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Home My WebLink AboutContracts & Agreements_195-2003_CCv0001.pdf Governments San Bern .� SAN BAG Bernardino Associated Governments Working Toget 472 N. Arrowhead Avenue San Bernardino, CA 92401-1421 _, Phone: (909) 884-8276 Fox: (909) 885-4407 Web: www.sonbag.co.gov ■ San Bernardino County Transportation Commission ■ San Bernardino County Transportation Authority ■ San Bernardino County Congestion Management Agency ■ Service Authority for Freeway Emergencies September 30, 2003 Honorable Karl Haws Mayor City of Redlands 35 Cajon Street P.O. Box 3005 Redlands, CA 92373-1505 Re: Redlands Subdivision Contract No. 04-032 Dear Mayor Haws: This letter is to formally confirm our verbal agreement concerning the removal of tracks, ties and road crossing protection devices from the Redlands Subdivision beginning just west of Wabash Avenue to just west of Lincoln Street. The track removal from this section is required due to the wash-out of two sections of the railroad roadbed caused by the diversion of heavy storm runoff resulting from improvements at the intersection of Colton Avenue and Wabash Avenue. The City of Redlands has agreed that once removal of the track and ties has been completed, the City will, at its own expense, rebuild the washed-out roadbed portions to the satisfaction of SANBAG. The City will also prepare, at its own expense, a course for future surface runoff to follow along the railroad right-of-way from Wabash Avenue to the intersection with the Zanja at Lincoln Street. In doing so, the City will place rip rack along the course where needed to protect the roadbed from any further erosion. The City will be required to obtain a Right of Entry permit from the Los Angeles County Metropolitan Transportation Authority (LACMTA) prior to initiating any work. The Burlington Northern and Santa Fe (BNSF) filed for abandonment of freight service between MP 9.48 and MP 11.40 with the Surface Transportation Board (STB) on December 17, 2002 (STB Docket No. AB-6 (Sub-No. 398X)). SANBAG has approached BNSF to conclude their abandonment proceedings as soon as possible. On or about October 7, 2003, SANBAG, at its own expense, will file with the STB for its abandonment of the residual common carrier status over this same section (STB Docket No. 416 (Sub-No. 3X)). STB's approval of both abandonment proceedings will insure that future freight service will not be provided in that section and allow for the removal to track, ties and grade crossing protection devises. A04032-mab.doc 0435205 Cities of:Adeianto, Barstow, Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Hesperia, Highland, Loma Linda, Montclair, Needles, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino,Twentynine Palms, upland,Victorville,Yucaipa Towns of:Apple Valley, Yucca Valley County of San Bernardino Honorable Karl Haws September 30, 2003 Page 2 SANBAG initiated an RFP process for the removal of the tracks, ties and grade crossing protection devices between Wabash Avenue and Lincoln Street. The selected salvage company will remove everything except the grade crossing devices at Dearborn Street which will be removed by the Southern California Regional Rail Authority. Tracks and ties will be removed from the street sections of Dearborn Street, Sylvan Boulevard and Lincoln Street. SANBAG received two bids in response to the RFP, A & K Railroad Materials was the low bid at $36,750 and F.I.T.E. Corporation's bid was for $54,780. The A&K Railroad Materials bid indicated that $18,250 is the estimate for removal of track, ties and grade crossing protection devices at Sylvan Blvd. and Lincoln Street and $18,500 is the estimate for repaving of the Dearborn Street, Sylvan Boulevard and Lincoln Street grade crossings. SANBAG will pay for the track, ties and grade crossing devices. The City of Redlands agrees to pay SANBAG for the contractor's cost of street repairs at the three grade crossings. SANBAG understands that the City will need to amend its 5-year Measure I plan to include the necessary funding. SANBAG staff will be recommending award to A & K Railroad Materials at its October 80i Commuter Rail Committee meeting and November 50i Board meeting. The City of Redlands' concurrence below of the above will be needed prior to the November SANBAG Board meeting. Should you have any questions, please feel free to contact me. Sincerely, Concurrence by City of Redlands: William J. Ale nder President Title: Date: cc: Council Member Pat Gilbreath John Davidson, City Manager Mark Moorhusen, LACMTA 404032-mab.doc 0435205 V :7(---1 1 O.l f Mayor Karl Haws September 30,2003 Page 2 SANBAG initiated an RFP process for the removal of the tracks, tics and grade crossing protection devices between Wabash,Avenue and Lincoln Street. The selected salvage company wilt remove everything except the grade crossing devices at Dearborn Street which will be removed by the Southern California Regional Rail Authority. Tracks and ties will be removed from the street sections of Dearborn Street, Sylvan Boulevard and Lincoln Street SANBAG received two bids in response to the RFP, A&K Railroad Materials was the low bid at $36,750 and F.I.T.E. Corporation's bid was for $54,7$0. The A&K Railroad Materials bid indicated that $18,250 is the estimate for removal of track, ties and grade crossing protection devices at Sylvan Blvd. and Lincoln Street and $18,500 is the estimate for repaving of the Dearborn Street, Sylvan Boulevard and Lincoln Street grade crossings. SANBAG will pay for the track, ties and grade crossing devices. The City of Redlands agrees to pay SANBAG for the contractor's cost of street repairs at the three grade crossings. SANBAG understands that the City will need to amend its 5-year Measure I plan to include the necessary funding, SANBAG staff will be recommending award to A & K Railroad Materials at its October 8t' Commuter Rail Committee meeting and November 5`h Board meeting. The City of Redlands' concurrence below of the above will be needed prior to the November SANBAG Board meeting. Should you have any questions,please feel free to contact me. Sincerely, Concurrence by City of Redlands: Michael A. Bair Director of Transit and Rail Programs Title:_—Karl N. Haws, Mayor Date: Ocrtober 21, 2003 cc: Council Member Pat Gilbreath Attest: John Davidson, City Manager Mark Moorhusen,LACMTA Beatrice Sanchez Deputy City Clerk RM030930-mab.doc 0435205 TOTAL P.03