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HomeMy WebLinkAboutContracts & Agreements_172-2014_CCv0001.pdf PUBLIC WORKS CONSTRUCTION CONTRACT This Public Works Construction contract ("Contract") made and entered into this R4h day of 2014, by and between the City of Redlands, a municipal corporation organized an6 existing under the laws of the State of California, (hereinafter "City"), and Southern California West Coast Electric, Inc. (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a"Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK: Contractor shall furnish all materials and perforin all of the work for the following: LED STREETLIGHT CONVERSION PROJECT 2014, complete all items as required by the Contract Documents (as herein defined) and Specifications for City's LED STREETLIGHT CONVERSION PROJECT 2014, Project No. 40086. 2. THE CONTRACT SUM: City shall pay Contractor the sum of$127,365.00 as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings requirement to be withheld by City pursuant to an escrow agreement as set forth in the Public Contract Code Section 22300. 3. TIME FOR COMPLETION: The Work shall be completed within 90 calendar days from and after the date of the delivery to Contractor of a written Notice to Proceed by City. 4. LIQUIDATED DAMAGES: Contractor's failure to complete the work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of$500 for each consecutive calendar day in excess of the specified time for completion of Work. Execution of the Contract shall constitute agreement by City and Contractor that $500 per day is the estimated damage to City caused by the failure of the Contractor to complete the Work within the allowed time. Such sum is for liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs. 5. CONTRACT DOCUMENTS: This Contract includes all of the Contract documents set forth herein, to wit; Notice Inviting Bids, Instructions to Bidders, Contractor's Proposal, Bid Bond, Agreement, Perforinance Bond, Labor and Material Bond, Plans, General Conditions, General Requirements, Technical Specifications, and any addenda thereto. 6. ATTORNEYS' FEES: In the event any legal action is commenced to enforce or interpret the terms or conditions of the Contract documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys' fees, including fees for use of in-house counsel by a Party. CD 1 7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of $375,000 or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor. 8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project. 9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound. 10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents. 11. SEVERABILITY: Any provision or part of the Contract documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor. CD 2 I IN WITNESS WHEREOF, the parties hereto have execated this Agreement the day and year first written above. City of Redlands (SEAL) (Owner) By._____ Mayor, Ci4of Redlands, Coonty of San Bern,ardino, Calitornia, ATTEST: C Redlands ityv7�, -�erk,, County of an Bernardino, California (SEAL) Name of Contractor 'JI Title Signature of Authorized Agent(if necessary) Title Contractor's License No. CD 3 WORKER'S COMPENSATION INSURANCE CERTIFICATION Description of Contract- City of Redlands Municipal Utilities &Engineering Department LED STREETLIGHT CONVERSION PROJECT 2014, Project No. 40086 Labor CrOe,Section 3700, provides, in part that., "Every employer except the State shall secure the payment of compensation in one or iriore of the follmving ways: (a) By being insured afairest liability to pay compensation, in one oraore insurer duly authorized to write compensation insurance in this State, (b) By securing frorn the Director of Industrial Relations a certificate of consent to self- insure, either as an individual employer, or as one employer in a group of employers which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-InSUre and to pay any compensation that may become due to his or her employees. I ate aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will cornply with such provisions before commencing the perforinaace of the work of this contract. (Labor Code section 1861) <�,* 0 Dated this day of, 2014; (Contractor) aganr r (Official Title) (SEAL) (Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.) CD 4 Originals:Two Bond Number:5186878 Premium:$1,834.00 FAITHFUL PERFORMANCE BOND Whereas, the City of Redlands ("City"), State of California, and Southern California West Coast Electric, Inc. (hereinafter designated as "Principal") have entered into an agreement dated Seotember8 , 2014 ("Agreement") whereby Principal agrees to install and complete certain public improvements (the "Work"), which said Agreement is identified as LED STREETLIGHT CONVERSION PROJECT 2014,Project No. 40086 and is hereby referred to and made a pari hereof; and Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Agreement, now, therefore, we, the Principal and SureTec Insurance Company , as Surety, are held and finely bound unto the City in the penal sum of one hundred twenty-seven thousand three hundred sixty-five dollars ($ 127,365.00) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators,jointly and severally, firmly by these presents. The condition of this obligatiun is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the City in successfully enforcing such obligations, all to be taxed as i costs and included in the judgment rendered. As a condition precedent to the satisfactory completion of the Agreement, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shalt remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains. Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement,the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City's option: 1. Complete the Agreement in accordance with its terms and conditions; or 2. Obtain a bid or bids for completing the Agreement in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement CD 5 price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above, The terns "balance of the Agreement price," as used in this paragraph, sliall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the arriount previously properly paid by the City to the Principal. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the principal, Surety shall not utilize the Principal in completing the Agreement nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City's objec4on to the Principal's further participation in the completion of the Work. No right of action shall accrue on the bond to or for the use of any person Or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period; The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be perfo ed=thereunder or the Specificatiom accompanying the same shall 'in any lvay affect its obligations on this bond, and it does hereby Nvaive notice of any such change, extension of bine, alteration or addition to the telons of the agreement or to the work or to the specifications. No final settlement between the City and the Principal shall abridge the right of ally beneficiary hercunder whose claim may be unsatisfied. The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City's reasonable attorneys' fees incurred,with or without suit,in addition to the above sum. The Surety hereby stipulates and agrees that no change, extension of time alteration or addition to the terms of the Agreement or to the Work to be performed thereunder or the specifications accompanying the carne shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications. In witness "thereof. this instrument has been daily executed by the Principal and Surety above named,on 2014, (SEAL) (SEAL) $Ztt P '11ifornia Weqt Coaal Q%Jdc,jng� --aureTec insurance Company Donna L Welsh. tjt_orn2j-jn-_F- r 3^.L (Sigoatorc�) Address: 3033 Eta Avenue SuiteMO (Sea]and Norarial Ac"owledgemcnt of Surety) an DipgeCA 92103 Telephone: (619matt CD 6 _ I O IA ALL-PURPOSE ACKNOWLEDGMENT State of California County of__._ 1KARIN on ____52�Rtewber 8, 2014 before " Don-na J. Frowd , t r PL� I personally appeare — Donna L. Welshwho proved to me on tl f satisfactory sacs t the r nwhose name(s) i subscribed to the within instrument and acknowledged to me that I e *execute the same in hislher/theirauthorize cit i that isrlt .r signature(s) on the instrument the person(,*), or the entity ween behalf of which the or on acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing ara rasp is true and correct. WITNESSy hand and official seal. (seal) Signature n My y `✓,tea-w�•"':s " v"G=i,.A"`..YP "`B<4+5 :V*'"m�,.,%'v'""k. 510009 SureTee Insurance Company LIMITED POWER OF ATTORNEY Know All Men by Tleese Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents make,constitute and appoint Michael B.McGowan, Donna J. Frowd,Debbie L.Welsh,Donna L.Welsh its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its,name,place and stead,to execute,acknowledge and deliver any and all bonds,recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the i conditions of contracts and consents of surety for: + Five Million and 001100 Dollars($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond.were signed by the President,sealed with the corporate seal of the Company and.duly attested by its Secretary,hereby ratifying and confirming all that the said Attomey-in-Fact may do in the premises. Said appointment shall continue in force until 10/3112015 and is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: Be it Resolved, that the President,any Vice-President, any Assistant Vice-President,any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: Attorney-in-Fact may be given full power and authority for and in the name of and of behalf of the Company,to execute,acknowledge and deliver,any and all bonds,recognizances,contracts,agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved,that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile,and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20,4 of April, 1999) In Witness ITher.zw SURE=INSURANCE COMPANY has caused these presents to be signed by its President,and its corporate seal to be herfto ata.e ` s 21 st day of March,A.D.2013. SURETEC INSURANCE COMPANY r day�aNc�Q� qM1 ;�-o` By: i i a John ox Jr. resident State of Texas ss: Cl County efHarris `� '`............ On this 21st day of March;A.D.2013 before me personally came John Knox Jr.,to me known,who,being by me duly swom,did depose and say,that he resides in Houston, Texas, that]re is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument;that he knows the seal of said Company;that the seal affixed to said instrument is such corporate seal;that it was so affixed by order of the Board of Directors of said Company;and that he signed his name thereto by like order. Few ' JACQUELYN MALDONADO Notary Public State of Texas My Comm.Exp.5118/2017 Jacq elyn Maldonado,Notary Public My commission expires May 18,2017 I,M.Brent Beaty,Assistant Secretary of SURETEC INSURANCE COMPANY,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney,executed by said Company,which is still in full force and effect;and furthermore,the resolutions of the Board of Directors,set out in the Power of Attorney are in full force and effect. Given under my hand and the seal of said Company at Houston, Texas this 8th day of Septetrber, 2014 ,A.D. n — M.Bre t Beaty,Assistant§ecretary Any instrument issued In excess of the penalty stated above is totally void and without any validity. For verification of the authority of this power you may call(7'13)8120800 any business day between 8:00 am and 5:00 pm CST. Originals:Two Bond Number:5188878 Premium:Included in Performance Bond LABOR AND MATERIAL BOND Whereas, the City Council of the City of Redlands, State of California, and Southern California West Coast Electric, Inc. (hereinafter designated as "Principal") have entered into an agreement (the -"Agreement") whereby Principal agrees to install and complete certain designated public improvements(the"Work"),which said agreement, dated Sgptgaiber a , 2014, and identified as LED STREETLIGHT CONVERSION PROJECT 2014, Project No. 40086 is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commending the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550)of Part 6 of Division 4 of the Civil Code of the State of California. Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors,subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sura of one hundred twenty-seven thousand three hundred sixty-five dollars ($127,365.00) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this hand, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered. It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. Should the condition of this bond be fully performed,then this obligation shall become null and void,othem ise it shall be and remain in full force and effect. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition. CD 7 In witness Thereof, thisinstrument has been duly executed by the Principal and surely above named, se tember 3 2014;: (SEAL) (SEAL) Southern California!Nest Coast electric;Inc, SureTec Insurance Com an crrtectar (Surety) '�5 YDonna L. alsh €tctrr ft4iFact 4m i t l h (Signature) Add res s a 3033 5th Avenue,Suite 305 (Seat and Notarial, c nowledgement of Surety) San NQo,CA 52103 CD State of California County AAAI On a mr , efore me, Dorna J. Frowd Notary personally pears Donna L. Welsh who proved to mei on the basis of satisfactoryevidence to be the person(sc) whose r isubscribed to the within instrument and acknowledged to me t y,executed the same in s/h r F - tr authorize it , and that by his/her/thcir signature(a) on the instrument the person(fi), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing ars r h is tare and correct. WITNESS [land and offi t seal. (seal) Signature,_, v POA R: 510009 SureTec Insurance Company LIMITED POWER OF ATTORNEY Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents make,constitute and appoint Michael B.McGowan, Donna J.Frowd, Debbie L.Welsh,Donna L.Welsh its true and lawful Attorney-in-fact,with full power and authority hereby conferred in its name,place and stead,to execute,acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents of surety for: Five Million and 001100 Dollars($5,000,000.00) _. and to bind the Company thereby as fully and to the same extent as if such bond,were signed by the President,sealed with the corporate seal of the Company and.duly attested by its Secretary,hereby ratifying and confirming all that the said Attorney-in-Fact may do in the premises. Said appointment shall continue in force until 10131/2015 and is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: Be it Resolved,that the President, any Vice-President, any Assistant Vice-President,any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: Attorney-in-Fact may be given full power and authority for and in the name of and of behalf of the Company,to execute, acknowledge and deliver,any and all bonds,recognizances, contracts,agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attomey-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile,and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20ei of April, 1999) In Witness N;5trer SUfiFTEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal to be hereto w rtl this 21st day of March,A.D.2013. SURETEC INSURANCE COMPANY U�5 XANC�O q 3 By: w n= John I oxJi. resident State o:'Texas ss: 7'+ `o' Y County of Harris.. •..............'' * A �4kpeptn� On this 21st day ef.Ivlarch,A.D.2013 before me personally came John Knox Jr.,to me known,who,being by me duly swom,did depose and say,that be resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument;that he knows the seal of said Company;that the seal affixed to said instrument is such corporate seal;that it was so affixed by order of the Board of Directors of said Company;and that he signed his name thereto by like order. JACQUELYN MALDONADO Notary Public .y State of Texas _ '�a• ' My Comm.Exp.511S12017 Jacq elyu Maldonado,Notary Public My commission expires May 18,2017 1,M.Brent Beaty,Assistant Secretary of SURETEC INSURANCE COMPANY,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney,executed by said Company, which is still in full force and effect;and furthermore,the resolutions of the Board of Directors,set out in the Power of Attorney are in full force and effect. Given under my hand and the seal of said Company at Houston,Texas this 8th day of SepterlFEr 2014 ,A.D. M.Bre t Beaty,Assistant ecretary Any Instrument issued in excess of the penalty stated above is totally void and without any validity. For verification of the authority of this power you may call(713)892-0800 any business day between 8:00 am and 5:00 pm CST.