HomeMy WebLinkAboutContracts & Agreements_36A-2004_CCv0001.pdf U. S. Department of Justice
Office of Community Oriented Policing Services(COPS)
COPS Homeland Security Overtime Program Award
Applicant Organization's Legal Name: Redlands,City of
Grant#: 2003OMWX0207
ORI#: CA03608 REPRINT
Vendor#: 956000766
Law Enforcement Executive: Chief of Police James R.Bueermann
Address: 212 Brookside Avenue
City,State,Zip Code: Redlands,CA 92373
Telephone: (909)799-7661
Fax: (909)798-7675
Government Executive: City Manager John Davidson
Address: 35 Cajon Street
City,State,Zip Code: Redlands,CA 92373
Telephone. (909)798-7512
Fax: (909)798-7503
Award Start Date: 9/1/2003 Award End Date: 8/31/2004
Award Amount: $ 99,460.00
JAN 2 Z ?004
Carl R Peed Date
Director
By signing this award,the signatory officials are agreeing to abide by the Conditions of Grant Award found on the reverse side
of this document:
Vt., ,T m _a Rnrmann 2/17/04
Si of Law Enforcement Official with the Typed Name and'I itle of Law Enforcement Date
A ority to Accept this Grant Award Official
John Davidson 2/17/04
of GovqAnent Official with the Authority Typed Name and Title of Government Official ate
to crept this Vmt Award
Award ID:
CONDITIONS OF HSOP GRANT AWARD
1. The grantee agrees to abide by the terms, conditions,and regulations as found in the COPS HSOP
Grant Owners Manual and the Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments,28 C.F.R.Part 66 (or 28 CY.W!7—Part 70 as applicable for
institutions of higher education,hospitals and other non-profit organizations).
2. The funding under this project is for the payment of the overtime hourly rate and fringe benefits
expended for non-supervisory sworn personnel during homeland security training sessions and other
law enforcement activities that are designed to assist in the prevention of and protection against acts of
terrorism and other violent and drug-related crime. The project objectives are approved by the COPS
Office and reflected in the Financial Clearance Memorandum. The positions listed in your application
and approved by the COPS Office are assumed to be non-supervisory sworn personnel by nature of
their rank and not defined by their current task. As noted in the grant application,the additional
overtime hours funded under HSOP are intended to reimburse non-supervisory sworn officer ranks.
Therefore,grantees should not reimburse for overtime expenses for personnel that hold a rank of a
supervisory nature even if the person is not currently supervising a staff or if the grantee agrees to pay
the difference.in hourly rates.
3. Grantees are required to contribute a local match of at least 25 percent towards the total cost of the
approved grant project. The local match must be a cash match.
4. COPS HSOP grant funds must be used for overtime activities above and beyond what the department's
budget has previously obligated or funded,or would obligate or fund for overtime activities with state
or local funds. Funds awarded under the program may not replace existing state or local funds that
have been budgeted or planned to be budgeted for officers to engage in overtime activities.
5. The community policing activities to be executed by your law enforcement department were identified
in your COPS HSOP grant application and approved by the COPS Office before the grant was
awarded,and are intended to support your agency's homeland security efforts.
6. The grantee acknowledges its agreement to comply with the Assurances, Certifications,and Disclosure
of Lobbying Activities submitted with the COPS HSOP application.
7. In some instances,an extension of time may be granted to use remaining funds and complete
implementation of the COPS HSOP grant. Extension requests will be considered on a case by case
basis,but will only be granted for extenuating circumstances that prevented your agency from
completing the grant project within the original 12-month grant period. Requests for time extensions
should be submitted in writing to your Grant Program Specialist approximately 90 days before the end
of your grant period. Equal
8. Recipient agencies that meet certain criteria are required to maintain and submit an acceptable
Employment Opportunity Plan(EEOP)for review by the office of Civil Rights,office of Justice
Programs. if you need help in preparing an EEOP,please consult the Civil Rights Seven-Step Guide to
the Design and Development of an Equal Employment Opportunity Plan included in your grant award
package.
9. To assist the COPS Office,in the monitoring of your HSOP award,your agency will be responsible for
submitting quarterly Financial Status Reports and a final Financial Status Report. In addition,your
agency may be responsible for submitting any periodic or final programmatic progress reports that may
be developed by the COPS Office during the course of your grant. Your Grant Program Specialist and
Staff Accountant can assist you with these reports as necessary.
10. Overtime funded under this award may only be used to exclusively benefit your department and the
population that it serves.
11. The COPS Office may conduct or sponsor national evaluations of the community policing activities of
its grantees and other COPS-funded initiatives. The grantee agrees to cooperate with the evaluators.
12. The COPS Office perforins various functions to ensure compliance with grant requirements,assess the
implementation of community policing,and provide technical assistance to grantees. These functions,
and others,may require the production of grant-related documentation and other materials. The
grantee agrees to cooperate with any such requests for information.
1985, and authorized the Mayor and City Clerk to execute the release of lien on
behalf of the City.
MOU - Electronic Transfer of Information - On motion of Councilmember Gil,
seconded by Councilmember Harrison, the City Council unanimously approved
a memorandum of understanding with the County of San Bernardino for the
electronic transfer of information with the Office of the District Attorney and
authorized the Mayor and City Clerk to execute the memorandum of
understanding on behalf of the City.
Independent Contractor Agreement - Cartoonist Workshop - On motion of
Councilmember Gil, seconded by Councilmember Harrison, the City Council
unanimously approved an independent contractor agreement with Steve Schulz
for a cartoonist workshop and authorized the Mayor and City Clerk to execute
the agreement on behalf of the City.
Independent Contractor Agreement - Archaeology Class - On motion of
Councilmember Gil, seconded by Councilmember Harrison, the City Council
unanimously approved an independent contractor agreement with Craig Lesh for
an archaeology summer institute class and authorized the Mayor and City Clerk
to execute the agreement on behalf of the City.
Independent Contractor Agreement - Polynesian Dance Classes - On motion of
Councilmember Gil, seconded by Councilmember Harrison, the City Council
unanimously approved an independent contractor agreement with Celia B. Ico
for Polynesian dances classes and authorized the Mayor and City Clerk to
execute the agreement on behalf of the City.
Facility Use Agreement - DAAS - Following discussion, on motion of
Councilmember Gil, seconded by Councilmember Peppler, the City Council
unanimously approved a facility use agreement with the San Bernardino County
Department of Aging and Adult Services (DAAS) for use of a small classroom
at the Redlands Community Senior Center and authorized the Mayor and City
Clerk to execute the agreement on behalf of the City.
Funds - Homeland Securitv Overtime Program - Councilmember Peppler
moved that the City Council unanimously authorize acceptance of
$99,460.00 from the U. S. Department of Justice, Office of Community
Oriented Policing Services, for the Homeland Security Overtime Program
and authorized an additional appropriation in the amount of $132,613.00
to the Police Department to pay for police officer overtime and utilize
salary savings currently available in the General Fund (as there are no
longer salary savings accumulated in individual departmental budgets) for
the City's cash match. Motion seconded by Councilmember George and
carried unanimously.
February 17,2004
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