HomeMy WebLinkAboutContracts & Agreements_85-2001_CCv0001.pdf REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
Agree. 92-810
July 17, 2001
FROM: GARY PENROD, Sheriff
Sheriff's Department
SUBJECT: NINTH AMENDMENT TO CONTRACT NO. 92-810 WITH THE CITY OF
REDLANDS FOR ACCESS TO THE CALIFORNIA LAW ENFORCEMENT
TELECOMMUNICATIONS SYSTEM (CLETS).
RECOMMENDATION: Approve Ninth Amendment to Contract No. 92-810 with the City of
Redlands for access to CLETS and maintenance of related equipment in the amount of
$7,906.56.
BACKGROUND INFORMATION: By State mandate, the Sheriffs Department oversees the local
switching center that allows access by local law enforcement agencies to the California Law
Enforcement Telecommunications System (CLETS), a state-wide criminal justice database. In
turn the Department contracts with these agencies to spread the cost of the system among the
agencies using the system.
On August 24, 1992, the Board of Supervisors approved Contract No. 92-810 to provide CLETS
access to the City of Redlands. The contract is amended annually to revise the fee schedule to
ensure proper remuneration to the County. The rates for CLETS service are established based
upon the actual cost charged to the Sheriffs Department by third parties, either County ISD or
outside vendors, for this service. One component of the rates is a fee for each transaction. The
number of transactions used as a basis for the current rate is based upon the actual number of
transactions for the prior fiscal year. This contract amendment is for the period of July 1, 2001
through June 30, 2002. This year's contract, in the amount of$7,906.56, represents a decrease,
in the amount of ($301.68), from last year's contract. This decrease is due to a decrease in the
number of transactions being processed by the City of Redlands. The De artment received the
signed contract from the City of Redlands on June 27, 2001 and July 17� is the first available
Board date for approval.
REVIEW BY OTHERS This contract amendment has been reviewed by the County
Administrative Office, Mario Lara, and has been reviewed and approved as to form by Deputy
County Counsel Kevin L. Norris.
FINANCIAL IMPACT: Revenue generated by this contract, in the amount of $7,906.56, is
included in the Sheriffs Department Final Budget for FY01/02. No additional cost to the County.
SUPERVISORIAL DISTRICT(S): Third District
PRESENTER: Wendy Britt (387-3637)
Record of Action of the Board of Supervisors
cc: Sheriff Admin.-Wendy Britt AGREEMENT NO. 92-810 A-9
wlagreement
City of Redlands w/agreement APPROVED BOARD OF SUPERVISORS
c/o Sheriff Admin. COUINM OF SAN 86MARDINO
Auditor w/agreement
SBD wlagreement MOTION SEC Ot1� bi01� AYE ABSENT
ISD-Hahn 1 2 3 4 5
Risk Management J. RENE ST AN,INT CLLRK OF THE BOARD
CAO-Lara
File w/agreement BY
DATED: July 7, "- ,
Rev 07/97 '' ;°s -?
mll ITEM 055
FOR COUNTY USE ONLY
• ELew Vendor Code Dept. Contract Number
M x SC SHR A 92-810 A9
County Department Dept. Orgn. Contractor's License No.
SHERIFF SHR SHR
County Department Contract Representative Ph. Ext. Amount of Contract
WENDY BRITT 909 387-3637 $7,906.56
County of San Bernardino Fund Dept. Organization Appr., ObyRev Source Activity GRC/PROJ/JOB Number
FAS AAA SHR SHR 9530 COMMSVC
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount UD FY Amount VD
Project Name _
CLETS ACCESS&MAINT.
FY01 i02
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter
called the County, and
Name
City of Redlands Hereinafter called USER AGENCY
Address Redlands Police Department
P.O. Box 3005
Redlands,CA 92373
Phone Birth Date
Federal ID No.or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid manner of payment,time far performance or completion, determination of satisfactory
performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda,if any.)
NTH AMENDMENT
Contract No.92-810 with the City of Redlands is here y amended,effective July 1,2001,by replacing Schedules A and B,referred to
in Paragraph VII,with the attached Schedules A and B.
Except as amended,all other terms and conditions of this contract remain as stated therein.
COUNTY OF SAKI BERNARDINO City of Redlands
• (Print or type name of corporation, company, contractor,etc.)
► ey ► .
Fre guiar, Chairman, BoaroOf Supervisors (Authorized signature-sign in blue ink)
Dated: JUL 1 7 2001 Name Pat iilbre;�th, Mayor
(Print or type name of person signing contract)
SIGNED AND CERTIFB Tir' OPY OF THIS Attes -
DOCUMENT HAS N DEUVtfE O THE 1
;- t
CHAIRMAN OF Ti1' O1k (P t or Type) i Poyzer, City Clerk
C4"-of#a Board of,5S p rvisors Dated:
Of the Coun0 Sn Bernardino.•
Redlands Police Department
By Address P.O. Box 3005
y
` y Redlands, CA 92373
Approved as Legal F Reviewed by Contract Compliance Reviewed for Processing
► II'
aunty iiWBy-Kevin L.Norris,Deputy Agency Administrator/CAO
Date Date Date
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SCHEDULE
RED NDS POLICE DEPARTMENT
July 1, 2001
FY 2001/2002
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
Monthly use and maintenance charges will be billed by the
San Bernardino County Sheriffs Department.
MONTHLY FEE
$658.88
CURRENT RATES'
TELEPROCESSING SUPPORT CALL-OUT CHARGE
DAYS- 7:00 A.M. TO 5:30 P.M. - $22 PER HOUR
NIGHTS- $44 PER CALL-OUT PLUS $33 PER HOUR
ONE HOUR MINIMUM
FIRST HOUR- $77.00
ADDITIONAL HOUR $33.00
Fees are subject to annual adjustments
Rates are subject to change due to the Memorandum of Understanding
increase authorized by the County Board of Supervisors.
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SCHEDULE 'B'
REDLANDS POLICE DEPARTMENT
July 1, 2001
FY 2001/2002
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
MONTHLY MAINTENANCE AND SUPPORT COSTS
CPU-TO-CPU INTERFACE (RED)
Maintenance Modem (2) 43.00
Asynch/synch Box (2) 4.00
Maintenance Computer Ports(l) 4.50
Teleprocessing Support 50.00
CLETS Network Administration Fee (2000 data) 24.99
TOTAL CPU-TO-CPU INTERFACE COSTS $126.49
II DEDICATED CLETS CIRCUIT
A TERMINALS AT POLICE DEPT (RD01 / RD02 RD04)
Maintenance Modem (2) 43.00
Maintenance MUX (2) 56.00
Protocol Conversion Box (3) 6.00
Maintenance Terminal (3) 21.00
Maintenance Printer (1) 7.00
Computer Port (3) 12.00
Teleprocessing Support (4) 50.00
County Circuit 33.00
CLETS Network Administration Fee (2000 data) 255.48
TOTAL PD TERMINALS 483.48
B TREASURER "TRAFFIC" TERMINAL (RD03)
Telco and County Circuit (share circuits to SO) n/c
Maintenance DSU/CSU (share DSU at SO) n/c
Protocol Conversion Box (1) 2.00
Maintenance Terminal (1) 7.00
Maintenance Printer (1) 7.00
Maintenance Computer Port 4.50
Teleprocessing Support (2) 25.00
CLETS Network Administration Fee (2000 data) 3.41
TOTAL TREASURER "TRAFFIC" TERMINAL 43,91
MONTHLY MAINTENANCE/SUPPORT COSTS $653.88
TOTAL ANNUAL MAINTENANCEISUPPORT COST: 7906.
Monthly Telco circuit costs are paid directly to telephone company by PD
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