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SOUTHERN CALIFORNIA EDISON COMPANY
2007 COOL CENTER PROGRAM AGREEMENT
This Agreement is entered into on July 17, 2007 ("Effective Date") by and
between Southern California Edison Company ("SCE"), a California corporation, and
Redlands Community Senior Center("Contractor"), (each a "Party", and collectively
the"Parties").
PURPOSE
On July 3, 2006, SCE filed an Application for Approval of Low-Income
Assistance Programs and Budgets for Program Years 2007 and 2008 with the California
Public Utilities Commission ("Commission"), seeking, among other things, permission to
establish the Cool Center Program ("Cool Center Program") in SCE's service territory
during the summers of 2007 and 2008, and to recover Cool Center Program-related
expenses incurred during the summers of 2007 and 2008. On December 14, 2006, the
Commission issued Decision 06-12-038 adopting the Cool Center Program and budgets
for 2007 and 2008. Each Cool Center is intended to provide residents (particularly low-
income, senior, and disabled residents), in isolated hot climates, a safe air-conditioned
facility they can visit during peak hours of the summer months of 2007 in lieu of running
their own cooling devices at home. SCE wishes to retain Contractor as an independent
contractor to operate a Cool Center at each of the locations set forth in the Scope of Work
attached hereto as Attachment A ("Scope of Work") in accordance with the
specifications set forth therein.
For good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
TERMS AND CONDITIONS
1. CONTRACTOR'S WORK
a) Scope of Work: Contractor hereby agrees to perform the work set forth in the
Scope of Work ("Work"), in accordance with the specifications therein and the
terms and conditions set forth in this Agreement.
b) Standard of Care: Contractor shall exercise the highest public safety standards and
degree of skill required by current professional standards in performing the Work.
2. REPORTS
For each Reporting Month (defined in the Scope of Work), Contractor shall provide a
Monthly Report for each Cool Center to the SCE Representative by no later than the
tenth day of the calendar month following such Reporting Month. Contractor shall also
provide a Final Report for each Cool Center to the SCE Representative by no later than
November 1, 2007. Each Monthly Report and Final Report shall contain all of the
information and be in a format required by the Scope of Work.
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--,N 3. COMPENSATION
a) Maximum Aggregate Amount: In exchange for the Work Contractor performs
Fl under this Agreement, SCE shall pay Contractor for its actual, reasonable
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program expenditures set forth in the Budget, defined below, up to an aggregate
amount not to exceed $14,000 ("Maximum Aggregate Amount"). There shall be
no additional cost to SCE unless required by a written amendment to this
Agreement executed by both Parties.
b) Budgets: The budget for each Cool Center location (the "2007 Cool Center
Program Operational Plan and Budget") is attached hereto as Attachment B (all
such budgets shall be referred to collectively as the"Budget"). Contractor may
reasonably shift funds between the various itemized cost categories set forth in the
I Budget only if Contractor receives prior written approval from the SCE
Representative to do so.
c) Installment Payments: Contractor shall receive up to four(4) payments over the
Term of this Agreement, according to the following schedule:
INSTALLMENT DATE TO SUBMIT PERCENTAGE PAYMENT DATE (IF INVOICE TIMELY
NUMBER INVOICE OF BUDGET RECEIVED AND APPROVED BY SCE)
1 Upon Effective Date 30% Within ten(10)business days of the Effective
of Agreement Date or SCE's receipt of the first invoice
(whichever occurs later).
2 August 10, 2007 Up to 30%* August 27, 2007, or upon SCE's approval of
Contractor's Monthly Report(s)and the second
invoice(whichever occurs later).
3 September 10, 2007 Up to 20%** September 25, 2007,or upon SCE's approval of
Contractor's Monthly Report(s)and the second
invoice(whichever occurs later).
4 November 1,2007 Subject to the Within 30 calendar days of the true-up of actual
true-up of actual reasonable program expenditures and SCE's
reasonable approval of the Final Report(s)and final
program invoice.
expenditures and
SCE's approval
of the Final
Report(s)and
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1 1 final invoice.***
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* See limitations in subsections c)(2) below.
** See limitations in subsections c)(3) below.
*** See limitations in subsections c)(4) below.
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(1) First Installment Payment: SCE shall pay Contractor an initial lump sum
payment in the amount of 54,200.00, which is equal to thirty (30) percent
of the Budget (the "First Installment Payment"), within 10 business days
of (1) the Effective Date of this Agreement or (2) the approval of
Contractor's first invoice, whichever occurs later. The first invoice shall
be submitted to the SCE Representative and shall describe in detail the
Work Contractor will perform using the First Installment Payment. The
First Installment Payment may, at SCE's discretion, be issued to
Contractor prior to the Operations Start Date, in which case Contractor
shall use the First Installment Payment prior to the Operations Start Date
only for the following activities:
(a) preparing an informational flyer and/or brochure on the Cool
Center(s);
(b) hiring staff, and to the extent necessary for the start-up of operations,
training staff, for each of Contractor's Cool Center locations;
(c) procuring insurance, as required by Section 16 herein; and/or
(d) purchasing water or other refreshments in bulk.
Any other use of such funds prior to the Operations Start Date is strictly
prohibited and will be considered a material breach of this Agreement
pursuant to Section 20 of this Agreement. On and after the Operations
Start Date, Contractor may use the First Installment Payment for all actual
reasonable program expenditures incurred in accordance with this
Agreement.
(2) Second Installment Payment:
(a) Contractor shall submit the Monthly Report for the June 2007 and July
2007 Reporting Months (including supporting documentation as
required by the Scope of Work) for each Cool Center, and the invoice
for the second installment payment ("Second Installment Payment")
to the SCE Representative by no later than August 10, 2007. The
Second Installment Payment is intended to reimburse Contractor for
the actual reasonable expenditures incurred in operating the Cool
Centers for the June 2007 and July 2007 Reporting Months (the "June
and July Expenditures"), but in no event shall the Second Installment
Payment exceed 30 percent of the Budget.
(b) During the approval process, SCE shall have the right to require
additional documentation to substantiate reasonable expenditures and
to delay the Second Installment Payment until reasonable expenditures
are adequately documented and approved. Any Monthly Report that
SCE deems unsatisfactory for reasons including, but not limited to,
incompleteness, illegibility, or use of incorrect format, will be returned
to Contractor for revision. Contractor shall have ten business days
from the date Contractor receives the unsatisfactory Monthly Report
from SCE to revise it and return it to SCE. Failure to revise the
Monthly Report in a satisfactory manner or return it to SCE within the
allotted ten business days may result in the automatic disallowance of
any or all expenditures reported on such Monthly Report.
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(c) SCE may, in its sole discretion, disallow any expenditure for which
there is no supporting documentation. Contractor also understands
that any expenditure that is (i) exorbitant or (ii) not reasonably related
to the performance of Contractor's obligations under this Agreement,
shall be disallowed for reimbursement by SCE. Contractor must seek
prior approval from SCE for any expenditure that is not described in
the Contractor's 2007 Cool Center Program Operational Plan and
Budget.
(d) Upon approval, if any, of the June and July Expenditures and the
second invoice, SCE shall make the Second Installment Payment in
the lesser of either (i) an amount equal to the June and July
Expenditures, or(ii) thirty percent of the Budget.
(3) Third Installment Payment:
(a) Contractor shall submit the Monthly Report for the August 2007
Reporting Month (including supporting documentation as required by
the Scope of Work) for each Cool Center, and the invoice for the third
installment payment ("Third Installment Payment") to the SCE
Representative by no later than September 10, 2007. The Third
Installment Payment is intended to reimburse Contractor for the actual
reasonable expenditures incurred in operating the Cool Centers for the
August 2007 Reporting Month (the "August Expenditures"), but in
no event shall the Second Installment Payment exceed 20 percent of
the Budget.
(b) During the approval process, SCE shall have the right to require
additional documentation to substantiate reasonable expenditures and
to delay the Third Installment Payment until reasonable expenditures
are adequately documented and approved. Any Monthly Report that
SCE deems unsatisfactory for reasons including, but not limited to,
incompleteness, illegibility, or use of incorrect foiniat, will be returned
to Contractor for revision. Contractor shall have ten business days
from the date Contractor receives the unsatisfactory Monthly Report
from SCE to revise it and return it to SCE. Failure to revise the
Monthly Report in a satisfactory manner or return it to SCE within the
allotted ten business days may result in the automatic disallowance of
any or all expenditures reported on such Monthly Report.
(c) SCE may, in its sole discretion, disallow any expenditure for which
there is no supporting documentation. Contractor also understands
that any expenditure that is (i) exorbitant or (ii) not reasonably related
to the performance of Contractor's obligations under this Agreement,
shall be disallowed for reimbursement by SCE. Contractor must seek
prior approval from SCE for any expenditure that is not described in
the Contractor's 2007 Cool Center Program Operational Plan and
Budget.
(d) Upon approval, if any, of the August Expenditures and the third
invoice, SCE shall make the Third Installment Payment in the lesser of
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either (i) an amount equal to the August Expenditures, or (ii) twenty
percent of the Budget.
(4) Final Payment:
(a) Contractor shall submit the Final Report (including supporting
documentation as required by the Scope of Work) for each Cool
Center and the invoice for the final installment payment ("Final
Payment") to the SCE Representative by no later than November 1,
2007. Contractor shall include with the final invoice a release of all
claims to reimbursement for any expenditures not accounted for in the
Final Report(s). The Claims Release form is provided as Attachment
C. In the event Contractor does not provide SCE with a duly executed
Claims Release form for the 2007 Cool Center Program, SCE, in its
sole discretion, may refuse Contractor's participation in future Cool
Center Programs, if any.
(b) The Final Report(s) is subject to the approval process set forth in
Sections (3)(b) and (3)(c) above.
(c) The Final Payment is intended to reimburse Contractor for actual
reasonable program expenditures not reimbursed by the First, Second
and Third Installment Payments. The amount of the Final Payment, if
any, will be contingent upon the outcome of a true-up process,
whereby SCE will review Contractor's supporting documentation for
the total actual reasonable program expenditures for each Cool Center,
compare such total actual reasonable program expenditures with the
estimated expenditures set forth in the Budget, determine amounts paid
to Contractor for the First, Second and Third Installment Payments,
and determine what amount, if any, remains owing to Contractor under
the terms of this Agreement. In no event shall the Final Payment,
together with the First Installment Payment, the Second Installment
Payment and the Third Installment Payment, exceed the Maximum
Aggregate Amount.
(d) SCE shall pay Contractor the Final Payment, if any, within 30 calendar
days of the true-up of the actual reasonable program expenditures and
SCE's approval of the Final Report(s) and final invoice.
d) No Other Compensation. Contractor acknowledges and agrees that it is not
entitled to any other compensation for the Work performed hereunder.
Applications for SCE's California Alternate Rates for Energy (CARE) Program
submitted as a result of the Work performed under this Agreement are not subject
to the terms and conditions, including fees, of any CARE Capitation Project
agreement, if any, between SCE and Contractor.
4. PROGRAM REPRESENTATIVES AND CONTACT INFORMATION
The SCE Representative for the Cool Center Program is Pete Zanzot ("SCE
Representative"). The Contractor's representative is Denny Sattler ("Contractor
Representative"). All notices required or permitted under this Agreement shall be in
writing and shall be deemed effectively given upon receipt by the Party to be notified at
the address below:
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Pete Zanzot. Cool Center Program Manager Denny Sattler, Community Services Superintendent
Southern California Edison Company Redlands Police Dept., Community Services Div.
6042A N. Irwindale Ave. 111 W. Lugonia Ave.
Irwindale, CA 91702 P.O. Box 3005
Phone: 626-633-3057 Redlands, CA 92373
Fax: 626-633-3408 Phone: 909-798-7572, Ext. 8
E-mail: pete.zanzot@sce.com Fax: 909-798-1349
E-mail address: dsattler@redlandspolice.org
5. AMENDMENTS
a) SCE shall have the right to modify the Scope of Work, including making
additions, reductions or other changes, at any time during the Term of this
Agreement upon written notice to Contractor. In the event any addition, reduction
or other change to the Scope of Work requires an adjustment to the Budget and/or
Maximum Aggregate Amount, the Budget or Maximum Aggregate Amount, as
applicable, and Work schedule if required, shall be equitably adjusted in a written
amendment to this Agreement executed by both Parties.
b) Contractor understands and acknowledges that the Cool Center Program is subject
to change and/or cancellation by the Commission at any time. In the event the
Commission changes the Cool Center Program such that an amendment to this
Agreement becomes, in SCE's reasonable discretion, necessary or desirable, SCE
shall have the unilateral right to amend this Agreement without Contractor's
consent. Such amendment shall become effective upon written notice served on
Contractor.
c) Except as set forth in this Section 5, no modification or amendment to this
Agreement, nor waiver of any rights under this Agreement, shall be effective
unless set forth in a writing signed by both Parties.
6. RECORD KEEPING
Contractor shall maintain all records generated in the operation of each Cool Center, as
required by the Scope of Work, during the term of this Agreement. Upon completion of
the 2007 Cool Center Program, Contractor shall retain all such records until December
31, 2010.
7. AUDIT
SCE shall have the right to visit and inspect Contractor's Cool Center facilities, including
transportation vehicles, to examine Contractor's books of account and records generated
in the performance of the Work, and to discuss the Contractor's affairs, finances, and
accounts with Contractor's representatives, all at reasonable times during normal
business hours.
8. EVALUATION
Contractor shall, at no additional expense to SCE, cooperate with SCE in connection with
SCE's evaluation of Contractor's Work, including, but not limited to. making Cool
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Center staff available to answer SCE evaluators' questions. This Section 8 shall survive
the termination or expiration of this Agreement.
9. INDEPENDENT CONTRACTOR
SCE and Contractor are acting hereunder as independent contractors and under no
circumstances shall any employee of one Party be deemed the employee of the other
Party for any purpose. Contractor shall not be considered or deemed to be an agent,
employee,joint venturer or partner of SCE or any affiliate of SCE. Contractor shall have
no authority to contract for or bind SCE in any manner and shall not represent Contractor
as an agent of SCE or as otherwise authorized to act for or on behalf of SCE.
10. SUBCONTRACTING
Contractor shall specifically identify to SCE any Work that Contractor has subcontracted
to any third party or to any affiliate of SCE (a "Subcontractor"). Contractor shall at all
times be responsible for the Work, and shall be liable for any act or omission of any
Subcontractor or any director, officer, agent or employee of any Subcontractor.
11. COMPLIANCE WITH PERMITS, STATUTES AND CODES
The Contractor shall, in performing the Work, comply with the requirements of all
applicable statutes, acts, ordinances, regulations, codes, and standards of federal, state,
local and foreign governments and agencies thereof. Contractor shall conform to the
applicable employment practices requirements of (Presidential) Executive Order 11246
of September 24, 1965, as amended, and applicable regulations promulgated thereunder.
Contractor understands and acknowledges that Contractor is solely responsible for the
safety and health of Contractor's personnel.
12. NO ESSENTIAL CUSTOMER STATUS
Contractor acknowledges and agrees that Contractor's participation in the Cool Center
Program does not create status as an essential customer and does not create an exemption
from any rotating outages that may occur.
13. FITNESS FOR DUTY
Contractor acknowledges and agrees that each employee of Contractor and any
Subcontractor shall, in the performance of any Work hereunder, (a) report for work in a
manner fit to do their job; (b) shall not be under the influence of or in possession of any
alcoholic beverages or of any controlled substance (except a controlled substance as
prescribed by a physician so long as the performance or safety of the Work is not affected
thereby); and (c) shall not have been convicted of any serious criminal offense which, by
its nature, may have a discernible adverse impact on the business or reputation of SCE.
Contractor further acknowledges and agrees that any employee of Contractor or any
Subcontractor determined to be in violation of the requirements of this Section shall
immediately be removed from the Cool Center locations or any other location where
Work is being performed. Contractor's failure to uphold the requirements of this Section
may result in the immediate termination of this Agreement pursuant to Section 20 below.
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14. EMERGENCY PROCEDURES
a) Contractor shall establish and maintain at each Cool Center, emergency
procedures designed to ensure that in all emergency situations, including those
during which life or property are endangered, the highest level of safety may be
observed by Cool Center staff and Cool Center participants.
b) Contractor acknowledges and agrees that (i) each employee of Contractor and any
Subcontractor shall be trained to implement such emergency procedures, and shall
implement them in emergency situations, and (ii) each Cool Center shall be
equipped in a manner designed to allow for the effective implementation of such
emergency procedures.
15. DISPUTE RESOLUTION
The Parties shall attempt in good faith to resolve any dispute arising out of or relating to
this Agreement by promptly engaging in negotiations between the SCE Representative
and an authorized representative of the Contractor. Any dispute that cannot be so
resolved shall be referred to mediation. The mediation shall be facilitated by a mediator
that is acceptable to all parties and shall conclude within sixty (60) days of its
commencement, unless SCE and Contractor agree to extend the mediation process
beyond such deadline. Upon agreeing on a mediator. SCE and Contractor shall enter into
a written agreement for the mediation services. The mediation shall be conducted in Los
Angeles County, in accordance with the Commercial Mediation Procedures of the
American Arbitration Association; provided, however, that no consequential damages
shall be awarded in any such proceeding and each party shall bear its own legal fees and
expenses. Notwithstanding the foregoing provisions, either Party may seek a preliminary
injunction or other provisional judicial remedy if in such Party's reasonable judgment
such action is necessary to avoid irreparable damage or to preserve the status quo. The
Parties shall continue to perform their obligations under this Agreement pending final
resolution of any dispute arising out of or relating to this Agreement. If the Parties, after
good faith efforts to mediate a dispute under the terms of this Agreement, cannot agree to
a resolution of the dispute, either Party may pursue whatever legal remedies may be
available to such party, at law or in equity, before the Commission or a court of
competent jurisdiction provided, however, that no consequential damages shall be
awarded in any such proceeding and each Party shall bear its own legal fees and
expenses.
16. INSURANCE
a) Maintenance of Insurance: As of the Effective Date, Contractor shall have and
maintain, and shall require that each Subcontractor, if any, have and maintain, at
all times during the Term of this Agreement, or if a longer period of time is
required in the subsection(s) below, for such longer period of time, at their own
expense, valid and collectible insurance as required below. This insurance shall
not affect or limit Contractor's liability under the indemnity provisions of the
"INDEMNITY" Section below, and shall in no event be terminated, expire, nor
be materially altered except on thirty (30) days' prior written notice to the SCE
Representative. Such insurance shall be maintained with insurers with an A. M.
Best Company rating of B VII or better. Any other insurance carried by SCE, its
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directors, officers, agents, or employees which may be applicable shall be deemed
to be excess insurance and Contractor's insurance as well as Subcontractor's
insurance, if any, shall be deemed primary for all purposes despite any conflicting
provision in any such policy to the contrary.
b) Certificates: As evidence that Contractor has the insurance required herein, which
does in fact provide the required coverages and limits of insurance listed below
and are in full force and effect, Contractor shall furnish to SCE's Representative
certificates of insurance on forms acceptable to SCE. Contractor shall require
each Subcontractor to provide such certificates to Contractor and shall make these
certificates available to SCE upon request. Certificates of insurance shall be
furnished and made available to SCE's Representative upon receipt of the
Agreement and in any event no later than the commencement of Work under this
Agreement.
c) Requirements:
(1) Workers' Compensation Insurance with statutory limits, as required by the
state in which the Work is performed, and Employer's Liability Insurance
with limits of not less than 51,000,000. Carriers furnishing such insurance
shall be required to waive all rights of subrogation against SCE, its officers,
agents, employees, and other contractors and subcontractors.
(2) General Liability Insurance, written on an "occurrence" basis, including
Broad Form property damage liability and Contractual liability.
(a) Such insurance shall bear a combined single limit per occurrence and
annual aggregate of not less than 51,000,000, exclusive of defense costs,
regarding products and completed operations, and a combined single limit
per occurrence and annual aggregate of not less than S1,000,000,
exclusive of defense costs, regarding all other coverages. Such insurance
shall:
(i) Acknowledge SCE, its officers, agents, and employees as additional
insureds with respect to Contractor's acts or omissions.
(ii) Be primary for all purposes.
(iii)Contain standard cross-liability or severability of interest provisions.
(b) If Contractor elects, with the concurrence of SCE, a "claims made" form
of Commercial General Liability Insurance may be maintained. In such
event, the following additional requirements shall apply:
(i) The retroactive date of the policy shall be prior to the commencement
of the Work.
(ii) Coverage shall be maintained in effect for a period of not less than two
(2) years after completion of the Work, or a supplemental extended
reporting period of not less than two (2) years after completion of the
Work shall be included.
These requirements shall ensure that such insurance enables SCE to recover
for claims reported at any time commencing with the start of Work and
continuing to a date not less than two (2) years following completion of the
Work.
(c) Automobile Bodily Injury and Property Damage Liability Insurance on an
"occurrence" form with a combined single limit per occurrence of not less
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than 51,000.000. Such insurance shall cover liability arising out of the use
by Contractor and Subcontractors of owned, non-owned, and hired
automobiles in the performance of the Work. Such insurance shall
acknowledge SCE as an additional insured and be primary for all
purposes.
(i) Notification: Contractor shall report immediately to the SCE
Representative and confirm in writing any injury, loss, or damage
incurred by Contractor or Subcontractors in connection with the Work,
or its receipt of notice of any claim by a third party, or of any
occurrence that might give rise to a claim.
(ii) Maintenance: If any of the required insurance coverages contain
aggregate limits applying to other operations of Contractor not relating
to the Work, and such limits are diminished by any incident,
occurrence, claim, settlement, or judgment against such insurance,
Contractor shall take immediate steps to restore such aggregate limits
or shall provide other insurance protection for such aggregate limits.
(d) Insurance Indemnification: If Contractor fails to comply with any of the
provisions of this Section entitled "INSURANCE", Contractor shall, at its
own cost, defend, indemnify, and hold harmless SCE, affiliates, successor
and assigns, and their respective directors, officers, agents and employees.
from and against any and all liability, damages, losses, claims, demands,
actions, causes of action, costs, including attorneys' fees and expenses,
arising out of or in connection with the performance or non-performance
of the Work by Contractor or any Subcontractor, or their officers,
directors, employees or agents to the extent that SCE would have been
protected had Contractor complied with all of the provisions of this
Section.
17. INDEMNIFICATION
a) Contractor shall, at its own cost, defend, indemnify and hold harmless SCE, its
affiliates, successor and assigns, and their respective directors, officers, agents,
and employees, from and against any and all liability, damages, losses, claims,
demands, actions, causes of action, costs, including attorneys' fees and expenses
(which shall include allocable costs of in-house counsel), resulting from the death
of or bodily injury to any person or damage to any property, arising out of any act
or omission of Contractor, any Subcontractor, or any of their respective directors,
officers, agents or employees in connection with or arising from the performance
of this Agreement.
b) Contractor shall at its own cost reimburse SCE for any and all costs (including
property replacement costs) arising from damage to or loss of property of the
Cool Center Program or SCE's property caused by Contractor, any Subcontractor,
or any of their respective directors, officers, agents or employees.
c) Contractor shall, at its own cost, defend, indemnify and hold harmless SCE, its
affiliates, successors and assigns, and their respective directors officers, agents,
and employees, from and against any and all liability, including attorneys' fees
and expenses (which shall include allocable costs of in-house counsel), resulting
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from the payment or non-payment of any statutory withholding charges. SCE
employee benefits or other financial obligations, including but not limited to,
overtime, contribution taxes, benefits and penalties payable under Workers'
Compensation (including Workers' Compensation Reform Act of 1989),
unemployment compensation, disability benefit, old age benefit, or tax
withholding laws for which SCE shall be adjudged liable as an employer with
respect to Contractor or Contractor personnel, arising out of or in any way related
to the relationship between SCE and Contractor pursuant to this Agreement,
including the failure of Contractor personnel to be recognized as exclusively
employed by Contractor.
d) The indemnities set forth in this "INDEMNITY" Section shall not be limited by
any provision of the "INSURANCE" Section herein.
18. LIMITATION OF LIABILITY AND CONSEQUENTIAL DAMAGES
a) SCE shall not be liable to Contractor for any consequential, indirect, incidental or
special damages resulting from performance or nonperformance of the obligations
under this Agreement or from the termination of this Agreement.
b) SCE shall not be liable for any damages to Contractor unless caused by the sole
gross negligence or willful misconduct of SCE.
19. EFFECTIVE DATE AND TERM
This Agreement shall commence on the Effective Date and, unless otherwise teiminated
as provided in Section 20 herein, will continue thereafter in full force and effect until
October 15, 2007, or if longer, until the date of completion of and acceptance by SCE of
the Work.
20. TERMINATION
a) Termination for Convenience: Notwithstanding any other provisions of this
Agreement, SCE shall have the unilateral right to cancel this Agreement at any
time upon written notice to Contractor. Such written notice shall not require
Contractor's acceptance. Upon a termination for convenience, Contractor shall
promptly cease all Work except for any additional Work that SCE may, in its sole
discretion, request Contractor to perform. Additional Work shall be performed in
compliance with the terms of this Agreement. Contractor shall submit to the SCE
Representative a Final Report(s) and a final invoice, which shall be subject to the
approval provisions of Section 3 above. SCE reserves the right to negotiate an
equitable portion of the fixed price Work performed by Contractor and adjust the
Final Payment, if any, accordingly. This Section 20(a) shall be Contractor's sole
remedy resulting from termination for convenience.
b) Termination for Cause: In the event of: (i) the breach of or failure of Contractor to
perform any of its material obligations under this Agreement including, but not
limited to, failure to complete the Work on time or failure to make satisfactory
progress or persistent failure to pay labor and material claims; or (ii) the failure of
Contractor to give SCE adequate assurance of performance within ten working
days after written demand by SCE therefore when reasonable grounds for
insecurity arise, then SCE may (a) withhold payment of any further monies which
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may be due Contractor until such condition is cured, and/or (b) declare Contractor
to be in breach of this Agreement and notify Contractor in writing of such breach
and shall be entitled to terminate this Agreement in whole or in part effective
immediately upon written notice thereof. Any tettnination pursuant to this Section
20(b) shall not be deemed a "termination for convenience" as provided for in
Section 20(a)hereof.
c) Effect of Termination for Cause:
(1) Upon receipt of notice of termination for cause, Contractor shall immediately
cease all Work and shall surrender to SCE's possession any and all property of
the Cool Center Program or SCE, and shall surrender control of the Cool
Centers and any equipment, facilities, or other items that the SCE
Representative deems necessary or appropriate to the completion of the Work.
Contractor shall assign to SCE any outstanding subcontract, agreement or
purchase order that the SCE Representative deems necessary or appropriate to
the completion of the Work.
(2) Contractor shall submit to the SCE Representative a Final Report(s) and a
final invoice for Work performed by Contractor, which shall be subject to the
approval and true-up provisions of Section 3 above. SCE reserves the right to
negotiate an equitable portion of the fixed price Work performed by
Contractor, and adjust the Final Payment, if any, accordingly. SCE shall
withhold the Final Payment, if any, until SCE completes the Work and
determines the total expenses incurred by SCE in completing the Work.
(3) If the total expenses incurred by SCE to complete the Work are greater than
the sum which would have been payable to Contractor under this Agreement
if Contractor had completed the Work, the difference shall constitute a claim
of SCE against Contractor. Such claim shall be due and payable within ten
(10) business days after presentation of the claim to Contractor. SCE shall
have the right to offset such claim against any payment, if any, due to
Contractor under this Agreement. Additionally, SCE shall have the right to
pursue any other remedy afforded by law.
21. MISCELLANEOUS
a) Assignment: Neither this Agreement nor any interest under it shall be assigned
without the prior written consent of SCE.
b) Governing Law: This Agreement shall be interpreted, governed and construed
under the laws of the State of California without regard for conflict of law
principles.
c) Notices: Any notice permitted or required under the Agreement shall be in writing
and sent registered or certified mail, postage prepaid, to SCE or to Contractor, as
appropriate, at their respective addresses appearing in Section 4 above.
d) Third Parties: Nothing expressed or implied in this Agreement is intended, or
shall be construed, to confer upon or give any person or entity other than the
Parties and the successor and assigns of the Parties any rights or remedies under,
or by reason of, this Agreement.
12
Kt,
e) Survival: Notwithstanding the expiration or termination of this Agreement, the
Parties shall continue to be bound by any provision of this Agreement, which by
its nature is intended to survive such expiration or termination.
f) Waivers: No waiver by either Party of any provision of this Agreement shall be
effective unless set forth in a writing duly executed by the Parties, and shall not be
construed as, or constitute, a continuing waiver of such provisions, or waiver of
any other violation of, breach of or default under any other provision of the
Agreement.
g) Entire Agreement: This Agreement contains the entire agreement and
understanding between the Parties relating to the subject matter herein and merges
and supersedes all prior representations and discussions between the Parties.
22. REPRESENTATION ON AUTHORITY OF PARTIES/SIGNATORIES
Each person signing this Agreement represents and warrants that he or she is duly
authorized and has the legal capacity to execute and deliver this Agreement. Each Party
represents and warrants to the other that the execution and delivery of this Agreement and
the performance of such Party's obligations hereunder have been duly authorized, and
that this Agreement is a valid and legal agreement binding on such Party and enforceable
in accordance with its terms.
IN WITNESS WHEREOF, the undersigned have executed this Agreement to be
effective as of the date first referenced above.
CONTRACTOR:
Redlands Community Senior Center
By: j7/-1-4471 Attest: J-1 ,y
ayor Lor e Poyze iffy Clerk
Nai - Printed: Jon Harrison
Title: Mayor
Date: July 17, 2007
SOUTHERN CALIFO IA ED SON COMPANY,
a Californ`. corpi atio
By:
Name Printe, "diFt,
Title: \ .1"; 1/1/‘
Date: 4:,( "2-7( 7
13
ATTACHMENT A
Scope of Work
14
Agreement- Attachment A
2007 COOL CENTER PROGRAM
SCOPE OF WORK
Redlands Community Senior Center("Contractor") shall operate a Cool Center at the following
location (a"Cool Center"):
Redlands Community Senior Center, 111 W. Lugonia Ave., Redlands, CA 92373
In the performance of its obligations under the Agreement, Contractor shall, with respect to the
Cool Center listed above, perform the following work:
A. General Operations:
1. Operate the Cool Centers from June 1, 2007, through October 15, 2007 ("Operating
Period").
The Cool Centers shall be open Monday through Friday during the hours of 10 a.m. to 5
p.m. These are the minimum hours of operation for each Cool Center.
2. Use reasonable efforts to target (i) low-income, (ii) seniors, and (iii) disabled persons
("Target Population"). Reasonable efforts to target the population include, but are not
limited to, those activities set forth in Section B below.
3. Admit any person who wishes to use the Cool Center for its intended purposes (a
"Participant" or collectively"Participants") regardless of such person's age, gender,
race, religion, ethnicity, or sexual orientation.
4. Keep the Cool Center air-conditioned during the Operating Period from Monday through
Friday during the hours of 10 a.m. to 5 p.m. Contractor shall keep the Cool Center clean
and in safe condition. Contractor shall ensure that drinking water is available for all
Participants.
5. Take reasonable steps to ensure that parking is available to those Participants who drive
to the Cool Center.
6. Establish and maintain during the Operation Period procedures to be followed by staff
and Participants in the event of an emergency. Such procedures should reflect the highest
level of care that can be taken in an emergency situation.
7. All Cool Center sites shall be wheelchair accessible.
Scope of Work Agreement—Attachment A
2007 Cool Center Program
Page 2 of 4
B. Marketing and Public Awareness:
1. Inform local community-based organizations, local government agencies, senior
agencies, and other organizations that serve the needs of the Target Population about the
Cool Centers so that these organizations may refer members of the Target Population to
the Cool Centers.
2. Use its best efforts to promote the Cool Centers on one or more local radio stations
through the use of radio public service announcements. Contractor shall submit the
script(s) for any public service announcement to SCE for prior approval before it is aired.
3. Prepare an information flyer and/or brochure about the Cool Center(s) to inform the
Target Population about the Cool Center(s). Contractor shall submit a proof copy of any
informational flyer and/or brochure to SCE for prior approval before distribution.
Contractor shall distribute copies of such information flyer and/or brochure in a manner
reasonably calculated to reach the Target Population. These efforts may include, without
limitation. (i) direct mail, (ii) distribution to local community-based organizations, local
government agencies, local businesses, and other organizations, and/or(iii) handing them
out to Participants.
C. Education/Distribution of Information
I. Provide energy efficiency education to Participants. Contractor is responsible for
requesting written energy efficiency materials from SCE and maintaining an adequate
supply so as to ensure that each Participant can receive such materials during the
Operating Period.
2. Assist Participants in reading their energy bills, as necessary.
3. Conduct daily workshops at the Cool Center to inform Participants about the California
Alternative Rates for Energy (CARE) program and SCE's Energy Management
Assistance(EMA)program, assist Participants in determining whether they are eligible to
participate in the SCE CARE/EMA programs and, if so, assist in completing and mailing
a CARE application. Customers eligible for SCE's EMA program will be referred
directly to SCE to receive services. Contractor shall identify any CARE application
submitted to SCE as a result of the work performed under the Agreement by placing
Contractor's Source Code("Source Code") on such application. Contractor's Source
Code is 1070-1020.
D. Tracking and Reporting
1. Utilize the sign-in sheet attached hereto as Exhibit A ("Sign-in Sheet") to track
Participants for each calendar month of operation (a "Reporting Month"). Contractor
shall provide to SCE a copy of the Sign-in Sheet for each Reporting Month no later than
ko,
'Scope of Work Agreement—Attachment A
•
2007 Cool Center Program
f-41 Page 3 of 4
the tenth business day of the calendar month following such Reporting Month.
te Contractor shall take reasonable steps to ensure that each Participant signs and accurately
completes all of the information requested on the Sign-in Sheet upon each visit to the
Cool Center.
2. Track all referrals provided to other low-income and/or LIHEAP programs and include
this tracked referral data in the Contractor's Monthly Report (defined below).
3. Track the energy efficiency workshops and CARE workshops held in each Reporting
Month, and include such data in the Monthly Report(defined below) for such Reporting
Month.
4. Maintain supporting documentation for all expenditures related to the Cool Center
operations for each Reporting Month and include such supporting documentation in the
Monthly Report (defined below) for such Reporting Month. SCE may, in its sole
discretion, disallow any expenditure for which there is no supporting documentation.
Contractor also understands that any expenditure that is (i) exorbitant or(ii)not
reasonably related to the performance of Contractor's obligations under the Agreement,
may be disallowed for reimbursement by SCE. Contractor must seek prior approval from
SCE for any expenditure that is not described in the Contractor's 2007 Cool Center
Operational Plan and Budget.
5. Prepare an accurate report of the Cool Center operations for each Reporting Month,
utilizing the monthly report format attached hereto as Exhibit B ("Monthly Report"),
and provide such Monthly Report to SCE by no later than the tenth business day of the
calendar month following such Reporting Month. Failure to submit a Monthly Report by
its due date may result in additional funding delays. SCE may, in its sole discretion,
refuse to accept any Monthly Report provided more than ten days after its due date, in
which case any and all expenditures reported thereon will automatically be disallowed.
Any Monthly Report that SCE deems unsatisfactory for reasons including, but not limited
to, incompleteness, illegibility or use of incorrect format, will be returned to Contractor
for revision. Contractor shall have ten (10)business days from the date Contractor
receives the unsatisfactory Monthly Report from SCE to revise it and return it to SCE.
Failure to revise the Monthly Report in a satisfactory manner or return it to SCE within
the allotted 10 business days may result in the automatic disallowance of any or all
expenditures reported on such Monthly Report.
6. Prepare a final report for each Cool Center utilizing the final report format attached
hereto as Exhibit C ("Final Report"),and provide such Final Report to SCE by no later
than November 1, 2007. SCE may, in its sole discretion, refuse to accept the Final
Report if provided after its due date, in which case any and all expenditures reported
thereon will automatically be disallowed. If SCE deems the Final Report unsatisfactory
for reasons including,but not limited to, incompleteness, illegibility or use of incorrect
format, it will be returned to Contractor for revision. Contractor shall have ten(10)
'Scope of Work Agreement— Attachment A
2007 Cool Center Program
Page 4 of 4
0
business days from the date Contractor receives the unsatisfactory Final Report from SCE
to revise it and return it to SCE. Failure to revise the Final Report in a satisfactory
manner or return it to SCE within the allotted 10 business days may result in the
automatic disallowance of any or all expenditures reported on such Final Report.
E. Transportation:
1. Provide transportation as follows: Contractor shall obtain and distribute bus passes to
Participants who (i) are members of the Target Population, (ii) require transportation to
and/or from the Cool Center, and (iii) can reasonably be expected to use the bus for such
transportation. The bus passes should be valid for the Operating Period, but should not be
valid for any substantial period beyond the Operating Period. For Participants who (i) are
members of the Target Population and (ii) require transportation to and/or from the Cool
Center but cannot reasonably be expected to use the bus, Contractor must provide car and/or
van service to transport such Participants to and from the Cool Center as needed. Contractor
shall not provide transportation to any Participant who does not meet the requirements set
forth in this paragraph without prior approval from SCE.
2. Use its best efforts to encourage and organize ride-sharing among Participants.
3. Maintain each vehicle, if any, used by Contractor to transport Participants in safe operating
condition during the Operating Period. Such vehicle(s) must be equipped to accommodate
passengers for transportation purposes, including, but not limited to, having a seat belt
available for each passenger, and must be covered by insurance as set forth in section F.2.
below.
4. Ensure that any person employed by Contractor to operate a vehicle used to transport
Participants (i) meet the "Fitness for Duty" requirements of the 2007 Cool Center Program
Agreement, (ii) have and maintain a valid California Driver's License to operate such
vehicle, and (iii)have and maintain a safe driving record at all times during the Operating
Period.
F. Insurance
1. Maintain insurance on the Cool Center operations during the Operating Period in accordance
with the requirements of Section 16 of the 2007 Cool Center Program Agreement.
Contractor must provide SCE a proof of insurance coverage for the Cool Center prior to
beginning Cool Center operations.
2. Maintain insurance on each vehicle, if any, used by Contractor to transport Participants to
and from the Cool Center during the Operating Period in accordance with the requirements of
Section 16 of the 2007 Cool Center Prop-am Agreement. Contractor must provide SCE
proof of the insurance coverage for a vehicle prior to using such vehicle to transport
Participants to and from the Cool Center.
014
0.0
2007 Cool Center Program Scope of Work— Exhibit A
Sign-In Sheet
4A
000,
Contractor: Cool Center:
•
{h, Date: ,2007
Total Number of Attendees:
,g4
Do you have an I left my air
air-conditioner in I turned off my conditioner on but I
your home? air-conditioner set my thermostat to
Address Telephone before coming to a higher temperature
No. Name (Yes or No)
(Street, City, Zip Code) Number the Cool Center. before coming to the
Cool Center.
If Yes,please
answer these (Yes or No)
statements 4 (Yes or No)
Page of
iteNEMetimarammsa,,.,0- .,
Scope of Work— Exhibit B
2007 Cool Center Program
Monthly Report
Reporting Month: 2007
Contractor: Cool Center:
Program Participation
Average number of attendees per month prior to establishing Cool Center
Number of attendees for the reporting month
Number of repeat attendees for the reporting month
Number of attendees who required transportation for the reporting month
Program Referrals
Please identify the number of referrals made to the following programs for the reporting month:
Energy Management Assistance (EMA)
California Alternate Rates for Energy (CARE)
Low Income Home Energy Assistance Program (LIHEAP)
Budget Summary
Total Expenditures for Reporting Month $
Total Budget
Total Expenditures to Date
Total Remaining Budget
Pete Zanzot
2007 Cool Center Monthly Report Template 0521074oc
;;--;
2006 Cool Center Program Monthly Report Scope of Work—Exhibit B
13 Page 2
rx.
i
Reporting Month: 2007
I',
Contractor: Cool Center:
Labor Expenses
Total
Dates
Staff Person Staff Position Hours Tasks Performed Expense
Worked
Worked
$
$
$
I
i $ 1
I1
1 I i i
,
, 1
I i
I 1
I I Total ! $
1 ,
i I
,
i
iPete Zanzot
I
2007 Cool Center Monthly Report Template 052107 doc
f
r
tIza
WM
EU
ati
`2006 Cool Center Program Monthly Report
r Page 3 Scope of Work
—Exhibit B
wl
iv
Report Month•
2007
Contractor:
Cool Center:
Description of Incremental
Budget Expenditures Expenditures
Category Incremental costs,where noted,are those costs for Total Expenditures Total
that would not have been incurred by the Reporting Budget To Date Remaining
Agency in the absence of the Cool Center. Month
Budget
Incremental costs for the following:janitorial,
general liability insurance,office supplies,rent,
bookkeeping,photocopying,management or
administrative oversight personnel(not directly
involved with providing Cool Center.services),
Administrative and other miscellaneous administrative
expenses.
Exclusions:Ca ital items such as but not
limit to furniture a liances corn uters and
peripherals and electronic entertainment
ur mens are not covered by this oro m
Incr_ em_ental electricity costs associated with
Utilities Cool Center activities.
Incremental items associated with Cool Center
activities such as crafts and games.
Supplies
Printing and distribution of informational
flyers,brochures,banners,etc.,for use in
providing outreach for the Cool Center;
educational workshops or other assistance to
inform Cool Center participants about energy
efficiency and low-income programs.
Outreach/ Note;SCE will provide materials concerning
Education its other energy efficiency and low-income
programs for distribution to Cool Center
participants.
Pete Zanzot
2007 Cool Center Monthly Report Template 052107.doc
`2006 Cool Center Program Monthly Report Scope of Work— Exhibit B
Page 4
y*
Description of Incremental Expenditures
Expenditures Total
Budget for Total Expenditures Remaining
Category Incremental costs,where noted,are those costs Reporting Budget To Date
that would not have been incurred by the Month g Budget
Agency in the absence of the Cool Center.
Bus passes,vehicle rental,and fuel costs,
insurance,and maintenance to provide
transportation for the target population only.
Exclusions:Costs to transport participants who
Transportation are not members of the target population(low- $ $ $ $
income,seniors,and disabled persons)or to
pay for non-Cool Center vehicle operation,and
mileage associated with rental vehicles(unless
charges are included in the rental contract),are
not covered by this program.
Incremental compensation for existing staff
members to provide direct support of Cool
Center activities;and/or full compensation for
1-2 new staff persons dedicated to activities.
Costs can include payroll taxes,workers
compensation costs,etc.
Exclusions: Costs for management or
Personnel/Staff administrativepersonnel not directly involved $ $ $ $
with providing Cool Center services,but who
provide incremental administrative or oversight
services that would not be required but for the
Cool Center,should be included under the
"Administrative"category;charges for
volunteer personnel are not covered by this
program.
Incremental costs for the following: bottled
water,coffee,tea,punch,cookies,crackers,
pretzels,or other light snacks.
Refreshments Exclusions:,Food purchases that could be $ $ $ $
construed as an effort to provide full meals for
participants are not covered by this program.
Total $ $ $ $
Pete Zanzot
2007 Cool Center Monthly Report Template 052107.doc
2006 Cool Center Program Monthly Report Scope of Work— Exhibit B
Page 5
Administration
Attach Documentation
Behind This Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107.doc
2006 Cool Center Program MonthlyReport Scope of Work— Exhibit B
Page 6
Utilities
Attach Documentation
Behind Th . Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107,doc
2006 Cool Center Program Monthly Report Scope of Work— Exhibit B
Page 7
Supplies
Attach Documentation
Behind This Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107,doe
2006 Cool Center Program Monthly Report Scope of Work—Exhibit B
Page 8
Outreach/Education
Attach Documentation
Behind This Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107.doe
2006 Cool Center Program Monthly Report Scope of Work—Exhibit B
Page 9
V
Transportation
Attach Documentation
Behind Th . Sheet
Pete Zanzot
2007 Cool Center!vlonthly Report Template 052107.doe
2006 Cool Center Program Monthly Report Scope of Work— Exhibit B
Page 10
Personnel/Staff
Attach Documentation
Behind This Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107,doc
2006 Cool Center Program Monthly Report Scope of Work— Exhibit B
Page 11
Refreshments
Attach Documentation
Behind This Sheet
Pete Zanzot
2007 Cool Center Monthly Report Template 052107.doc
Scope of Work— Exhibit C
2007 Cool Center Program
Final Report
Reporting Period: June 1, 2007 through October 15,2007
Contractor: Cool Center:
Program Participation
Average number of attendees per month prior to establishing Cool Center
Number of attendees for the reporting period
Number of repeat attendees for the reporting period
Number of attendees who required transportation for the reporting period
Program Referrals
Please identify the number of referrals made to the following programs for the reporting period:
Energy Management Assistance (EMA)
California Alternate Rates for Energy (CARE)
Low Income Home Energy Assistance Program(LIHEAP)
Budget Summary
Total Budget
Total Expenditures for the reporting period $
Total Remaining Budget
Pete Zanzot
2007 Cool Center Final Report Template 052107 doc
2007 Cool Center Program Final Report Scope of Work—Exhibit C
Page 2
Reporting Period: June 1, 2007 through October 31, 2007
Contractor: Cool Center:
Labor Expenses for the reporting period:
Total
Staff Person Staff Position Hours Dates Tasks Performed Expense
Worked Worked
$
1
11 Total S
2007 Cool Center Program Final Report Scope of Work— Exhibit C
Page 3
Reporting Period: June 1, 2007 through October 31, 2007
Contractor: Cool Center:
Description of Incremental
Expenditures Total
Budget Total Expenditures Remaining Variance
Category Incremental costs,where noted,are those costs Budget To Date Budget
that would not have been incurred by the
Agency in the absence of the Cool Center.
Incremental costs for the following:janitorial,
general liability insurance,office supplies,rent,
bookkeeping,photocopying,management or
administrative oversight personnel(not directly
involved with providing Cool Center services),
Administrative and other miscellaneous administrative
expenses.
Exclusions:Capital items such as,but not
limited to,furniture,appliances,computers and
peripherals,and electronic entertainment
equipment,are not covered by this program.
Please explain the reason(s)for any variance:
Incremental electricity costs associated with
Utilities Cool Center activities.
Please explain the reason(s)for any variance:
Incremental items associated with Cool Center
activities such as crafts and games.
Supplies
2007 Cool Center Program Final Report Scope of Work— Exhibit C
Page 4
Description of Incremental
Expenditures Total
Budget Total Expenditures Remaining Variance
Category Incremental costs,where noted,are those costs Budget To Date Bu"
that would not have been incurred by the g
Agency in the absence of the Cool Center.
Please explain the reason(s)for any variance:
Printing and distribution of informational
flyers,brochures,banners,etc.,for use in
providing outreach for the Cool Center;
educational workshops or other assistance to
Outreach/ inform Cool Center participants about energy
Education efficiency and low-income programs.
Note: SCE will provide materials concerning
its other energy efficiency and low-income
programs for distribution to Cool Center
participants.
Please explain the reason(s)for any variance:
Bus passes,vehicle rental,and fuel costs,
insurance,and maintenance to provide
transportation for the target population only.
Exclusions:Costs to transport participants who
Transportation are not members of the target population(low- $ $ $
$
income,seniors,and disabled persons)or to
pay for non-Cool Center vehicle operation,and
mileage associated with rental vehicles(unless
charges are included in the rental contract),are
not covered by this program.
Please explain the reason(s)for any variance:
2007 Cool Center Program Final Report
Scope of Work—Exhibit C
Page 5
Description of Incremental Total
Expenditures Total Expenditures Remaining Variance
Budget Budget
Category Incremental costs,where noted,are those costs Budget To Date
that would not have been incurred by the
Agency in the absence of the Cool Center.
Incremen compensation for existing staff
members to provide direct support of Cool
Center activities;and/or full compensation for
1-2 new staff persons dedicated to activities.
Costs can include payroll taxes,workers
compensation costs,etc.
Exclusions Costs for manaeement or $ $ $ $
Personnel/Staff administrative •- onnel not directl involved
with .rovidin:Cool Center services but who
•rovide incremental administrative or oversi:ht
services that would not be r•• ired but for the
Cool Center should be included under the
"Administrative"cate•o •char es for
volunteer e •nnel are not covered b this
ro
Please explain the reason(s)for any variance:
Incremental costs for the following: bottled
water,coffee,tea,punch,cookies,crackers,
pretzels,or other light snacks. $ $
Refreshments Exclusions:Food •urchases that could be ------
construed as an effort to •rovide full meals for
•artici.ants are not covered b this •ro• •m.
Please explain the reason(s)for any variance:
Total $ $ — $ — $
2007 Cool Center Program Final Report Scope of Work—Exhibit C
Page 6
Comments:
ATTACHMENT B
2007 Cool Center Operational Plan and Budget
15
w ..w..._ _ _ f_ Mw_. ,n_ w l .
2007 Cool Center Program Operational Plan and Budget
Contractor: City of Redlands Police Department Cool Center: Redlands Community Senior Center
Prepared by: Linda Stowell/Denny Sattler
Date 7/1.7/2007—10/15/2007
Title: Rec Coord/Superintendent
Daily Weekly Monthly
Estimated Number of Participants to be Served 75
375 1575
DeseriPtion of Incremental Expenditures Budget Additional Information
Budget Amount
Category Incremental costs,where noted,are those costs#hat would not have
been incurred by the Agency in the absence of the Cool Center.
Incremental costs for the following:janitorial,general liability
Percentage of budget for this category:
insurance,office supplies,rent,bookkeeping,photocopying,
management or administrative oversight personnel(not directly
involved with providing Cool Center services),and other miscellaneous so RecreationnKind- envision of
CoolLindStowe
administrative expenses.
Exclusions:Capital items such as,but not limited to,furniture,
appliances,computers and peripherals,and electronic entertainment
equipment,are not covered by this program.
Percentage of total electricity costs
Electricity costs associated with Cool Center activities. associated with Cool Center activities:
Sp Paid by City
Utilities
Items associated with Cool Center activities such as crafts and games. Items planned for purchase:
Craft Supplies
Special Event Supplies/decorations,
$2,000.00 games,movies,bingo prizes
Supplies Paper Goods
Janitorial Supplies
2007 Cool Center Operational Plan and Budget
Page 2
r.iescription of Incremental Expenditures
Budget Budget
Additional Information
Category Incremental eons,where Hated.are those dusts thtit would rzat have Amount
been incurred by the Agency in the absence of the Cool Center.
Methods of outreach to be used:
Printing and distribution of informational flyers,brochures,banners,
etc.,for use in providing outreach for the Cool Center;educational
workshops or other assistance to inform Cool Center participants about Banner
energy efficiency and low-income programs.
Note:SCE will provide materials concerning its other energy efficiency
Flyers
Outreach/ and low-income programs for distribution to Cool Center participants. $2 Brochures
Education Newsletters
Press Releases
Newspaper Ad
Approximate amount you will spend for
Bus passes,vehicle rental,and fuel costs,insurance,and maintenance each ox:
to provide transportation for the target population only.
Exclusions:Costs to transport participants who are not members of the
Bus passes:$1000.00
target population(low-income,seniors,and disabled persons)or to pay
for non-Cool Center vehicle operation,and mileage associated with Vehicle rental:
rental vehicles(unless charges are included in the rental contract),are
not covered by this program.
000.00
Transportation
$1' Fuel:
Bodily injury and property damage
insurance:
Maintenance:
Number of employees duectty
Incremental compensation for existing staff members to provide direct supporting Cool Center irectlyies for this
support of Cool Center activities;and/or full compensation for 1-2 new site:
staff persons dedicated to activities. Costs can include payroll taxes,
workers compensation costs,etc.
Exclusions:Costs for management or administrative personnel not Bus Driver:'Transportation of Senior
directly involved with providing Cool Center services,but who provide $6526 80 Citizens to Cool Center activities
Personnel/Staff incremental administrative or oversight services that would not be In kind!Senior Center Staff
required but for the Cool enter,should be included under the
"Administrative"category:charges for volunteer personnel are not
covered by this program.
2007 Cool Center Operational Plan and Budget
Page 3
Description of Incremental Expenditures Budget
Bu Additional information
Cat dget ory incremental costs,where noted,are those costs that would not have Atuaunt
been incurred by the Agency in the absence of the Cool Center.
Incremental costs for the following: bottled water,coffee,tea,punch, Type of refreshments to be provided:
cookies,crackers,pretzels,or other light snacks. Bottled water,fresh fruit&veggies,
Exclusions:Food purchases that could be construed as an effort to appetizers,cheese&crackers,bagel&
provide full meals for participants are not covered by this program. cream cheese,lemonade,fruit juice,
chips,cookies,pizza,tea,coffee,soda,
Refreshments
$2,473.20 ice cream,ice cream toppings,
Total $14,000.00
Additional Comments:
ATTACHMENT C
2007 Cool Center Claims Release Form
16
Agreement- Attachment C
2007 Cool Center Program
Claims Release
The final invoice submitted to Southern California Edison Company("SCE")by
(Contractor Name) in the amount of$ constitutes (Contractor Name) final
claim for reimbursement for expenditures incurred from the operation of Cool Centers
under the 2007 Cool Center Program.
sement of
(Contractor Name)releases SCE fr°m any of Cool Centers undeher claim for r1ther2007 Cool Center
expenditures incurred from the operation
Program.
By: Date:
Name:
Title:
Pete Zanzot
Claims Release-2007 051807.doc