HomeMy WebLinkAboutContracts & Agreements_12-1990_CCv0001.pdf SERVICES CONTRACT
THIS CONTRACT is entered into in the City of Redlands, State
of California by and between the CITY OF REDLANDS and the
REDLANDS BICYCLE CLASSIC:
RECITALS
A. The REDLANDS BICYCLE CLASSIC, a California non-profit
corporation ( "RBC" ) , conducts a racing event ( "Race" ) each year
during Memorial Day weekend in and around the Redlands area.
B. The Race, funded through contributions from sponsors,
sales of promotional items, entry fees, and through the donation
of time and services of volunteers and other organizations, must
control its costs .
C. Certain services necessary for the Race can best be
provided by the CITY OF REDLANDS ( "City" ) through various
departments.
D. RBC is desirous of contracting with the City for the
performance of specified services and the supply of certain
materials by various City departments and employees.
E. The City is willing to perform such services and supply
such materials .
AGREEMENT
1. The City shall provide to RBC, through its departments,
the services and materials as set forth in this Contract.
2. RBC shall pay the City for such services and materials
a sum not to exceed the total amount for all City departments as
set forth in Exhibit "A" which is attached hereto and
incorporated herein by reference. Payment shall be made to the
City within thirty (30) days following receipt of invoices (from
the City and its departments) itemizing the amounts due hereunder
for actual services rendered and materials supplied. In no event
shall the invoice amount from any department exceed the budgeted
amount set forth in Paragraph 3 .
3. The City departments shall provide services and
materials in accordance with budgets previously submitted to and
approved by RBC. Although it is understood that such budgets
represent estimates of the anticipated costs, RBC shall not be
invoiced in an amount which exceeds the budgeted amount; any
costs incurred by any department in excess of the budgeted amount
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shall be absorbed by that department. The budgets include the
full cost of providing the services and materials, including
reimbursement for supervision, clerical assistance and other
overhead costs . Budgets for the departments are set forth in
Exhibit "All which is incorporated herein by reference.
4. The term of the Contract shall be for one (1) year,
commencing July 1, 1990 and shall be renewed automatically for
additional one ( 1 ) year terms unless terminated as provided
herein. This Contract may be terminated, with cause, by RBC at
any time by giving written notice to the City at least thirty
( 30 ) days before the date specified for such termination This
Contract may be terminated, with cause, by the City at any time
prior to January 1 by giving written notice to RBC at least
thirty (30) days before the date specified for such termination.
In the event of such termination, each party shall fully pay and
discharge all obligations in favor of the other accruing prior to
the date of such termination and each party shall be released
from all obligations or performance which would otherwise accrue
subsequent to the date of such termination. Neither party shall
incur any liability to the other by reason of such termination.
Any and all notices required to be given hereunder shall be given
in writing by registered or certified mail, postage prepaid.
5. To facilitate the performance of functions as provided
for in this Contract, it is hereby agreed that the City shall
have full cooperation and assistance from RBC, its volunteers and
agents .
6 . For the purpose of performing said services in this
Contract, the City shall furnish all necessary material and
supplies at its cost.
7 . Notwithstanding anything hereinabove stated, it is
agreed that in all instances wherein special supplies,
stationary, notices, forms, and the like must be issued in the
name of RBC, the same shall be supplied by RBC at its own costs
and expense.
8 . All persons employed by the City in the performance of
such services and functions for RBC shall be City employees .
9 . RBC shall not be called upon to assume any liability
for the direct payment of any salary, wages, or other compen-
sation to any City officer or employee performing services
hereunder. Furthermore, RBC shall not be liable for compensation
or indemnity to any City officer or employee for injury or
sickness arising out of his/her performance of services
hereunder.
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0. RBC will indemnify, defend, and held the City harmless ,
from loss, costs, or expenses caused by the negligent it or wrongful
acts or omissions of RBC volunteers, agents, and employees
occurring in the performance of this Contract.
1:1. The City will indemnify, defend, and hold RBC harmless _.
from lass, coats, ' or expenses caused by the negligent or wrongful
l
acts or omissions of City officers; agents, and employees
occurring; in the performance of this Contract.
32. In the event of any conflict or inconsistency between
this Contract and any 'other agreement between the parties
regarding the Race, this Contract shall control in all respects .
13 It is agreed and understood that employees c the City
may serve as volunteers for RBC.
14. In the event of litigation regarding this Contract, the
prevailing party shall be entitled to reasonable attorneys' fees
and costs,
REDLANDS ;BICYCLE CLASSIC CITY OF REDLA DS
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Dated: May 15, 1990 Dated: May 15, 1990
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May 25-29, 1990
EXHIBIT "A"
ENGINEERING SERVICES DEPARTMENT:
Electrical Division
Personnel - 230 man-hours $ 6,400 . 00
Materials 200 . 00
Total Electrical Division $ 6,600 . 00
Engineering Administration Division
Personnel - 15 man-hours $ 700 .00
Materials 50 . 00
Total Engineering Administration Division $ 750 .00
Street Division
Personnel - 185 man-hours $ 4,100 . 00
Materials 600 . 00
Total Street Division $ 4,700 . 00
TOTAL $12,050-00
FIRE DEPARTMENT:
Paramedic Services
Personnel - 85 man-hours $ 3,000 . 00
Materials 200 .00
Meals 150 . 00
Total Paramedic Services $ 3,350 . 00
TOTAL $ 3,350.00
MUNICIPAL UTILITIES DEPARTMENT:
Solid Waste Division
Bin Rental $ 288 . 00
Total Solid Waste Division $ 288 .00
TOTAL $ 288.00
GENERAL ADMINISTRATION:
Clerical Assistance
Personnel - 80 person-hours $ 2,100 . 00
Materials 100. 00
Phones 300 .00
Total Clerical Section $ 2,500 . 00
TOTAL $ 2,500-00
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COMMUNITY SERVICES DEPARTMENT:
Parks Division
Personnel - 60 man-hours $ 1,300.00
Materials 450 . 00
Total Parks Division $ 1,750 -00
Recreation Division
Personnel - 38 man-hours $ 400 . 00
Materials 50. 00
Total Recreation Division $ 450 . 00
Street Tree Division
Personnel - 48 man-hours $ 1,050 . 00
Materials 0 . 00
Total Street Tree Division $ 1,050 . 00
TOTAL $ 3,250.00
POLICE DEPARTMENT•
Police Services
Personnel (Race) - 167 man-hours $18,159 . 98
Personnel (Dance) 201 . 28
Sunscreen Lotion 25 - 00
Total Police Services $19,236 . 20
TOTAL $19,236.20
TOTAL - CITY DEPARTMENTS $40,692-35
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