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Home My WebLink AboutContracts & Agreements_90-2012_CCv0001.pdf STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA01738 LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT REGISTRATION NUMBER: LG-W REV 01/2011 1, This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME. California Department of Forestry and Fire Protection—(CAL FIRE) LOCAL AGENCY'S NAME City of Redlands 2. The term of this Agreement is: July V, 2011 through June 30th, 2012 3. The maximum amount of this Agreement is: $ 72,705.97 Seventy Two Thousand Seven Hundred Five and Ninety Seven Cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A— Scope of Work—Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B— Budget Detail and Payment Provisions 1 pages Exhibit C*—General Terms and Conditions; DGS GTC Version: 610 pages Exhibit D—Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E—Additional Provisions 5 pages *Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this Agreement as if attached hereto. General Terms and Conditions can be viewed at: http.-#www.dgs.ca.govlols IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General Services Use Only LOCAL AGENCY'S NAME City of Redlands BY(Authorized Signal re) DATE SIGNED(Do not type) l PRINTED NAME AND 1TTLE OF PERSON SIGNING ATTEST Pete Aguilar, 11a or ADDRESS Sam Ir i , City Clerk P.C.Q. Box 3005 Redlands, CA 92373-1505 l STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY(Authorized Signature) DATE SIGNED(Do not types � I` I r PRINTED NAME AND TITLE OF PERSON SIGNING Clare Frank,Assistant Deputy Director,Cooperative Fire Protection,Training&Safety ADDRESS P.O.Bax 944246.Sacramento,,CA 94244-2460 �i . . Contractor Name: City ofRedlands Contract No:3CA01738 -2- EXHIBIT A COOPERATIVE FIRE PROGRAMS AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA 1. The project representatives during the term ofthis Agreement will be: CAL FIRE Unit Chief: San Bernardino Local Agency: City ofRedlands Name: Tim McClelland Name: Jeff Frazier Phone: (909) 881-6900 Phone: (909) 798-7600 Fax: (909) 881-6969 Fax: (909)798-7602 All required correspondence shall besent through U.S. Postal Service bycertified mail and directed to: CAL FIRE Unit Chief Tim McClelland Local Agency: City ofRedlands Section/Unit: Son Bernardino Section/Unit: City ofRedlands Attention: Darren Feldman Attention: Jeff Frazier Address: 38OON. Sierra Way Address: P.C]. Box 3OO5Redlands, San Berardino 93405 CA 92373-1505 Phone: (909) 881-6900 Phone: (909)798-7600 Fax: (909) 881-6969 Fax: (909)798-7602 Send anadditional copy ofall correspondence to: CAL FIRE Cooperative Fire Services P.O. Box 944246 Sacramento,CA 94244-2460 2' AUTHORIZATION This Agreement is entered into this 1st day of July, 2011. by and between the State of California, hereinafter called STATE and City of Red|andm. County of San Bernardino, State of California, hereinafter called Local Agency through its duly authorized officers. As used heosn. Director shall mean Director of the California Department of Forestry and Fins Protection (CAL FIRE). VVhena the standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL AGENCY aoLOCAL AGENCY iaused inthis Agreement. Section 4142 of the Public Resources Code provides that the Director may enter into cooperaMve Agreements with local jurisdictions for the purpose of providing wildland fire protection. 3. SCOPE OF WORK LOCAL AGENCY has the responsibility for protection of Uha, proporty, and vvUdkund areas comprising 321Bacres oYland as indicated on the map included under Exhibit Eand desires to contract with the STATE toprovide xv|/d|undfire protection hosaid area, STATE hos the ability to provide vvi|d|and fire protection for said area, of the type and degree. which itnow provides onadjacent State Responsibility Areas. . . Contractor Name:City ofRedlands Contract No:3CA01738 '3- 4. SERVICES BY STATE X STATE shall provide miNlandfire protection for the areas defined inthe above section. B. For those areas, which are adjacent to State Responsibility Area, STATE will pnovidewiNh*nd fire protection at the same level of service it now provides on adjacent State Responsibility Area. C. For those areas (is|ands). which are not adjacent hmState Responsibility Area, the vvi|d|andfire protection provided by the STATE will be limited to those resources identified in the preplanned w/i|dhand response for the respective area, Any resources beyond those specified in the prep|annedvvi|d|gnd response are assistance by hire and the Ononoim/ responsibility of the LOCAL AGENCY. 5. ADMINISTRATION A' LOCAL AGENCY agrees that STATE may dispatch fine protection resources available under this Agreement boother areas ofthe state when needed mtthe sole discretion ofSTATE, B. STATE response will besubject toavailability ofresources. C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command. D. STATE and LOCAL AGENCY ahoU, through established dispatch pn»oedurem, immediately notify each other ofany fina incident within the contract area. 6' MUTUAL AID LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY. 7' ENTIRE AGREEMENT This Agreement contains the whole Agreement between the parties. |tcancels and supersedes any previous Agreement for the same orsimilar services. . . Contractor Name:City ofRedlands Contract No:3CA01730 -4- EXHIBIT B BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION 1 Invoicing and Payment: A� LOCAL AGENCY shall pay STATE for providing said protection at the rate of$20.18 per acre, plus an 11.96% administrative charge for a total of$72,705.97 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thenoofter, for the succeeding finoa| year subject to approval by LOCAL AGENCY. This Agreement shall be amended each hacal year to naMeot new rates. B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval imnot received by STATE within said pariod. STAFEeobligations haneundaroha|| terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination. C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made bythe LOCAL AGENCY will cover the protection o*ha per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to 8T/TE, if any, or refunding to LOCAL AGENCY the amount mfany overpayment. . . Contractor Name:City' ofRcdbxudo Contract No:3CA01738 -5 - EXHIBIT D SPECIAL TERMS AND CONDITIONS 1. Cancellation Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the banninobon of this Agreement; such termination shall become effective upon written receipt of3Oday notice ofcancellation. 2. Audit If the Agreement is over 310.000. the parties ahaU, in accordance with Government Code Section 10532. be subject to examination and audit of the State Auditor General for m period of three (3) years after final payment under the Agreement. Examination and audit mhmU be confined to those matters connected with performance of the Agreement inc|uding, but not limited to, coat of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement orunderstanding. 3' Operatina Plan Prior&oApril 1ofeach year, STATE and LOCAL AGENCY shall establish ajoint Operating Plan for the contract area, which shall be included under Exhibit E. If LOCAL AGENCY received its structural fina protection from another local agency, the local agency providing the structural fire protection must be party tothe Operating Plan. 4' Extension of Aareement Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost ofservices provided by STATE during the extended period aho|| be basad upon the rates published for the fiscal year in which the extended period falls had e new Agreement been entered into. 5' Modification This Agreement may be amended at any time by written mutual consent of the parties hereto. 6' Indemnification Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all da/nna and losses accruing or resulting to any permon, finn or corporation who may be injured or damaged by the indemnifying party. Contractor Name:City of Redlands Contract No:3CAO 1738 _6_ EXHIBIT E ADDITIONAL PROVISIONS Attachments Budget Plan Topographic Map Operating Plan ❑ Annual Report WILDLAND (LRA) AGREEMENT (Contract Dame) City of Redlands-3CA01738 Program Cost Account(PCA#) 39002 THIS IS THE BUDGET PLAN OF THE COOPERATIVE LOCAL RESPONSIBILITY AREA{LRA} WILDLAND FIRE PROTECTION AGREEMENT BETWEEN STATE OF CALIFORNIA,DEPARTMENT OF FORESTRY&FIRE PROTECTION(CAL FIRE) AND THE CITY/TOWN OF_City of Redlands A LOCAL AGENCY FOR THE 201112012 FISCAL YEAR AGREEMENT COST CALCULATIONS: Number of Acres 3218 General Fund Reimbursement $ 7.42 $ 23,877.56 Unit Budget $ 12.76 $ 41,061.68 Sub-Total $ 64,939.24 Admin Rate 11.96% $ 7,766.73 Total Protection Cost $ 72,705.97 Comments Section: Page 7-City of Redlands X.„ �R•.....`':�•7l ..r'1 i 'a '{� +.jve . r '��,4ii_ �•CYC. .�t= f�. ..r At60-0 gat Ir MIR �'. . 1p 71 i � Citv of Redlands 3CA01 Page 4 .7 REDLANDS WILDLAND CONTRACT AREA 0PLkATI(^AL PLAN, Between CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTLC-HON WAL FIRE), San Bernardino Unit, And REISI ANIIS FIRE OLPARTMEN'T Purpose 7'he purpose of tins operating plan is to increase and/or enhance tile ffit.- ground operations within the Cal- mia Department of For stry and Fire 'Protect on 'CAL FIRE*s San Bernardinti Urnit 116 le I L 1i � J i ,,, I Redlands Wildiand Contrart area including mutual tl-Lreat zones. This vlan would allow responfing agencies Lo pre-desip-nate the Unified Ordering point, V'HF' kadw Frequencies, i ' f ht contraot area. establislunento'aUnified Command m-ricture for wfldland Iresint Area involved.: I. See attached mar), Redlands Wildland Cort ract area inn-lusive ol mutmal threw zones. Proposal The proposal of this plan is to: 1. Suppress wilshand fires wit'hin the contract area or rn-atuall dueat zone: a. Reg&- less of which agency Company Officer is on scene of the incident ffirst, the first arriving Company Officer shalli Assutne can artrand, H. EstaH'shjurisdiction, iii. Determine threats w;th Potential, iv, Provide a report on conditions, v . .b 1� rmuiate and effec, a plan of action, v;. Prioritize control obiectives, I, Life, Property and Natural Resources, vii. lnuest additional resources as appropriate, viii, Eoabfishthe [Jn:fied Orderim, Point, 'h ned --o hall be the Ca'if( i- De-i-mi-nnent of Fore-iry and 1 MI. L Z� 3 I e Uni�- Order;ng PcIni, sl I -)r Protection WAil, FIRE" SwC-nernard;no T nii t rinter-enc) v.onnmard Center(BDi. M 4,F-, Regardless of whic,1111 --gen-y P', ' cl-, 'z on s��ene of't,�ie incident rs-- 11111el ""Jill -1 1- ✓ a- '11-ic flirst an4vinc-3 Chle f Offil-er will transi"t--,on cumnnwnd, firom the ininall atiack Incident commancit", i. bAnnounce and assulil. staHsh an Incid--nw Post, City of Redlands 3CA01738 Page 5 4. Wildland fires will be managed via Unified Command structure affording all agencies with jurisdictional responsibility to establish a common set of objectives and strategies. �. Common communications shall be established utilizing the FIRESCOPE Statewide channel plan with the follorwing VHF frequencies, a. Command Conunon command frequency assigned by the BDCC h. _Tactical Common tac_ical frequencies assigned by the BDCC. c. fir u) Ground Common air to ground frequencies assigned by the k3UC'.0 d. date: California Department of Forestry and Fire Protection :Al. FfPF,) San Bernardino Unit Emergency Command Center (BDCC) will malt.- every effort to assign VHF frequencies utilizing the pre-designated frequency chart htc low, VHF FREQUENCIES BDU L1 151.44501 159.3900 BDU LOCAL 1 CDF C1 151.3550 159.3000 ; CDF COMMAND ` CDF C2 151.2650 159.3300 CDF COMMAND 2 CDF C3 151.3400 159.3450 OF COMMAND 3 CDF T5 151.2500 151.2500 CDF TAC 5 CDF T3 151.3700 151.3700 CC3F TAC 8 CDF A!G 151.2200 151,2200 CDF AIR TO GND NET WHITE 2 154.2650 154.2650 WHITE 2 WHITE 3 1542950 154.2950 WHITE 3 5. Wildland figs in jurisdictions outside of the Redlands Wildland Contract area that are deemed an immanent threat to Redlands Wildland Contract area or mutual threa= zone; a. Immediate notification will be made to BDCC. BDCC will in turn notify Red'ands Fire Department via San Bernardino County Communications Center (RBOC). 7. For W'iidland fires originating in the Redlands Wildland Contract area or nl?Ituai flYreat zone, Cal Fire will dispatch resources based on the Low, Medium or H1 I dispatch levels. as well as by the closest resource concept. Additional resources may be responded based upon initial reports. RESPONSE LEVELS STATE RESOURCES HIGH MEDIUM LOW Engines 5 4 2 Dozers 1 1 - Crews 2 2 _ e Helico ter 1 1 Air Tarxer 2 ,qtr Attack � t Battahor Chief