HomeMy WebLinkAboutContracts & Agreements_22-1986_CCv0001.pdf FOR COUNTY USE ONLY
County Department Contract Number
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COUNTY of SAN BERNARDINO
Pt"'Ext,
STANDARD CONTRACT
Budget Unit No. Sub-C?bject No. Fund No. Jots Na. Amount of Contract
If contract has more than one payment or receipt,
Project Name: complete the following:
Payments Estimate:
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THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter
called the County, and
Name
City of Redlands hereafter called
Address P. 0. Box 280
Redlands , California, 92373
Phone 798-7500 Birth Date 12/3/88
Federal i D No,or Social SecurityNo.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond streets. Set forth service to be rendered,amount to be paid,manner of payment, time
for performance or completion, determination of satisfactory performance and cause for termination, outer terms and
conditions,and attach plus,specifications,and addenda,if any.)
WHEREAS, Senate Bill No. 190 (Chapter 1234 of the 1985-86
Legislative Session) provides for funding and procedures relating to
the California Identification System; and
WHEREAS, a region composed of the area of the Counties of
Riverside and San Bernardino has been formed for implementation and
operation of an Automated Fingerprint Identification System in
compliance with Senate Bill No. 190; and
WHEREAS, the costs of the Regional System will be allocated to
the users within the aforesaid Counties on the basis of fifty percent
(50%) for the San Bernardino County area and fifty percent (50'x) for
the Riverside County area; and
WHEREAS, there will be costs for implementation and operation of
a local subsystem within San Bernardino County; and
WHEREAS, a local RAN Board has been established for the area of
San Bernardino County comprised of the following members: A member of
the Board of Supervisors, the Sheriff, the District Attorney, the
Chief of Police of the City having the largest number of sworn
personnel, a Chief of Police selected by all other police chiefs
within the County, a Mayor selected by the City Selection Committee
and a Member-at-large chosen by the other members; and
WHEREAS, the County of San Bernardino and CITY desire to enter
into an agreement for the implementation and operation of an Automated
Fingerprint Identification System for the benefit of the citizens of
their jurisdictions;
Page of—2
NOW THEREFORE, in consideration of the mutual covenants,
conditions, and stipulations hereinafter set forth, the parties 'hereto
agree as follows:
1. CITY agrees to be a user of the Automated Fingerprint
Identification System established for the areas of San Bernardino and
Riverside Counties. CITY' s use of the System under this agreement
shall be through the local subsystem for the San Bernardino County
area.
2. It is agreed that the total costs applicable to the San
Bernardino County area for the Regional System which are not paid by
the State and the total costs for the local subsystem within San
Bernardino County which are not paid by the State shall be allocated
to each user within San Bernardino County based on the users
percentage of the total population of all users within the County of
San Bernardino. The population of the COUNTY for allocating COUNTY
costs based on population shall be the population of the
unincorporated area of the County. The population figures used for
allocating annual costs to all users shall be the most recent State of
California Department of Finance Population Estimates. The costs for
the Regional System shall be consistent with the budgets approved by
the Regional and Local RAN Boards. The costs for the local subsystem
for the San Bernardino County area shall be consistent with the budget
approved by the local RAN Board and the Board of Supervisors of
COUNTY.
3. The Regional RAN Board shall approve procedures and policies
for operation and use of the Regional Automated Fingerprint
Identification System. The Local RAN Board shall approve such for the
local subsystem for the San Bernardino County area. The Sheriff of
the COUNTY shall be responsible for managing and operating the local
subsystem within the COUNTY consistent with directions of the local
RAN Board. All such procedures and policies shall be consistent with
the technical requirements of the Regional System.
4. CITY shall pay to the Auditor/controller/Recorder of COUNTY
within thirty (30) days of entering into this agreement its share of
costs under this agreement for the first year (July 1, 1986 through
June 30, 1987) based upon the assumption that all cities within San
Bernardino County will participate in the program. COUNTY' s
Auditor/Controller/Recorder shall subsequently adjust the billing to
CITY based upon actual participation of cities. After the first year
under this agreement, City shall pay its annual cost share by August
lst or fifteen (15) days after approval of CITY' s budget, whichever is
later. Payments under this agreement shall be deposited in an
interest bearing trust account with any earned interest being applied
for expenses of the Automated Fingerprint Identification System.
5. Any amendments to this agreement shall be in writing and
approved by the parties before becoming effective.
6. The term of this agreement shall commence upon execution by
both parties and shall continue until terminated as hereinafter set
forth. Either party may terminate this agreement by giving notice of
termination to the other party on or before February 1 of any year to
terminate this agreement as of the subsequent July lst.
Page 2 of 3
7. Any notices required to be given under this agreement shall
be delivered in person or by first class mail to CITY' s Clerk or the
Clerk of the Board of Supervisors as applicable.
8. Following approval of the budget for the local subsystem for
the San Bernardino County area, COUNTY' s Sheriff shall fiscally manage
the funds and expenditures of the Automated Fingerprint Identification
System and establish a separately identifiable account for allocating
costs pursuant to the terms of this agreement.
9. Any user of the System which is allowed to enter into program
participation after the System has originally been implemented shall
be required to pay its fair share of original start-up, implementation
and equipment costs prior to participation in the System. Any such
new users may be subject to additional assessments as recommended by
the local RAN Board. Such fair share costs shall be based on the
percentage of population of the user to the total population of all
users and the amount of the costs shall be as determined by the local
PAN Board for the San Bernardino County area.
10. Each user of the Automated Fingerprint Identification System
within the San Bernardino County area shall be required to be a party
to an agreement with the COUNTY setting forth obligations and
responsibilities of users so that all such users are treated
consistently and costs are allocated to all users based on their
percentage of the population of all users within the San Bernardino
County area of the Regional System.
11 . COUNTY shall provide users with a financial report at the
end of each fiscal year covering the costs for the San Bernardino
County area portion of the Regional System and the local subsystem for
said area consistent with regular County practices.
12. Any disputes over charges under this agreement will be
resolved by the local RAN Board for the San Bernardino County area
consistent with the terms of this agreement.
13. Each party shall indemnify and hold the other party harmless
from liability for acts or omissions of itself and its agents and
employees in connection with the performance of this agreement.
COUNTY OF SAN BERNARDINO
CITY OF REDLANDS
Chairman, Board of Supervisors By_t_�/
Dated
Dated July 15 , 1986
ATTESTED:
Title Mayor
Clerk of the Board of Supervisors Address P. 0. Box 280, Redlands , CA 92373
Approved as to Legal Form Reviewed as to Affirrnative Action Reviewed for Processing
0- — ON- 00-
County Counsel Agency Administrator/CAO
Date Date Date
A15-1 91411_nnn 0- 1 1 ton
r
U
July 21, 1986
Mr. Kent Lihme
Sheriff ' s Administrative Office
Post Office Box 569
San Bernardino, California 92415
Dear Mr. Lihme:
SUBJECT: CAL ID CONTRACT
Enclosed are two executed copies of a contract for the
California Identification System which was approved by
the City Council of the City of Redlands at their
regular meeting held on July 15, 1986.
Please return one of the contracts after the Board of
Supervisors has approved and executed the documents to
my office.
Sincerely,
Lorrie Poyzer
City Clerk
LP :ms
Enclosures
cc : Robert Brickley
Chief of Police
30 CAJON STREET, P.O. BOX 280 • REDLANDS, CA 92373