HomeMy WebLinkAboutContracts & Agreements_204-2013_CCv0001.pdf AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
This agreement for the provision of janitorial services and supplies at various City
facilities ("Agreement") is made and entered in this I'a day of October, 2013 ("Effective Date"),
by and between the City of Redlands, a municipal corporation ("City)" and PROgreen Building
Maintenance ("Contractor"). City and Contractor are sometimes individually referred to herein
as a"Party"and,together, as"Parties." In consideration of the mutual promises contained herein,
City and Contractor agree as follows:
ARTICLE I —ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to provide janitorial services and supplies to
approximately nineteen (19) City facilities at various locations specified by City (the
"Services").
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional Contractors in the industry providing like and similar types of Services.
1.3 The term of this Agreement shall be for thirty six (36) months, commencing on the
Effective Date of this Agreement.
ARTICLE 2—SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit
"A." entitled "Scope of Services," which is attached hereto and incorporated herein by
reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in
the performance of this agreement including, but not limited to State prevailing wage
laws.
ARTICLE 3—RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may assist
Contractor in performing the Services.
3.2 City will make provision for Contractor to enter upon City-owned/leased property to
perform the Services.
3.3 City designates Fred Cardenas, its Quality of Life Director, as City's representative with
respect to performance of the Services, and such person shall have the authority to
transmit instructions, receive information, interpret and define City's policies and
decisions with respect to performance of the Services.
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ARTICLE 4-PERFORMANCE OF SERVICES
4.1 Contractor shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Attachment "A" of "Exhibit "B," entitled
"Task/Specific Duty Requirements for Each City Facility," which is attached hereto and
incorporated herein by reference. The Services shall commence within ten (10) days of
the Effective Date of this Agreement.
4.2 During the term of this Agreement, City may request that Contractor perform Extra
Services. As used herein, "Extra Services" means any work that is determined necessary
by City for the proper completion of the Services, but which the Parties did not
reasonably anticipate would be necessary at the time of execution of this Agreement.
Provided the Extra Services do not exceed twenty percent (20%) of the compensation to
be paid by City to Contractor for the Services, such Extra Services may be agreed to by
[.he appropriate City official in accurdaticc xith Chapter -2.16 cif the Redlands Manicipal
Code. Contractor shall not perform, nor be compensated for, Extra Services without such
written authorization from City.
ARTICLE 5-PAYMENTS TO CONTRACTOR
5.1 The total annual (12 consecutive months) compensation for Contractor's performance of
the Services shall be in the amount of One Hundred Forty One Thousand Eight Hundred
Forty Dollars ($141,840). City shall pay Contractor on a monthly basis the amount of
Eleven Thousand Eight Hundred Twenty Dollars ($11,820). The monthly payment
amount shall be pro-rated for any partial month in which Contractor performs Services.
5.2 Contractor shall submit monthly invoices to City describing the Services performed
during the preceding month. Contractor's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses, if any, related to the Services.
City shall pay Contractor no later than thirty (30) days after receipt and approval by City
of Contractor's invoice.
5.3 All notices shall be given in writing by personal delivery or by mail. Notices sent by mail
should be addressed as follows:
City Contractor
Fred Cardenas, Quality of Life Director Mike Sullivan, President
Quality of Life Department PROgreen Building Maintenance
City of Redlands 10834 E Whittier Blvd.
35 Cajon Street, Suite 222 Whittier, CA 90606
P.O. Box 3005 (mailing)
Redlands, CA 92373
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When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. Changes may be made in the names and addresses of the person to whom notices
and payments are to be given by giving notice pursuant to this section 5.3.
ARTICLE 6—INSURANCE AND INDEMNIFICATION
6.1 Insurance required by this Agreement shall be maintained by Contractor for the duration
of its performance of the Services. Contractor shall not perform any Services unless and
until the required insurance listed below is obtained by Contractor. Contractor shall
provide City with certificates of insurance and endorsements evidencing such insurance
prior to commencement of the Services. Insurance policies shall include a provision
prohibiting cancellation or modification of the policy except upon thirty (30) days prior
written notice to City,
U.2 Contractor shall secure Workers' Con,lpensaiiun and L,,niplo,11cr's Liability inAtrance if,
accordance with the laws of the State of California, with an insurance carrier acceptable
to City as described in Exhibit "C," entitled "Workers' Compensation Insurance
Certification," which is attached hereto and incorporated herein by this reference.
6.3 Contractor shall secure comprehensive general liability insurance with carriers acceptable
to City. Minimum coverage of One Million Dollars ($1,000,000)per occurrence and Two
Million Dollars ($2,000,000) aggregate for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
6.4 Contractor shall secure business auto liability coverage, with minimum limits of One
Million Dollars ($1,000,000)per occurrence, combined single limit bodily injury liability
and property damage liability. This coverage shall include all Contractor owned vehicles
used in connection with Contractor's provision of the Services, hired and non-owned
vehicles, and employee non-ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or self
insurance maintained by City.
6.5 Contractor shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by and negligent act or omission, or willful misconduct, by Contractor, its officers,
employees and agents in performing the Services.
ARTICLE 7—CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Contractor's Services. Contractor further covenants and
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represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political
Reform Act because Contractor:
A. Does not make or participate in:
(i) the making or any City governmental decisions regarding approval of a
rate, rule or regulation, or the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of City permits, licenses,
applications, certifications, approvals, orders or similar authorization or
entitlements.
(iii) authoring City to enter into, modify or renew a contract;
(1v) grainGtig City approvat to a contrlact that rucluire-s City approval and to
which City is a party, or to the specifications for such a contract;
(v) granting City approval to a plan, design, report, study or similar item;
(vi) adopting, or granting City approval of policies, standards or guidelines for
City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity,participate in making
a governmental decision or otherwise perl'onn the same or substantially the same
duties for City that would otherwise be performed by an individual holding a position
specified in City's Conflict of interest Code under Government Code section 87302.
7,3 In the event City officially determines that Contractor must disclose its financial interests,
Contractor shall complete and file a Fair Political Practices Commission Form 700, State
of Economic Interests with the City Clerks' office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 —GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms, and conditions of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor, Neither City nor any of its agents
shall have control over the conduct of Contractor or Contractor's employees, except as
herein set forth. Contractor shall supply all necessary tools and instrumentalities required
to perform the Services. Assigned personnel employed by Contractor are for its account
only, and in no event shall Contractor or personnel retained by it be deemed to have been
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employed by City or engaged by City for the account of, or on behalf of City. Contractor
shall have no authority, express by City for the account of, or on behalf of City.
Contractor shall have no authority, express or implied, to bind City to any obligation.
8.4 This Agreement shall terminate on September 30, 2016, provided, however, this
Agreement may be earlier terminated by City, in its sole discretion,by providing five (5)
days prior written notice to Contractor (delivered by certified mail, return receipt
requested) of City's intent to terminate. If this Agreement is terminated by City, an
adjustment to Contractor's compensation shall be made, but (1) no amount shall be
allowed for anticipated profit or unperformed Services, and (2) any payment due
Contractor at the time of termination may be adjusted to the extent of any additional costs
to City occasioned by any default by Contractor. Upon receipt of a termination notice,
Contractor shall immediately discontinue its provision of the Services. Contractor shall
be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Contractor pursuant o this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, an
amendment to this Agreement shall be in writing, approved by City and signed by City
and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
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IN WITNESS WHEREOF, duly authorized representatives of the City and Contractor have
signed in confirmation of this Agreement.
CITY OF REDLANDS PROGREEN BUILDING MAINTENANCE
By: F By:
Pete Aguilar, Mayor Mike S divan, President
�x
Attest:
s
Sam Irwin, C* Clerk.
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EXHIBIT A
SCOPE OF SERVICES
A. Where work is to be performed in City facilities, Contractor shall have examined the site of
work and shall be responsible for having acquired full knowledge of the job and of any and all
problems affecting it. No variations or allowance from the cost breakdown for the Services will
be made because of lack of such examination.
B. Damage to existing construction, equipment, planting, etc., by Contractor in the performance
of the Services shall be replaced or repaired and restored to original condition by and at the
expense of Contractor.
C. Contractor shall at all times, keep the -facilities clean from accumulation of waste or
recyclable materials caused by employees or Janitorial work and shall remove all resulting
materials from site(s)where the Services are performed.
D. Contractor shall appoint an experienced supervisor to be responsible for all Services required
and performed under this Agreement. The Supervisor must be acceptable to City and have the
authority to receive on behalf of Contractor any order or communication relating to the Services.
The Supervisor shall be readily accessible to staff of the City at all times and have
communication equipment(cell phone or pager).
Contractor shall distribute to all employees assigned under this Agreement a copy of the "Scope
of Services." Contractor shall provide City with a signed distribution sheet of all employees
responsible for any Services required under this Agreement verifying that they have received a
copy of the "Scope of Services" section.
Contractor shall give efficient supervision to the Services. Failure to provide supervision,
adequate to ensure conformance with the requirements of this Agreement will be considered
deficient performance. Failure to correct a notice of deficient performance from City will
constitute cause for termination of this Agreement.
E. A checklist will be completed by Contractor, or a designated super-visor, ensuring that all
required tasks are completed according to each time frame indicated in the scope of services.
This checklist shall be turned in to City's representative as often as is necessary to ensure
efficient performance of the job requirements.
Contractor will correct, within 24 hours, deficiencies for any task labeled as daily weekly or
monthly. Contractor will correct, within 48 hours, any deficiencies for any task labeled as semi-
monthly, quarterly or annually.
City reserves the right to procure services for the correction of the deficiency from other sources
and hold Contractor responsible for any costs incurred. Failure to correct a notice of deficient
performance from City will constitute cause for termination of this Agreement.
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F. Invoices submitted must be itemized to include monthly costs for a given time period, and
include City's purchase order number. Any additional charges need to be detailed on the
invoice.
G. Contractor shall submit to City upon request, names and addresses of all individuals who will
be performing the Services. City requires a background check clearance and that personnel not
approved for clearance be replaced. Contractor shall provide evidence that all employees
engaged in providing the Services are covered under terms of Contractor's insurance policy and
have passed a thorough background check. Background checks are to be performed at the
expense of Contractor.
H. Contractor is responsible for supplying, at its own expense, uniforms to all employees, which
will be unvarying in style. All employees are expected to be in uniform while on duty, and the
uniform is to be kept clean and in good condition. Employees., likewise, should be neat and clean
and present a good image
I. Contractor shall make available upon request the following: the Health and Safety Plan for the
Workers and an accident record from the last 5 years, including the details of Contractor's
response, actions and outcomes.
1. General Requirements.
I. All keys entrusted to Contractor for the fulfillment of this Agreement must be fully
protected at all times. In the event of any loss of key(s), it will be the responsibility
of Contractor to cover the cost of having the locks re-keyed. All rooms/buildings
are to be secured after cleaning by ensuring all windows are closed/locked and
doors that are required to be locked are locked.
2. Upon completion and during the sequence of their duties, janitorial personnel will
turn off all lights in unoccupied areas unless otherwise directed.
3. Prior to leaving the building each night, Contractor shall check to see that all
outside doors are locked and that the building is secure. Emergency phone numbers
will be provided to Contractor and Contractor shall notify the appropriate person in
a timely manner of any difficulties in securing the buildings,
4. Any conditions in the facilities that may require repair shall be reported to City in a
timely manner (i.e..- dripping faucets, damaged walls, burned out lights, etc.).
11. RECYCLING—REQUIRED FOR EACH FACILITY/BUILDING/OFFICE
It is the objective of City to minimize disposal and maximize recycling of waste materials from
City facilities. Contractor plays a vital role in achieving this objective.
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Contractor shall coordinate recycling activities with City's representative to minimize refuse
disposal and maximize recycling from City facilities.
Contractor shall empty recyclable materials contained within designated recycling containers
throughout the facility, This includes all blue, recycling desk-side containers and larger,blue 32®
gallon recycling containers. Recyclable materials shall be emptied into the white recycling
dumpster at the rear of City Hall off Citrus Avenue.
Recyclable materials set aside due to an office clean-out should be collected and emptied into the
white recycling dumpster. This includes office clean-out materials such as paper (e,g., boxes,
blueprints, plans, files, etc.) that may not be placed inside of a recycling container due to
inadequate capacity.
Contractor shall contact City's representative if the janitorial staff or supervisor is in doubt
regarding the proper separation of materials due to all office clean-out.
Contractor is encouraged to contact City's representative to apprise him of improper separation
of materials by City staff. Materials listed below should be separated for recycling by City office
staff.
Newspapers Magazines Office paper
Junk Mail Envelopes Phone Books
Blueprints Catalogs Paper Bags
Computer Paper Colored Paper Aluminum cans
Tin(steel) cans Pie Pans All glass bottles and jars
Empty Aerosol cans Milk Jugs Soda, Water and Juice Bottles
Flattened Cardboard Boxes All other plastic bottle or containers
Contractor shall meet with City's representative a minimum of once every six months to review
their performance related to the requirements under this section.
111. Equipment and Supplies: Contractor will provide City with records to indicate the
specifications, details and any other information available concerning the supplies and equipment
used at City facilities.
Supplies and materials used in performing the scope of services contained herein under this
Agreement shall conforrn to the following specifications listed in the chart below: (any non-
conforming specification must be provided in the blank column for consideration and approval
by City)
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Janitorial Supply Specifications***
ITEM 4IINIMInlII REQUIRED BIDDER'S SPECIFICATIONS{'}
SPECIFICATIONS
LINERS
I Meavy duty small trash Grainger,500 count, 10 gallon.24 x
can liner 23,Flack or approved functionally
equivalent
2 Heavy duty medium Grainger,250 count.20-30 gallon,
trash can liner 30 x 36,black or grey,or approved
functional) =e ivalent
3 Heavy duty large trash 100 per case,40-50 gallon, gray,90
can liner, ib or approved functionally
e uivalent
PAPER SUPPLIES
4 Toilet tissue,coreless 2-ply, 1000 sheets per roll,36
roll rolls;%case or approved functionally
equivalent.
5 Toilet tissue to match 2-ply,white,Kleenex Cottonelle,or
various dispensers approved functionally equivalent
6 Paper towels,single Must fit each specific dispenser at
fold to match various each location(to be noted during
dis users facility walk-thtou h
7 Paper towels,multifold Must fit each specific dispenser at
to match various each location(to be noted during
dispensers facility walk-through)
8 Toilet Seat covers Waxie,or equivalent,250 Count, 20
pack/case or approved functionally
equivalent.
9 Paper Towels, 10" x 800',6 rolls/case,touchless
EnMotion,used in two roll or approved functionally
City.Dispensers equivalent.
JANITORIAL SUPPLIES
10 Glass cleaner Trigger Spray Bottle,non-streaking
I 1 Disinfectant Aerosol Must be:pseudomoacidal,vitcidal
against IHV, salmonellacidal,
bactericidal,fungicidal,
sta h locidal,tuberculocidal
12 Urinal deodorizing Waxie,deluxe urinal deodorizing
screens screen, 12/ea or approved
functionally e ivalent
13 Soap-liquid hand Gojo Castulian Ltn Soap
cleaner
14 Hand soap Push Pack Waxie,push pack,pink lotion,33.8
fl.Oz.or approved functionally
e uivalent
15 Hand soap medicated Provon Medicated Lotion soap with
Chlovoxylenal,33.8 fl. Oz. or
a roved functionaliv e ivalent
16 Toilet bowl cleaner Acid Base, Squeeze Bottle
17 Industrial strength Lysol or approved functionally
disinfectant e uivalent
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ITEM MININIUM/REQUIRED BIDDER'S SPECI1l«ICr TIC)NSIt
SPECIFICATIONS
1 Furniture palish Pledge or approved functionally
e uivalent.
19 Cleanser Comet or approved functionally
equivalent,cleanerwith elalorinal
20 Roam Deodorizer Air Freshener,Airlift Aerosol,or
a roved fu�actionall e ivalent.
1. Industrial strength Any brand
bleach
22 Floor Stripper Baseboard stripper or approved
functional) e uivalent*
23 Carpet Stain Remover Spray Bottle*
2�1 Mop =�jzy brand* .
25 Carpet Shampoo for Carpet Cleaning Machines*
26
Floor wax � Any brand*
For treatment of various types of flooring, carpeting, etc,, only materials recommended and
approved by the flooring manufacturers shall be used. It shall be the prime responsibility of the
successful bidder to protect the owner's property at all times, and to use only materials and
treatments that will enhance the appearance of the flooring, etc., and preserve the surface against
deterioration.
tl}Actual specifications must be provided in this column for any non-conforming specification
Mechanical and other Equipment ***
Brooms, brushes, mops, rags, waxes, vacuums, buckets, gloves, carts, paper goods, all ancillary
supplies, tools and components, and other janitorial supplies, as well as all power equipment
such as floor machines, vacuum systems, and all other equipment will be furnished by the
successful bidder, and must be approved by City.
If for any reason Contractor fails to provide adequate supply of the above mentioned materials
during the work day, any supplies furnished by City shall be done at the expense of Contractor.
Contractor shall allow City's representative to inspect facilities during office hours to assure
compliance with this Agreement. Upon request, Contractor shall provide City with written
certification of all services and supplies provided to City.
V. Task/Specific Duty Requirements for Each City Facility
Specific requirements for each City facility are specified in "Task,,' Specific Duty Requirements
for Each City Facility," attached hereto and incorporated herein by this reference (Attachment
A).
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EXHIBIT "B"
COST BREAKDOWN SCHEDULE
TOTAL
MONTHLY COST PRICE PER
JANITORIAL MONTHLY MONTHLY (INCLUDES INDIVIDUAL
ITEM SERVICES PER ADDRESS COST FOR COST FOR LABOR AND SERVICE
EXHIBIT A AND LABOR SUPPLIES SUPPLIES)PER (LABOR AND
ATTACHMENT A ONLY ONLY "EXHIBIT A"AND SUPPLIES)
"ATTACHMENT
A"
Animal Shelter 504 North $50.00 $10.00 $60.00 $7.50
Kansas Street
Hillside 1540
Memorial Park Alessandro $400,00 $35.00 $435.00 55438
located Road
Police
3 Administrative 30 Cajon $650.00 $100.00 $750.00 $93.75
Offices Street
Development 210 East
4 Services Dept. Citrus $90.00 $10.00 $100.00 $12.50
Avenue
Municipal 1745
5 Airport Sessums $100.00 $10.00 $110.00 $13.75
Drive
6 Civic Center 35 Cajon $1300.00 $150.00 $1450.00 $181.25
Street
7 Joslyn Senior 21 Grant $550.00 $100.00 $650.00 $32.50
Center Street
8 Police Sub- 212 $75.00 $10.00 $85.00 $85.00
Station Brookside
1150
9 Police West Sub- Brookside $75.00 $10.00 $85.00 $85.00
Station Avenue#J 1-
A
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TOTAL
MONTHLY COST PRICE PER
JANITORIAL MONTHLY MONTHLY (INCLUDES INDIVIDUAL
ITEM SERVICES PER ADDRESS COST FOR COST FOR LABOR AND SERVICE
EXHIBIT A AND LABOR SUPPLIES SUPPLIES)PER
ATTACHMENT A ONLY ONLY "EXHIBIT A"AND (LABORAND
"ATTACHMENT SUPPLIES)
A"
Police Narcotics 1740 W.
10 Sub-Station Redlands $100.00 $15.00 $15.00 $115.00
Blvd
11 Smiley Library 125 WestAnd Lincoln $2600,00 $175.00 52775.00 $227.I0
Shrine Vine Street
Corporate Yard,
12 Buildings A,B, 1270 W. Park $1050.00 $100.00 $1150.00 $143.75
C, D,E, Avenue
Community
13 Center& III W $2100.00 $175.00 $2275.00 $11175
Community Lugonia Ave.
Senior Center
14 Waste Water 1950 Nevada $275.00 $75.00 $350.00 $29.17
Treatment Plant Street
15 Water Production 955 Parkford $100.00 $10.00 $110.00 $13.75
And Operations Drive
Park Avenue 1270 W. Park
16 Police Station, Avenue $950.00 $150.00 $1100.00 $55.00
Building C/Jail,
California Street
17 Landfill Trailer 2151 Nevada $100.00 $10.00 $110.00 $13.75
Carriage House 1325
18 at Prospect Park Prospect $100.00 $10.00 $110.00 $110.00
Drive
TOTAL $10,665.00 $1155.00 $11,820.00
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Attachment A to Exhibit B
-l'a,,,k-,/Specific Duty Requirements for Each City Facility
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
ANIMAL SHELTER
504 NORTH KANSAS STREET
CLEANING SHALL BE PERFORMED EVERY SUNDAY AND THURSDAY
BETWEEN THE HOURS OF 5:30 P.M. AND 7:30 A.M.
Tile Floor Care(Lobby, Hallways and Offico)
Dust mop all hard surface floors with treated or Once a week
electrostatic dust mop
Wet mop entire area Once a week
Vacuum walk-offmats Once a week
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow time to dry, then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish
Carpeted Areas(Reception2
Vacuum all areas Once a week
Spot clean carpets Once a week
Dust all ftimiture, fixtures and equipment Once a week
Clean all walls, light switches, doors and baseboards Once a month
Shampoo carpets using an extraction method Twice a year
Vacuum all ceiling vents, should coincide with window Twice a year
cleaning
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Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom,fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using Twice a week
sanitizer/disinfectant
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Machine scrub hard surface floor and apply one coat of Four times/year
polish, allow time to dry, then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish
Windows
Windows shall be cleaned completely inside and outside. Twice a year
(Cleaning is to be performed between March I and April
30 and between September I and October 3 1)
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JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
HILLSIDE MEMORIAL PARK
1540 ALESSANDRO ROAD
CLEANING SHALL BE PERFORMED AFTER 4:30 P.M. EVERY TUESDAY
AND FRIDAY
General offices, Carpeted Areas and Vin V1 Tiled Areas
Dust and spot clean all horizontal surfaces Once a week
Spot clean all walls, light switches atid doors Once a week
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
durripster or cart
Remove all collected trash to designated area Twice a week
Vacuum all carpeted areas Twice a week
Using approved spotter, spot clean carpeted areas as Twice a week
needed
Dust all chairs, table legs and rungs, baseboards, ledges Twice a month
moldings and other low reaching areas
Dust all surfaces above normal reach including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
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Scrub and sanitize sinks and toilets using germicidal Twice a week
cleaner
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Vacuum all ceiling vents, should coincide with window Twice a year
cleaning
�Vindowv
Windows shall be cleaned completely inside and outside Twice a year
(Cleaning is to be performed near the end of May before
Memorial Day and mid November)
Mausoleums
Windows shall be cleaned inside and outside (Cleaning Twice a year
is to be performed end of May before Memorial Day and
mid November)
Mop/Wax and buff terrazzo floors (Cleaning is to be Twice a year
performed end of May before Memorial Day and mid
November)
Break Room
Clean all counters, chairs and table Once a week
Clean and sanitize sink, and front of reffigerator Once a week
Sweep and empty trash and recyclable material Twice a week
receptacles and replace liners as necessary
Damp mop Once a week
4
1:'ca\djmIAgroements\ProGreen Building Maintenance Final.doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
POLICE ADMINISTRATIVE OFFICES
30 CAJON STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 3:00 P.M.
,AND 5:00 P.M. ON EVERY TUESDAY AND THURSDAY
jVain Floor Offices and Common Area
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash and recyclable material to Twice a week
designated areas
Clean and polish all drinking fountains, removing water Once a week
marks, scale and splash marks on the sides and front
Dust mop all hard surface floors with treated or Twice a week
electrostatic mop
Damp mop the entire area Once a week
Vacuum all carpeted areas Twice a week
Clean both sets of glass doors Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust mop stairs, dust railings, ledges and spot clean Once a week
Dust all furniture, fixtures, equipment and accessories Once a week
Dust high and low areas: i.e., pictures, clocks, partition Once a month
tops, etc.
Clean all ceiling vents Once a month
5
l:1ca\djm',Agreemen&,ProGreen Building Maintenance Final,doc
Machine scrub hard surface floors and apply on coat of Once a month
polish, allow time to dry, then buff
Shampoo carpet using rotary machine Every 4 months
Strip hard surface floors and recoat with three coats of Once a year
floor polish
Second Floor
Empty all trash and.recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recyclinc, Twice a week
dunipster or cart
Remove all collected trash and recyclable material to Twice a week
designated area
Clean and polish all drinking fountains, removing water Once a week
marks, scale and splash marks from the sides and front
Vacuum all carpeted. areas 'Twice a week
Dust mop all hard surface floors with treated or Twice a week
electrostatic mop
Damp mop entire area Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust all furniture, fixtures, equipment and accessories Once a week
Dust high and low areas; i.e., pictures, clocks, partition Once a month
tops, etc.
Machine scrub hard surface floors and apply one coat of Once a month
polish, allow time to dry, then buff
Strip hard surface floors and recoat with three coats of Once a year
floor polish
6
1.\ca,,djm\Agreemenvs\ProGrmn Building Maintenance Final.doc
Restrooms—All Three Floors
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Machine scrub hard surface floors Once a month
Clean/scrub toilets using a germicidal cleaner Once a year
.basement and Kitchen
Empty all trash and recyclable material receptacles and Twice a week-
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash and recyclable material to Twice a week
designated area
Vacuum all carpeted areas/walk-off mats Twice a week
Dust mop all hard surface floors with treated or Twice a week
electrostatic dust mop
Damp mop entire area Once a week
Using approved spotter, spot clean carpeted areas Once a week
Machine scrub hard surface floors and apply one coat of Every 4 months
polish, allow time to dry, then buff
Strip hard surface floors and recoat with three coats of Once a year
floor polish
Windows
Windows shall be cleaned completely inside and outside Twice a year
(To be performed between March I't and April 30'11 and
again between September I"and October 31't)
7
1:'Ica,djrn�AgreetnentsTroGreen Building Maintenance Final,doc
JANITORIAL SPECIFICATIONS
FOR CITY OF DLANDS
DEVELOPMENT SERVICES DEPARTMENT
210 EAST CITRUS AVENUE
CLEANING SHALL BE PERFORMED
TUESDAY AND FRIDAY AFTER 5:30 P.M.
General Offices, Carpeted Areas and Vinyl Tiled Areas
Dust and spot clean all horizontal surfaces Once a week
Spot clean all walls, light switches and doors Once a week
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Vacuum all carpeted areas Twice a week
Using approved spotter, spot clean carpet areas as Twice a week
needed
Dust all chairs, table legs and rungs,baseboards, ledges, Twice a month
moldings and other low-reaching areas
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
8
1:',ea',djiT`tAgreementsk,ProGre�n Building Maintenance Final.doc
Scrub and sanitize sinks and toilets using germicidal Twice a week
cleaner
Empty all trash receptacles and replace liners as Twice a week
necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Vacuum all ceiling vents (should coincide with window Twice a week
cleaning)
Break Room
Clean all counters, chairs and tables Twice a week
Clean and sanitize sink and front of refrigerator Twice a week
Sweep and empty trash replace liners as necessary or at Twice a week
least twice a week
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Damp mop hard surface floors Once a week
Windows
Windows shall be cleaned completely inside and outside Twice a year
(Cleaning is to be performed at the end of May before
Memorial Day and again in mid-November)
9
1:ca'dini�Agreements",ProGreen Building Maintenance Final.doc
JANITORIAL SPECIFICATIONS
FOR CITY OF REDLANDS
MUNICIPAL AIRPORT
1745 SSSS MS DRIVE
CLEANING SHALL BE PERFORMED
TUESDAY AND FRIDAY AFTER 5:30 P.M.
Lobby Area, Carpeted Areas and VinVI Tiled Areas
Dust and spot clean all horizontal surfaces Once a week
of clean all walls, light switches and doors 0�.i e a week
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Vacuum all carpeted areas Twice a week
Using approved spotter, spot clean carpet areas as Twice a week
needed
Dust all chairs, table legs and rungs,baseboards, ledges, Twice a month
moldings and other low-reaching areas
Dust all surfaces above normal reach, including window Once a month
sills, ledges,moldings, shelves, door frames, pictures,
etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Twice a week
Scrub and sanitize sinks and toilets using germicidal
cleaner
10
1:\ca\dini'%,Agreements'ProGreen Building Maintenance Final,doe
Empty all trash and recyclable material receptacles and
replace liners as necessary Twice a week
Empty all blue recycling containers into recycling
dumpster or cart Twice a week
Vacuum all ceiling vents (should coincide with window
cleaning) Twice a week
Break Room
Clean all counters, chairs and tables
Twice a week
Clean and sanitize sink and front of refrigerator
Twice a week
Sweep
Twice a week
Empty all trash and recyclable material receptacles and
replace liners as necessary Twice a week
Empty all blue recycling containers into recycling
dumpster or cart Twice a week
Damp mop hard surface floors
Once a week
Windows
Windows shall be cleaned completely inside and outside
(Cleaning is to be performed at the end of May before Twice a year
Memorial Day and again in mid-November)
11
1:"ca\djiiivlgreements',ProGreen Building Maintenance Final.doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
CIVIC CENTER
35 CAJON STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M.
AND 6:00 A.M. EVERY TUESDAY AND SUNDAY
EACH OFFICE IS TO BE CLEANED WITH THE EXCEPTION OF THE
TREASURER'S OFFICE —TO BE CLEANED BETWEEN 7:30 A.M.AND 5:30
P.M. ON TUESDAY AND THURSDAY
Lobbies
Clean entry to buildings Twice a week
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Vacuum all carpeted areas/walk-off mats Twice a week
Clean both sides of all glass doors Twice a week
Dust all hard surface floors with treated dust mop using Twice a week
approved spotter, spot clean carpeted areas
Dust all chair, table legs and rungs,baseboards, ledges, Once a month
moldings and other low-reaching areas
Brush furniture Once a month
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Vacuum furniture Once a month
12
l.'ca"djfnl,--kgreements',-ProGreen Building Maintenance Final.doc
Corridors
Dust all hard surface floors with treated dust mop Twice a week
Damp mop all hard surface floors Twice a week
Fully vacuum all carpets from wall to wall Twice a week
Spot clean all walls, light switches and doors Twice a week
Clean and polish all drinking fountains Twice a week
Using approved spotter, spot clean carpeted area Twice a week
General Offikes, Carpeted Areas and Vinyl Tiled Areas
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Dust and spot clean all horizontal surfaces Twice a week
Spot clean all walls, light switches and doors Twice a week
Vacuum all carpeted areas Twice a week
Dust mop all hard surface floors with treated dust mop Twice a week
Clean both sides of glass door Twice a week
Using approved spotter, spot clean carpeted areas Twice a week
Dust all chair, table legs and rungs,baseboards, ledges, Once a month
moldings and other low-reaching areas
Damp mop entire hard surface areas Once a month
Dust all surfaces above normal reach including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
13
1:\ca'dja\Affeemen&-,ProGreen Building Maintenance Final,doc
Vacuum all ceiling vents, should coincide with window Once a month
cleaning
Stairwells
Sweep stairs Once a week
Damp mop any spillage Once a week
Dust rails and ledges Once a week
Damp mop completely Once a week
Elevators
Clean elevator completely Once a month
Restrooms and Locker Rooms
Clean and sanitize fixtures, mirrors, counters, polish Twice a week
chrome.
Scrub and sanitize sinks and toilets using germicidal Twice a week
cleaner
Mop floors completely Twice a week
Refill dispensers Twice a week
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Spot clean all walls, light switches and doors Once a month
Spot wash all restroom partitions Once a month
Wash all restroom partitions on both sides Once a month
14
L\ca\.djm'Agreentents\ProGreen Building Maintenance Final.doe
Dust air vents Once a month
Dust tops of lockers Once a month
Machine scrub all restroom floors using a germicidal Once a month
detergent and rec;oat with two coats of scaler/finish
Vacuum all ceiling vents, should coincide with window Once a month
cleaning
CaMed"unchroom
Clean sink, countertop and appliances Twice a week
Damp wipe all cafeteria, lunchroom tables and vending Twice a week
machines
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Dust mop all hard surface floors with treated dust mop Twice a week
Mop all stains and spills from hard surface floors Twice a week
Spot clean all walls, light switches and doors Twice a week
Damp wipe chairs Twice a week
Floor Care Services
Machine polish, scrub or strip all vinyl, ceramic, or tile Once a month
floors and apply adequate coatings of floor sealer/finish
to required floors
Machine scrub, apply approved wax and polish wood Once a month
floor
15
L',ca'%djmkAgreernentsxProGreen Building Maintenance Final.doe
Window Cleaning Set-vices
All windows shall be cleaned inside and outside Twice a year
(cleaning is to be performed between March I st and
April 30th and between September I" and October 314`)
16
1:\ca\djmlAgreements\PmGre,en Building Maintenance Final,doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
JOSLYN SENIOR CENTER
21 GRANT STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 P.M.
AND 6:00 A.M.—5 DAYS A WEEK—MONDAY THROUGH FRIDAY
Lobbv
Clean entry to building Three times/week
Empty all trash and recyclable luall-crial receptacles aad Three times,"week
replace liners as necessary
Empty all blue recycling containers into recycling Three times/week
dumpster or cart
Remove all collected trash and recyclable material to Three times/week
designated area
Three times/week
Vacuum carpeted areas
Three times/week
Clean both sides of all glass doors
Three times/week
Dust all hard surface floors with treated dust mop
Three times/week
Using approved spotter, spot clean carpeted areas
Damp mop all hard surface areas Three times/week
Dust all chairs, table legs and rungs, baseboards, ledges, Once a week
moldings, and low-reaching areas
Brush furniture Once a week
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Vacuum furniture Once a month
Clean/vacuum air conditioning vents Twice a year
17
1:'ca'�,djm--A_greements\ProGre4m Building Maintenance Final.doc
Corridors
Dust all hard surface floors with treated dust mop Three times/week
Darnp mop all hard surface floors Three times/week
Spot clean all walls, light switches and doors Three times/week
Clean and polish all drinking fountains Three times/week
Using approved spotter, spot clean carpeted area Three times./week
Clean translucent panels that cover ceiling light fixtures Twice a year
Clean air conditioning vents Twice a year
General Offices, Carpeted Areas and Vinyl Tiled Areas
Empty all trash and recyclable material receptacles and Three times/week
replace liners as necessary
Empty all blue recycling containers into recycling Three times/week
dumpster or cart
Remove all collected trash and recyclable material to Three times/week
designated area
Empty and damp wipe ashtrays located outside building Three times/week
entrances
Dust and spot clean all horizontal surfaces Three times/week
Spot clean all walls, light switches and doors Three times/week
Vacuum carpeted areas Three times/week
Dust mop all hard surface floors with treated dust mop Three times/week
Mop stains and spillage Three times/week
Using approved spotter, spot clean carpeted areas Three times/week
Dust all chair, table legs and rungs,baseboards, ledges, Once a week
molding and other low-reaching areas
18
1:'ca%djjn'Agree-ments',ProGreen Building Maintenancel'inal.doc
Damp mop entire hard surface areas Once a week
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Clean air conditioning vents Twice a year
Clean translucent panels covering ceiling light fixtures Twice a year
Restrogffls
Clean and sanitize fixtures,mirror, counters, polish Monday through Friday
chrome and toilets
Mop floors completely Monday through Friday
Refill dispensers Monday through Friday
Empty all trash and recyclable material receptacles and Monday through Friday
replace liners as necessary
Empty all blue recycling containers into recycling Monday through Friday
dumpster or cart
Remove all collected trash and recyclable material to Monday through Friday
designated area
Spot clean walls, light switches and doors Monday through Friday
Spot wash all restroom partitions and doors Once a week
Wash all restroom,partitions on both sides Once a month
Dust air vents Once a month
Machine scrub all restroom floors using a germicidal Once a month
detergent
Clean air conditioning vents Twice a year
19
1:"calr3_imsAgreement--\ProGreen Building Maintenance Final.doc
Kitchen
Clean sink, countertop and appliances Three times/week
Damp wipe all cafeteria counter areas Three times/week
Empty all trash and recyclable material receptacles and Three times/week
replace liners as necessary
Remove all collected trash and recyclable material to Three times/week
designated area
Dust mop all hard surface floors with treated dust mop Three times/week
Mop all stains and spills from hard surface floors Three times/week
Spot clean all walls, light switches and doors Three times/week
Damp wipe chairs Once a week
Clean air conditioning vents Twice a year
Clean translucent panels that cover ceiling light fixtures Twice a year
Machine scrub hard surface floors and apply one coat of Once a month
polish, allow time to dry, then buff
Strip hard surface floors and recoat with three coats of Once a year
floor polish
Floor Care Services
Machine polish, scrub or strip all vinyl, ceramic, or the Once a month
floors and apply adequate coatings of floor scaler/finish
to required floors
Window Cleaning Services
All windows shall be cleaned inside and outside Twice a year
(cleaning is to be performed between March I" and April
30`x' and between September I"and October 31'x)
?0
l:,,ca`,djtnAgreements`iPt-oGreen Building Maintenance Final-doe
JANITORIAL SPECIFICATIONS
FOR THE CITY OF REDLANDS
POLICE SUB-STATION
212 BROOKSIDE
Restrooms
Refill dispensers, empty trash, clean and sanitize all Once a month
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Empty all trash and recyclable material receptacles and Once a month
replace liners as necessary
Empty all blue recycling containers into recycling Once a month
dumpster or cart
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow to dry,then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish.
21
1:1ca',djm�Agireements,ProGreen Building Maintenance Final,doc
JANITORIAL SPECIFICATIONS
FOR THE CITY OF REDLANDS
POLICE WEST SUB-STATION
1150 BROOKSIDE AVENUE # JIA
CLEANING SHALL BE PERFORMED EVERY SUNDAY
Lobbv,Hallways, Offices, and Kitchens
Dust mop all hard surface floors with treated or Once a week
electrostatic dust mop
Wet mop entire area Once a week
Vacuum all carpeted areas/walk-off mats Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust all furniture, fixtures, equipment and accessories Once a week
Dust high and low areas; i.e., pictures, clocks, partition Once a week
tops, etc.
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dumpster or cart
Damp mop entire area in kitchen Once a week
Vacuum all ceiling vents Twice a year
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow to dry, then buff
Shampoo carpet using rotary machine Twice a year
Strip hard surface floor and recoat with three coats of Once a vear
floor polish
22
1:'.ca';d.im',Aermments,,Pro(irem Building Maintenance Final.doc
Restrooms
Refill dispensers, empty trash, clean and sanitize all Once a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dui-npster or cart
Machine scrub hard surface floor and apply one coat of Once a month
polisti, allow to dry, then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish.
Kitchens
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dumpster or cart
Windows
Windows shall be cleaned completely inside and outside Once a month
23
1:'cakijiiil,.Agreements',ProGfeen Building Maintenance Final,doc
JANITORIAL SPECIFICATIONS
FOR THE CITY OF REDLANDS
POLICE NARCOTICS SUB-STATION
1740 W. DLANDS BLVD
CLEANING SHALL BE PERFORMED EVERY TUESDAY
Lobby,Hallways, Offices, and Kitchens
Dust mop all hard surface floors with treated or Once a week
electrostatic dust mop
Wet mop entire area Once a week
Vacuum all carpeted areas/walk-off mats Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust all furniture, fixtures, equipment and accessories Once a week
Dust high and low areas-, i.e., pictures, clocks, partition Once a week
tops, etc.
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dumpster or cart
Damp mop entire area in kitchen Once a week
Vacuum all ceiling vents Twice a year
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow to dry, then buff
Shampoo carpet using rotary machine Twice a year
Strip hard surface floor and recoat with three coats of Once a year
floor polish
24
1:"Ca,d-itW,Xgreement-q\ProGreen Building Maintenance Final.doc
Restrooms
Refill dispensers, empty trash, clean and sanitize all Once a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop floors
using a germicidal cleaner
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dumpster or cart
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow to dry, then buff
Strip hard surface floor and recoat with three coats of Once a week
floor polish.
Kitchens
Empty all trash and recyclable material receptacles and Once a week
replace liners as necessary
Empty all blue recycling containers into recycling Once a week
dumpster or cart
Windows
Windows shall be cleaned completely inside and outside Once a month
25
l:',,,ca\djm'-,Agreements',PmGreen Building Maintenance Final,doe
JANITORIAL SPECIFICATIONS CLEANING FOR
FOR THE CITY OF REDLANDS THE LINCOLN
SHRINE SHALL BE
SMILEY LIBRARY AND LINCOLN PERFORMED
SHRINE BETWEEN THE
125 WEST VINE STREET HOURS OF 7:00 A.M.
AND 5:00 P.M.
CLEANING FOR THE SMILEY LIBRARY SHALL SMILEY
BE PERFORMED SUNDAY THROUGH LIBRARY
THURSDAY BETWEEN THE HOURS OF 10:00
P.M. AND 6:00 A.M.
Lobbies
Clean entry to buildings Sunday- Thursday
Empty all trash and recyclable material receptacles and Sunday- Thursday
replace liners as necessary
Empty all blue recycling containers into recycling Sunday- Thursday
dumpster or cart
Remove all collected trash to designated area Sunday- Thursday
Vacuum all carpeted areas/walk-off mats Sunday- Thursday
Clean both sides of all glass doors Sunday- Thursday
Dust all hard surface floors with treated dust mop using Sunday- Thursday
approved spotter, spot clean carpeted areas
Dust all chair, table legs and rungs, baseboards, ledges, Once a month
moldings, and other low-reaching areas
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc. Once a month
Vacuum furniture
Corridors
Dust all hard surface floors with treated dust mop Sunday- Thursday
26
1:',ca'1djm'kAgreernen&%ProGreen Building Maintenance Final.doc
Damp mop all hard surface floors Sunday- Thursday
Fully vacuum all carpets, wall to wall Sunday-Thursday
Spot clean all walls, light switches and doors Sunday - Thursday
Empty and damp wipe ashtray outside entry way Sunday - Thursday
Clean and polish all drinking fountains Sunday - Thursday
Using approved spotter, spot clean carpeted areas Sunday - Thursday
General offices,All Areas
Empty all trash and recyclable material receptacles and Sunday - Thursday
replace liners as necessary
Empty all blue recycling containers into recycling Sunday-Thursday
dumpster or cart
Remove all collected trash to designated areas Sunday - Thursday
Dust and spot clean all horizontal surfaces Sunday - Thursday
Spot clean all walls, light switches and doors Sunday- Thursday
Vacuum all carpeted areas/walk-off mats Sunday- Thursday
Dust mop all hard surface floors with treated dust mop Sunday- Thursday
Mop all stains and spillage Sunday- Thursday
Using approved spotter, spot clean carpeted areas Sunday- Thursday
Damp mop entire hard surface areas Once a week
Dust all chair, table legs and rungs, baseboards, ledges, Once a month
moldings, and other low-reaching areas
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Vacuum ceiling vents, should coincide with window Once a month
cleaning
27
1:'ca,,djm%AgTeements',JlroGreen Building Maintenance Final.doe
Stairwells
Sweep stairs Sunday- Thursday
Damp mop any spillage Sunday -Thursday
Dust rails and ledges Once a week
Damp mop completely Once a week
Elevators
Clean and vacuum carpeted elevators completely Sunday- Thursday
Using approved spotter, spot clean carpeted areas Sunday- Thursday
Detail clean threshold plates, removing all visible spoil Sunday- Thursday
Restrooms
Once a week
Clean and sanitize fixtures, mirrors, counters, and polish
chrome
Once a week
Mop floors completely
Once a week
Refill dispensers
Once a week
Empty all trash and recyclable material receptacles and
replace liners as necessary
Once a week
Empty all blue recycling containers into recycling
dumpster or cart
Once a week
Remove collected trash to designated area
Once a week
Spot clean walls, light switches and doors
Once a week
Spot wash all restroom partitions
Once a month
Wash restroom partitions on both sides
Once a month
Dust air vents
28
1:'ca\djnfAgreement,�.,ProGreen Building Maintenance Final.doe
Machine scrub all restroom floors using a germicidal Once a month
detergent and recoat with two coats of sealer/finish
CafeterialLunchroom
Clean sink, countertop and appliances Three times/week
Damp wipe all cafeteria, lunchroom tables and vending Three times/week
machines
Empty all trash and recyclable material receptacles and Three times/xveek
replace liners as necessary
En-ilyty all blue recycling containers into recycling Three times;week
dumpster or cart
Remove all trash collected to designated area Three times/week
Dust mop all hard surface floors with treated dust mop Three times/week
Mop all stains and spills from hard surface floors Three times/week
Spot clean all walls, light switches and doors Three times/week
Damp wipe chair Once a week
Floor Care Services
Machine polish, scrub or strip vinyl, ceramic, or the Once a month
floors and apply adequate coatings of floor sealer/finish
to required floors
Machine scrub, apply approved wax and polish wood Two times a year
floor
-)9
1:"ca\qittn Agreements'lProGreen Building Maintenance Final.doe
Window Cleaning Services
All windows shall be cleaned inside and outside Twice a year
(cleaning is to be performed between March I and April
30 and between September I and October 3 1)
LINCOLN SHRINE
Shampoo carpet in all areas Two times a year
Deep clean entire building Once a year
All windows shall be cleaned inside and outside Two times a year
(cleaning is to be performed between March I and April
.30 and between September I and October 3 1)
30
l:',ca\dj&.-Agreementv,ProGreen Building Maintenance Filial doc
I— -- -- --- I----------
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
CORPORATE YARD
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED EVERY TUESDAY AND THURSDAYS
AFTER 4:30 P.M.EXCEPT FOR BUILDING"All PURCHASING DEPT. WHICH
IS TO BE CLEANED BETWEEN THE HOURS OF 7:30 A.M. AND 4:30 P.M.
AND THE GAS ISLAND RESTROOM S WHICH ARE TO BE CLEANED EVERY
SUNDAY, TUESDAY AND THURSDAY AFTER 4:30 P.M.
General Oaces- C eted Areas and Vi 1filed Areas
Empty all trash and recyclable material receptacles and
replace liners as necessary Twice a week
Empty all blue recycling containers into recycling
dumpster or cart Twice a week
Remove all collected trash to designated area
Twice a week
Dust and spot clean all horizontal surfaces
Once a week
Spot clean all walls, light switches and doors
Once a week
Vacuum all carpeted areas
Once a week
Dust mop all hard surface floors with treated dust mop
Twice a week
Mop all stains and spillage
Twice a week
Using approved spotter, spot clean carpeted areas
Twice a week
Dust all chair, table legs and rungs, baseboards, ledges.
moldings and other low-reaching areas Once a month
Damp mop entire hard surface areas
Once a week
Vacuum walk-off mats
Once a week
Dust all surfaces above normal reach including window
sills, ledges, moldings, shelves, door frames, etc. Twice a week
31
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Machine scrub hard surface floor and apply one coat of Once a week
polish, allow time to dry, then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish
Lunchroom Buffigna "E
Clean sink, countertop and appliances Once a week
Damp wipe all cafeteria, lunchroom tables and vending Once a week
machines
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Remove all collected trash to designated area Twice a week
Dust mop all hard surface floors with treated dust mop Twice a week
Mop all stains and spills from hard surface floors Twice a week
Spot clean all walls, light switches and doors Once a week
Damp wipe chairs Once a week
Restrooms and Locker Rooms all buildin-as as
necessary
Restrooms in Building"A" (Cleaned between 7:30 Once a week
a.m.- 5:00 p.m.)
Restrooms in Building"B," "E" & "M" Twice a week
Restrooms in Building"D" (Gas Island) Three times/week
Fully clean all showers Twice a week
32
1:1ca,,dim',A.9-reements,ProGreen Building Maintenance Final.doe
Refill dispensers, waterproof sand paper on water Twice a week
mineral in sinks empty trash, clean and sanitize all
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner/scrub/sanitize sinks.
Toilets scrub using sanitizer/disinfectant Twice a week
Empty all trash and recyclable material receptacles and Twice a week
replace liners as necessary
Empty all blue recycling containers into recycling Twice a week
dumpster or cart
Grout. strip
Twice a year
Dust high and low areas: i.e., pictures, clocks, partition Once a month
tops, etc
Machine scrub hard surface floor and apply one coat of Once a month
polish, allow time to dry, then buff
Strip hard surface floor and recoat with three coats of Once a year
floor polish
Window cleaning services
Windows shall be cleaned completely inside and outside Twice a year
Cleaning is to be performed between March I and April
30 and September 1 —October 31
Building"C" Park Avenue Police Station—EOC
OperadonslOfflce Only
Vacuum all carpeted areas Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust all chair, table legs and rungs, baseboards, ledges Once a week
Moldings and other low-reaching areas Once a week
33
Fca\djm\Agreernents:NProGreen Building Maintenance Final,doc
Vacuum walk-off mats Once a week
Tiled floor clean, strip and shine (monthly) Once a week
K tchenlB atlt/Resta oom
Dust mop all hard surface floors with treated dust mop Once a week
Mop all stains and spillage Once a week
Damp mop entire hard surface areas Once a week
Scrub toilets using sanitizerldisinfectant Once a week
34
l;lca'',djzn,Agree-ments,ProGreen Building:Maintenance Final.doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
COMMUNITY CENTER & COMMUNITY SENIOR
CENTER
111 W. LUGONIA AVE.
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 P.M—
6:00 A.M. TUESDAY THROUGH SATURDAY
COMMUNITY SENIOR CENTER
Iti-
Purpose Room
Clean floors of dirt, dust, scuff marks and stains. Tuesday- Saturday
Sweep up debris. Tuesday - Saturday
Dust all hard surface floors with treated dust mop Tuesday - Saturday
Damp mop all hard surface areas Tuesday- Saturday
Tuesday- Saturday
Senior Center and Restrooms in the Nutrition Site
Kitchen
Clean and sanitize fixtures, mirrors, counters.. polish Tuesday- Saturday
chrome.
Mop floors completely Tuesday- Saturday
Refill all dispensers (toilet, paper towels and soap) Tuesday- Saturday
Empty all trash and recyclable material receptacles and Tuesday- Saturday
replace liners as necessary
Empty all blue recycling containers into recycling Tuesday- Saturday
dumpster or cart
Remove all collected trash to designated area Tuesday- Saturday
35
1:',ca"djfn',,Agreements=ProGreen Building Maintenance Final.doc
Strip polish hardwood floors Tuesday- Saturday
Spot clean all walls, light switches and doors Tuesday- Saturday
Spot wash all restroom partitions Once a month
Strip and apply adequate coatings of floor sealer/finish Once a month
COMMUNITY RECREATION CENTER
Hardwood Floors— G
Imnasium,Racquetball Courts&
Alutti-Puryose Room
Damp mop with approved cleaner and designed mop Tuesday - Saturday
heads
Dust mop with Hydroline Dust Mop Treatment and Tuesday- Saturday
Maintainer
Restrooms
Clean and sanitize fixtures, mirrors, counters, polish Tuesday- Saturday
chrome.
Mop floors completely Tuesday- Saturday
Refill all dispensers (toilet, paper towels and soap) Tuesday- Saturday
Empty all trash and recyclable material receptacles and Tuesday- Saturday
replace liners as necessary
Empty all blue recycling containers into recycling Tuesday- Saturday
dumpster or cart
Remove all collected trash to designated area Tuesday- Saturday
Spot clean all walls, light switches and doors Tuesday- Saturday
Spot wash all restroom partitions. Once a month
36
l:'ca,,,qjmVAgreernentskProGreen Building Maintenance Final.doc
Apply uniform coat of self-polishing floor wash with Once a month
clean synthetic mop, allow time to dry, apply second
coat, after allowing time for an overnight cure, buff with
white-fine polish pad with machine under 175 RPM.*
*Please note. Saturday night for this procedure is best. Center is closed on Sundays
JANITORIAL SERVICE PROVIDER TO SUBMIT SCHEDULE OF MONTHLY
STRIPPING AND POLISHING DATES TO COMMUNITY CENTER
SUPERVISOR.
37
I:'ea?djmy�greements'TroGreen Building MaintenanceFinal.dnc
JANITORIAL SPECIFICATIONS
FOR CITY OF REDLANDS
WASTE WATER TREATMENT PLANT
1950 NEVADA STREET
CLEANING SHALL BE PERFORMED
SUNDAY, TUESDAY AND THURSDAY AFTER 7:00 P.M.
General Offices, Carpeted Areas and Vinyl Tiled Areas
Dust and spot clean all horizontal surfaces Every Tuesday
Spot clean all walls, light switches and doors Three times a week
Z__
Empty all trash receptacles and replace liners as Three times a week
necessary
Empty all blue recycling containers into recycling Three times a week
dumpster or cart
Remove all collected trash to designated area Three times a week
Vacuum all carpeted areas Three times a week
Using approved spotter, spot clean carpet areas as Three times a week
needed
Dust all chairs, table legs and rungs,baseboards, ledges, Three times a week
moldings and other low-reaching areas
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Three times a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
38
1;'�ca`,.djm,A.-reernen&,ProGreen Building Maintenance Final.doc
Scrub and sanitize sinks and toilets using germicidal Three times a week
cleaner
Empty all trash receptacles and replace liners as Three times a week
necessary
Empty all blue recycling containers into recycling Three times a week
dumpster or cart
Vacuum all ceiling vents (should coincide with window Three times a week
cleaning)
Break Room
Clean all counters, vending machines, chairs and tables Three times a week
Clean and sanitize sink, drinking fountain and front of Three times a week
refrigerator
Sweep and empty trash replace liners as necessary or at Three times a week
least twice a week
Empty all blue recycling containers into recycling Three times a week
dumpster or cart
Damp mop hard surface floors Three times a week
Windows
Windows shall be cleaned completely inside and outside Twice a year
(Cleaning is to be performed at the end of May before
Memorial Day and again in mid-November)
Carpeft
Carpets shall be shampooed(Cleaning is to be performed Twice a year
at the end of May before Memorial Day and again in
mid-November)
Tiled Floors
Tiled Floors shall be waxed(Cleaning is to be performed Twice a year
at the end of May before Memorial Day and again in
mid-November)
39
1:',cadjm',Agreements;ProGrecm Building Maintenance Final,doc
JANITORIAL SPECIFICATIONS
FOR CITY OF REDLANDS
WATER PRODUCTION AND OPERATIONS
955 PARKFORD DRIVE
CLEANING SHALL BE PERFORMED
SUNDAY AND WEDNESDAY AFTER 7:00 P.M.
General Offices, Carpeted Areas an d Vin V1 Tiled Areas
Dust and spot clean all horizontal surfaces Every Sunday
Spot clean all walls, light switches and doors Twice a Week
Empty all trash receptacles and replace liners as necessary Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Remove all collected trash to designated area Twice a Week
Vacuum all carpeted areas Twice a Week
Using approved spotter, spot clean carpet areas as needed Twice a Week
Dust all chairs, table legs and rungs, baseboards, ledges, Once a Month
moldings and other low-reaching areas
Dust all surfaces above normal reach, including window Once a Month
sills, ledges, moldings, shelves, door frames, pictures, etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a Week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop floors
using a germicidal cleaner
40
1:'ca',djm',AgreementsProGreen Building Maintenance Final,doc
Scrub and sanitize sinks and toilets using germicidal cleaner Twice a Week
Empty all trash receptacles and replace liners as necessary Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Vacuum all ceiling vents (should coincide with window cleaning) Twice a Week
Break Room
Clean all counters, vending machines, chairs and tables Twice a Week
Clean and sanitize sink, drinking fountain and front of refrigerator Twice a Week
Sweep and empty trash replace liners as necessary or at least twice a week Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Damp mop hard surface floors Twice a Week
Windows
Windows shall be cleaned completely inside and outside Twice a Year
(Cleaning is to be performed at the end of May before
Memorial Day and again in mid-November)
Tiled Floors
Tiled Floors shall be waxed (Cleaning is to be performed Twice a Year
at the end of May before Memorial Day and again in mid-November)
41
1:',CaldinYxAgreemen�'xProGrmn Building Maintenance Final.doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
PARK AVENUE POLICE STATION / JAIL
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M.
AND 5:00 P.M.—5 DAYS A WEEK—MONDAY THROUGH FRIDAY
Lobby
Clean entry to building Three times/week
Empty all trash and recyclable material receptacles aild Tbree times./week
replace liners as necessary
Empty all blue recycling containers into recycling Three times/week
dumpster or cart
Remove all collected trash and recyclable material to Three times/week
designated area
Three times/week
Vacuum carpeted areas
Three times/week
Clean both sides of all glass doors
Three times/week
Dust all hard surface floors with treated dust mop
Three times/week
Using approved spotter, spot clean carpeted areas
Damp mop all hard surface areas Three times/week
Dust all chairs, table legs and rungs, baseboards, ledges, Once a week
moldings, and low-reaching areas
Brush furniture Once a week
Dust all surfaces above normal reach, including window Once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Vacuum furniture Once a month
Clean/vacuum air conditioning vents Twice a year
42
1:',cardimkAgreeme-nt,,ProGreen Building Maintenance Final,doe
Corridors
Dust all hard surface floors with treated dust mop Three times/week
Damp mop all hard surface floors Three times/week
Spot clean all walls, light switches and doors Three times/week
Clean and polish all drinking fountains Three times/week
Using approved spotter, spot clean carpeted area Three times/week
Clean translucent panels that cover ceiling light fixtures Twice a year
Clean air conditioning vents Twice a year
General Offices, Carpeted Areas and Vinyl Tiled Areas
Empty all trash and recyclable material receptacles and Three times/week
replace liners as necessary
Empty all blue recycling containers into recycling Three times/week
dumpster or cart
Remove all collected trash and recyclable material to Three times/week
designated area
Empty and damp wipe ashtrays located outside building Three times/week
entrances
Dust and spot clean all horizontal surfaces Three times/week
Spot clean all walls, light switches and doors Three times/week
Vacuum carpeted areas Three times/week
Dust mop all hard surface floors with treated dust mop Three times/week
Mop stains and spillage Three times,/week
Using approved spotter, spot clean carpeted areas Three times/week
Dust all chair, table legs and rungs, baseboards, ledges, Once a week
molding and other low-reaching areas
43
1:',,ca',djiifiAgreementskProGree,n Building Maintenance Final.doc
Damp mop entire hard surface areas Once a week
Dust all surfaces above normal reach, including window once a month
sills, ledges, moldings, shelves, door frames, pictures,
etc.
Clean air conditioning vents Twice a year
Clean translucent panels covering ceiling light fixtures Twice a year
Restrooms
Clean and sanitize fixtures,mirror, counters, polish Monday through Friday
chronic and toilets
Mop floors completely Monday through Friday
Refill dispensers Monday through Friday
Empty all trash and recyclable material receptacles and Monday through Friday
replace liners as necessary
Empty all blue recycling containers into recycling Monday through Friday
dumpster or cart
Remove all collected trash and recyclable material to Monday through Friday
designated area
Spot clean walls, light switches and doors Monday through Friday
Spot wash all restroom,partitions and doors Once a week
Wash all,restroom partitions on both sides Once a month
Dust air vents Once a month
Machine scrub all restroom floors using a germicidal Once a month
detergent
Clean air conditioning vents Twice a year
44
Building Maintenance Final,doc
Kitchen
Clean sink, countertop and appliances
Three times/week
Damp wipe all cafeteria counter areas
Three times/week
Empty all trash and recyclable material receptacles and
replace liners as necessary Three times/week
Remove all collected trash and recyclable material to
designated area Three times/week
Dust mop all hard surface floors with treated dust mop
Three times/week
Mop all stains and spills from hard surface floors
Three times./week
Spot clean all walls, light switches and doors
Three timeshweek
Damp wipe chairs
Once a week
Clean air conditioning vents
Twice a year
Clean translucent panels that cover ceiling light fixtures
Twice a year
Machine scrub hard surface floors and apply one coat of
polish, allow time to dry, then buff Once a month
Strip hard surface floors and recoat with three coats of Once a year
floor polish
Floor Care Services
Machine polish, scrub or strip all vinyl, ceramic, or the Once a month
floors and apply adequate coatings of floor sealer/finish
to required floors
Window Cleaning Services
All windows shall be cleaned inside and outside Twice a year
(cleaning is to be performed between March I"and April
3O`" and between September I't and October 3 Is)
45
1:',,ca'zdjiif,Agreemen&TroGreen Building Maintenance Final.doc
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
LANDFILL TRAILER
2151 NEVADA STREET
Restrooms
Refill dispensers, empty trash, clean and sanitize all Twice a week
restroom fixtures, wipe all counters, clean mirrors, wipe
chrome, spot wipe partitions, sweep and damp mop
floors using a germicidal cleaner
Twice a week
Scrub and sanitize sinks and toilets using
stu�i tizer/disinfCcUalt
Twice a week
Empty all trash receptacles and replace liners as
necessary
Twice a week
Empty all blue recycling containers into recycling
dumpster or cart
Four times/year
Machine scrub hard surface floor and apply one coat of
polish, allow time to dry, then buff
Once a year
Strip hard surface floor and recoat with three coats of
floor polish
JANITORIAL SPECIFICATIONS FOR
CITY OF REDLANDS
CARRIAGE HOUSE
1325 PROSPECT DRIVE LANE
Kitchen, 2 bathrooms, Main Floor, Museum, Garage,
Apartment(AS NEEDED ONTLY)
46
1:'ca\(titn'Agreements\ProGreen Building Nlaintenance Final,doc