HomeMy WebLinkAboutContracts & Agreements_59-1997_CCv0001.pdf AGREEMENT TO FURNISH
PROFESSIONAL SERVICES FOR
EVALUATION AND COST ANALYSIS OF REMEDIAL ALTERNATIVES AND
CLOSURE PLAN FOR THE ALABAMA STREET SEPTAGE PITS
This Agreement is made and entered into this 15 day of Jgdy, 1997 by and between the City of
Redlands, a municipal corporation (hereinafter "City") and Woodward-Clyde Consultants,
(hereinafter"Consultants").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Consultants hereby agree as follows:
ARTICLE 1 - EN AGEMENT OF CONSULTANT
1.1 City hereby engages Consultant, and Consultant hereby accepts the engagement, to
perform professional services ("Services") for the Alabama Street Septage Pits Closure
Project.
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high
quality Services for the Project at the level of competency presently maintained by other
practicing professional Consultants in the industry providing similar types of services.
ARTICLE ) - SERVICES OF r0NjS_U_LTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment "A," entitled "Scope of Work," which is attached hereto and incorporated
herein by this reference.
31BILITIES OF.CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to
the performance of Consultants Services.
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property as required by Consultant to perform the Services. 1
3.3 City designates Gary Phelps, Project Manager to act as its representative with respect to
the Services to be performed under this Agreement.
I
CLOSURE PLAN, ALABAMA STREET SEPTAGE PITS
Woodward-Clyde Consultants
July 15, 1997
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B.
ARTICLE 5 - PAYMENTS TO THE CONS1 TLT NT
5.1 The total compensation for Consultant's performance of the Services shall not exceed
$37,936 in accordance with Attachment C - Cost Proposal. City shall pay Consultant on
a time and materials basis at the hourly rates shown in Table C-I of Attachment C - Rate/
(Dollars/Hour).
5.2 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the Services performed, who performed the Services, indirect costs,
and the detailed cost of all Services including backup documentation. Payments by City
to Consultant shall be made within 30 days after receipt and approval of Consultants's
invoice, by warrant payable to Consultant.
5.3 AN contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices, bills and payments sent by mail shall be addressed
as follows:
fity- -on
Gary Phelps Denise Clendening, Ph.D
Municipal Utilities Department Woodward Clyde Consultants
35 Cajon Street 2020 East First Street, Suite 400
P.O. Box 3005 Santa Ana CA 92705
Redlands CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances, notices, bill and payments shall be deemed given at the time
of actual delivery. Changes may be made in the names and addresses of the person to
whom notices, gills, and payments are to be given by giving notice pursuant to this
paragraph.
ARTICLE k.- INSURANCE AND INDEMNIFICATION
6.1 Consultant shall maintain worker's compensation insurance and, in addition, shall maintain
2
y
CLOSUREPLAN, ALABAMA STREET SEPTAGE PITS
Woodward-Clyde Consultants
July 15, 1997
insurance to protect City from claims for damage due to bodily injury, personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,000,400, and in the aggregate. Consultant
shall maintain comprehensive automobile liability insurance with a combined single limit of
$1,000,000 for bodily injury and property damage. Consultant shall maintain professional
liability insurance in the aggregate amount of$1,000,000 with a minimum of$500,000 per
occurrence. City shall be named as an additional insured under all policies for public liability,
property damage and comprehensive automobile liability and professional liability insurance,
and such insurance shall be primary with respect to City and non-contributing to any
insurance or self-insurance maintained by the City. Consultant shall provide City with
certificates of insurance evidencing such insurance coverage prior to commencing the
Services.
6.2 Consultant shall indemnify, hold harmless and defend City and its elected officials,
officers, agents and employees from and against all claims, loss, damage, charges or
expense, to which it or any of them may be put or subjected to the extent that they arise
out of or result from any willful or negligent act or actions, omission or failure to act on
the part of the Consultant, its contractors, its suppliers, anyone directly or indirectly
employed by any of them or anyone for whose acts or omissions any of them maybe liable
in the performance of the Services required by this Agreement.
ARTICLE 7 - GENERAL QNSIDERATIC}NS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement, except with
the prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
7.3 Consultant's key personnel for the Project are:
Project Manager- Denise Clendening, Ph.D
Vice President: Paul Ryan, P.E.
Consultant agrees that the ley personnel shall be made available and assigned to the
3
CLOSURE PLAIN
ALABAMA STREET SEPTAGE PITS
Woodward-Clyde Consultants
July 15, 1997
Project, and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Consultant pursuant to this
Agreement shall become the property of City and shall be delivered to City upon
completion of the Services or upon the request of City. Any reuse of such documents for
other projects and any use of incomplete documents will be at City's sole risk.
7.5 Consultant is for all purposes an independent contractor. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the
account of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 If this Agreement is terminated by City, an adjustment to Consultant's compensation shall
be made, but (1) no amount shall be allowed for anticipated profit or unperformed
services, and (2) any payment due Consultant at the time of termination may be adjusted
to the extent of any additional costs to City occasioned by any default by Consultant.
7.9 Upon receipt of a terniination notice, Consultant shall (1) promptly discontinue all services
affected, and (2) deliver or otherwise make available to City, copies (in both hard copy
and electronic form, where applicable), of any data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Consultant in performing the Services required by this
Agreement.
7.10 Consultant shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the
City at the office of Consultant.
4
CLOSURE PLAN, ALABAMA STREET SEPTAGE PITS
Woodward-Clyde Consultants
July 15, 1997
7.11 This Agreement, including the attachments incorporated herein by reference, represents
the entire agreement and understanding between the parties and any prior negotiations,
proposals or oral agreements are superseded by this Agreement. Any amendment to this
Agreement shall be in writing, approved by the City Council of City and signed by City
and Consultant.
7.12 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant have signed
in confirmation of this Agreement.
City of Redlands Woodward-Clyde
("City") ("Consultant")
B:- By:
SWEN LARSON Steve Pearson
Mayor Office Manager
ATTEST:
Cary City f e ands
5
PROFESSIONAL SERVICES AGREEMENT
ALABAMA STREET SEPTAGE PITS
ATTACHMENT A
SCOPE OF WORK
23 24
AGhk
Woodward-Clyde mr 0
2
4
Engineering&sciences aWied to the earth&its environment
JUN M7 Ito,
e C,
celod
'ieS De_L
M5,Jes Detk
June 19, 1997
ProjectNo. 974W139
L
68L 9
6 8
Mr. Gary Phelps
Municipal Utilities Department
35 Cajon Street, Suite 15A
Redlands, California 923733
SUBJECT: EVALUATION AND COST ANALYSIS F REMEDIAL
ALTERNATIVES AND CLOSURE PLANOFOR THE
IAL
STREET LEASE PROPERTY SEPTAGE
PITS IN REDLANDS, CALIFORNIA
Dear Mr. Phelps:
Woodward-Clyde Consultants (Woodward-Clyde) is pleased to submit this proposal and cost
estimate in response to the City of Redlands Municipal Utilities Depatment's request for a
feasibility study/closure plan. Woodward Cl
understands the services requested are for
the Alabama Street Lease Property Septage Pits (site), located at 820" Alabama Street in
Redlands, California. This proposal outlines our approach to conduct a feasibility study and
complete a closure plan for the site. This letter serves as the Scope of Services to be used as
Attachment A and is based on our understanding of the City's overall objective for the site.
The feasibility study will consist of an evaluation of the following remedial alternatives and
closure options that were discussed with the Santa Ana Regional Water Quality Control
Board (RWQCB):
Alternative I - Excavation and Disposal
Alternative 2 - Stabilization and Capping
Alternative 3 - Capping with a Monolayer
Alternative 4 - Capillary Break
Alternative 5 - Conversion of the site to a parking, lot
Alternative 6 -No action.
Other alternatives may be evaluated if they are identified as being a feasible alternative
during the study. The evaluation of the alternatives will be based on the following
considerations with respect to the site: cost, flood plain, deed restrictions, lease
requirements, endangered species, Department of Fish and Game concerns, human health
Woodward cW&Consultants
92705
Suite 400.Santa Am caritomia,
202o East First Street,
{714}835-6886(213)581-7164 Fax(714)667-7147
(de) W:?dcnisc\rcdclos,doc
Woodward-Clyde
,mr. Gary Phelps
Municipal Utilities Department
June 19, 1997
Page 2
effects and impacts to the environment. In addition, Woodward-Clyde will evaluate the
impact/applicability of Senate Bill 1764 with respect to the site. A feasibility cost analysis
will also be performed to assess the cost benefit/effectiveness of each applicable alternative.
The results of the preliminary evaluation and cost analysis for the various remedial set
clsure options will be presented in the closure plan. A meeting with the RWQCe
feasibility study1closure plan to allow for input from the
up following completion of the draft
Board.
Woodward-Clyde understands the City's desired time frame for completion of the closure
plan is March
Woodward-Clyde estimates it will take approximately six to seven
_3)1, 199 8. 1
your approval. A project schedule has been
months to develop the closure plan following y
developed, considering the time frame provided by the City, and is included in Attachment B.
The proposed cost for this Scope of Services is presented in Attachment C. Costs developed
for the proposed Scope of Services are based on the hourly rates provided in the Cost
Schedule included in Attachment D.
We appreciate the opportunity to submit this proposal to you and look forward to working
with you on this project. Please do not hesitate to contact the undersigned at (714) 835-6886
with any questions or comments you may have concerning this proposal.
Very truly yours,
WOODWARD-CLYDE CONSULTANTS
Paul Ryan,P
aP
Ryan,
Denise Clendening, Ph.D. P.
Vice President
Project Manager
01
Attachments
Woodward-Clyde Consultants
(dc) W-AdeniscVeddas.doc
PROFESSIONAL SERVICES AGREEMENT
ALABAMA STREET SEPTAGE PITS
ATTACHMENT B
PROJECT SCHEDULE
OJECT SCHEDULE
ATTACHMENT B - PR
Woodward-Clyde is prepared to initiate the work described herein immediately upon our
receipt of written approval to proceed from the City of Redlands.. The estimated time to
16 weeys
.change
The
completed Tasks I and 2 described in Attachment A
estimated duration of Tasks 3 and 4 is approximately 8 is weeks, this approximately schedule ma
based on the responsiveness of the lead regulatory agency.
Z7
Woodward-Clyde recognized the important of meeting deadlines for project deliverables, and
es required to complete this project within the time frame
is prepared to commit the resources ersonnel. Woodward-
desired by the City of Redlands Municipal Utility Department (City) p
ve commwitCity
Clyde intends to work closely with, and maintain e
ffecti
in our being able to respond effunicationsectivelyh to the
personnel. We believe that four items are key
City requirements: (1) effective communications, (2) planning, p) commitment of resources,
and (4) prompt/effective course correction when necessary.
Dr. Denise Clendening, our proposed Project Manager, will be responsible for ensuring that
project activities are 0 completed on schedule and to willabeheldoto
nproject team discuss scheduling,
Weekly meetings of the Woodward-ClydeClendening will keep City personnel
budgetary, and other project issues, as needdevelopments through telephone conversations
abreast of current project activities and new
and project status updates, as appropriate,to be transmitted by fax.
(dc) WAdenis6redclos.doc
PROFESSIONAL SERVICES AGREEMENT
ALABAMA STREET SEPTAGE PITS
ATTACHMENT C
PROJECT FEE & RATE SCHEDULE
ATTACHMENT C - COST PROPOSAL
Woodward-Clyde proposes to provide its services for the Alabama Street Lease Site Septage
Pits on a time-and-materials basis. This method of compensation is proposed because of
variation in the proposed Scope of Services which may occur based on the findings of
Tasks I and 2, as well as interactions with the lead regulatory agency. A detailed breakdown
of the estimated costs associated with completion of Tasks 1 through 4, ad described in
Attachment A is provided in Table C-1.
In preparation of this proposal and cost estimate, the following conditions have been
assumed:
• Estimated costs for Task 3) include preparation of one draft report for review and
comment by the City and one final report.
• Management time has been included under Task 4 for two client meetings and
two meetings with the regulatory oversight agency.
(dc) WAdenisckrcdclos.doe
TABLE C-1
ESTIMATED COST
FEASIBILITY STUDYICLOSURE PLAN
Alabama Street Lease Property Septage Pits
8203 Alabama Street,Redlands,California
Rate Task 9 Task 2 Task 3 Task 4
at o Dollars/Hour Evaluation of Alternatives Cost Anai sis Closure Re ort Project Mg mLIMeetings
Personnel Hours Cost Hours Cost Hours Cost Hours Cos
Jerk* $41 $0 $0 $0 $0
Technical Asst.Mford Processor* $63 $0 $0 8 $504 $0
Technician* $66 $0 $0 $0 $0
E?rafler/Illustrator* $68 $0 $0 8 $544 $0
Technical Editor* $74 $0 $0 $0 $0
Senior Drafterfiitustrator $74 $0 $0 $0 $0
Senior Technician* $76 $0 $0 $0 $0
Lab/Field Supervisor* $79 $0 $0 $0 $0
sst.Staff Professional $68 $0 $0 $0 $0
Staff Professional $82 12 $984 6 $492 $0 $0
Senior Staff Professional $94 40 $3,760 20 $1,880 16 $1,504 $0
Asst.Project Professional $105 50 $5,250 20 $2,100 50 $5,250 40 $4,200
/Project Professional $118 $0 $0 $0 $0
Senior Project Professional $135 12 $1,620 2 $270 24 $3,240 30 $4,050
Consulting Professional $143 4 $572 2 $286 2 $286 8 $1,144
Senior Consulting Professional $155 $0 $0 $0 $0
PrincipaltSenlor Principal $155 $0 $0 1 $0 $0
Labor Hours/Cost Total 118 $12,186 50 $5,028 108 $11,3281 78 $9,394
Subcontractors Units Cost Units Cost Units Cost Units Cost
Subcontractors Total $0 $0 $0 $0
Other Direct expenses(ODE) Units Cost Units Cost Units Cost Units Cost
raphics/CADD
Draft Report
Final Report
Mileage
ODE Total $0 $0 $0 $0
Communications Units Cost Units Cost Units Cost Units Cost
3%on Labor Costs
Communications Total
$12,186 $5,028 $11,328 $9,39d
Task Totals
PROJECT TOTAL $37,838
Notes;
(1) The cost of communications Including telephone,telex,facsimile,routine postage and Incidental copying costs will be charged.
s:\aI\Redcost.xis(6/19/97)
LOS ANGELES AREA OFFICE
1997 SCHEDULE OF FEES AND CHARGES
The following describes the basis for compensation for services performed during the
calendar year 1997. This Schedule of Fees and Charges will be adjusted annually on
January 1 of each subsequent year to reflect merit and economic salary increases, and
changes in the expected level and mode of operations for the new year. The new Schedule
of Fees and Charges will apply to existing and new assignments.
PERSON NELCHARGES
The charge for all time required in the performance of Charges for contract personnel under W-C supervision
the Scope of Services, including office,field and travel and using W C facilities will be made according to the
time,will be at the Unit Price Hourly Rates set forth hourly rate corresponding to their classification.
below for the labor classifications indicated.
A maximum of eight(8) hours travel time per day will
Labor Classification Hourly Rate be charged for travel within the continental United States.
Clerk' $41
Technical Assistant/Word Processor' 63 Overtime(hours worked in excess of eight(8) hours per
Technician' 66 day)by exempt personnel will be charged at the above
Drafterllllustrator' 68 straight time hourly rate. Overtime by non-exempt
Technical Editor* 74 personnel(classifications identified with an asterisk
Senior Drafter/illustrator' 74 will be charged at 1.3 times the above hourly rates.
Senior Technician' 76
Lab/Field Supervisor* 79 Special project accounting reporting and financial
Assistant Staff Professional 68 services, including submission of invoice support
Staff Professional 82 documentation will be charged at the rate of a clerk.
Senior Staff Professional 94
Assistant Project Professional 105 W-C LA130RATORY SERVICES AND
Project Professional 118 EQUIPMENT CHARGES
Senior Project Professional 135
Consulting Professional 143 The schedules of charges for laboratory testing performed
Senior Consulting Professional 155 at W C facilities and/or WC equipment used on projects
Principal/Senior Principal 155 are attached.
When W C staff appear as expert witnesses at court
trials, mediation, arbitration hearings,and depositions,
their time will be charged at$300/hour. All time spent
by personnel preparing for such trials,hearings,and
depositions, will be charged at the above standard hourly
rates.
This fee schedule contains confidential business Information and is
not to be copied or distributed for any purpose other than
the use intended in this contract or proposal.
Woodward-ClydeAra
H:+suv«■a997(■■.xWf■■p■q■1) Page 1 of 3
1997 SCHEDULE OF WOODWARD-CLYDE EQUIPMENT CHARGES
Daily Weekly Monthly
EM BAA
Fguipment Health and Safety
Supplied Air System(Air Line) $165 $660 $1,650
Emergency Air Supply 50 200 500
Radiation Meter 30 120 300
Haz Mat Kit(Dragger) 30 120 300
Organic Vapor Analyzer(FID) 90 360 900
Noise Dosimeter 20 80 200
1=auiymm Air Monitoring
Veiometer 30 120 300
Personal Sample Pump 20 80 200
High Volume Sample Pump 30 120 300
Eauioment-Sampling
Drill Kit(modified) 125 500 1250
Drill Kit(standard) 125 500 1250
Hand Auger Sampler 35 140 350
Asbestos Kit 20 80 200
Air Compressor 20 80 200
Electric Generator 30 120 300
Pump(Bladder,Suction,Submersible) 20 80 200
Groundwater Pump System
(Compressor/Generator/Pump) 125 500 1250
Bailer
Field Data Logger with Transmission -- — 15lproj
(includes field computer) 100 400 1000
Portable Field Computer&Printer 50 200 500
pH,Temperature,Conductivity Meter 30 120 360
Interface Probe 25 100 250
Water Leve(Meter 25 100 250
Rates for specialized field equipment or dedicated equipment will be furnished upon request.
This fee schedule contains confidential business information and is
not to be copied or distributed for any purpose other than
the use intended in this contract or proposal.
II
Woodward-Clyde
H,kSALVe**%1997f",xis(Hw fee Poo 3) Page 3 of 3