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HomeMy WebLinkAboutContracts & Agreements_75-2011_CCv0001.pdf FOR COUNTY USE ONLY New Vendor Code Dept. Contract Number Change Cancel 70 U GA A County Department Dept. orgn. Contractor's License No. Board of Supervisors BDF BDC County Department Contract Representative Telephone Total>Contract Amount County of San Bernardino Matthew Erickson 387-3937 $20,000.00 F A S Contract Type Revenue Encumbered I�j Unencumbered Ea Other: STANDARD CONTRACT If not encumbered or revenue Contract type,provide reason: Commodity'—Code Contract Start Date Contract End Crate original Amount 'Amendment Amount Fund Dept. organizatbrn Appr. obj/Rev Source GRC/PROJ/JOB No, Amount AAA CNA CNA 300 3305 20.000.00 Fund Dept. organization Appr. Obj/Rev Source GRCIPROJIJOB No. Amount Fund Dept. organization Appr. Crbj/Rev SourceGRC/PROJ/JC38 No. Amount Project Name Estimated Payment Total by Fiscal Year City of Redlands—Police t apartment FY Amount I/D FY Amount IID 2010-11 $20,000.00 THIS CONTRACT is enured into in the State of California by and between the County of San Bernardino, hereinafter called the COUNTY, and' Name City of Redlands Police Department hereinafter called "CONTRACTOR, Address•. 30 Cajon Street Redlands, Ca 92373 Telephone Federal ID No.or Social Security No. 909-335-4744 -60007616 IT IS HEREBY AGREED AS FOLLOWS: This Contract;is made and enteredinto by and between the COUNTY and CONTRACTOR. WITNESSETH WHEREAS, COUNTY recognizes the benefit in supporting Citizen Volunteer Patrol and Citizen Volunteer Park Ranger programs to keep the community of Redlands and unincorporated surrounding communities in the COUNTY's Third District safer; and. WHEREAS, as part of the 2010-11 budget process, the Board of Supervisors set aside allocations for each supervisorial district to finance unbudgeted priority needs throughout the fiscal year; and; WHEREAS, CONTRACTOR is committed to the use of volunteers to Meet its own goals and objectives. These volunteers conduct foreclosure and vacant house checks, parking control, special event help, and community policing as well as patrol City parks; orange groves; the Santa Ana. River Wash and the San T rnoteo Canyon: and, AuditorlControfter-Recorder Use Only Page 1 of S Contract Database Cf FAS Input tate Keyed By WHEREAS, CONTRACTOR is in need of new equipment to continue the volunteer programs, including 2 Dualsport motorcycles and 2 All Terrain Vehicles (ATV)for off-road use, uniforms, and other required patrol equipment; and, WHEREAS, the COUNTY residents of Redlands and the unincorporated surrounding communities will be served by CONTRACTOR'S services. NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the parties agree as follows: 1 PURPOSE OF CONTRACT This Contract is made for the purpose of providing funding to support CONTRACTOR who is committed to the use of volunteers to meet its own goals and objectives. These volunteers conduct foreclosure and vacant house checks, parking control, special event help, and community policing as well as patrol City parks, orange groves, the Santa Ana River Wash and the San Timoteo Canyon. 2. SCOPE OF SERVICES Funding arising out of this Contract will be used to help cover the cost of 2 Dualsport motorcycles and 2 ATV's for off- road use, uniforms, and other required patrol equipment as funding permit. 3, TIME OF PERFORMANCE The services to be provided by CONTRACTOR shall commence upon approval of this contract and shall be completed by December 31, 2011. 4. COMPENSATION AND METHOD OF PAYMENT For performance of such services, COUNTY shall provide funding in an amount not to exceed twenty thousand dollars ($20,000.00), This payment shall constitute full and complete compensation to CONTRACTOR under this Contract. Any costs in excess of the amount available in this section shall be the sole responsibility of CONTRACTOR. This condition however, does not preclude COUNTY from providing additional funding at its sole discretion. For the purpose of this Contract, COUNTY shall disburse compensation and monitor the CONTRACT R's performance in satisfying the scope of work obligations under the terms of this Contract. Disbursement of funds to CONTRACTOR shall be made in one lump sum. Payment may be provided in advance, upon execution of this Contract. CONTRACTOR shall submit a final expenditure report documented with "audit ready" supportive evidence of each expenditure and proof of payment until all funds have been justified, 5COMPLIANCE WITH LAWS CONTRACTOR hereby agrees that it will comply with all applicable federal, state and local laws. CONTRACTOR agrees that acceptance of funds pursuant to this Contract may require the payment of prevailing wages for construction projects if such funds are used in connection with construction projects. CONTRACTOR agrees that it will determine whether the payment of prevailing wages is required and will require the payment of prevailing wages in any contract if necessary, CONTRACTOR, pursuant to Paragraph 19, Indemnification, agrees to indemnify, defend and hold harmless COUNTY in the event any claims, actions, losses, damages and/or liability arises out of the failure to pay prevailing wages in the event such wages are applicable; 6, PREVAILING WAGES By its execution of this Agreement, CONTRACTOR certifies that it is aware of the requirements of California Labor Code Sections 1720 et seq, and 1770 et seq. As well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an AuditorlController-Recorder Use Grafy Page 2 of B 0 Contract Database 10FAS _I Input Date Keyed By applicable "public works" or "maintenance" project, <as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONTRACTOR agrees to fully comply with such Prevailing Wage Laws. CONTRACTOR shall make copies of the prevailing rates of per them wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the CONTRACTOR's principal place of business and at the project site. CONTRACTOR >shall defend, indemnify and hold the COUNTY, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with Prevailing Wage Laws.- 7'. aws.7. ON-SITE INSPECTION COUNTY, its officers, agent and employees, will have the privilege and right to on-site inspection of the CONTRACTOR facility for the duration of this Contract. CONTRACTOR will ensure that its employees or agents furnish any information, that in the judgment of COUNTY, may be relevant to a question of compliance with contractual conditions, or the effectiveness, legality, and achievements of the program, & ACCOUNTING AND RECORDS CONTRACTOR must establish and maintain on a current basis an adequate accounting system in accordance with Generally Accepted Accounting Principles. CONTRACTOR agrees to maintain all records relating to this Contract for a period of three years after the termination or expiration of this Contract. County or any appointee thereof shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, 9i VIOLATION OF CONTRACT In the event that CONTRACTOR violates any of the terms and conditions of this Contract, COUNTY shall give written notice of violation and demand for correction. If, within thirty (30) days from receipt of written notice, CONTRACTOR has not corrected the violation or shown acceptable cause, COUNTY has the right to terminate this Contract. County will provide a written Notice of Termination. It is agreed that in the event of a termination due to a violation of this Contract by CONTRACTOR, it shall pay to COUNTY within ten (10) days of receipt of a Notice of Termination, any and all unexpended funds. Said sum is agreed to represent a reasonable endeavor by both parties hereto, to be a fair compensation for the foreseeable losses that might result from such a breach or default, If CONTRACTOR violates any terms and conditions regarding the proper expenditure of funds, CONTRACTOR will be required to reimburse COUNTY for any improper expenditures. M ASSIGNMENT This Contract is not assignable by CONTRACTOR, without the express written consent of COUNTY. Any attempt by CONTRACTOR to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract. 11. TERMINATION AND TERMINATION COSTS This Contract may be terminated in whole or in part at any time by either party upon giving (30) days notice in writing to the other party. The Chief Executive Officer is hereby empowered to give said notice subject to ratification by the COUNTY Board of Supervisors if required. COUNTY may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in COUNTY funding for the Contract activity or if for any reason the timely completion of the services under this Contract is rendered improbable, infeasible or impossible. If CONTRACTOR fails to comply with any material term of this Contract, COUNTY may take one or more of the following actions, disallowing non-compliant costs, wholly or partly suspending or terminating the award, withholding further awards, and other remedies that are legally available. 1Z REVERSION OF ASSETS AuditorlController-Recorder Use On Page 3 of 8 0 Contract Database 0 FAS Input Date_T Keyed By Upon Contract termination, CONTRACTOR shall transfer to COUNTY all COUNTY Funds on hand at the time of expiration and any accounts receivable attributable to the use of COUNTY Funds. 13, TIME OF PERFORMANCE MODIFICATIONS The Chief Executive Officer may grant time of performance modifications to this Contract when such modifications: a. In aggregate do not exceed twelve (12)calendar months; b: Are specifically requested by CONTRACTOR; c. Will not change the project goals or scope of serviced; cl: Are in the best interests of COUNTY and CONTRACTOR in performing the scope of services under this Contract; and e. Do not alter the amount of compensation under this Contract. 14. INDEPENDENT CONTRACTOR All parties hereto in the performance of this Contract will be acting in independent capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose whatsoever. 15. DISCRIMINATION No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract. 16. CONTRACT COMPLIANCE CONTRACTOR shall comply with Executive Orders 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107, (Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, and the California Fair Housing and Employment Act, and other applicable federal, state and COUNTY laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. 17. IMPROPER CONSIDERATION CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration, such as, but not limited to, cash, discounts, services or the provision of travel or entertainment, or any items of value to any officer, employee or agent of COUNTY in an attempt to secure favorable treatment regarding this Contract or any contract awarded by COUNTY. COUNTY, by notice, may immediately terminate this Contract or any COUNTY contract if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of COUNTY with respect to any proposal or award process involving this Contract or any other COUNTY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Contract or any COUNTY contract has been awarded. Attorneys shall immediately report any attempt by any COUNTY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR. The report shall be made to the supervisor or manager charged with supervision of the employee or to the County Administrative Office, In the event of a termination under this provision, COUNTY is entitled to pursue any available legal remedies, 18. MISREPRESENTATION If during the course of the administration of this Contract, COUNTY determines that CONTRACTOR has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to COUNTY, AuditorlController-Recorder Use On Page 4 of 8 0 Contract Database 0 FAS Inj Keyed By this Contract may be immediately terminated. If this Contract is terminated according to this provision, COUNTY is entitled to pursue any available legal remedies, 19. INDEMNIFICATION CONTRACTOR agrees to indemnify, defend (with counsel reasonably approved by COUNTY) and hold harmless COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by COUNTY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault indemnitees. CONTRACTOR's indemnification obligation applies to COUNTY's "active" as well as ,,passive" negligence but does not apply to COUNTY's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. 20. INSURANCE REQUIREMENTS CONTRACTOR agrees to provide insurance set forth in accordance with the requirements herein. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services, Without in any way affecting the indemnity herein provided and in addition thereto, CONTRACTOR shall self-insure to the levels identified herein or shall secure and maintain throughout the Contract the following types of insurance with limits as shown: Workers' Compensation/Employer's Liability - A program of Workers' Compensation insurance or a state- approved Self-insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employers' Liability with $250,000 limits, covering all persons including volunteers providing services on behalf of CONTRACTOR and all risks to such persons under this Contract, If CONTRACTOR has no employees, it may certify or warrant to COUNTY that it does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the COUNTY's Risk Manager. With respect to contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance. If the COUNTY's Risk Manager determines that there is no reasonably priced coverage for volunteers, evidence of participation in a volunteer insurance program may be substituted, Comm ercial/General Liability Insurance — CONTRACTOR shall carry General Liability Insurance covering all operations performed by or on behalf of CONTRACTOR providing coverage for both bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include: a) Premises operations and mobile equipment b) Products and completed operations c) Broad form property damage (including completed operations) d) Explosion, collapse and underground hazards e) Personal injury f) Contractual liability g) $2.000,000 general aggregate limit Automobile Liability Insurance--Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired, and non-owned automobiles or symbol I (any auto), The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence. AuditorlController-Recorder Use t ply Page 5 of 8 0 Contract Database 13 FAS Input Date I I K ePd By If CONTRACTOR is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence, If CONTRACTOR owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. Umb[gUg_jjpbilit insurance—An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a "dropdown" provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. Additional.,Insured — All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies shall contain endorsements naming COUNTY and its officers, employees, agents and volunteers as additional insureds with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for COUNTY to vicarious liability but shall allow coverage for COUNTY to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85. Waiver of Subrogation Rights — CONTRACTOR shall require the carriers of required coverages to waive all rights of subrogation against COUNTY, its officers, employees, agents, volunteers, contractors and subcontractors, All general or auto liability insurance coverage provided shall not prohibit CONTRACTOR and its employees or agents from waiving the right of subrogation prior to a loss or claim. CONTRACTOR hereby waives all rights of subrogation against COUNTY, Policies Primary and Non Contributory - All policies required herein are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by COUNTY. Severability, of Interests — CONTRACTOR agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between CONTRACTOR and COUNTY or between COUNTY and any other insured or additional insured under the policy. Acceptability of Insurance Carrier — Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best" Insurance Guide rating of"A-VI I". Deductibles and Self-insured Retention — Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management. Failure to Procure Coverage— in the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, COUNTY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by COUNTY will be promptly reimbursed by CONTRACTOR or COUNTY payments to CONTRACTOR will be reduced to pay for COUNTY purchased insurance. 21 PROOF OF COVERAGE CONTRACTOR shall furnish certificates of insurance to the COUNTY evidencing the insurance coverage, including endorsements, as required, prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to COUNTY, and CONTRACTOR shall maintain such insurance from the time it commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this Contract, CONTRACTOR AuditorlController-Recorder Use tt1 Page 6 of 8 0 Contract Database 0 fAS Input Date Keyed By shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request. 22. INSURANCE REVIEW Insurance requirements are subject to periodic review by COUNTY. The COUNTYs Risk Manager, or designee, is authorized, but not required, to reduce, waive, or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of COUNTY, In addition, if Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager, or designee, is authorized, but not required, to change the above insurance requirements, to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against COUNTY, inflation, or any other item reasonably related to the COUNTY's risk, Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract, CONTRACTOR agrees to execute any such amendment within thirty(30) days of receipt. Any failure, actual or alleged, on the part of COUNTY to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on part of COUNTY. 23. ELECTRONIC FUNDS CONTRACTOR shall accept all payments from COUNTY via electronic funds transfer (EFT) directly deposited into the CONTRACTOR's designated checking or other bank account. CONTRACTOR shall promptly comply with directions and accurately complete forms provided by COUNTY required to process EFT payments. 24: LEGAL FEES, CONTRACTOR understands and agrees that any and all legal fees or costs associated with lawsuits concerning this Contract against the COUNTY shall be the CONTRACTOR's sole expense and shall not be charged as a cost under this Contract. In the event of any Contract dispute hereunder, each party to this Contract shall bear its own attorney's fees and costs regardless of who prevails in the outcome of the dispute, 25, AMENDMENTS: VARIATIONS This writing, with attachments, embodies the whole of the Contract of the parties hereto. There are no oral agreements contained herein. Except as herein provided, addition or variation of the terms of this Contract shall not be valid unless made in the form of a written amendment to this Contract formally approved and executed by both parties. 26. INVALID CONDITIONS If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Contract shall to any extent be judged invalid, unenforceable, void or voidable for any reason whatsoever, by a court of competent jurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of the Contract shall not be affected thereby, and shall be valid and enforceable to the fullest extent permitted by law. 27. BINDING INTEREST This Contract shall be binding on the parties, successors in interest, heirs and assigns. 28, NOTICES All notices shall be served in writing. The notices shall be sent to the following addresses: AuditorlController-Recorder Use nly Page 7 of 8 1 0 Contract Database 0 FAS Input Date Keyed By County of San Bernardino City of Redlands-Police Department 385 forth Arrowhead Ave: 30 Cajon Street San Bernardino, CA 92415 Redlands„ Ca 92373 Attn: Matthew Erickson Attn.Jim Bueermann, Chief 9. COUNTERPART EXECUTION This Contract may be executed in counterparts. When execrated; each counterpart shall be deemed an original irrespective of date of execution. Said counterparts shall together constitute one and the same Contract. IN WITNESS WHEREOF, the parties have caused this Contract to be execrated as of the day and year written below. co BERNARCDIN CONTRACT R t By ` PlarChaSin Agent (Aut€aorizect signature-sagn in blue ink) [dame lame Rete Aguilar (Print or type name) {Print or type name of person signing Contract) Date '` ' Title Mayor- (Print a or (Print`or Type) Cate- lune 21, 2011 ATTEST: APPROVED AS TO LEGAL-.FUDR JEA l-RENE BASLE Sal Irwin, Cit Clerk County Counsel By: Principal Assistartf-County Counsel Date. 4udi ot`1Controller-Recor er Use Only Page 8 of t 0 Contract Database 0 FAS Input tate Keyed By