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Home My WebLink AboutContracts & Agreements_75-2004_CCv0001.pdf REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION JUNE 29, 2004 FROM: GARY PENROD, Sheriff Sheriff's Department SUBJECT: SECOND AMENDMENT TO VARIOUS CONTRACTS WITH LOCAL AGENCIES FOR ACCESS TO THE CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM RECOMMENDATION: Approve contract amendments with the following agencies for access to the California Law Enforcement Telecommunications System (CLETS) and maintenance of related equipment in the amount of $77,128.92. Contract# Contractor Amount 02-745 A-2 City of Barstow $9,704.76 02 Ar2 City of Chino $6,744.12 02-346 A72 City of Colton $8,525.04 02-347 A-2 City of Fontana $9,434.16 02-350 Ar2 Fontana Unified School District $2,648.04 02-351 A-2 Hesperia Unifed School District $1,165.92 02-348 Art City of'Montclair $4,205.88 02-662 A-2 City of Ontario $8,779.08 02-661 X2 City of Redlands $10,658.48 02-690 Ar2 City of Rialto $4,585.56 02-352 A-2 San Bernardino City Unified School District $4,068.84 02-353 A-2 West End Corr rnunication Authority $6,599.04 Total $77,128.92 BACKGROUND INFORMATION: The Sheriff's Department oversees the local switching center that allows access to CLETS by local law enforcement agencies. In turn, the Department contracts with these agencies to spread the cost of the system among the user agencies. The rates for CLETS service are established based upon the actual cost charged to the Sheriff's Department by third parties, either County ISD or outside vendors, for this service. One component of the rates is a fee for each transaction. The number of transactions used as a basis for the current rate is based upon the actual number of transactions for the prior fiscal year. Page 1 o12 cc: Sheriff-Penrod Record of Action the Board of Supervisors Sheriff-Beettmer w/agree(12) i AG I:STED ABOVE Contractor c/o Del)t w/ag Tee(12) APPROVE NDAR) Auditor-Valdez w/agree(12) QRS I.D5 w/agree(12) RDINO Risk Management MOTION T�'.'� A13SENT SECOND County Counsel-Notris t 4 5 CAO-Rozko J. RE I N, RD File w/agree (12) BY - - -- - jh O DATE June DlNU ITEM 086 FOR COUNTY USE ONLY New Vendor Code Dent. Contract Number CO'JHJY eEt ! X Chanae Sko SHR A Cancel 02-6f31 County Department Dept. Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Telephone Total Contract Amount County of San Bernardino RICHARD BEEMER 909 387-0640 $28,530.84 FAS Contract Type Revenue ❑ Encumbered ❑ Unencumbered ❑ Other: STANDARD CONTRACT If not encumbered or revenue contract type,provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 7-1-02 6-30-05 $8,025.48 $10,668.48 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAA SHR SHR 9530 COMMSVC $10,668.48 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROD/JOB No. Amount Fund Dept. Organization Appr, Obj/Rev Source GRC/PROJ/JOB No. Amount I., . I ---I -1 I Project Name Estimated Payment Total by Fiscal Year CLETS Access & FY Amount I/D FY Amount i/D Maintenance 2004-05 Contract Type 2(b) THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of Redlands hereinafter called USER AGENCY Address Redlands Police Department P.O. Box 3005 Redlands, CA 92373-1505 Telephone Federal ID No.or Social Security No. (909) 798-7661 IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) SECOND AMENDMENT Contract No. 02-661 with the City of Redlands is hereby amended, effective July 1, 2004, by replacing Schedules A and B, referred to in Paragraph VII, with the attached Schedules A and B. Except as amended, all other terms and conditions of this contract remain as stated therein. PJ CONCIXTSamdWediand,.do Page t of 2 (This page is iwentionally lift blank.] COUNTY OF SA BERNARDIN Cit of Redlands (Print or type na of corporatio , pany,contractor,etc.) ► Z� ► B}I— Dennis sberger, C airman, pard of Supervisors uthorized signature-s6n i blue ink) Dated: Ju NameSusan Peppler ,, Mayor R (Print or type name of person signn'''g contract} SIGNED OPl'OF THIS DOCUM TO THE Attest : CHAIR T ar f Supervisors Dated:—May 18 , 2 Q!Q_4 nt 0 Bernardino. V Redlands Police Department By ---- Address P.O. Box 3005 _ � Redlands CA 92373-1505 Approved s to Legal For Reviewed by Contract Compliance Presented to B far Signature i unty Counsel,by Kevin L. Norris,Deputy Departme d Date + �–f Bate Date Auditor/Controller-Recorder Use Only 0 ContnKi Database E3 FAS MW Wee K"d By I t'agc 2 of i_ - SCHEDULE 'A' REDLANDS POLICE DEPARTMENT FY 2004-05 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE Monthly use and maintenance charges will be billed by the San Bernardino County Sheriff's Department. MONTHLY FEE $889.04 CURRENT RATES" TELEPROCESSING SUPPORT CALL-OUT CHARGE DAYS: 7:00 A.M. TO 5:30 P.M. - $22 PER HOUR NIGHTS: $44 PER CALL-OUT PLUS $33 PER HOUR ONE HOUR MINIMUM FIRST HOUR: $77.00 ADDITIONAL HOUR $33.00 * Fees are subject to annual adjustments * Rates are subject to change due to the Memorandum of Understanding increase authorized by the County Board of Supervisors. Page I of I SCHEDULE 'B' REDLANDS POLICE DEPARTMENT FY 2004-05 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE MONTHLY MAINTENANCE AND SUPPORT COSTS I. CPU-TO-CPU INTERFACE (RED) Maintenance Modem (2) $43.00 Asynch/synch Box (2) $4.00 Maintenance Computer Ports(1) $4.50 Teleprocessing Support $50.00 CLETS Network Administration Fee (2003 data) $41.11 TOTAL CPU-TO-GPU INTERFACE COSTS $142.61 11. DEDICATED CLETS CIRCUIT A. TERMINALS AT POLICE DEPT (RD01 / RD02 / RD04 / RD05) Maintenance Modem (2) $43.00 Maintenance MUX (2) $56.00 Maintenance Terminal (3) $21.00 Maintenance Printer (1) $7.00 Computer Port (4) $16.00 Teleprocessing Support (5) $62.50 County Circuit $33.00 CLETS Network Administration Fee (2003 data) $456.10 TOTAL PD TERMINALS $694.60 B. TREASURER "TRAFFIC" TERMINAL (RD03) Telco and County Circuit (share circuits to SO) n/c Maintenance DSU/CSU (share DSU at SO) n/c Protocol Conversion Box (1) $2.00 Maintenance Terminal (1) $7.00 Maintenance Printer (1) $7.00 Maintenance Computer Port (1) $4.50 Teleprocessing Support (2) $25.00 CLETS Network Administration Fee (2003 data) $6.33 TOTAL TREASURER "TRAFFIC" TERMINAL $51 .83 TOTAL MAINTENANCE/SUPPORT COSTS: $889.04 TOTAL ANNUAL MAINTENANCE/SUPPORT COST: $10,668.48 Monthly Telco circuit costs are paid directly to telephone company by PD Page l of 1 CLETS Contract Amendment-Redlands Police Department contracts with San Bernardino County Sheriffs Department for access to and maintenance of, the California Law Enforcement Telecommunications System. Access and maintenance fees are adjusted annually through a contract amendment. On motion of Councilmember Gilbreath, seconded by Councilmember Gil, Council unanimously approved the amendment to the contract between the City and the San Bernardino County Sheriffs Department for access to, and maintenance of, the CLETS and authorized the Mayor and Deputy City Clerk to execute the contract amendment. Animal Control Vehicles and Equipment - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, Council unanimously approved an additional. appropriation of $75,000.00 and authorized the purchase of two Animal Control vehicles and equipment. Resolution No. 6284 - Animal Shelter Fees - The current fee schedule for the Redlands Animal Shelter was established May 16, 2000. Spay-neuter surgery services have increased and the Shelter has been subsidizing these additional costs. On motion of Councilmember Gilbreath, seconded by Councilmember Harrison, the Council unanimously approved Resolution No. 6284 revising fees for the Redlands Animal Shelter. JOINT MEETING- CITY COUNCIL AND REDEVELOPMENT AGENCY Resolution No. 6280 - Lease Agreement - Community Development Director Shaw explained that the Redevelopment Agency approved a Purchase and Sale Agreement and Escrow Instructions to acquire subject real property (31 W. Stuart Street) on June 17, 2003. The proposed lease agreement is with Canyon City Transfer & Storage, Inc. who is currently occupying the property. The lease agreement is based on a month-to-month term and may be terminated by the Redevelopment Agency. The tenant will pay a base monthly rent of $2,100.00. The Agency intends to maintain the existing use and improvements and lease the real property to the current tenant until such time the property is to be redeveloped in conjunction with the "Core Bloch" project. On motion of Councilmember Harrison, seconded by Councilmember Peppler, the City Council unanimously approved Resolution No. 6280, a resolution of the City Council approving the execution of a lease agreement between the Redevelopment Agency of the City of Redlands and Canyon City Transfer & Storage, Inc. (Also see Redevelopment Agency minutes for May 18, 2004.) CLOSED SESSION The City Council meeting recessed at 3:17 P.M. to continue the Redevelopment Agency meeting and reconvened at 3:19 P.M. to a closed session to discuss the following: 1. Conference with labor negotiator May 18,2004 Page 6