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Home My WebLink About8209RESOLUTION NO. 8209 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CALFIRE) FOR WILDLAND PROTECTION SERVICES DURING FISCAL YEAR 2021/2022. BE IT RESOLVED, that the City of Redlands hereby approves the agreement, a copy of which is attached hereto as Exhibit "A," with the California Department of Forestry and Fire Protection (CALFIRE) dated May 18th, 2021 (Contract # 3CA05225) which provides Wildland Protection during the State fiscal year 2021 /2022. BE IT FURTHER RESOLVED that the Mayor of the City of Redlands is hereby authorized to sign and execute said agreement on behalf of the City of Redlands. ADOPTED, SIGNED AND APPROVED ON this 18th day of May 2021. Paul T. Barich, Mayor ATTEST: ea ne Donaldson, City Clerk 1 L:\ca\Reso\8209 Resolution for CalFire Wildland Protection Agreement.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 18th day of May, 2021 AYES: Councilmembers Foster, Tejeda, Davis, Guzman -Lowry; Mayor Barich NOES: None ABSENT: None ABSTAINED: None a e Donaldson, City Clerk I:\Resolutions\Res 8200-8299\8209 Resolution for CalFire Wildland Protection Agreement. docx EXHIBIT "A" AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA I:\Resolutions\Res 8200-8299\8209 Resolution for CalFire Wildland Protection Agreement.docx STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA05225 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 11i2020 1. This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection — (CAL FIRE) LOCAL AGENCY'S NAME City of Redlands 2. The term of this Agreement is: July 1, 2021 through June 30 2022 3. The maximum amount of this Agreement is: $ 108.980.13 One Hundred Eight Thousand, Nine Hundred Eighty Dollars, and Thirteen Cents. 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A — Scope of Work — Includes page 2 (contact page) in count for Exhibit A 3 pages Exhibit B — Budget Detail and Payment Provisions 2 pages Exhibit C* — General Terms and Conditions-, DGS GTC Version: 0412017 0 pages Exhibit D — Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E — Additional Provisions 6 pages 'Items shown with an Asterisk (*} are hereby incorporated by reference and made part of this Agreement as if attached hereto. General Terms and Conditions can be viewed at. hitp://www.dgs.ca.govlofs IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. LOCAL AGENCY LOCAL AG NCY'S NAME of Re ds (BY'A�ullh*ofizedigns re DATE S[GNED(Do not type) AK PRINTED NAME AND TITLE OF PERSON SIGNING ' _AkL T. 8 c MAYO ADDRESS PO Box 3005 Redlands, CA 92373-1505 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY (Authorized Signature) ( DATE SIGNED(Do not type) PRINTED NAME AND TITLE OF PERSON SIGNING Chris Anthony, Assistant Deputy Director, Cooperative Fire Protection, Training & Safety ADDRESS P.O. Box 944246, Sacrarnento, CA 94244-2460 Catifomia Department of General Services Use Only 0 Contractor Name., Cttaf Redlands Contract NO., 3CAO-5225 2- gill � z 11 lill lll!� ill so 11 1 1 l � ii Ill a � _1E ill AGREEMENT FOR PROTECTION OF IL LAN WITHIN LOCAL AGENCY RESPONSIBILITY,AREA 0 0 ... ql,- - 1. The project -representatives during the term of this Agreement will be.* CAL FIRE Unit Chief*, Shane Littlefield Local Agency.- City of Redlands Name.- San Bernardino Unit Name: Jim Topoleski Phone: (909) 88,1-6900 Phone: (909) 798-7600 Fax&* (909) 881-6969 Fax. ('909) 798-7602 Fill! : 1 11 q ii�i it��111 !11 !PP11111111,111 piqiii P lip;il 1111 11�qlip CAL FIRE Unit Chief: Shane Littlefield Section/Unit San Bernradino Unit Attention,. Patrick uada Address,: 3800 N. Sierra Way. San Bernardino,, CA q2405 Phone.- (909) 881-6900 Fax: (909) 881-6969 Send an additional copy of all correspondence to: Local Agency., City of Redlands Section/Unit: Attention': Jim Topoleski Address: PO Box 3005 Redlands, CA 92373-1605 Phone'. (909) 798-7600 'Fax: 798--7602 CAL FIRE Cooperative Fire Services P.0, Box 944246 Sacramento,, CA 94244-2460 2. AUT .!IORIZATION This Agreement, is entered into this ist day of jrUly, 2 021�1 by and between the State o ia f Califoill hereinafter called STATE and City of Redlands, County of San Bernard r inn State of California, hereinafter called Local Agency, through its duly aut.horized officers. As used herein, Director shall, mean Director of the California Department of Forestry and Fire protection (CAL FIRE), Where the standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL AGENCY as LOCAL AGENCY is used "in this Agreement Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local Jurisdictions for the purpose of providing wildland fire protection. 3. �jC.OE.E OF.WORK LOCAL AGENCY has the responsibility for protection of life,, property, and wildland areas comprising 2900 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area. Contractor Name: City of Redlands Contract No: 3CA05225 -3- STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on, adjacent State Responsibility Areas,. Contractor Name: City of Redlands Contract No.- 3CA05225 -4- 4. SERVICES BY STATE A. STATE shall provide wildland fire protection for the areas defined in the above section. B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland, fire protection at the same level of service it now provides on adjacent State Responsibility Area. G. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will belimited to those resources identifiedin the preplaneed wildland riesponse for the respective area. Any resources beyond those specified in the. replanned wild.land response are assistance by hire and the financial responsibility of the LOCAL AGENCY., 5. ADMINISTRATION A. 'LOCAL AGENCY agrees t . hat STATE may dispatch fire protection resources available under this Agreement to other areas of the: state when needed at the We discretion of STATE.. B... STATE response will be subject to availability pf resources. C., incident Management with,in the contract area shal . I conform to current Incident Command S stem crit eria for Unifted Command.. D. STATE, and' LOCAL AGENCY shall, through establi'shed dispatch procedures,immediatet y notify each other of are fire Incident within the -contract area. MUTUAL AID LOCAL AGENCY shall provide rrr t l aid response into the, contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY. 7. ENTIRE. AGREEMENT This Agreement contains. the whole Agreement between the parties.. It cancels and supersedes any previous. A greement for the same or similar services. Contractor Name-, (Ity of Redlands Conftact No: 3CA05225 A. LOCAL, AGENCY shall pay STATE for providing said protection at the rate of $33.55 per acre, plus an 12,01% administrative charge for a 'total of $108,980.13 upon presentation of an invoice by STATE. The rate per acre and administrative charge ill be calculated by STATE W1, prior to January T, of each year and -annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates, B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate, if written approval is not, received by STATE within said period., STATE's obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up toand including the date of such termination. C. TO min I imize the need for reconciliation payment is expected 'in full after the LOCAL AGENCY receives the. STATE invoice.. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the proteotion services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL Aml -GENCY and claing the balance, due to STATE, if any, or refunding ng to LOCAL AGENCY the amount of any overpayment. 2. Budget Contingency Clause. A. If the LOCAL AGENCY's governing authority does not appropriate ,sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein., B. If funding for any fiscal year is reduced or deleted by the LOCAL. AGENCY for purposes of this program, the LOCAL. AGENCY shall promptly, notify the STATE, and the STATE, shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agree en arnendmen LOCAL AGENCY to refle t to 't the reduced amount, pursuant to the notice C terms herein C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the cur -rent year or any subsequent years covered under this Agreement, whichresults in an 'Inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly nofify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein. Contractor Name-, City of Redlands Contract No-, 3CAO$225 �6" D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of th r Is program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein. E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible, for payment for all -services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwiewlo,*k app ted for this program. The LOCAL AGENCY shall promptly notlf� the STATE in writing ropria of any budgetary changes that would impact th'M Agreement, F I. LOCAL AGENCY and STATE agree that thiS Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement Contractor Nae: City of Redlands Contract No: 3CA05,225 7- SPECIAL TERMS AND CONDITIONS 1. Cang2liation Failure of either party to meet any of the terms and conditions of this Agreement, including n�on- payment of monies due hereunder, shall b:e cause for the: termination of this Agreement; such termination shall become effectW upon wriften receipt of 30 day n e of cancellation. oft # Prior to April I of each year', STATE and LOCAL AGENCY shall establish a. joint Operating Plan for the contract area, which shall be attached after Exhibit E, If LOCAL AGENCY received its structural fite protection from another local agency., the local agency providing the structural fire. protection must be party to the Operating Plan. 4. Extension of 'ment Unless there is written notice by LOCAL AGENCY to terminate, this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of' services p Wed by STATE du ing the extended period shall b I rov.1 n e based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into, 5. Modificaflon This Agreement may be amended at any time by written mutual consent of the parties hereto, 64 Indernnification, IM Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses aceruing, or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party., Contract Name: City of Redlands Contract #*. 3CA05225 Page #: 9 LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #) 39002 cl-alow-le MON THIS ISTHE BUWET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA) VVILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE STAT S OF CALIFORNIA� DEPARTMENT OF FORESTRY &, FIRE PROTECTION (CAL FIRE) AND THE CITY/TOWN OF.Ch, -W of lands - Red A LOCAL AGENCY FOR THE 202112022 FISCAL YEAR AGREEMENT COST CALCULATIONS* Number of Acres 2900 1 General Fund Reimbursement $ 1:2.49 36.221-00 Unit Budget $ 21-06 611074.00 - --- - ---- ---- Sub -Total 97t295,00 AdMin Rate 12�01 % $ 11 j6851,13 ........... Total Protection Cost 1 08Y980,1 3 Comments Section: O-6 o z� Z . Q N Ui3 � Y 7 � C N Q N. H W Z,m h o 0 o U) 0 � N R LOL P/ �• w p I I i 1 � � 1 U al 0 O u b UR c�'J �! R O Q�7 d7 W cn U i PIMA t4 Q o A or 41 o CCx '.-: RACT# 3CA05225 P City of Redlands Contract: 3CA05225 Pagel 1 REDLANDS WILDL-AND CONTRACT AREA OPERATIONAL PLAN Between CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION (CAL FIRE), San Bernardino U. REDLANDS FIRE DEPARTMENT U= The purpose of this operating plan is to increase anwor enhance the., tire ground operations within the California Department ofForestry and Fire Protection (CAL FIRE) San Bernardino Unit Is A rf Redlands Wildland Contract. aTea ine I tuaing mutual threat zones'.. Thi's plan would allow responding agencies to pre -designate the Unified Ordering point,, VHF Radio Frequencies,, establi'shment of a Unified Command structure for dland fires In the contract area. Proposal 1. The proposed plan is tit a. Suppress Wildland fires within, the contract area and/or mutual threat zone.. 2. Area involved; a. See attached map, Redlands Wildland Contract area inclusive of mutuaJ threat zones., Procedures 1. Regardless of which agency Company Officer 'is on scene of the incident first, the first arrivi ill ng Company Officer shall; a. Assume command, b. Establishikifisdiction,, c. Determine threats with Potential, d. Provide a report on conditions, e, Formulate and effect a plan. of action, f. Prioritize control objectives, g. Life, Prqperty and Natural Resources, h. Request additional resources as appropriate, i. Establish the Unified Orden'ng Point. 2. The Unified Ordert"up, Point shall be the California 'Department of Forestr ire y and F Protection (CAL FIRE) San Bernardino Unit Emergency Command Center (BDCQ. ris on scene of the. incident first - Regardless of which agency Chief f Ofice' City of Redlands Contract.- 3CA2221.5 Page'12 a. The first arfiving Chief Officer Will transition command from the initial attack incident commander. b. Announce and, assume command. c,, Establish an Incident Connnand Post. 4. Wildland fires Will be managed via Unified Co nunand structure affording all agencies wanjurisdictional responsibility to establish a common, set of objectives and strategies. 5. Common communications shall be established ufilizffig the FIRESCOPE Statewide channel plan with the following VHF frequencies.. a. Command # 1. Common command frequency assigned by the BDCC b. Tactical Cby the BDCC 11 ion, tactical frequencies assidgne., C. Air to Ground ii-1. Common air to ground frequencies quencies assigned by, the. BDCC d. Note: Califorrn* a Department of Forestry; and rite Protection (CALIRE ) San Bernand I'no Unit Emergency Command Center (BDCC) will make every effort, to assign VHF fre izing si quencies util- the pre -de *gnated frequency chartbelow. VHF FREQUENCIES --------- ------------- ------ BDU Ll 11.51.4450: BDU LOCAL I ..... ---------- MMAND 1 �DF CO CDF E N - ----------- CDF COMMAND L�q�C3 -------------------- T CDF T5 smal! EMS41,41111 NNW 110 -1 GDF COMMA D ----------- -- - ------ CDF TAC 5 ---------- -- ---------- L WIN 0 -------------------- - 151.220 151 X00ii CDF TAC 8 CDF AIR TO G,N D NET 'VFIRE22 16-4.2660 1 -54.2650 VFIRE22 ---------------- VFIRE23 ----------------------- ........ ji a te"LA Q= 154.2950 I VT -9 6. Wildland fires m*j`urisdictions outside of the Redlands Wildland Contract area: that are deemed an i'mmanent threatto Redlands Wildland Contract area or mutual threat zone-, a. Immediate notification will be made to BDCC. BDCC will in turn notifY Redlands Fie Department is San Bernardino County Communications Center (XBOC). 7. For Wildland fires ofiginating in the Redlands 'Wildland Contract area or mutual threat zone, Cal Fire Will dispatch resources 'based on. the Low, Medium, or High dispatch levels, as well as by the closest resource concept. Additional resources may be responded based upon ini'tial reports. RESPONSE LEVELS STATE RESOURCES Engines HIG 5 M 4 LOW 2 Dozers Crews 2 2 of Redlands Contract: .3CA05225 Page 13 Heficopter ----------------------- Air Tanker 2 jr AM& .1 Battalion, Chief 1 kjo N1, � I L The nature of fire and other emergency activity work t s id nvie ac& ents., injuries, and general confusion. In addition, fire control forces may take actions that are 'reasonably necessary to control a fire or other emergency but which are. damming to property. Such actions will. be considered reasonable and proper if good *u.gment lis used by responsible personnel according to the conditions that exist at the time of the action. CAL FIRE is not obligated or authorized to make actual. expenditures ar afforts to repair r or replace private prqperty,, 2. Advise those claimants who Ms upon, taking formal action to correspond with the S-ecretar.y, State Board of Control, P.O. Box, .3035,, 926 J Street,.,, Suite- 300, Sacramento, 5814. The claimant inay be supplied by the Board of Control with a cop y ot torm STD ,275, entitled, Dania-ge Claims Against the State of California. Fire Information 1. Joint tire ation dissemmatim as detennined and approwd by the 'Unified Incident Co4ut anders. General Procedures 1. Plan to be reviewed and 4pdated as necessary *or to June 30". pri Administrative listings W L, California Department of Forestryand F* Protee (CAL FME) San Bernardino tifift ire tion I -lead Q44rtm 3 8 00 N. Si erra Way San Bernardino. CA 92406, (909) 88 1 �6900- 2. Redlands H # re DepaAmnt 35 C *on St # 12 Redlands,, CA 92373-4746 (909) 798-7600 aj