HomeMy WebLinkAboutContracts & Agreements_65-2010_CCv0001.pdf Bernardino Superior Court was presented. Under the terms of the agreement,
Dr. Shabahang shall pay the City of Redlands Eleven Thousand, Seven Hundred
Dollars ($11,700). Upon receipt of funds, the City of Redlands will file a
dismissal of the lawsuit with prejudice. Each Party shall bear its own attorney,,;'
fees and costs incurred in connection with the lawsuit and preparation of the
agreement.
Surveillance Project Contract - On motion of Councilmember Gallagher,
seconded by Mayor Pro Tern Bean, the City Council unanimously approved the
third amendment to the Leverage Integrated Surveillance System agreement to
implement the aerial phase of the Police Department surveillance camera
project.
Em,
j2loMent AgLeements - City Mqnqger/Cjt;yAt - On motion of
Councilmember Aguilar, seconded by Councilmember Harrison, the City
Council voted to approve the First Amendment to the Employment Agreement
for the City Manager's Employment Contract and the Eighth Amendment to the
Employment Agreement for the City Attorney's Employment Contract. The
amendments restate the City Manager's and City Attorney's fringe benefits to
ensure their consistency with those granted by City Council to City Department
Directors and Redlands Association of Management Employees {RAI E)
employees. Mayor Pro Tem Bean and Councilmember Gallagher moved to
continue the item to allow a rewrite of the amendments to remove all reference
to RAME and to look at those and possibly other amendments to the contracts.
With the motion to continue defeated by a vote of three to two, Mayor Pro Tem.
Bean and Councilmember Gallagher voted against the original motion in the
form presented. Mayor Gilbreath pointed out that the City Manager, the City
Attorney and all Department Directors are participating fully in the furlough
program to reduce costs. The City Manager pointed out that the City Council
members are also helping by forgoing a portion of their stipend entitlement.
Tree Trimming Contract - On motion of Councilmember Harrison,
seconded by Councilmember Gallagher, the City Council unanimously
approved an agreement between the City of Redlands and West Coast
Arborists, Inc. for annual tree trimming and arboriculturat services for a
rive-year term. Councilmember Harrison asked that West Coast Arborists
consider subcontracting with local businesses for disposat of the larger
pieces of tree trimmings too big for their chipper/shredder.
QOMMUN,ICATIONS*
Home Depot - Tabetha Johnson, City of Redlands Volunteer Resource
Coordinator, described the work project planned for Saturday, May 8, 2010,
involving over 500 members of the Latter Day Saints Church. Renovations and
tree plantings will be accomplished in five city parks and cleanup activities will
be performed at a City of Redlands orange grove and the airport. All materials
May 4,2010
Page 2
AGREEMENT TO FURNISH TREE SERVICES FOR THE
CITY OF REDLANDS
This Agreement is made and entered into this 4th day of May, 2010 by and between the
City of Redlands,a municipal corporation("City") and West Coast Arborists, Inc ("Contractor").
In consideration of the mutual promises contained herein, City and Contractor agree as
follows:
ARTICLE I - ENGAGEMENT OF CONTRACTOR
LI City hereby retains Contractor to perform tree trimming/renioving/planting and
consulting on an "as needed basis" (the "Services").
1.2 Contractor and its subcontractors shall possess the appropriate State Contractor's License
required for the work to be performed as set forth in this Agreement and shall not be
debarred pursuant to Labor Code sections 1777.1 and 1777.7.
ARTICLE 2 - RESPONSIBILITIES OF CONTRACTOR
2.1 The specific services which Contractor shall perform are more particularly described in
Exhibit"A, "Scope of Services," which is attached hereto and incorporated herein by this
reference.
Contractor shall comply with all applicable Federal,, State and local rules, laws and
regulations in the performance of this Agreement including but not limited to all
applicable Labor Code and prevailing wage laws commencing at Labor Code section
1770 et. seq. and non-discrimination laws including the American's with Disabilities Act.
Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per them wages
as determined by the Director of the California Department of Industrial Relations for
each craft, classification or type of worker needed to perform the Services are on file at
the City's Quality of Life Department, Civic Center, 35 Cqjon Street, Suite 222 (P,O.
Box. 3005 mailing) Redlands, California 92373.
a. Contractor agrees that if it violates the Labor Code relating to prevailing wage, that City
shall enforce the Labor Code by Notice of the withholding of contract payments to
Contractor pursuant to Labor Code section 1771-0;
b. Contractor agrees that if it executes an agreement with a subcontractor to perform, work
under this Agreement that Contractor shall comply with Labor Code sections 1775 and
1777.7 including providing the subcontractor with copies of the provisions of sections
1771, 1775, 1776, 1777,5, 1813 and 1815 of the Labor Code. Contractor acknowledges
that the, statutory provisions for penalties for failure to comply with state wage and hour
laws and to pay prevailing wages will be enforced by City pursuant to Labor Code
sections 1775 and. 1813.
L\ea\djm\Agreements"West Coast Arborists Agreement.doe
c. Contractor and its subcontractors shall comply with the provisions of Labor Code section
1776 regarding payroll records maintenance, certifications, retention and inspection.
d. Contractor acknowledges that eight (8) hours constitute a legal day's or pursuant to
Labor Code section 1810.
e. Contractor shall comply with the provisions of Labor Code section 1777.5 as to
apprenticeships, and sections 1771, 1775, 1,776, 1777.5, 1.813 and 1815 of the Labor
Code.
ARTICLE 3 - PERIOD OF SERVICE
3.1 Contractor shall perform the Services in a prompt and diligent manner for a five-year
period.
ARTICLE 4 - PAYMENT AND NOTICE
4.1 For the performance of the Services, City will pay Contractor for its services at the hourly
and unit rates identified in the attached"Schedule of Compensation" (Exhibit B).
4.2 Payments by City to Contractor shall be made within 30 days after receipt and approval
of Contractor"s invoice, by warrant payable to Contractor.
4.3 All notices, bills and payments shall be made in writing and may be given by personal
delivery or by mail. Notices, bills and payments sent by mail should be addressed as
follows:
City: Rick Cross
City of Redlands
Quality of Life Department
PO Box 3005
Redlands, CA 92373
Contractor: West Coast Arborists, Inc
2200 E Via Burton Street
Anaheim Ca. 92806
When so addressed, such notices shall be deemed given upon deposit in the United States mail;
in all other instances, notices. bills and payments shall be deemed given at the time of actual
delivery. Changes may be made in the names and addresses of the person to whom notices. bills
and payments are to be given by giving notice pursuant to this paragraph.
LIC�ktjm\AgreernentMest Coast Arborists Agreement.doc 2
ARTICLE 5 - INSURANCE AND INDEMNIFICATION
5.1 Contractor's Insurance to be Primaa
All insurance required by this Agreement shall be maintained by Contractor for the duration of
the performance of the Services and shall be primary with respect to City and non-
contributing to any insurance or self-insurance maintained by City. Contractor shall
provide City with Certificates of Insurance and endorsements evidencing such insurance
prior to commencement of the Services.
5,2 Workers' Compensation and_�E�mloy�cr's Liability
A. Contractor shall secure and maintain Workers' Compensation and Employer's
Liability insurance for its employees throughout the duration of the Services
pursuant to Labor Code sections 3700 and 1860 and in an amount which meets
the statutory requirement with an insurance carrier acceptable to City. Such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City. The insurance policy shall include a provision prohibiting
cancellation of said policy except upon thirty (30) days prior written notice to
City. Certificates of Insurance shall be delivered to City prior to commencement
of the Services.
B. Contractor expressly waives all rights to subrogation against City, its elected
officials, officers and employees for losses arising from work performed by
Contractor for City by expressly waiving Contractor's immunity for injuries to
Contractor's employees and agrees that the obligation to indemnify, defend and
hold harmless provided for in this Agreement extends to any claim brought by or
on behalf of any employee of Contractor. This waiver is mutually negotiated by
the parties.
5.3 Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and
defend City and its elected officials, agents, and employees from and against any and all
claims, losses or liability, including attorney's fees, arising from injury or death to
persons or damage to property occasioned by any act, omission or failure of Contractor,
its officer, agents and employees in performing the Services required by this Agreement.
5A Comprehensive General Liability Insurance. Contractor shall secure and maintain in
force throughout the duration of the Agreement comprehensive general liability insurance
with carriers acceptable to City. Minimum coverage of one million dollars ($1,000,000)
per occurrence and two million dollars ($2,000,000) aggregate for public liability,
property damage and personal injury is required. City shall be named as an additional
insured and the insurance policy shall include a provision prohibiting cancellation of said
policy except upon thirty (30) days prior written notice to City. Such insurance shall be
primary and non-contributing to any insurance or self-insurance maintained by City.
Certificates of insurance and endorsements shall be delivered to City prior to
commencement of the Services.
f_-.ca\djm',1Agreements'11West Coast Arborists Agreement.doc 3
5.5 Business Auto Liabilily Insurance. Contractor shall have business auto liability
coverage, with minimum limits of one million ($1,000,000) per occurrence, combined
single limit for bodily injury liability and property damage liability. This coverage shall
include all Contractor owned vehicles used on the prqject, hired and non-owned, vehicles,
and employee non-ownership vehicles. City shall be named as an additional insured and
a certificate of insurance shall be delivered to City prior to commencement of the
Services.
ARTICLE,6 - GENERAL CONSIDERATIONS
6.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing party shall, in addition to any costs and other
relief,be entitled to recover its reasonable attorneys' fees.
6.2 Contractor shall not assign any of the Services to be performed under this Agreement
except with the prior written approval of City and in strict compliance with the terms,
provisions and conditions of this Agreement.
Cr.3 Contractor and City agree that Contractor is, for all purposes under this Agreement, an
independent contractor with respect to the Services provided pursuant to this Agreement
and not an employee of City. All qualified personnel provided by Contractor pursuant to
the provisions of this Agreement are to be employed by Contractor for its account only,
and in no event shall Contractor or any personnel retained by it be deemed to have been
employed by City or engaged by City for the account of or on behalf of City. Nothing in
this Agreement shall be considered to create the relationship of employer and employee
between the parties.
6.4 Unless earlier terminated as stipulated below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
6.5 Upon receipt of a termination notice, Contractor shall (1) promptly discontinue all
Services and (2) deliver or otherwise make available to City, copies of any data, design
calculations, drawings, specifications, reports, estimates, summaries, and such other
information and materials as may have been accumulated by Contractor in performing the
Services required by this Agreement. Contractor shall be compensated on a pro-rata
basis for any work completed up until notice of termination,
6,6 This Agreement, including the attachments incorporated herein by reference, represents
the entire agreement and understanding between the parties as to the matters contained-
herein
ontainedherein and any prior negotiations, proposals or oral agreements are superseded by this
Agreement. Any amendment to this Agreement shall be in writing and, approved by the
City Council of City and signed by City and Contractor.
6.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
1:\ca%4j troAgreernents\West Coast Arborists Agreement.doe 4
IN WITNESS WHEREW, duly authorized representatives of the parties have signed in
confirmation of this Agreement.
CITY OF EDL ISS ATTEST:
X,
B
Mayor, Pat Gilbreath City Clerk sam 1'rwj-n
Date May 4, 2010
B
Owner Daie
L\uficjm\Agrceinents',West Coast Arborists Agreernent,doc
EXHIBIT A
SCOPE OF SERVICES
It shall be understood that the Contractor will be required to perform:and complete the proposed
landscape and/or tree maintenance work in a thorough and professional manner, and to provide
labor, tools, equipment, materials and supplies necessary to complete all the work in a timely
manner that will meet the City's requirements.
Annual Pruning Program
The Contractor shall assist the City with developing a recommended annual pruning program
including personnel and vehicles that would be required to complete the project. Priorto
beginning the work, the Contractor shall review with the QOL Operations Manager various
methods, tools, and work scheduling to be used on the project. Depending on the City's current
and future pruning needs the recommended pruning schedule may require multiple -crews to
perforin concurrently within the same time constraints.
Prior to beginning the work,'the Contractor shall review with the {operations Manager various
methods, tools, and work scheduling to be used for the project.
Pruning will include structural pruning, crown ruing, and crown cleaning in accordance with the
standards set forth by the International Society of Arboriculture Pruning Standards (Best
Management Practices) and the ANSI A300 Standards. Special projects that are difficult to
access require the need for specialty equipment (i.e,, 95-foot tower), service request pruning, or
pruning to reduce and/or pruning to restore would fall under Crew Rental.
(a) Contractor shall comply with Standards a.rds of` CAL OSHA and: the American
National Standard Institute, Z133 Safety'Requrements
(b) Daily tree pruning; operations shall commence no earlier than 7:00 A.M. and shall
e completed each day no later than 5:00 P.M.
(c) Contractor shall notify the resident forty-eight (4 ) hours in advance ofscheduled
pruning;
(d) Contractor shall provide and past "No Parking" signs twenty-four (24) hours i
advance of the work.
(e) Contractor shall endeavor to maintain good public relations at all tines, The
work shall be conducted in a manner which will cause the least possible
interference and annoyance to the public. 'Vrw'ork shall be performed by competent
employees and supervised by an experienced, English speaking supervisor. The
Contractor shall be,responsible to see that private property and vehicles at work
locations are not endangered or damaged during the course of work.
f -1
Coast;tri ovists�� reement.doe
(f) Contractor shall exercise precautions as necessary when working adjacent to
aerial and subterranean, utilities. In the event that aerial utility wires present a
hazard to the Contractor's personnel or others near the work site, work is to
immediately cease and the appropriate utility company notified. Work shall then
commence in accordance with instructions from the utility company. In the event
that work causes excavation, the City is responsible for properly marking the
location and the Contractor is responsible for appropriate notification of
Underground Service Alert (USA).
(g) No hooks, gafTs, spurs or climbers will be used for anything other than removals.
(h) Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a
manner to promote fast callous growth.
(i) When pruning fungus, disease or fire blight infected limbs or fronds, all pruning
tools shall be cleaned after each cut with a ten (10) percent chlorine bleach
solution and between trees where there is danger of transmitting the disease on
tools. Fresh solution shall be mixed daily.
Topping shall not be done unless specifically requested by the City.
(k) The specific techniques employed shall be consistent with industry practice for
the size and species of tree being trimmed. All dead, broken, damaged, diseased
or insect infested limbs shall be removed at the trunk or main branch. All cuts
shall be made sufficiently close, 1/2 inch, to the parent stem so that healing can
readily start under normal conditions, All limbs 2" or greater shall be undercut to
prevent splitting. The remaining limbs and branches shall not be split or broken at
the cut. All crossed or rubbing limbs shall be removed unless removal will result
in large gaps in the general outline of the tree. Tree foliage shall be reduced by at
least fifteen(15%) percent but no more than thirty (30%)percent.
(1) Trim to remove dead wood or weak, diseased, insect-infested, broken, low, or
crossing limbs. Branches with an extremely narrow angle of attachment should
normally be removed.
(in) Small limbs, including suckers and waterspouts, shall be cut close to tile trunk or
branch from which they arise.
(n) Heading cuts and/or topping will not be allowed under any circumstances.
Heading, rounding over, or stubbing shall not be an accepted practice for reducing
the size or the framework of any tree.
Traffic Clearance Pruning
Tree;pruning for traffic clearances shall provide clearances of at least fourteen (t4') feet and no
greater than sixteen feet (16') above finish grade for moving vehicles within the traveled
1-\ca'tdjmAgreements\West Coast Arborists Agreement.doc A-2
roadway. Clearance for pedestrians on sidewalks shall be in accordance with standards set forth
by the international Society of ,,arboriculture Pruning Standards (Best Management Practices)
and the ANSI A300 Standards under"Pruning to Raise." Clearance trims are performed on a grid
system or on a street-bar-street basis. Clearances for adjacent structures and their connecting
utility lines (service drops), shall be determined by the Operations Manager and conform to the
following:
(a) The minimum clearance under trees within the street right-of-way shall be
fourteen(I4') feet over the traveled road, and nine feet(9 1) over the curb line and
the sidewalk side of the tree. When pruning the bottom branches, care shall be
given to obtain a balanced appearance when viewed from across the street
immediately opposite the tree.
(b) Cut to laterals to preserve the natural form of the tree. Remove lateral branches at
their point of origin, or shorten the length of a branch by cutting to a lateral,
which is large enough to assume leadership.
(c) When cutting back, avoid cutting back to small suckers. Remove smaller limbs
and twigs in such a manner as to leave the foliage pattern evenly distributed.
Line Clearance Pruning
During the course of this contract the Contractor may be required to perform utility line
clearance in conjunction with routine or non-routine pruning activities. The Contractor shall be
required to furnish all supervision, labor, equipment and materials necessary to accomplish the
work in accordance with the contract. The Contractor has the responsibility for compliance with
safety and health standards of the California Occupational Safety and Health Act(OSHA) and all
applicable rules, regulations and orders. 'rhe competency of Contractor's personnel shall be
maintained through regular training. All persons performing tree work on City trees in or around
primary electrical lines shall be trained to do so in accordance with the "Electrical Safety
Orders"of the State of California.
Palm Tree Pruning
Palm tree pruning shall consist of the removal of loose dead fronds, fruit clusters and other
vegetation from the trunks of all palms listed in the Contract Documents Special Provisions in a
manner selected by the Contractor and approved by the Operations Manager, and in accordance
with the following:
(a) The use of climbing spurs or spike shoes for the purpose of climbing palm trees is
prohibited, unless specifically approved by the Operations Manager. Vie
Contractor shall be required to use an aerial tower with sufficient height to reach
the crown for the purpose of pruning City Palm trees.
(b) Palm Skinning (additional service & cost) - Dead fronds, and parts thereof,,
including stubs, can be removed along the entire length of the trunk of each palm,
1:\c&,djm\Ag,recmentsWest Coast Arborists Agreement,doc A-3
leaving a clean unsheathed appearance slicked from the ground to approximately
twenty-four to thirty-six (24" — 36") inches from the base of the green fronds at
the top of the tree. The frond stubs (cut close to trunk)can be left in place within
a span of at least eighteen(18")inches but no greater than thirty-six(36") inches.
Tree Removal
The City prepares a list of trees to be removed, marks trees, notifies homeowners and submits
lists to the Contractor. The Contractor calls Underground Service Alert (USA) and prepares an
internal work order. The Crew removes trees and hauls all debris. Crew grinds stumps to a depth
of eighteen(1 ") inches, All holes will be backfilled', as well as all debris cleaned up and hauled
away. Special projects that are difficult to access with equipment, or require the need for a crane
or an aerial tower over seventy-five (75 ) feet would fall under Crew Rental rates. The
Operations Manager shall make the final determination to remove or provide public noticing for
removal at a later date. Removals shall be conducted in good workmanlike manner in accordance
with the standards of the arbor cultural profession.
All wood from removed trees is the property of the contractor and shall be disposed of daily. No
wood shall be left along public right-of-way unless approved by the Operations Manager. All
tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must
have the front, sides and rear solid and the top shall be trapped, or otherwise tightly enclosed.
The transporting of tree parts must be made so that no debris escapes during the transport.
Branches, suckers, bark and other tree parts that are, chipped are to be covered while transported
and hauled to the disposal site during the workday.
The City is responsible for marking trees so that they are easily identifiable by Underground
Service Alert and the Contractor. The Contractor shall be required to call Underground Alert at
least 2 days before stumps are to be ground out. All tree stumps must be removed to at least 18
inches below the lowest soil level adjacent to the stump, or until deep roots are no longer
encountered, The Contractor shall grind the stump to a minimum distance of one and a half
(11/2') feet on either side of the outer circumference of the stump, or until surface roots are no
longer encountered.
Stumps should be cut low enough to the ground where routing can be done, safely. This may be
accomplished by cutting the stump at the time of grinding, or at the time of tree removal except
for infrastructure conflicts. Holes created by stump and root grinding must be filled the same
day, The resultant chips from routing may be used to fill the hole to two (2") inches above
normal ground level. All excess routing chips debris will be removed and loaded into transport
vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition.
Tree Planting
Planting includes the tree, stakes, ties and complete installation and watering for ninety (90)
calendar days. Planting lists should be compiled by the Contractor and submitted monthly or as
needed, Contractor will guarantee the quality of the tree stock and the workmanship.
f:"CS\dini\AaeementsI,West Coast Arborists Agreement,doc A-4
(a) Contractor shall provide all equipment, labor and materials necessary for the
planting of trees throughout the City in accordance with the specifications herein.
(b) The City shall be responsible for marking locations and the Contractor will notify
Underground Service Alert(USA) prior to planting.
(c) Planting pit shall be dug twice the width and the same depth of the root ball.
Before placing the tree in the planting pit the Contractor shall examine root ball
for injured roots and canopy for broken branches. Damaged roots should be
cleanly cut offat a point just in front of the break. Broken branches should be
cut out of the canopy making sure that the branch collar is not damaged.
(d) Tree shall be placed in the planting pit with its original growing level (the truck
flare) at the same height of the surrounding finish grade. In grass-covered
parkways, the top of the root ball shall be level or slightly higher than the
surrounding soil. In a concrete tree well, the root ball shall be 3 inches below the
level of the finished surface of the concrete.
(e) Backfill material should be native soil. Eliminate all air pockets while backfilling
the planting pit by watering the soil as it's put into the hole.
(f) Trees that are planted in parkways shall have a 4"-6" high water retention basin
built around the tree capable of holding at least ten against the edge of the
concrete to create a sloping basin. Immediately after planting, the tree shall be
watered thoroughly by filling the water retention basin twice.
(g) All trees shall be staked with two wooded lodge poles and two ties per pole.
Minimum size of lodge poles shall be ten (10') feet long, with a one and a half
(11/2") inch diameter. Tree ties shall be placed at one third (1/3) and two-thirds
(2/3) of thetrunk height. Stakes shall not penetrate the root ball and shall be
driven into the ground approximately twenty-four to thirty (24"-30") inches below
grade.
(h) Trunk protectors such as Arbor-Guards or an approved equal shall be placed at
the base of the trunk of all new trees immediately after planting.
(i) In some cases, root barriers may be required. The City will make this
determination. Should a root barrier be required, the Contractor will install a
mechanical barrier that redirects root growth downward, eliminating the surface
rooting that damages expensive hardscapes and creates a hazard. The barrier shall
be twelve (12") inches in depth and at a length determined by the City and placed
in a circular fashion surrounding the tree's root system. Root barriers are an
additional service and cost,
Clean up all trash and any soil or dirt spilled on any paved surface at the end of
each working day.
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(k) All trees shall be of good nursery stock that adheres to the American Standard for
Nursery Stock as described in the ANSI Z60.1-1 96 Standards. Trees shall be free
from pests. disease and structural detects.
Crew Rental
The standard crew is three men, one chipper tnick, one chipper, one aerial tower and all
necessary hand tools. The crew and equipment can be modified to complete any type of
miscellaneous tasks including special projects. Trees requiring service prior to their regularly
scheduled grid or annual trim to rectify a specific problem such as blocked street lighting or
signs, right-of-way clearance for utility lines, or broken limbs maybe performed under the Crew
Rental rate.
Emergency Response
The Contractor shall be required to provide emergency on call response for damaged trees as a
result of storms or other reasons. Emergency calls may occur at any given time. The Contractor
will be provided with locations and the work to be done at each location via telephone from a
City authorized representative. Emergency work shall begin within two (2) hours of the initial
telephone call.
The Contractor shall be required to provide a twenty-four (24) hour emergency phone number or
the names of at least ten (l 0) contact individuals upon award of contract. Should the contact
persons or their phone numbers change during the course of the contract, those changes shall be
submitted to the City within two (2) working days.
The Contractor shall be required to provide all necessary traffic control during the course of
emergency work. Should the work involve any high voltage power lines or any utility lines the
Contractor shall be required to notify the responsible utility company.
Work perforined under the emergency provision of this contract shall be paid for on a crew hour
basis. This shall include all labor, tools equipment, disposalfees and necessary materials.
Tree Watering
Watering is performed by a one man crew with, a water truck who will water various routes
including landscape median and young trees that are three (3)years old and younger.
Small Tree Care
The City requires an active approach to the care of its young and newly planted trees, The
Contractor shall be required to perforni basic maintenance that will>nclude but not be limited to
tree well adjustments and watering, removal of weeds from tree ,vells, structural pruning, and re
staking when necessary.
1.',,CsiNditifiAgreenient,s',We-,�-,t CoastArborists Agreement.doc A-6
Arborist Services
On occasion, the City requires tree evaluations including written reports. The vendor shall
provide an hourly rate for an Arborist that can respond to the City's request(s) for the preparation
of detailed arborist reports, tree evaluations and site inspections. Reporting can be generated on
as little as one tree to an entire urban forest population and is handled on a case-by-case basis.
Tree Inventory
The, Contractor will provide the City access to a record keeping system consisting of an Internet-
based software program. The program shall have the capability to produce detailed listings of
tree and site information, work histories, service requests, summary reports and pictures of City
tree species. The Contractor shall provide software support to the City for the entire term of the
contract.
The Contractor shall provide the City with recommendations for tree maintenance, recommended
planting locations,and recommended removals. Attributes to be collected by field personnel may
include Address, Street, Facility, Species, Diameter, Crown, Height, recommended maintenance,
overhead utilities and parkway size and type.
GPS Tree Inventory
The Contractor shall create a GPS tree inventory using the City's standardized addressing system
for all parks and open space areas. This includes but is not limited to all publicly owned trees on
street right-of-ways, parks. City facilities and open spaces such as medians, greenscapes, etc.
The Contractor sL11 be required to create an DSII ArcView/ArcGlS compatible "shape file".
The new inventory shall be capable of showing the location of every existing tree site and
vacancies on the City's existing GIS base maps (streets, parcels.. addresses, ROW and
hardscapes, etc.) Minimum accuracy shall be not more than one (1) meter.
The Contractor will manage the entire inventory prqject and will not use subcontractors. The
project shall include field data collection, data entry, access to the computer software, and
training of City employees on the use of the system, future technical maintenance and support
and as an option,conversion of the existing database.
The Contractor shall provide routine maintenance., archive, backup, restore and disaster recovery
procedures as may be requested by the City. The, Contractor shall provide complete support with
experienced staff available to the City during the hours of 7:00 A.M. to 5:00 P.M. Monday
through Friday, The Contractor shall be readily available by telephone, e-mail or may respond to
the City"s location within a timely manner.
Traffic Control
Contractor shall conform to all City Traffic Safety requirements and operating rules at all times
while this contract is in effect. The Contractor shall employee staff certified as Traffic Control
covet Arborists AgTeenientAm- A-7
Design Specialist and Traffic Control Technicians in accordance with the American Traffic
Safety Semices Association (ATSS A).
Contractor will be responsible for supplying and using all safety equipment necessary to close or
delineate traffic lanes to through traffic. This is to include a high visibility Arrow Board(s) as
necessary. The City, prior to use, must approve all traffic safety equipment for use.
Illuminated arrow boards, sign stands, delineators and/or cones shall be used to identify worksite
for vehicular and pedestrian safety.
Public Notice of Tree Pruning Operations
Contractor shall be required to notify residents and/or businesses of scheduled tree pruning
operations at least forty-eight (48) hours prior to the work being performed. Notifications shall
be made in the form of door hangers.
City approved "No Parking" signs shall be posted on individual trees scheduled for pruning
twenty-four(24) hours prior to the work being perforined.
Clean Up
Contractor shall clean all job sites daily when work is completed, including the raking of leaves,
twigs, etc. from the lawns, sidewalks and parkways and the sweeping of streets and gutters.
Each day's scheduled work shall be completed and cleaned up and under no circumstances shall
any brush, leaves, debris or equipment be left on the street overnight. Contractor's equipment
may be stored overnight, with advance approval, in the City yards: however the City will not be
responsible for security of Contractor's equipment.
Brush and debris shall be removed daily, sidewalks swept, lawns and parkways raked out and
gutters cleaned.
The Operations Manager or his authorized representative shall be the sole judge as to the
adequacy of the clean up.
Debris Disposal
All tree branches produced as a result of the Contractor's operations under this contract will be
reduced, reused, recycled, artol/or transformed. The City will receive access to their Green waste
Recycling report detailing the amount of debris recycled and the location. This report to be used
for compliance with Assembly Bill 939.
(a) Green waste that is transported to an offsite facility for grinding into mulch shall
be documented in a Green Waste Report and made available tet the Operations
Manager on a monthly basis.
Coast ArborsitsAgreement.doc A8
(b) At the direction of the Operations Manager, wood waste generated from tree
removals shall be chipped into pure wood chips with an even uniform size and
then dumped in specified locations in the City.
Parking
The City of Redlands will make every attempt to identify a suitable space for parking of vehicles
and equipment for the purpose of this contract. The vendor will hold the City of Redlands
harmless and release the City of liability as a result of theft or vandalism. Should a site not be
available, then the vendor may park on City right-of-way near the project area(s).
Invoices
Contractor shall be required to submit invoices on a monthly basis. Invoice format shall include
but not be limited to a list of each street that tree maintenance operations took place, the address
of each individual tree, the species and its height and trunk diameter of each individual tree.
Failure to submit invoices in this format may result in non-payment until these requirements are
met.
Inspections
The Operations manager or his designated representative, shall, at all times, have access to the,
work and shall be furnished with every reasonable facility for ascertaining full knowledge
respecting the progress, workmanship, and character of materials and equipment used and
employed in the work.
coast Arborists Agreement.doc A-9
Exhibit B
Schedule of Compensation
Tree Maintenance Seri=ices U;it Price
Full'free Pr nin b block $45.00
Full Tree Prunin scattere $75.00
Clearance Tree Pruning(by blo iz $25.0
Clearance Tree Pruning(scattered $25.00
Tree and Stump Removal $2100
Stump Only Removal $8.00
Plant 15 gat Tree $75.0
Plant " Box.Tree _ $255.110
Plant 6°" Box.Tree $5110.00
Root Pruning $14.00'
Crew Rental Man Crew $124.00
Ernggemy Call Out $64.41
Watering $275.00
Consulting Arborist Services $44.44
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