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Home My WebLink About8210RESOLUTION NO 8210 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS ADOPTING A SPORTS FIELD USE AND RESERVATION ALLOCATION POLICY WHEREAS, the City of Redlands owns and operates various parks and sports fields, and WHEREAS, the City is committed to maintaimng safe and attractive fields for use by Redlands' residents and visitors, and WHEREAS, the City is committed to maximizing play time through efficient scheduling, including turf recovery periods, and WHEREAS, the City is committed to providing transparency and consistency in field use scheduling, and WHEREAS, the City is committed to clearly communicating expectations for field use; and WHEREAS, the City is committed to adequately funding field maintenance and long term capital needs, and WHEREAS, the City recognizes the increasing demand for sports fields and is committed to providing equitable and affordable access to these City facilities, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS Section 1 CEQA Exemption The City Council hereby finds and determines that the adoption of this Resolution is exempt from review and under the California Environmental Quality Act ("CEQA") Guidelines Section 15061(b)(3) because it can be seen with certainty that this Policy will have no significant impact on the environment Section 2 Policy The City of Redlands' Sports Field Use and Reservation Allocation Policy, attached hereto as Exhibit "A," is hereby adopted Section 3 Effective Date This Resolution and the policy established by this Resolution shall take effect immediately ADOPTED, SIGNED AND APPR ED this 1 st . y of June, 2021 ATTEST Paul T Banch, Mayor e Donaldson, City Clerk I-1Resolutions\Res 8200 8299\8210 Sports Field Allocation Pohcy.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 15` day of June, 2021 AYES Councilmembers Foster, Tejeda, Davis, Guzman -Lowry, Mayor Barich NOES None ABSENT None ABSTAINED None nne Donaldson, City Clerk C \Usersliunacdonald\Desktop18210 Sports Field Allocation Policy docx EXHIBIT "A" City of Redlands Sports Field Policy City of Redlands ATHLETIC FIELD USE AND ALLOCATION POLICY 2021 1.1Rcsolutions.Res 8200 8299/8210 Sports Field Allocation Policy docx ATHLETIC FIELD USE AND ALLOCATION POLICY 2021 Table of Contents Introduction II Definition of Terms III Field Allocation Process A Application Schedule and Requirements B League Splits and New Leagues IV Field Allocation Criteria A Priority Group Classification B Sport Season Priority C Resident Priority Status V. Tournaments VI, Maintenance Issues A Rest and Renovation B Field Use Guidelines C Athletic Field Lining/Marking D Inclement Weather Guidelines E. Criteria for Establishing Field Playability VII General Provisions A Banners/Signage/Advertisement B Disciplinary Action for Field Policy Violations C Field Exchange, Sublease, Non -Use D Snack Bar Use E Permit Cancellation F Traffic and Parking G Onsite Storage H Authority VIII Fees i 1Resolutions\Res 8200 8299\8210 Sports Field Allocation Policy.docx ATHLETIC FIELD USE AND ALLOCATION POLICY 2021 I. Introduction: The City of Redlands coordinates and issues permits for the use of variousathletic fields in the City to organizations and the general public for cultural, social and recreational activities and programs The purpose of this policy is to establish a process for the scheduling and reservation of these facilities. The City is dedicated to creating partnerships with local youth sports organizations to ensure there is ample opportunity to participate in athletics at various skill levels The goal with these partnerships is to provide athletic opportunities while also ensuring fields are adequately maintained The objective of this policy is to create clear and written procedures that • Safe attractive fields for use by Redlands residents, • Maximize play time through efficient rescheduling including turf recovery periods, • Incorporate "turf recovery periods" to maintain safe, quality fields, • Fairly distribute available fields, • Provide transparency and consistency in scheduling, • Cleary communicate expectations for field use, and • Adequately fund field maintenance and long term capital needs 11. Definition of Terms: Audit. During an audit, each organization or coach is to state the name of each participant on their roster, provide verification documents for each participant, and sign off on the roster form Each group is to cooperate with staff when audits are being conducted and during the process of collecting rosters and verification documents Director. The Director of Facilities and Community Services Field Use Category: The sport for which the reservation is intended Field use is limited to football, baseball, softball, soccer, and other variants as approved by the Director Local Resident Persons residing within the City of Redlands Non -Profit Status 501(c)(3). To qualify as a non-profit user, the organization must meet all criteria as identified by the Internal Revenue Services (IRS) The organization must submit a Letter of Determination or Letter of Affirmation from the IRS that indicates non-profit 501(c)(3) status and are required to submit 990 forms and other appropriate documentation, including but not limited to, financial records and tax returns demonstrating the non- profit status Visit www irs gov for additional information on non-profit status Priority Group Classification. An organization's Priority Group Classification determines its priority for field allocations (i e Group 1 has first priority for field allocations and Group 2 has second priority for field allocations) 11Resolutions\Res 8200 8299/8210 Sports Field Allocation Policy docx Group 1 (Rec League). Organizations qualifying for Group 1 status must meet the following criteria 1 Non-profit, recreational youth organization 2 Must offer priority registration for City of Redlands residents 3 Must be a recreational youth sports organization offering open registration, guaranteed playtime at every game, and not limit registration based on skill level 4 Organizations must submit a Letter of Determination or Letter of Affirmation from the IRS that indicates a non-profit 501(c)(3) status certificate 5 Groups that compensate local, executive, administrative staff and/or board members shall be excluded from the Group 1 status 6 Organizations must reserve field space for a minimum of three consecutive seasons to be eligible for Group 1 status 7 The City reserves the right to audit any financial records, upon request Group 2 (ie Travel, Club, Adult) All other groups not qualifying for Group 1 status Primary Use Hours Timeframes during which fields experience the highest demand This includes the hours of 4 OOpm to 9 OOpm, Monday -Friday and 7 OOam to 8 OOpm on Saturday Resident Percentage Status: Percentage of residents within an organization relative to other organizations within a Priority Group Classification This status is determined by calculating the percentage of verifiable local residents registered with that organization in relation to the total number all registered local residents in all organizations in that Priority Group Classification combined during the previous season Each organization's local resident number will be divided by the total of all local residents registered to determine the percentage of use to be allocated to each group Youth Status. Persons 18 years of age or under at the start date of permit 111 Field Allocation Process - A. Application Schedule and Requirements Requests to use athletic fields are made through the Recreation Division of the Facilities and Community Services Department located at 111 W Lugonia Avenue, Redlands, (909) 798-7572 Any group that wishes to reserve an athletic field must complete the application package The City allocates field space on a biannual basis Winter/Spring, Summer/Fall Prior to each allocation, the City will issue a call for reservation requests approximately four months in advance The intent of the application schedule is to provide groups with a final schedule approximately two months prior to a typical season The annual allocation schedule is included below 1 1Resoiutions\Res 8200-829918210 Sports Field Allocation Policy.docx Winter/Spring (January 15th June 30th) • September 1st September 15th• Receive packets and applications • October 1st— November 1st• Parks and Recreation Commission Reviews draft schedule • November 15th• Reservations Issued Summer/Fall (August 15th— December 15th) • April 1St April 15th. Receive reservation packets and applications • May 1st—June 1st. Parks and Recreation Commission Reviews draftschedule • June 15th. Reservations Issued Organizations must submit a reservation packet and application, if applicable, prior to each allocation and in accordance with the preceding schedule. Application packets consist of the following forms: 1. Field Use Request Form 2. Field User Information Sheet 3. Athletic Field Use Rules and Regulations 4 Public Liability and Property Damage Insurance in an amount no lessthan $1,000,000 per occurrence, naming City of Redlands as Additionally Insured 5. Hold Harmless and Indemnity Agreement 6. A current list of board members with current contact information 7 Player rosters identifying local residents and non-resident. Non-resident fees will be applied for Group 1 applications. 8. Non-profit groups must also supply a IRS 990 or 990EXform Submittal of a field reservation packet does not guarantee approval. Every effort will be made to accommodate user groups' requests for use of fields. Deadlines must be met or field permits may be denied. B. League Splits and New Leagues New leagues or organizations planning to petition for Group 1 status must submit a Group 1 application in addition to the reservation packet. Groups must include the following documents with the Group 1 application: 1. Bylaws; 2. Player roster identifying local residents; 3. Names and addresses of Board of Directors (if applicable) with current contact Information; and I:\Resolutions\Res 8200-8299\8210 Sports Field Allocation Policy.docx 4 Letter of Determination or Letter of Affirmation from the IRS, including a copy of the league's current financial statements on file (IRS Form 990 or 990EX) that demonstrate the organization's nonprofit 501(c)(3) status, if asking for non-profit status A change in the organization's name, parent or affiliated national, state, regional or local organization (provided the former organization's name is not also being used), does not constitute it as a new organization or user and the City must be notified of any such name changes IV. Field Allocation Criteria. Applications for field use may be submitted twice per year for Group 1 and one per year for Group 2. Once applications are received, a draft schedule will be prepared with input from the Parks and Recreation Advisory Commission The City will utilize, but not be limited to, the following criteria in determining field schedules Such scheduling shall be subject to the prior approval of the Director A Priority Group Classification. 1 Applications will be categorized by Priority Group Classification Group 1 organization requests will be considered first followed by Group 2 2 The total combined Group 1 applications may be allocated up to 70% of Primary Use Hours within a Field Use Category Additional facilities may be scheduled if available after Group 2 reservations have been allocated 3 Organizations qualifying for Group 1 status may be allocated up to 70% of Primary Use Hours within a Field Use Category for up to one season per year and may be allocated up to 30% for the remainder of the year Additional facilities may be scheduled if available after Group 2 reservations have been allocated 4 Group 2 allocations will be annual Fields which become open due to cancellations will be put into reserve field space which will become available throughout the year B. Sport Season Priority 1 A sport in its traditional season will have priority field use over an out -of -season sport 2 Spring sports (baseball, softball) have priority in the spring 3 Fall sports (soccer, football) have priority in the fall 4 With regards to sports that play year-round (with a primary and off-season play), the primary season of each sport will determine whether the field is considered a baseball/softball or a soccer/football field on multiple use sites. C. Resident Priority Status Once an application has been categorized by Priority Group Classification and sport type, fields will be allocated within each classification based on Resident Priority Percentage. This status is determined by calculating the percentage of verifiable City of Redlands residents registered for 11Resolutions\Res 8200 8299\82]0 Sports Field Allocation Policy docx the prior season within each organization The total number of residents within each organization will be divided by the total of all local residents registered within a Priority Group Classification to determine the percentage of use to be allocated to each group A new organization may provide a current roster for the purpose of determining Resident Priority Status If a current roster is unavailable, new organizations will be scheduled after organizations that provide verification of resident participation An example of this would be Baseball Group A has 750 local residents Baseball Group B has 900 local residents Total local residents registered in both organizations is 1,650 750 divided by 1,650 equals 45% Group A would receive 45% of the field time available 900 divided by 1,650 equals 55% Group B would receive 55% of the field timeavailable Verification of local residency will be established by providing such documentation requested by the City including team rosters, player addresses, picture ID, utility bill, etc City reserves the right to conduct random audits to verify residency V. Tournaments Tournament applicants must receive City approval to sell food, use food trucks or use a snack bar and/or barbeque This approval must be noted on the use permit prior to use Tournaments cancelled by the City or due to inclement weather may be rescheduled as availability allows or may be refunded in full Tournament permits cancelled by the user at least 10 working days prior to the event will be issued a 75% refund No refunds will be issued if the tournament is canceled with fewer than 10 working days' notice Game times and field use must follow all policies outlined in the Athletic Field Use and Allocation Policy and all Athletic Field Use Rules and Regulations VI Maintenance Issues' A. Rest and Renovation An annual rest and renovation program is scheduled at all sitesto maintain field sustainability In addition, the City may close fields at its discretion to perform maintenance activities In such cases, a minimum 15 days' notice will be provided B. Field Use Guidelines 1 Organizations shall take the appropriate measures to avoid overuse of field space Measures such as alternating use of areas when possible and avoiding fringe or bare areas to limit erosion, are suggested 1.1Resolutions\Res 8200-829918210 Sports Field Allocat1on Pohcy.dncx 2. Turf divots should be replaced at end of each day to help re -root grass. 3. No tarps or material which may damage the grass may be placed on the turf Any turf coverings used must be made of a breathable material. 4. Baseball infields are limited to baseball play only 5. Remove all equipment at the conclusion of each day 6. Report hazards to the Recreation Division at 909-798-7572. 7 Report immediate emergencies (broken water lines, gushing sprinkler heads, etc.) to the Recreation Division at 909-798-7572. When calling, be prepared to fully identify yourself, your location (park/school), and the specific nature of the emergency so that staff can bring the appropriate repair equipment. 8. Vehicles are prohibited from entering upon fields or other non -designated areas without written permission noted on the use permit issued by City C. Athletic Field Lining/Marking 1. Lining of City fields is prohibited without prior approval by City and noted on field permit. Line colors must be approved by City 2. Burning lines is prohibited. 3. Any user failing to comply with established guidelines and notification requests are subject to pay for all damages occurring to the facility and termination of field use permit. D. Inclement Weather Guidelines During inclement weather the City's staff will assess the playability of fields to determine if use will occur The Director or designated representative shall have the authority to close any/all fields. E. Criteria for Establishing Field Playability The following information is the City's policy regarding the use of fields in wet condition. These policies and procedures apply to all sports and activities conducted on a grass field, turf area, or infield: Baseball and Softball In fields — Brick Dust Infield will be deemed unsafe and unplayable when any of the following conditions are present: 1. There is standing water within the base paths. 2. The depth of your footprint is greater than one inch. 3. Any of the above conditions are present within the pitching area. I:\Resolutions\Res 8200-8299\8210 Sports Field Allocation Policy.docx Soccer, Baseball and Softball Out Fields —Turf Outfields and turf areas will be deemed unsafe and unplayable when any of the following conditions are present 1 There is standing water within the majority of a single playing position (playing positions will be determined based on the user group) 2 Your feet suction to the ground as you walk within the majority of a single playing position (playing positions will be determined based on the usergroup) 3 Your footprints fill with water in the majority of a single playingposition 4 The depth of your footprint is greater than two inches in the majority of a single playing position 5 Grass can be easily dislodged from the fields during play VII. General Provisions. A. Banners/Signage/Advertisement Banner Permit Request Forms and Banner Policy is available from the Recreation Division B Disciplinary Action for Field Policy Violations Organizations that violate the field use policy will receive written notification of such violation Organizations that receive three or more violations in a calendar year are subject to revocation of all permits and are prohibited from submitting allocation requests for the remainder of the calendar year Violations involving health and safety, or destruction of public property, may result in immediate termination of permits and field use Violation examples include, but are not limited to 1 Use of fields that have been closed due to inclement weather or maintenanceactivities 2 Allowing other entities to use reserved field space 3 After permitted use the organization fails to maintain restrooms and/or leaves trash and litter on the premises 4. Driving vehicles on fields without written permission noted on permit 5 Adding additional fields (either adding to outside boundary or splitting a field within boundaries to create more than two additional fields) to site without written permission 6 Unpermitted commercial activity 7 Violation of the City of Redlands Field Use Allocation Policy Rules and Regulations 1 IResolutions\Res 8200 8299/8210 Sports Field Allocation Polfcy.docx C. Field Exchange, Sublease, Non -Use Users may not exchange, transfer or otherwise allow another entity to utilize permitted field space. Organizations receiving compensation for use of City fields by another entity will be subject to immediate revocation of permits. In such case, all parties may be prohibited from field use for the remainder of the calendar year Any organization that has received a permit to use a field and wishes to cancel its reservation shall notify the City a minimum of ten (10) days in advance. Non-use of field or cancellation of reservations on three or more occasions may also result in revocation of the permit for the remainder of the season. All user groups may be billed for fields that they have reserved and have not used. D. Snack Bar Use Organizations utilizing a snack bar must receive City approval and have the same noted on use permit. Only Group 1 will be granted approval for snack bar use. Food sales must meet San Bernardino County Health Department codes and requirements. E. Permit Cancellation Permits may be cancelled and/or rescheduled. Permits cancelled by the City or due to inclement weather may be rescheduled as availability allows or may be refunded in full. Permits cancelled by the user at least 10 working days prior to the event will be refunded 75%. No refunds will be issued if permitted use is cancelled with fewer than 10 working days' notice. The City of Redlands may cancel or re -assign use of fields for any of the following: 1. Field maintenance activities. 2. When the health and safety of participants are threatened due to impending conditions, including but not limited to, rain, muddy conditions, smog alerts, maintenance issues, lightning and earthquakes. 3. Non -adherence to City rules and regulations. 4. Tournaments and special events hosted or permitted by theCity 5. Non- use of field(s) or cancellation of reservations on three or more occasions. F Traffic and Parking User groups must inform their participants and spectators to park in facility parking lots and public parking areas. If needed, user groups should post directional signs to assist participants and spectators to appropriate parking areas. When traffic and/or parking are an issue, or during post - season tournament play, the user group or organization must provide volunteers to direct participants and spectators to designated parking areas. It is the users' responsibility to alleviate traffic and parking issues. Groups may not restrict or charge fees for parking. I;\Resolutions\Res 8200-8299\8210 Sports Field Allocation Policy.docx G Onsite Storage Onsite storage is available, for a fee, to organizations whose submitted roster includes 200 number of registrants or who have 20 number of confirmed reservations Submittal of a request for onsite storage is not a guarantee the submitting organization will receive onsite storage space H Authority All field usage and regulations established within this policy document shall comply with Chapter 12 44 020 of the Redlands Municipal Code, City Parks VIII Fees Fees for field usage and associated facilities are established within the City's adopted Fee Schedule and indicated under the Recreation Division section For the purpose of this allocation policy, the proposed fees are provided below Group 1 • $5 00/ hour per field • $25 00 per non-resident/ season based on submitted roster • $2 50 additional hourly fee for field splitting Group 2 • Youth o $25 00/hour per field with no lights o $35 00/hour per field with lights • Adult o $35.00/hour per field • $2 50 additional hourly fee for field splitting Tournament Fees • $50/hour for field use • $200 deposit Field Preparation • $65 per hour per field Banner • $60 per season Onsite Storage Fee 11Resolunons\Res 8200 8299\8210 Sports Field Allocation Policy docs Field Maintenance cost projection TOTAL ESTIMATED MONTHLY COST OF ALL BASIC MAINTENANCE ITEMS. $58,800 00 DATE 3/29/2021 NAME• Community Park ADDRESS 1535 N Church St Item # Frequency (Dependent on time Item/descriptionofyeor) Unit pricing All maintenance items Basic Maintenance items Notes 1 ed in Turf mowing/g/ g stnngtrimming/blowing Annuail Y Flat rate $3,200per month $28,800.00 r $28,800.00 _ performed approximately 9 months per year 2 Irrigation test/monitor Annually Flat rate $500 per month $6,000.00 $6,000.00 performed 12 months per year 3 Field striping Annually Flat rate $1,100 per month $11,000.00 $11,000.00 performed approximately 10 months per year 4 Infield leveling Annually Flat rate $700 per month $7 000 00 $7 000.00 performed approximately 10 months per year 4 Lighting test/ monitor Annually Flat rate $500 per month 56,000.00 56,000.00 performed 12 months per year 5 Aerification Seasonal 5500 per acre (8 acres) $4,000.00 performed 1 time per year 6 Herbicide/pesticide application Seasonal $500 per acre (S acres) $4,000.00 performed 2-3 times per year 7 Fertilization Seasonal $300 per acre (8 acres) $2,400.00 performed 2 times per year 8 Verti cutting As needed $500 per acre (8 acres 54,000.00 performed approximately 1 2 times every5 years 9 Thatching As needed $500 per acre (8 acres) $4,000.00 performed approximately 1 2 times every 5 years 10 Over -seeding As needed 51,000 per acre (8 acres) $8,000.00 performed 1 time per year 11 Top dressing As needed $1,500 per acre (8 acres} $12 000.00 performed 1 2 times per year TOTALS TOTAL FOR ALL SERVICES $97,200.00 558,800.00 TOTAL FOR BASIC MONTHLY SERVICE Field Maintenance cost projection TOTAL ESTIMATED MONTHLY COST OF ALL BASIC MAINTENANCE ITEMS. $13,680.00 DATE 3/29/2021 A NAME: Crafton Park ►� ADDRESS• 1741 Independence Ave Item t1 Item/description Frequency (Dependent on time of year) Unit pricing All maintenance items Basic Maintenance items Notes 1 Turf mowing/ edging/ string trimming/blowing Annually Flat rate $320 per month $2,860.00 1 $2,880.00 performed approximately 9 months per year 2 Irrigation test/monitor Annually Flat rate $200 per month 52,400.00 $2,400.00 performed 12 months per year 3 Field striping Annually Flat rate $600 per month $6,000.00 $6,000.00 performed approximately 10 months per year 4 Lighting test/ monitor Annually Flat rate 5200 per month $2,400.00 52,400.00 performed 12 months per year 5 Aerification Seasonal $500 per acre (2 acres) $1,000.00 performed 1 time per year 6 Herbicide/pesticide application Seasonal $500 per acre (2 acres) 51 000.00 performed 2-3 times per year 7 Fertilization Seasonal $300 per acre (2 acres) 5600.00 performed 2 times per year 8 Verti-cutting As needed $500 per acre (2 acres) 51,000.00 performed approximately 1 2 times every5 years 9 Thatching As needed $500 per acre (2 acres) 51,000.00 performed approximately 1 2 times every 5 years 10 Over -seeding As needed $1,000 per acre (2 acres) 52,000.00 performed 1 time per year 11 Top dressing As needed $1,500 per acre (2 acres) 53,000.00 performed 1 2 times per year TOTALS TOTAL FOR ALL SERVICES $23,280.00 513,680.00 TOTAL FOR BASIC MONTHLY SERVICE Field Maintenance cost projection TOTAL ESTIMATED MONTHLY COST OF ALL BASIC MAINTENANCE ITEMS $15,680.00 DATE 3/29/2021 NAME• ADDRESS- Israel Beal Park 140 W Riverview Dr Item # Item/description Frequency (Dependent on time of year) Unit pricing All maintenance items Basic Maintenance items Notes 1 Turf mowing/ edging/ string trimming/blowing Annually Flat rate $320 per month $2,880.00 $2,880.00 performed approximately 9 months per year 2 Irrigation test/monitor Annually Flat rate $200 per month $2,400.00 $2,400.00 performed 12 months per year 3 Field striping Annually Flat rate $600 per month $6,000.00 $6,000.00 performed approximately 10 months per year 4 Infield leveling Annually Flat rate $200 per month $2,000 00 $2,000 00 performed approximately 10 months per year 5 Lighting test/ monitor Annually Fiat rate $200 per month $2,400.00 $2,400.00 performed 12 months per year 6 Aerification Seasonal 5500 per acre (2 acres) $1,000.00 performed 1 time per year Herbicide/pesticide application Seasonal $500 per acre (2 acres) $1,000.00 performed 2 3 times per year 8 Fertilization Seasonal 5300 per acre (2 acres) $600.00 performed 2 times per year 9 Vert cutting As needed $500 per acre (2 acres) $1,000.00 performed approximately 1 2 times every 5 years 10 Thatching As needed $500 per acre (2 acres) $1,000 00 performed approximately 1 2 times every 5 years 11 Over -seeding As needed $1,000 per acre (2 acres) $2,000.00 performed 1 time per year 12 Top dressing As needed 51,500 per acre (2 acres) $3,000.00 performed 1 2 times per year TOTALS $25,280.00 $15,680.00 TOTAL FOR BASIC MONTHLY SERVICE Field Maintenance cost projection TOTAL ESTIMATED MONTHLY COST OF ALL BASIC MAINTENANCE ITEMS. $53,300.00 DATE. 3/29/2021 NAME: ADDRESS Sports Park 1790 Dearborn St Item 44 item/description Frequency (Dependent on time of year) Unit pricing All maintenance items Basic Maintenance items Notes 1 Turf mowing/ edging/ string trimming/blowing Annually Flat rate $3,200 per month $28,800.00 $28,800.00 performed approximately 9 months per year 2 Irrigation test/monitor Annually Flat rate $500 per month $6,000.00 i $6,000.00 performed 12 months per year 3 Field striping Annually Flat rate $1,800 per month $18,500.00 ir $18,000.00 performed approximately 10 months per year 4 Lighting test/ monitor Annually Flat rate $500 per month 56,000.00 $500.00 performed 12 months per year 5 Aerification Seasonal $500 per acre (20 acres) $10,000.00 performed 1 time per year 6 Herbicide/pesticide application Seasonal $500 per acre (20 acres) $10,000.00 performed 2 3 times per year 7 Fertilization Seasonal $300 per acre (20 acres) $6,000.00 performed 2 times per year 8 Verti cutting As needed 5500 per acre (20 acres) $10,000.00 performed approximately 1 2 times every 5 years 9 Thatching As needed 5500 per acre (20 acres) $10,000 00 performed approximately 1 2 times every 5 years 10 Over seeding As needed 51,000 per acre (20 acres) $20,000 00 performed 1 time per year 11 Top dressing As needed $1,500 per acre (20 acres) 530,000.00 performed 1 2 times per year TOTALS TOTAL FOR ALL SERVICES 5155,300.00 $53,300.00 TOTAL FOR BASIC MONTHLY SERVICE Field Maintenance cost projection TOTAL ESTIMATED MONTHLY COST OF ALL BASIC MAINTENANCE ITEMS• $13,680.00 DATE 3/29/2021 IL NAME. Imo® ADDRESS! Texonia Park 1321 Texas St Item 4 Item/description Frequency (Dependent on time of year) Unit pricing All maintenance items Basic Maintenance items Notes 1 Turf mowing/ edging/ string trimming/blowing Annually Flat rate 5320 per month $2,880.00 l $2,880.00 performed approximately 9 months per year 2 Irrigation test/monitor Annually Flat rate $200 per month $2,400.00 $2,400.00 performed 12 months per year 3 Field striping Annually Flat rate $600 per month $6,000.00 56,000.00 performed approximately 10 months per year 4 Lighting test/ monitor Annually Flat rate 5200 per month $2,400.00 $2,400.00 performed 12 months per year 5 Aerification Seasonal 5500 per acre (2 acres( 51,000.00 performed 1 time per year 6 Herbicide/pesticide application Seasonal $500 per acre (2 acres( $1,000.00 performed 2-3 times per year 7 Fertilization Seasonal $300 per acre (2 acres) 5600.00 performed 2 times per year 8 Verti-cutting As needed 5500 per acre (2 acres) $1,000.00 performed approximately 1 2 times every5 years 9 Thatching As needed $500 per acre (2 acres) 51,000.00 performed approximately 1 2 times every 5 years 10 Over seeding As needed $1,000 per acre (2 acres) $2,000.00 performed 1 time per year 11 Top dressing As needed $1,500 per acre (2 acres) 53,000.00 performed 1 2 times per year TOTALS TOTAL FOR ALL SERVICES $23,280.00 $13,680.00 TOTAL FOR BASIC MONTHLY SERVICE 4t4c c \rnQn} Survey Results WI. apreeme oyou x with ante n.a antes enaaalirtbute Ny e they enTl request f4the mm r osealre°n cell xoa'm these feevary nreala .vaned do you ¢server Aad cant. n xlghland Little Leagues r groups must Aril Pnooty to 00010eague Pnorny to Cale League otters eby fl2 cane first Yes 55 noun pteureen 51 hoose 0e nfi0AammOm o 51 hen ofit& 525 an hourtos groups &nomrosdema YYes Seel n rent column Season to Season 040 sue xafllttrlgho oumamena up to months In 5 0 b 100101®gua fill nut an appimum llrotlm Annual mttmgs held 0510 aaale Fortme 6rstsrve u5etl to accommodate all repuerts315 column $10 an xwrwINout lights 520an hour for the NIIlpu with lights& an hour aflerme Cr. hour Only forAdukOPoa and Adult essuas 10 days m n mdws x span Vesper. based oils These o natatans w It kx the sty, rang M usetesf the [the t Sport partne envy B' prl00so &School 2)x sportspamta Everyone 550with 550 ¢Mast 520 an haat..dents 523a for 405 n /4 Yes See mfr column Mlnknum 30days with wm p M1Ypv 0,y&School OLC5c0 Rowed by 11 Sport partners Mumetl R SenYuthL 000 must la pouf urneta rale oWllee erns °season achy ring seat. plaallyF nary -M vemtrr Asl th xoctant Y th1 gum .good star contt arty, they ¢alto be a Rald aeh season For o t Mos., ague rapms edea doev fees Team Fre Eve .cal with log n be Nag0451000 nese rates vary depending sport The Realeaesm dem. ees depend n the noy rrtethrt y0r Fm My Player Mat olganhatl apaya otaI Si per player fee oily- ague that use 010450 omd e season onsen...the en5 electricity. Pr°3ryl amt Res4 tYutx agues 5005 yEaft.. a men MLeyu 4 d apace avail Charity of ,the ned0 nlysu y 000sewn° 5w,f t I n Field Fees per Season ...Baseball yball crone 563 pert residents 59 rwdenls Forte 32 r team( rode. 30 - per r nocresalents Bak residents 522p 552 per tea m playas,. Fees cann¢be twaived In exch nee form dun Ythe stations Yes Seel am nim SmwntoSeawn [lenty.. ague nes Post Peens N formal grtcnan Coy mented but ray NA 0)Ia.Id ena hid two olds a slgam ovens atm& andlfa stmt See cafe mlu u mres Feld Rental per hour, per fele 9056 fthe must he raid NA Field&locations a e held twice yea mare 11nv organa°° f«port organization R k No formal agreement. coo meriteda Ilaatb Illy NA Field repu¢es are on m fie+ serve bass. g standing groups have been and have enc.mme dry field rentals 5« Info N rem column 315.00 seraela Nm Profit Modem Group 55000perfitld 0Resta these $35 per field gement Corn namident 540 per field 0n+em tcom See roan rem eon can During the non-seasons &comeflrstserve Colton No formal agreement. CMI merged lay 5,145 are onlyellootM to Ggyouth g Ioal nMc upsa no/ o2 055 Currently fields are only allocated oClty youth ups and Me Inial nM Coll Nps 5300- one tlmefee for raldent leagues $650- feet n -nes th8 nu� 5120 hour for resident youth a 52 nhour for non -resld Ncongs 5290 nmden adult $554 an hour for non reagent adulgoruta 5 I fol em0 lune+ 6 oohs Folate No formalsgreement, oa00 allay Annual meetings Feld 0 Oyu oatyt cry ups firsta firs.. By5050500 1)Crty 2)c tYyeut gaup. 315 else NA 520oer hour Pa youth groups wnlwt lights 540ter -Pante youth groups 350 oer hour h groups with. lights 545 - Pita. hem w0±1155ts $1 -Parttime sat! 3130 m-anu➢ad n Fee 3500 .se 055 See 00 .rent column 0momhs Yualpa U011 Leaguaa lA0F, and local youths oro groups must fill out an application These Std Il 4 ay p000M 11 OW 2)0NWut 3) Everyoneelse NA per Mor Youth ratlmt gonna 57 Youth mB,d gorvp Roostersa 05444 °one cM at the eM of the season to detemlmine cost See n fo tub Comg the non- suns 005500 fit sery Ban None field Rentals are handled on a fart mefrit save hasps Mato flit NA 525 per. Seem°' t lump Foteote firstserve MorenoV HeyHeyAll groups mustfl 11 out a alM use agreem nam greemernsa for a¢ d 5ool Diana oen000 fonts Field N150405nwlrh nterna Y., based rad t mg and ups rec0tfymg fthe elds t were awarded Bypflori& 11 cky &School 5)5 vas& erma Flreao that ma... 030reo,ent 4hour play fee 5150 oft 0 5 ofitN molest 20900 per 3 oft Red 53240p -For 53 per hour Longterm user group 528 Sho°n pro00 per u-Adumm ups 515 40M 5x83 rCommenol Seel ( me bmm NostriR*ICY c Case ye dttumlmtb