HomeMy WebLinkAboutContracts & Agreements_20-1988_CCv0001.pdf COUNTY OF SAN BERNARDINO
)rM OF MANAGEMENT SERVICES :,�f-,
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,. COUNTY ADMINISTRATIVE
670 E.Gilbert St.,First Floor• Son Bernardino,CA 92415-0915 • (714) 387-8316 '.�/f `` MARLAND J. HOWARD
715 No. Arrowhead Ave., Ste, 110 • San Bernardino.CA 92415-0021 • (714) 387.7626 w/ l, `1't Assistant Administrative Officer
' :i
Communications Division • 777 E.Rialto Ave. •San Bernardino, CA 92415-0740 • (714) 387.2010', ' Director of Information Systems
Communications Canter - Rialto Emergency Operations Canter • 1771 W.Miro Way • Riatto,.CA'9'23 {714 387.6t}75_ and Communications
W. NICK KOLLER
March 9, 1989 = Assistant Director of
{ Information Systems and
- Communications
Chief Ray Mills
Redlands City Fire Department t
525 E. Citrus Avenue
Redlands, CA 92373 ��
Dear Chief Mills:
In accordance with our dispatch service agreement, the Office of Management Services
{OMS} is informing you of your estimated 1989-90 dispatch charges, to be effective
July 1, 1989. The costs for your agency are computed in accordance with Schedule A
of the Agreement and costs are set forth on a revised Attachment 1 enclosed with this
letter.
There are two cost changes that are noteworthy. First, salary and benefit costs are
lower because of improved overtime management and because the net cost for MOU and
reclassification changes was less than originally projected. Secondly, "Common
Equipment" costs that were only reported in 1988/89 will be billed in 1989/90.
You will note that no cost is included for "CAU Service Charges" or for "CAD End-User
Charges. " Due to the turnover of the key County Fire Agency and Fire Warden manage-
ment and Fire CAD Coordinators, the County is still working on the details of Fire
CAD coordination and policies. OMS is continuing to provide essential "survival"
services and incurring associated costs. Hopefully, these matters will be resolved
soon. OMS has estimated that the net OMS support and Fire CAD Coordinator costs
would be approximately $428,789 in 1989/90. Assuming total Fire CAD incidents are
51,400, the incident CAD cost would be $8.34. Your 1988 incident count was tabulated
at 4,610 therefore, you could expect that your share of the CAD cost to be around
$38,447.40 for 1989/90.
It is important to note that you may incur end-user costs in addition to the $8.34/
incident estimate above. These end-user costs would be for terminal/printer access
to CAD and use of the computer system for special needs.
You should plan on receiving an amendment to Attachment 1 as soon as County Fire CAD
Coordination arrangements are worked out. Your 1989/90 share of cost for Fire CAD
support (excluding end-user terminals/printers or special services) is not expected
to be more than the Mount estimated above for 1989/90.
Sincerely,
M. J. HOWARD
Assistant Administrative Officer
sr
Enclosure
1989/90 COMMUNICATION DISPATCH
SERVICES COST COMPUTATION
Redlands Fire Department -
1987 Incidents 4 ,091
1988 Incidents 4,610
Percent Growth 13%
Dispatcher Load .Based on 1988 Incidents 1 .84
Estimated Growth in Load .23
Total Estimate 2.07
Dispatcher Salary & Benefits 34 ,029
Staffinq Cost Sub-Total 70,440
Specific Equipment/Comm Costs
Telco
Radio Control Lines
M/ori
Radio Maint 400
Equipment Sub-Total 400
Common Equipment Cost
Telco 1 ,104
Comnet-Phones 1,
Comnet-M/W7 154 154
Console Maintenance 438
CAD-M/W 73
CAD-Telco Circuit 73
2
CAD-Service Charges
15
Common Equipment Sub-Total 2,769
CAD End-user Charges
Total 89/90 Contract 73,609
DMCOMM/CDSCC/3-10-89
ATTACHMENT i
MINUTES OF THE BOARD OF SUPERVISORS
APC }; OF SAN BERNARDINO COUNTY, CALIFORNIA
Corammications;
Admin.-CM; JUNE 20, 1988
Cities/Fire Districts
as listed;
Agreements as listed;
FROM: MARLAND J. HOWARD, Assistant Administrative officer
Office of Management Services
SUBJECT: APPROVAL OF NEW STANDARD CONTRACTS FOR EMERGENCY
DISPATCH SERVICES
RECOMMENDATION: 1. Approve contracts for tne provision of emergency dispatch
services to tne following agencies:
A NO.
24 City of Loma Linda
88-416 City of Colton
83-417 City of Rialto
88-418 City of Redlands
88-419 Soutn Coast Air Quality Management District
2. Approve on benalf of tne County and on benalf of tne respective Board
Governed Districts tne provision of emergency dispatch services to tne
following fire districts:
88-420 Central Valley Fire Protection District
88-421 Yucca Valley Fire Protection District
88-422 County Service Area 70-W (Hinkley)
88-423 County Service Area 82 (Searles valley)
BACKGROUND: OMS-Communications provides central emergency dispatch services
to County departments and, under contract, to certain special districts and
Cities. Tne principal dispatch activity is for fire-related emergencies.
Emergency fire dispatch operationsarelocated at tne County's new Emergency
Operations Center in Rialto.
Tnese contracts nave been revised to provide for standard terms, conditions
and service fees for services to all agencies.
COORDINATION: Tne Standard Contracts nave been coordinated witn tne County
Administrative Office and Special Districts, and approved by County Counsel as
to legal form.
FINA14CIAL DATA: Ti-iese service agreements cover all tne personnel costs
associated with the provision of dispatch services and any special
communications service required by tne contract agency. Tne revenue and
associated costs for next fiscal year are included in tne 1988/89 Proposed
Budget.
PRESENTER: Steve Clasen
cc: -Steve Clasen w/agreement Action of the Board of Supervisors
Contractor w/agreement AGREE�IENTS 88-415 THROUGH 88-423
for
M r_-
Auditor wlagreement H) BOARD OF SUPERVISORS
Commncatlons-Martha Croom COUNTY OF SAN BERNARDINO
Special Districts MOTION Absent Ave -A e Second 116tion
Risk Management y
CAO-Annette Davis 1 2 3 4 5
File Wagreement MARTHA M. SCUD D CLERK OPHE BOARD
By
14-9507-000 Mil DATED: 0 1988
Re.,10/81 ITEM_ 87
FOR COUNTY USE ONLY
County Department Contract Number
Office of management Services 88-418
County Department Contract Representative Contractor's License Number:
���tlllllrl, COUNTY OF SAN BERNARC)INO
STANDARD CONTRACT
Steve user Ph. E.t. 7275
Budget Unit No. Sub-C}bject No. Fund No. Job No. Amount of Contract
7 9679 001 $59,627
If contract has more than one payment or receipt,
Project Name: complete the following:
Payments Estimate:
Approximate Amount Each:
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino,hereafter
called the County, and
Name
_City of. Redlands hereafter called AGENCY
Address
30 Cajon Street
Redlands, CA 92373
Phone Birth Date
793-2641
Federal ID No.or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment, time
for performance or completion, determination of satisfactory performance and cause for termination, other terms and
conditions,and attach plans,specifications,and addenda,if any.)
This agreement is for the furnishing by COUNTY to AGENCY of specialized communication
dispatch service.
2. 'ire & Emergency medical Cor-mvanication Dispatch Services
The COUNTY will provide to AGENCY the following services for fire and emergency
medical communications:
a. Full period awake coverage of emergency telephone.
. Full period awake coverage of fire and medical radia circuits.
C. Full period alerting and dispatch of personnel and equipment.
d. Full period -table recordings (lagging, of all emergency traffic (telephone and
radio) .
e. Administrative services necessary to sup ort "a" through "d" above.
t. COUNTY ✓hall provide common equipment and support -related to the operation of
the Communications Center, including dispatch consoles, microwave backbone
e *uipment, facilities, equipment maintenance, trunks, data circuits, etc,
. Agencv Communication System Responsibilities
The communications system components and RNC response l sties consist o. 'he
following:
a. Telephone
1. Telephone or other ire?Ines required shall be at no cost to COU-14TY COU-14Tand
AGENCY shall pay all charges to telephone company.
02-12311-000 Rev, 11/80 Page—L of__'j_
Padio
1. AGENCY shall provide any and all base station, mobile, portable, handheld
paging, monitoring or other equipment devices required for its own local
operation. Such equipment shall remain the property of AGENCY.
2. Any equipment or devices needed in the 'Communications Center or at other
locations specifically for the rendering of services under this contract
which are used primarily for AGENCY benefit or operation shall be provided
by AGENCY at no cost to COUNTY.
4. Compensation
For this service the AGENCY shall pay to the COUNTY, on December 1 and April 1 of
each year, a sum of money for actual service listed and estimated on Schedule A and
Attachment 1 attached to this Agreement. Costs will be based upon prior year
workload data experience, adjusted to reflect annual percentage change for staffing
and common equipment costs.
The annual charges provided hereunder shall be computed by the COUNTY in January of
each year. Written notification of any change shall be given to AGENCY by January
31, for the effective date of July 1, of the calendar year. Failure to give notice
by January 31 shall not prohibit such changes from being adopted for any year
provided notice is given not later than March 31. The COUNTY shall make a reasonable
effort to assure such notice is given by January 31.
S. Term
The term of this agreement shall commence on July 1, and continue thereafter until
terminated as hereinafter provided. Either party may terminate this agreement, as of
June 30 of any year, by giving five (5) months advance notice to the other Party of
its intent to so terminate this agreement. This agreement may be amended at any time
by mutual consent.
6. Assignment
Neither party hereto shall have the right to assign this contract without prior
written consent of the other party, and any assignment made without such written
consent shall be null and void.
7. Conditions
AGENCY will hold harmless, indemnify and defend the COUNTY against all claims,
demands, suits, judgements, expenses and costs of any and every kind, insofar as it
may legally do so, occurring or resulting from negligent or wrongful act or omission
of the officers, agents or employees of the indemnifying party in the performance of
this agreement.
COUNTY will hold harmless and indemnify the AGENCY against all claims, demands,
suits, judgements, expenses and costs of any and every kind, insofar as it may
legally do so, occurring or resulting from negligent or wrongful act or omission of
the officers, agents or employees of the indemnifying party in the performance of
this agreement.
COUNTY shall not be held responsible or liable for any loss, damage, detention or
delay caused by accidents, strikes, lockouts, fire, flood, act of civil or military
authority, or by insurrection or riot, or by any other cause which is beyond its
control.
8. Severability
If any provision of this agreement is for any reason held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portion of this agreement.
91 Any notices required hereunde-r shall be in w-riting and delivered in person or sent by
as follows:
To COUNTY:
County of San Bernardino
office of Manacement Services
670 E. Gilbert Street, 1st Fl.
San Bernardino, CA 92415-0915
To AGENCY:
City of Redlands
30 Caion Street
Redlands, CA 92373
10, The document attached hereto, marked Schedule A and Attachment 1 are incorporated
herein by reference.
SIGNED AND CERTIFIED THAT A C11PY OF THIS
00CLIMIENT HAS BEEM DELIVERED TO THE
CHAIRMAN OF THE BOARD.
MARTHA M. SCUDER
Clerk of the Board of SuperVicats
of VW County -San BsraWlno
ey
/(-'oiputy
COUNTY OF SAN BERNARDIN
(State if corporation,company,etcj
Ch 'r Board of Superyis'am" j0 H N j
Dated JUN 2 0 1988 A (A'1horized Signature)
Dated gone 10 , 1'988
ATTETD:
ETitle-CitY Manager
Clerk of the Board of Supervisors Address 7 3
Approv:� o t�egal l~orrn Revie S ffirmativ ctii ReV1'e f rocessing
County Counsel Agency Adminlistrator/CA0
Date Date Date
02-12311-000 Rev.11/80 Page-i of-a
SCHEDULE A
SPECIALIZED COMMUNICATION DISPATCH SERVICE COST ESTIMATE
SERVICES
The COUNTY will provide AGENCY specialized Communication Dispatch
Service on the basis of the cost of:
A. Average salary cost based upon share of workload. County
will make its best effort to maintain staffing at levels
required by the Insurance Services Organization (ISO) #1221
standard.
B. Common equipment cost based upon share of workload.
C. Staffing and common equipment and support cost change
computed as percentage charge (%) .
D. Estimated annual costs are based on cost factors in effect
and/or known contractual or obligation changes effective
within the upcoming fiscal year, July 1 through June 30 .
E. Specific equipment and/or communication costs attributable
to Agency.
Costs for above are published annually as Attachment 1 to this Schedule.
SCDM3/SC/pgll/3-18-88 Attachment
1988/89 CO!ATMUNICATTON DISPATCH
SERVICES COST COMPUTATION
Redlands Fire _RfpjjLj2pL
1986 incidents 3 ,744
1987 Incidents 4 ,091
Percent Growth 9%
Dispatcher Load Based on 1987 Incidents 1 .6
Estimated Growth in Load A
Total Estimate 1.7
Dispatcher Salary & Benefits 34 ,016
Staffing Cost Sub-Total 57 ,827
Specific Equipment/Comm Costs
Telco
Radio Control Lines
MJVW 400
Radio Maint
Equipment Sub-Total 400
Coravon Equipment Cost
Telco 1 ,192
Comet-Phones 810
Coronet- /W 334
Console Maintenance
CAS)-M/9W 365
Conaton Equipment Sub-Total 2 ,701
Cownwon Eqt. Not Billed in 88/89 -2,701
Total 88/89 Contract 58 ,227
DMCCMM/CD SCC/4-7-88
ATTACHMENT 1
. _ COUNTY OF SAN BERNARDI lO
OFFICE OF MANAGEMENT SERVICES
`�"� COUNTY ADMINISTRATIVE OFFICE
MINIM,�
N, 670 E.Gilbert St., First Floor•San Bernardino, CA 92415-0915 • (714) 387-8316 MARLAND J. HOWARD
715 No.Arrowhead Ave_ Ste. 110•San Bernardino,CA 92415-0021 • (714)387-7626 � Assistant Administrative Officer
Communications Division• 777 E.Rialto Ave. • San Bernardino, CA 92415-0740• (714)367-2010 Director of Information Systems
Communications Center -Rialto Emergency Operations Center• 1771 W.(Niro Way • Rialto,CA 92376 • (714) 387-6075 and Communications
W. NICK KOLLER
Assistant Director of
Information Systems and
Communications
June 24 , 1988
Chief Ray Mills
City of Redlands
30 Cajon Street
Redlands, CA 92373
Dear ChiefMills:
Enclosed i a duplicate original of your 1956189 Emergency
Dispatch Services agreement.
Please rete that the payment due dates are seri-annual
December 1 and April 1
Please let me know if you have any questions.
Sinter yf
7&t.e__
STEVE CLASE , Chief
Finance and Automation Division
m
Enclosures
cc: Dave Dowling