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HomeMy WebLinkAboutContracts & Agreements_28-1975_CCv0001.pdf A G R E E M E N T THIS AGREEMENT, made and entered into this 15th day of July, 1975, by and between the CITY OF REDLANDS, a municipal corporation (hereinafter "City") and PROCESS ORIENTED DESIGN, LANDSCAPE ARCHITECTS, a California corporation (hereinafter "P.O.D. ") : I I W I T N E S S E T H The parties hereto do agree as follows : 1. RECITALS. This agreement is made and entered into with respect to the following facts : (a) That the City has heretofore determined that the public interest requires the preparation of Park Architecture, Engineering, Electrical . Engineering, Construction Plans and Specifications , Advising during Construction, the Prospect Park Phase I Construction; (b) That in order to develop such a plan it is necessary to obtain the services of a qualified consulting firm to complete the same; (c) That P.O.D. is qualified to complete the same; (d) That the City Council of City has elected to engage the services of P.O.D. upon the terms and conditions as hereinafter set forth; and (e) That for the purposes of work at Prospect Park, P.O.D. will work with the City in gaining necessary approvals throughout the limit of the Performance Period of the Project (June 30, 1977) as per Project Number 36-0010. P.O.D. will work with the City on the reporting, inspecting, and auditing procedures required for this project. 2. SERVICES. P.O.D. shall perform the following services to provide the architectural and construction drawings, specifications, and bid documents for Prospect Park Phase I : -1- (a) Provide engineering required to complete existing plans for Phase I. (b) Develop plans for needed architectural development for Phase I. (c) Develop construction specifications, including both technical and general provisions, necessary for plans to be advertised. (d) Provide a detailed cost estimate of all aspects of contract work -- wherever possible force account work may be done by the City. (e) Participate in the analysis of construction bids received. (f) Conduct a pre-job meeting between P.O.D. , City officials, and the contractor. (g) Attend all necessary meetings . (h) Conduct periodic construction inspections. (i) Advise on the preparation of all reports to the State of California Parks and Recreation - Department. 3. TIME. The parties recognize that time is of the essence insofar as the work to be accomplished is concerned, and agree that all work to be accomplished by P.O.D. pursuant hereto shall be completed in accordance with the following schedule : (a) All work required to produce plans and specifications and detailed cost estimates so bids may be advertised for, shall . be completed by Sep- tember 1, 1975. (b) Target date for submission of bids by contractors is established as October 15, 1975. P.O.D. ' s work on construction bid analysis shall be completed within 30 days after bids have been received. (c) P.O.D. ' s construction inspections will continue over the period allowed the contractor for construction. (d) P.O.D. ' s assistance to the City for reports -2- required by the State of California Department of Parks and Recreation for use of bond monies will continue over the period of the agreement, with final report acceptable by the above agency being made prior to June 30, 1977 . 4. PROJECT TEAM. (a) Duane Blossom, Project Director, and Erik Katzmaier, Project Manager, of P.O.D. , with James MacKenzie, Parks Director for the City. 5. FINAL PLANS AND SPECIFICATIONS. P.O.D. will provide the City with all necessary copies of plans and specifications for bid purposes . City shall reimburse P.O.D. for all printing charges involved at cost of required printing. 6. COMPENSATION. Compensation to P.O.D. for the total services to be rendered pursuant to the Agreement shall not exceed $32 ,000 . This includes architecture, engineering, electrical, civil engineering, and landscape architecture as submitted in the Scope of Work Prospect Park Phase I, dated December 12 , 1974 . Any additional work incurred beyond the stated scope of work outlined in the letter of proposal dated December 12 , 1974 , shall be reimbursed at the hourly rate, not to exceed $35. 00 per hour, and at the direction of James MacKenzie and/or the City of Redlands. Construction supervision is a part of this project (supervision schedule to be set by landscape architect, contractor, and the City prior to the start of installation) . Supervision is estimated to be a maximum of 60 hours. Any additional supervision that may be requested by the City shall be billed at $25. 00 per hour. Payment of said compensation shall be made in accordance with the following: (a) As submitted on an hourly basis of work completed, or, (b) One-third on completion of plans, etc. -3- (c) one-third on completion of bid evaluation, etc. (d) one-third on project acceptance by the State of California Department of Parks and Recreation for final payment of bond monies. 7. TERMINATION. Either party hereto shall have the right to terminate this Agreement upon giving a ten day written notice of such termination to the other party. In the event of the termination of this project in its entirety, the Director of Public Works, based upon work accomplished by P.O.D. prior to notice of such termination, shall determine the amounts of fees to be paid P.O.D. for such services based on accepted park planning practices, and such finding by the Director of Public Works and approved by the City Council shall be final and conclusive as to the amount of such fee. Upon termination, all completed work shall become the property of the City. 8. SCOPE OF WORK - PROSPECT PARK PHASE I. See the attached letter, dated December 12, 1974 , as referred to in the above agreement. 9 . NOTICES. Notices pursuant to this agreement shall be given by United States Mail, postage prepaid, addressed to the parties hereto as follows : (a) Director of Public Works City Hall P. O. Box 280 Redlands, CA 92373 (b) P.O.D. Landscape Architects 180 S. Glassell Orange, CA 92666 The parties hereto cause this agreement to be executed on the day and year first above written. CITY OF REDLANDS, a municipal corporation By lk Jack B. Cummin Mayor ATTEST: P.O.D. LANDSCAPE ARCHITECTS , a California corporation B A. Moseley Duane Blossom City Clerk Landscape Architecture One Alley Plaza Principals Woodward Dike ^^+� r �r P.O. Box 858 Ronald Izumita '.4t Orange.Ca. 92666 Roger McEr(ane b 7141639 5521 Joseph Yee December 12, 1974 Mr. Jim McKenzie Superintendent of Parks CITY OF REDLANDS City Hall Redlands, CA 92373 RE: Prospect Park - Phase I Dear Jim: Thanks very much for visiting our office to discuss aspects of Phase I work of the above referenced project. Pursuant to our discussion, we have further refined a scope of services for your review and consider- ation. Vie believe the program outlined will accomplish those tasks of the initial phase of work, as well as provide the necessary information for the subsequent phases of work. The costs shown are approximate and are, of course, subject to change by increase or reduction in scope of work and/or inflatianar_y cost factors. We emphasize our desire to work with local consultants within the community wherever feasible, (architecture, engineering, electrical, and etc. ) . With these general thoughts in mind, we present the following outline. We shall be happy to answer any questions or clarify any of the various points covered. Please let us know if we can be of further assistance. We look forward to your reply. Sincerely, POD, INC. H. Duane Blossom , HDD:pp • PROSPECT PARK SCOPE OF WORK: Phase I Task I: Evaluate current phase I work proposed and determine scope of subsequent. phases to come (phases I,, III III, and etc. ) A. Develop a logical sequence of work for subsequent phases with priorities. B. Define limits of work for each phase, and elements to be included. (ie. lighting, planting, paving, special features) C. Review utility needs and establish phasing. Task II: Establish a design vocabulary to effectively -generate a visual character and identity for the park. A. Materials and format for: 1. Lighting (type and use) 2. Paving (walks, paths, drives, steps, ramps, etc. ) 3. Furnishings (benches, seating areas, picnic tables) 4. Planting (establish pallette with consideration of form, color, and texture. ) S. Special features and focal elements (ie. Kiosks, Pergolas, Gazebo, pond, etc. ) Task III: Develop site plans for Phase I increment to include, but not limited to the following program elements: . A. Two parking lots : (20 cars each) 1. Layout, design, lighting and grading a. Walkways to and from parking b. Lighting (fixture selection and location) c. Screen plantings with irrigation B. outdoor theatre structure and restroom facilities 1. Design of structure with lighting and utility connections a. Restroom facility PROSPECT PARK -SCOPE OF WORK: Phase I Page -2- b. Drinking fountain/trash receptacles (type and location) C. Amphitheatre seating area 1. Design of structure with lighting and drainage a. Lighting (fixture selection and location) b. Flatwork (paved surfaces) c. Accent planting with irrigation D. Irrigation system for 11 acres citris preserve . (NIC by SCS) coordination with utilities and engineering, , Task IV: Coordinate engineering, architecture design services for initial Phase I. A. Aerial topography at 30' scale with one foot contour interval location of 6" caliper and larger trees. . . B. utilities plan; phasing and priorities (water, sewer, electricity, drainage, grading. ) C. Architectural design gn theatre/restroom facilities D. Coordination with city parks and recreation department and city (meetings and supervision) Task V: Develop contract documents and specifications (Landscape Architecture, Architecture, and Engineering) A. Engineering 1. Grading plan and drainage 2. Utility plan (additions/extensions) 3. Phasing recommendations B. Architecture 1. Structural drawings; details rt 2. Floor Plan; elevation PROSPECT PARK - SCOPE OF WORK: Phase I Page -3- 3. Electrical, water, sewer tie-in (coordinate with above) 4. Mechanical C. Landscape Architecture 1. Paving and staking (flatwork) 2. Lighting 3. Planting 4. Irrigation 5. Landscape grading Task VI: Field supervision of improvements as per phase I of the master plan A. Engineering B. Architecture C. Landscape development 1. Selected pruning and "clean-up" of existing plantings. *Estimated costs; For budget submittal Construction summary of construction costs: 1. Irrigation system (11 acres $ 11, 000. 00 2. Parking lots (two at 20 cars) 22, 000. 04 3. Restrooms and sewer line 31, 004.4b 4. Electrical (primary and secondary) 21, 000.00 5. Amphitheatre structure with rest- rooms 50, 000. 00 6. Design and engineering fees estimated by city 15, 040.00 *Total projected for Phase 1 $150, 040.00 PROSPECT PARK SCOPE OF WORK: Phase I Page -4- Fee Summary: Architecture (12% construction cost) 6, 000.00 Engineering Surveying at 30' (l ' contour with 6" caliper and larger trees. ) 10, 000. 00 Electrical (5% electrical costs) 1, 000.00 C.E. 412% est. ) (37, 989 or 40, 000) 5, 000. 00 Landscape Architecture** (CCLa 12. 2) 10, 000. 00 Total Fees $ 32, 000. 00 Irrigation 411 acre citric preserve) $ 11, 000. 00 Parking lots 15, 000. 00 Electricity/Sewer 22, 898. 00 Shakespeare Center 51, 000. 00 Total 99, 898. 00 Total Fees and Construction $131,898. 00 FOOTNOTE: *Local consulting firms to be used where feasible. . **Not used/but referenced. Theatre Seating Area Concrete . . . . 2844 S. f. @ 1.50 4, 500. 00 Apron Concrete3 Special grading 11500. 00 Building No heating Basement Concrete floor . 880 s. f.' @ 8 7,-040. 00 Masonry walls Exposed elec,�.rical Stairway to main level 1188 s. f. Masonry walls PROSPECT PARK SCOPE OF WORK= Phase I Page -5- . .1280 s-f- . Main level Expoosed o . . interior wood studs Plywood exterior with battens Concrete floor in front half. . . . . . . . . . 600 S.f. Wood deck. .1280 + soo = 2000 @ 8 $16, 000-100 . Balcony Exposed 2 x . . .700 s.f.@ 6 4, 200-00 floor docking. . . Exposed wood studs Roof complex Exposed roof framing 5 6,400- 00 and tower. . . . . . . . . . . . .1280 @ Fire retardant 2, 000 -00 roof. . . . . . . . . . .19 squares @ 90 Lighting Special. . . . . . . . . .. . . . . .Lump Sum 6, 000. 00 t M&W. 6 fixtures @ 900 ea. 5,400--00 Restrooms In basemen 1, 000, n0 Septic tank system — $56, 000- 00 Total How do you secure the stage area?