HomeMy WebLinkAbout5594RESOLUTION NO 5594
RESOLUTION OF INTENT TO ADOPT SPECIAL COVENANTS; REIMBURSEMENT OF
EMERGENCY RELIEF FUNDS FOR COSTS ASSOCIATED WITH DEBRIS REMOVAL AND
EMERGENCY PROTECTIVE MEASURES RELATED TO SAN TIMOTEO CANYON ROAD
WHEREAS, the City of Redlands has applied for Federal Assistance for reimbursement of
costs associated with debris removal and other emergency measures on San Timoteo Canyon Road;
WHEREAS, the Federal Government requires that the Local Agency stipulate that as a
condition to payment of funds obligated to projects seeking reimbursement through the Emergency
Relief Program of the Federal Highway Administration, the Local Agency accepts and will comply
with the covenants or remarks associated with project administration;
WHEREAS, the City of Redlands authorizes William C Cunningham, Mayor of the City of
Redlands, as the official authorized to execute the agreement;
BE IT THEREFORE RESOLVED that the City of Redlands hereby agrees to the special
covenants and remarks attached hereto as Exhibit A.
ADOPTED SIGNED AND APPROVED this nineteenth day of January 1999
Mayor of the City of -.lands
ATTEST
City Clerk
City ofRedlan s, California
PROGRAM SUPPLEMENT NO M003
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO 08-5083
Date
Location
Project Number
E A. Number
December 17 1998
08-SBD-O-RDL
ER 3669(001)
08-924321
This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into
between the Agency and the State on 05/13/97 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT TERMINI
In the City of Redlands on San Timoteo Canyon Road. DAF# SKM-RED-002-0
TYPE OF WORK EO/FA
LENGTH 0.5 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ ] Preliminary Engineering
[ ] Construction Engineering
[ ] Right -Of -Way
[X] FORCE ACCOUNT
[X] Construction
Estimated Cost
Federal Funds
Matching Funds
$11,365.00
098
$11,365.00
LOCAL
$0.00
$0.00
OTHER
$0.00
CITY OF REDLANDS
By
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation
By
Chief Office of Local Programs
Project Implementation
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance
Accounting Officer ) _L yfl'
Date
$11,365.00
Chapter
Statutes
Item
Year
Program
BC
Fund Source
AMOUNT
282 1997 2660-101-890 97-98 20.30.010.650
C 225000 892-F
11,365.00
Program Supplement 08-5083-M003- ISTEA Page 1 of 2
0?-S13D-C-RDL
ER 3669(001)
SPECIAL COVENANTS OR REMARKS
12/17/1998
1 The effective date of this agreement is 2/2/98
2 All maintenance involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed at
regular intervals or as required for efficient operation of the
completed improvements
3 Emergency opening work will be reimbursed at 100% if completed
within 180 days from the initial day of storm occurrence The
initial day of storm occurrence is February 2, 1998 Local
Agency records must clearly identify those costs incurred on or
after February 2 1998 Incurred costs are defined as
disbursements made or in process for goods and services
delivered Emergency opening work completed after July 31 1998
will be funded at the federal -aid reimbursement ratio of 88 53%
Restoration work, including preliminary engineering will be
reimbursed at an 88 53% ratio The Local Agency will be
responsible for the matching requirement
4 The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR-2)/Detail
Estimate or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation
5 The work eligible for Federal Reimbursement shall be performed by
the Local Agency either by using their own forces or by contract
The Local Agency must be able to identify the costs incurred at
each site and be subject to an audit for verification
6 Whenever the local agency uses a consultant on a cost plus basis
the local agency is required to submit a post audit report
covering the allowability of cost payments for each individual
consultant or sub -contractor incurring over $25,000 on the
project The audit report must state the applicable cost
principles utilized by the auditor in determining allowable costs
as referenced in CFR 49, part 18 Subpart C - 22 Allowable
Costs
Program Supplement08-5083-M003- ISTEA Page 2 of 2