HomeMy WebLinkAboutContracts & Agreements_227-2020TRAINING
MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF RIVERSIDE, BY AND THROUGH ITS OFFICE OF EMERGENCY
MANAGEMENT, AND THE CITY OF REDLANDS
REGARDING URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDING
FOR FEDERAL FISCAL YEAR 2019
This MEMORANDUM OF UNDERSTANDING ("MOU") is effective November 3,
2020, between THE CITY OF RIVERSIDE, BY AND THROUGH ITS OFFICE OF
EMERGENCY MANAGEMENT, and City of Redlands ("Participating Agency") under the
following terms and conditions:
The Participating Agency agrees to comply with the Grant Assurances for Urban
Area Security Initiative (Attachment A).
2. The Participating Agency agrees to comply with United States Department of
Homeland Security — Homeland Security Grant Program guidance, processes and
requirements.
3. The Participating Agency agrees that all equipment, supplies and training funded
through the UASI program is for the mutual benefit of the Riverside UASI Region
and not for the exclusive benefit of the Participating Agency.
4. The Participating Agency agrees that all equipment, supplies and technical
expertise developed through training funded by the UASI program is to be made
available for emergency use through established mutual aid systems, established
mutual aid agreements or made reasonably available through a valid request by a
member jurisdiction or organization of the Riverside UASI.
5. The Participating Agency agrees to provide, prior to being funded, the most recent
copy of their Single Audit Report.
6. The Participating Agency agrees to designate a Project Manager and Grant
Manager for each project awarded and provide the contact information of those
individuals to the City of Riverside Office of Emergency Management / UASI.
Upon any changes to the original designation the agency will provide written
notification and updated contact information.
7. The Participating Agency .agrees to maintain all documentation supporting all
expenditures reimbursed from grant fiords, and ensure all expenditures are
allowable under grant requirements. Recipients that expend $300,000 or more of
federal funds during their respective fiscal year agree to submit an organization
wide financial and compliance audit report. The audit shall be performed in
accordance with the U. S. General Accounting Office Government Auditing
Standards and OMB Circular A-133 (Federal Grantor Agency: U. S. Department
of Homeland Security; Pass -Through Agency: Office of Homeland Security;
1
Memorandum of Understanding: Training - Urban Area Security Initiative Grant Funding
Program Title: Public Assistance Grants; Federal CFDA Number: 97.008). The
records shall be maintained and retained in accordance with UASI grant
requirements and shall be available for audit and inspection by the City and
designated grant agent personnel.
8. The Participating Agency agrees that all its expenditures shall be in accordance
with the approved project expenditures and allowable costs as submitted to the City
and approved by the California Office of Emergency Services (Cal OES) and the
U.S. Department of Homeland Security Grants Program Directorate.
9. The Participating Agency agrees to maintain adoption and implementation of
(National Incident Management System) NIMS.
10. The Participating Agency agrees to defend, indemnify, and hold harmless the City,
its agents, officers, and employees, from and against all liability arising out of the
Participating Agency's acts or omissions under this MOU.
11. The City of Riverside agrees to defend, indemnify, and hold harmless the
Participating Agency, its agents, officers, and employees, from and against all
liability arising out of the City's acts or omissions under this MOU.
12. The Participating Agency agrees to provide the Certificate of Non -Supplanting
(Attachment B).
13. The Participating Agency agrees to provide the Certification regarding Debarment,
Suspension and Other responsibility matters (Attachment Q.
14. The Subgrantee Performance Period for the FY2019 UASI funding cycle is from
September 1, 2019 to May 31, 2022.
(Signatures on following page)
Memorandum of Understanding: Training - Urban Area Security Initiative Grant Funding
IN WITNESS WHCREOF, this Memorandum of Understanding is entered into by the
City or Riverside, by and throu011 its OfFiice of Emergency il,lanagement and the City of Redlands,
by and through itsltheir authorized representatives.
CITY OF RIVERSIDE
By: �
Lea Deesing
Title: Assistant City Manager
Attest:
7 v z
fay: Colleen T Nicol (Jan 14 108:11 PST)
J Colleen J. icol
Title: Citv Clerk
Approved as to norm:
a v: t7ek�f-
Elliot 1-1. Min
Deputy City Attorney
PARTICIPATING AGENCY
By:
Paul W. Foster
Title: Nja�or
A
Donaldson
Title: Citv Clerk
Memorandum of Understanding: Training - Urban Area Security Initiative Grant Funding
IN WITNESS WHEREOF, this Memorandum of Understanding is entered into by the
City of Riverside, by and through its Office of Emergency Management and the City of Redlands,
by and through its/their authorized representatives.
CITY OF RIVERSIDE
By:
Title:
Attest:
By:
Colleen J. Nicol
Title: —City lerk
Approved as to form:
LIM
Elliot H. Min
Deputy City Attorney
PARTICIPATING AGENCY
By:(;::'2 '&�� C'6'�4'
Paul W. Foster
Title: Mayor
Attest:
By:
(::�)� L�w
anne Donaldson
Title: City Clerk
Memorandum of Understanding: Training - Urban Area Security Initiative Grant Funding
Governing Body Resolution
(For Operational Areas and Urban Area's)
BE IT RESOLVED BY THE CITY COUNCIL
(Governing Body)
OF THE CITY OF REDLANDS THAT
(Name of Applicant)
POLICE CHIEF , OR
(Name or Title of Authorized Agent)
DEPUTY CHIEF OF POLICE OR
(Name or Title of Authorized Agent)
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity established
under the laws of the State of California, any actions necessary for the purpose of obtaining federal
financial assistance provided by the federal Department of Homeland Security and sub -granted
through the State of California.
Passed and approved this 3rd day of November , 2020
Certification
I, Jeanne Donaldson , duly appointed and
(Name)
City Clerk of the City of Redlands
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the City Council of the City of Redlands on the
(Governing body) (Name of Applicant)
3rd day of November , 2020.
—City Clerk City of Redlands
(Official Position)
(Si ire)
CalOES
0OVERNOR'5 OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of
the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to
all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www,whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the
documents listed above) are set forth below. The Applicant hereby agrees to comply
with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing
board, or authorized body in support of this project. This written authorization must
specify that the Applicant and the city council, governing board, or authorized
body agree:
(a) To provide all matching funds required for the grant project and that any
cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the
city council, governing board, or authorized body; and
(d) The official executing this agreement is, in fact, authorized to do so.
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CalOES
GOVERNOR'S OFFICE
OF IFNEWRENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work
within the period of performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency
or requests or receives from an agency a commitment providing for the United
States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence
an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-
1508 and §§ 7324-7328) which limit the political activities of employees whose
principal employment activities are funded in whole or in part with federal funds.
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law,
regulation or policy without the express written approval from the California
Governor's Office of Emergency Services (Cal OES) or the federal awarding
agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F,R. § 200.213 and
codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will
provide protection against waste, fraud, and abuse by debarring or suspending
those persons deemed irresponsible in their dealings with the federal government.
The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or
state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one
or more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination.
These include, but are not limited to, the following:
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which
prohibits discrimination against those with disabilities or access and functional
needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on
the basis of disability and requires buildings and structures be accessible to
those with disabilities and access and functional needs 142 U.S.C. §§ 12101-
12213);
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f} Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented
by the Department of Housing and Urban Development at 24 C.F.R. Part
100. The prohibition on disability discrimination includes the requirement that
new multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units {all units in buildings with
elevators and ground -floor units in buildings without elevators)— be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination
based on domestic partnerships and those in same sex marriages;
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Cat OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
(k) DHS policy to ensure the equal treatment of faith -based organizations, under
which all applicants and recipients must comply with equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(1) Any other nondiscrimination provisions in the specific statutes) under which
application for federal assistance is being made; and
(m) The requirements of any other nondiscrimination statute (s) which may apply to
the application.
In addition to the items listed in (a) through (m), the Applicant will comply with
California's Fair Employment and Housing Act (FEHA). FEHA prohibits harassment
and discrimination in employment because of ancestry, familial status, race,
color, religious creed (including religious dress and grooming practices), sex (which
includes pregnancy, childbirth, breastfeeding and medical conditions related to
pregnancy, childbirth or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and
physical disability, genetic information, medical condition, age, pregnancy, denial
of medical and family care leave, or pregnancy disability leave (California
Government Code §§ 12940, 12945, 12945.2), military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these categories, or
for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),
the Applicant certifies that it will maintain a drug -free workplace and a drug -free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which
may be prescribed pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources
Code §§ 21000- 21177), to include coordination with the city or county
planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6,
Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes
the basic structure for regulating discharges of pollutants into the waters of
the United States and regulating quality standards for surface waters;
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Cal OES
%� 60VERNOR'S OFFICE
OF EMEROENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190), the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(17 Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forfh national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials,
or services and each federal agency empowered to extend federal
assistance by way of grant, loan, or contract shall undertake such
procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act
Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
0) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16
U.S.C. §§ 1451 et seq.);
(1} Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated
by the State Air Resources Board or an air pollution district; 2) subject to a cease
and desist order pursuant to § 13301 of the California Water Code for violation of
waste discharge requirements or discharge prohibitions; or 3) determined to be in
violation of federal law relating to air or water pollution.
2019 HSGP Standard Assurances Page 6 of 14 Initials
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance
audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of
the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency,
the Comptroller General of the United States and, if appropriate, the state,
through any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipienf shall submit a false
claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the
reporting of subawards obligating $25,000 or more in federal funds and (b)
executive compensation data for first -tier subawards. This includes the provisions of
FFATA, which includes requirements for executive compensation, and also
requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25
Financial Assistance Use of Universal Identifier and Central Contractor Registration
and 2 C.F.R. Part 170 Reporting Subaward and Executive Compensation
Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower
protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and § 4310.
2019 HSGP Standard Assurances Page 7 of 14 Initials
CalOES
I OVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from: (1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety_Sfandards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally -assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation
laws set forth in California Labor Code §§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)
which provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of federal or federally -assisted
programs. These requirements apply to all interests in real property
acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(o) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires
subrecipients in a special flood hazard area to participate in the program
and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more;
1
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Cat OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the
(d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.
§469a-1 et seq.), and
(e) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead -based paint in
construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property
title or other interest in the site and facilities without permission and
instructions from the awarding agency. Will record the federal awarding
agency directives and will include a covenant in the title of real property
acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and
such other information as may be required by the assistance awarding
agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text -based communication. Drivers
are also prohibited from the use of a wireless telephone without hands -free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
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CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of
applying for funding under this program, or provided in the course of an entity's
grant management activities that are under Federal control, is subject to the
Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public
Records Act, California Government Code section 6250 et seq. The Applicant
should consider these laws and consult its own State and local laws and regulations
regarding the release of information when reporting sensitive matters in the grant
application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) -
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on
any basis the recipient must provide a list of all such proceedings, pending or
completed, including outcome and copies of settlement agreements to the DHS
Financial Assistance Office and the DHS Office for Civil Rights and Civil Liberties
(CRCL) by e-mail at CRCL@hq.dhs.gov or by mail at U.S. Department of Homeland
Security, Office for Civil Rights and Civil Liberties, Building 410, Mail Stop #0190,
Washington, D.C. 20528.
In the courts or administrative agencies make a finding of discrimination on grounds
of race, color, national origin (including LEP), sex, age, disability, religion, or familial
status against the recipient, or the recipients settle a case or matter alleging such
discrimination, recipients must forward a copy of the complaint and findings to the
DHS Financial Assistance Office and the CRCL by e-mail or mail at the addresses
listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents
describing projects or programs funded in whole or in part with federal funds.
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opm Cal OES
11OVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal DES Federal Grant Programs
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits
the identity of an individual to be directly or indirectly inferred, including any
information that is linked or linkable to that individual. All recipients who collect PII
are required to have a publically-available privacy policy that describes standards
on the usage and maintenance of PII they collect. Recipients may also find the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy template a useful
resource respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402
and an acknowledgement of U.S. Government sponsorship (including the award
number) to any work first produced under federal financial assistance awards.
26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2
C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or
for other reasons. However, these prohibitions would not preclude recipients from
shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms
and conditions.
27. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
28
2019 HSGP Standard Assurances Page 11 of 14
Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other faxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
Inifi Is
Cal OES
DOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
29. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41 102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.
§ 401 18) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-
138942.
30. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
31. Non -supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the some purpose through non-
federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub, L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14
33. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
2019 HSGP Standard Assurances Page 12 of 14
Initia s
Cal OES
QOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal QES Federal Grant Programs
34. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000
for any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government -wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which
is incorporated here by reference in the award terms and conditions.
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
37. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
2019 HSGP Standard Assurances Page 13 of 14
IA117W-A1
Cat OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
The Applicant recognizes and agrees that state financial assistance will be extended
based on the representations made in this assurance. This assurance is binding on
the Applicant, its successors, transferees, assignees, etc. Failure to comply with any
of the above assurances may result in suspension, termination, or reduction of grant
funds.
All appropriate documentation, as outlined above, must be maintained on file by
the Applicant and available for Cal OES or public scrutiny upon request. Failure to
comply with these requirements may result in suspension of payments under the grant
or termination of the grant or both and the subrecipient may be ineligible for award of
any future grants if the Cal OES determines that any of the following has occurred: (1)
the recipient has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Department
of Homeland Security Standard Terms and Conditions 2018, Version 8.1, hereby
incorporated by reference, which can be found at:
https://wvwv.dhs.gov/publication/fy 15-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent: C h f, OR h e C e0,+f-p-n
Title: �N L Cad PO i Le Date: / O L4 /'2
2019 HSGP Standard Assurances Page 14 of 14
Initials 3�
Certificate of Non -Supplanting
My signature below affirms that grant funds from the Urban Area
Security Initiative Grant will be used to supplement existing funds, and
will not replace (supplant) funds that have been appropriated for the
same purpose.
Designated Agent:
ChriS�c��r��.r CCctl-re.n
Printed Name
1 mmems. �
c'h'i.0 0� Poi i C�
Title
Cl I V1
Agenc
RIVERSIDE URBAN AREA SECURITY INITIATIVE
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION AND OTHER RESPONSIBILITY MATTERS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature of this form provides for compliance with certification requirements under the
applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Non -procurement).
The certification shall be treated as a material representation of fact upon which reliance will be placed when the
Agency determines to award the covered transaction or cooperative agreement.
If it is later determined that an applicant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment. The applicant shall provide immediate
written notice to the person to whom this proposal is submitted if at any time the applicant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR,
for prospective participants in covered transactions, as defined in the applicable CFR
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions
by any Federal department or agency (Note: The terms "covered transaction," "debarred," "suspended,"
"Ineligible," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions
and Coverage sections of rules implementing Executive Order 12549.);
b. Have not within a three-year period preceding this application been conflicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal,
State, or local) with commission of any of these offenses enumerated in paragraph (1)(b) of this
certification; and
Have not within a three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
2. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach as
explanat' n this ap ica 'on.
Authorized Agent Signature
ci)r+ s+(Dehe r C'r+ren
Name Printed or Typed
1 ii /
Date
G+i .ed f a nd,r
Busines Name
Street Address
City, State, Zip Code
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient: City of Redlands Police Department
DUNS # 145556747 FIPS #:
Grant Disaster/Program Title: FY2019 Riverside Urban Areas Security Initiative (UASI)
Performance Period: 09/01/2019 to 05/31/2022
Subaward Amount Requested: $ 45,000
Type of Non -Federal Entity (Check Box)
❑State Gov. ❑X Local Gov. ❑JPA ❑Non -Profit ❑Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant
terms and conditions posed by each subrecipient of pass -through funding. This assessment is made in order to determine and
provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of federal grant awards. This
questionnaire must be completed and returned with your grant application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary responsibility for day-to-day
administration of the grant, bookkeeper/accounting staff means the individual who has responsibility for reviewing and
detennining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award,
and/or the governmental implementing agency, as applicable.
Assessment Factors
Response
1.
How many years of experience does your current grant manager have managing grants?
>5 years
2.
How many years of experience does your current bookkeeper/accounting staff have
managing grants?
>5 years
3.
How many grants does your organization currently receive?
3-10 grants
4.
What is the approximate total dollar amount of all grants your organization receives?
$ 326,665
5.
Are individual staff members assigned to work on multiple grants?
Yes
6.
Do you use timesheets to track the time staff spend working on specific activities/projects?
No
7.
How often does your organization have a financial audit?
Annually
&
Has your organization received any audit findings in the last three years?
Yes
9.
Do you have a written plan to charge costs to grants?
Yes
10.
Do you have written procurement policies?
Yes
11.
Do you get multiple quotes or bids when buying items or services?
Always
12. How many years do you maintain receipts, deposits, cancelled checks, invoices, etc.?
3-5 years
13.
Do you have procedures to monitor grant funds passed through to other entities?
NIA
Certification: This is to certify that, to the best of our knowledge and belief, the data fin-nished above is accurate,
complete and current.
Signature: (Autho ' gent
Date:
10/06/2020
P nt N me:
Print Title:
Michael Reiss
Deputy Chief
Program Specialist Only: SUBA WARD #
Subrecipient Grants Management Assessment (Rev.03/2018)
(Cal OES Use Only)
:al OES # 065-6200 FIPS # 065-6204 VS # Subaward # 2019-0035
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services (Cal OES), makes a Grant Subaward of funds set forth to the following:
1. Subrecipient: City of Redlands Police Department Ia. DUNS #:
2. Implementing Agency: City of Redlands Police Department 2a. DUNS #:
3. Implementing Agency Addross: 30 Cajon Street Redlands
Street City
4. Location of Project: Redlands San Bernardino
City County
5. DisasterlProgram Title: Homeland Security Grant Program - UASI 6. Performance Period: 09101119
7, Indirect Cost Rate: o NIA; ❑ 10% de Minimis; El Federally Approved ICR;
92373-0001
Zip<4
92373-0001
Zip+4
to 05/31122
Grant
Year
Fund Source
A. State
B. Federal
C. Total
D. Cash Match
E. In -Kind
Match
F. Total Match
G. Total Project
Cost
2019
8. HSGP-UASI
$0
$0
Select
9, Select
$0
$0
Select
10. Select
$0
$0
Select
11 Select
$0
$0
12. TOTALS
$0
$01
$D
$0
$D
$0
12G. Total Protect Cast
$0
13, Certification - This Grant Subaward consists of this title page, the application for the grant, which is attached and made a part hereof, and the
Assurances/Certifications. I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the CitylCounty
Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subrecipient certifies that all funds received
pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward. The Subrecipient accepts this Grant Subaward
and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit requirements,
federal program guidelines, and Cal OES policy and program guidance. The Subrecipient further agrees that the allocation of funds may be contingent on
the enactment of the State Budget.
14. CA Public Records Act - Grant applications are subject to the California Public Records Act, Government Code section 6250 at seq. Do not put any
personally identifiable information or private information on this application. If you believe that any of the information you are putting on this application
is exempt from the Public Records Act, please attach a statement that indicates what portions of the application and the basis for the exemption. Your
statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15. Official Authorized to Sign for Subrecipient: 16. Federal Employer ID Number: 95-60000761
Name:
Telephone: (961) 826-5571 FAX: (951) 826-5470
(area code) (area code)
Payment Mailing Address: 3900 Main Street
Title: City Manager
Email: azelinka gQriversideca,gov
City', Riverside
Zip+ 4: 92522-0001
Signature, Date,
(FOR Cal OES USE ONLY)
I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above_
Cal OES Fiscal Officer
Date
Cal OES Director (or designee)
Date
Grant Subaward Face Sheet - Cal OES 2-101 (Revised 0912018)