is used outside of its
geographical boundaries.
E. Each party will be responsible to provide law enforcement and traffic control personnel within
its own geographical boundaries.
F The Fire Chiefs of the parties shall have joint authority and responsibility for the administration
of this Agreement which they may delegate to their agents or employees in their respective
Fire Departments.
G. The agency receiving aid shall provide, if possible, an officer of its Fire Department, who will
be in charge and direct activities and assume the responsibility for releasing all Fire
Department resources from the scene.
H. No payment of any kind shall be made between the parties as compensation for any services
performed pursuant to this agreement. Services performed for no compensation are limited to
staffed fire apparatus, rescue squads, aerial fire apparatus, and overhead (chief officer)
personnel and associated equipment.
I. Each agency may upon its own initiative, go upon land which is within the boundaries of the
other agency to engage in fire suppression and/or rescue, or to provide emergency medical
services without prior authorization; provided however its forces shall not knowingly perform
any act of a nature which will reflect to the discredit or which is contrary to the established
policy of the responsible agency
J. When an emergency incident occurs along the border between protection jurisdictions, it is
agreed that under no circumstances should there be any delay in response pending
determination of the precise location. It shall be agreed both agencies shall send forces
promptly to start appropriate action on borderline incidents. Each of the parties shall be fully
responsible for the preservation of evidence.
K. Each party shall defend, indemnify and hold harmless the other party and their respective
agents, servants, and employees, of and from any and all, liabilities, claims, demands, debts,
suits, actions, and causes, arising out of or in any manner connected with, any act or omission
of such indemnifying party hereunder or its agent's servants or employees, done or performed
pursuant to the terms and conditions of this Agreement.
L. This agreement shall be effective as of the day and year herein above written and continue
until terminated by either party by giving 90 days written notice to the designated person
below Notice shall be deemed to be given when delivered personally to the person
designated below or his successor or when five (5) days have elapsed after it is deposited
in the United States mail in a sealed envelope, with registered or certified mail postage
prepaid, or on the next business day if sent by express mail or overnight air courier
Redlands Fire Department
ATTN: Fire Chief
35 Cajon Street Suite #12
Redlands, CA 92373
Highland Fire Department
ATTN: Fire Chief
27215 Baseline Street
Highland, CA 92346
AUTOMATIC AID AGREEMENT
CITY OF HIGHLAND AND
CITY OF REDLANDS
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IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written
Approval
IN WITNESS WHEREOF, the PARTIES have executed this Automatic Aid Agreement between
City of Highland and City of Redlands as of the date written below
HIGHLAND REDLANDS.
797 pL
A horizecYglgnature - blue ink only) (Authorized Signature -- blue ink only)
L rry McO1allon, Mayor, City of Highland Paul W Foster, Mayor, City of Redlands
Date
/c/2 V2 6;
ATTEST.
Authorized signature
Betty Hughes, City Clerk
Date
ATTEST.
/2v
Authorized signature
ellik
JeaFPonaldson, City Clerk
Title Title
CITY 4.(&4 -
AUTOMATIC AID AGREEMENT
CITY OF HIGHLAND AND
CITY OF REDLANDS
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ATTACHMENT"A"
OPERATING PLAN
between the
CITY OF HIGHLAND and the
CITY OF REDLANDS
This Operating Plan is adopted pursuant to the Automatic Aid Agreement dated October 27
2020 between the City of Highland (herein referred to as `HIGHLAND") and the City of
Redlands (herein referred to as 'REDLANDS"). HIGHLAND and REDLANDS are referred to
individually herein as the `Party' or the Agency' and are collectively referred to herein as
the 'Parties. The following Operating Plan outlines the dispatching, emergency incident
response, and command and control elements to implement the Automatic Aid Agreement.
This Operating Plan can be modified at any time with mutual written agreement by the Fire
Chiefs for HIGHLAND and REDLANDS.
RECITALS:
1 HIGHLAND is a local government agency governed by the City Council and provides
life and property fire protection, emergency medical services (EMS) response,
hazardous materials response, technical rescue, and related emergency services.
2. REDLANDS is a California Government Code General Law City and provides fire
and rescue services within the city limits of the City of Redlands.
3. HIGHLAND is dispatched by the CAL FIRE San Bernardino Emergency Command
Center (San Bernardino ECC) located in San Bernardino, California. REDLANDS is
dispatched by the San Bernardino Communications Center (Comm Center) located
in Rialto, California. The Comm Center serves as the dispatch center for the San
Bernardino County Fire and Rescue Operational Area coordinating all mutual aid
activity within San Bernardino County
4 The responding Automatic Aid engine companies will be the closest available to
HIGHLAND and REDLANDS. The agency responding to a request of the other
agency may decline an automatic aid request.
5. Response as part of this Agreement will be without expectation of cost
reimbursement and will be considered Master Mutual Aid (MMA), unless criteria are
met for reimbursement via another source.
6. Both Parties will adhere to Emergency Medical Services (EMS) policies, procedures,
and protocols as required by the San Bernardino EMS Agency and the California
EMS Authority Most regulations will appear in Health and Safety Code Section 1797
et al.
7 As an extension of this Operation Plan, both Parties will jointly train and ensure the
highest levels of competence as part of this agreement.
2020 ANNUAL OPERATION PLAN
CITY OF HIGHLAND FIRE DEPARTMENT AND
CITY OF REDLANDS FIRE DEPARTMENT
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EMERGENCY INCIDENT RESPONSE:
1 Each of the Parties will respond with the appropriate apparatus and equipment,
dependent on availability of resources and as dispatched by their dispatch center
2. The services to be rendered pursuant to this Agreement shall consist of providing
first alarm fire response, rescue, or EMS. Each Agency agrees to provide, when and
where possible, all its own additional apparatus and equipment necessary in the
event of a Second or Third Alarm involvement within its own geographical boundaries
or to request mutual aid from the operating area.
3. Both Parties may provide to each other upon request, any special equipment needed
to meet unusual emergency needs, provided such special equipment is available.
This will only apply to resources considered Master Mutual Aid. Resources other than
Master Mutual Aid may be considered assistance by hire (ABH), unless covered by
another cost reimbursement agreement (CFAA, CFMA, etc.). This may include chief
or fire officer response as well as approved apparatus and equipment.
4 The Incident Command System (ICS) will be the only system used for the command
of emergencies. The Agency Having Jurisdiction (AHJ) always has the command
responsibility and the final authority as to strategy and tactics at the incident.
Regardless of jurisdiction, the first arriving unit shall initiate command and seek
control of the incident. The AHJ resource will assume command from the other
agency upon arrival. When responding into the other Agency's jurisdiction, the
responding unit becomes a resource of the receiving unit and, as such, is under the
control of that Agency until released. Under Master Mutual Aid, an Agency can recall
assigned resources at any time. Serious consideration shall be extended to the
receiving agency if resources(s) are recalled during a working emergency
5. Automatic Aid shall apply only to emergency incidents and shall not apply to non-
emergency situations such as water removals, standbys, public assistance, etc.
6. Command support and tactical radio frequencies will be determined and assigned by
jurisdictional dispatch center based upon established communication plans.
HIGHLAND and REDLANDS may share radio frequencies for training, emergency
incidents and joint resource operations.
7 The responsibility for requesting paramedic ambulances, law enforcement, or CHP
will be made through the Incident Commander (IC) to the jurisdictional dispatch
center
8. Fire station coverage under this Agreement will be the responsibility of each Agency
unless otherwise requested via the Mutual Aid System.
9 Logistical support of emergencies will be the responsible of the AHJ.
2020 ANNUAL OPERATION PLAN
CITY OF HIGHLAND FIRE DEPARTMENT AND
CITY OF REDLANDS FIRE DEPARTMENT
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DISPATCH PROCEDURES
1 The Parties agree to respond resources as suggested by Computer Aided Dispatch
(CAD), dependent on availability The Parties agree to the following provisions
REDLANDS will provide
Structure Fire - One Engine or Aerial up to the third resource as suggested in the
CAD line-up (automatic response upon notification)
Vegetation Fire - One Engine Company up to the third resource as suggested in the
CAD line-up (automatic response upon notification)
Rescue - One Engine Company up to the third resource as suggested in the CAD
line-up (automatic response upon notification)
Emergency Medical Service call - One Engine Company up to the third resource as
suggested in the CAD line-up (automatic response upon notification)
HIGHLAND will provide
Structure Fire - One Engine Company up to the third resource as suggested in the
CAD line-up (automatic response upon notification)
Vegetation Fire - One Engine Company up to the third resource as suggested in the
CAD line-up (automatic response upon notification)
Rescue - One Engine Company up to the third resource as suggested in the CAD
line-up (automatic response upon notification)
Emergency medical service call - One Engine Company up to the third resource as
suggested in the CAD line-up (automatic response upon notification)
Reviewed and Approved by
CITY OF HIGHLAND FIRE DEPARTMENT
By
10/3/ Alca
Sean Landavazo, Fire Chief Dated
CITY OF REDLA
///q12e, 24n.
Dated
2020 ANNUAL OPERATION PLAN
CITY OF HIGHLAND FIRE DEPARTMENT AND
CITY OF REDLANDS FIRE DEPARTMENT
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