HomeMy WebLinkAboutContracts & Agreements_99-2021DocuSign Envelope ID. 95961337-FB5D-4265-BCFA-55F545D5B120
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of temporary staffing services ("Agreement") is made
and entered in this 15th day of June, 2021 ("Effective Date"), by and between the City of
Redlands, a municipal corporation ("City") and AppleOne Employment Services ("Consultant")
City and Consultant are sometimes individually referred to herein as a "Party" and, together, as
the "Parties " In consideration of the mutual promises contained herein, City and Consultant
agree as follows
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1 1 City hereby engages Consultant to provide temporary staffing services for City (the
"Services")
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2 1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," titled "Scope of Services," which is attached hereto and incorporated herein by
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3 1 City designates Tommi Ng, Assistant Human Resources/Risk Management Director, as
City's representative with respect to performance of the Services, and such person shall
have the authority to transmit instructions, receive information, interpret and define
City's policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4 1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the description set forth in Exhibit "A," which is attached hereto and
incorporated herein by reference
4.2 The term of this Agreement shall be for a period of three (3) years from July 1, 2021
through June 30, 2024 (the "Initial Term") City shall have the option to extend the Initial
Term of this Agreement by two (2) additional one-year terms (each, an "Extended
Term"), on the same terms and conditions, by providing written notice to Consultant at
least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.
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4.3 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
City Council adopted policy for the same It shall be the obligation of Consultant to
obtain a copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5 1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of three hundred thousand dollars ($300,000) for the period of three years of the
Initial Term, and shall not exceed the amount of two hundred thousand dollars for the two
additional one-year renewal options bringing the total compensation payable to an
amount not -to -exceed five hundred thousand dollar ($500,000) City shall pay Consultant
on a time and materials basis up to the not to exceed amount in accordance with Exhibit
"B" titled "Fee Schedule Title" which is attached hereto and incorporated herein by
reference
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services. City
shall pay Consultant no later than thirty (30) days after receipt and approval by City of
Consultant's invoice
5 3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person, (ii) five (5) days after deposit in first class registered mail, with
return receipt requested, (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile or electronic mail transmission (including
PDF), if confirmed with a copy sent contemporaneously by first class, certified,
registered or express mail, in each case properly posted and fully prepaid to the
appropriate address set forth below, or such other address as a Party may provide notice
in accordance with this section.
CITY.
City Clerk
City of Redlands
35 Cajon Street
P 0 Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
Phone (909) 798-7531
CONSULTANT.
Rick H. Hagmann
Howroyd-Wright Employment Agency, Inc
dba AppleOne Employment Services
16371 Beach Blvd. Suite 240
Huntington Beach, CA 92647
rhagmann@appleone.com
Phone (866) 493-8343
Fax. (714) 596-7798
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6 1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not
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perform any Services unless and until the required insurance listed below is obtained by
Consultant. Consultant shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services Insurance policies
shall include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws
of the State of California. Consultant shall execute and provide City with Exhibit "C,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services
B Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required. City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City
C Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability This coverage shall include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City
D Consultant is expressly prohibited from assigning or subcontracting any of the
Services without the prior written consent of City In the event of mutual agreement
by the Parties to assign or subcontract a portion of the Services, Consultant shall add
such assignee or subcontractor as an additional insured to the insurance policies
required hereby and provide City with the insurance endorsements prior to any
Services being performed by the assignee or subcontractor
6.2 Consultant shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Consultant, or its
officers, employees and agents in performing the Services
ARTICLE 7 — CONFLICTS OF INTEREST
7 1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
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represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract,
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item,
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302
7 3 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8 1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
8 3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services Assigned personnel employed by Consultant are for its account
only, and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City Consultant
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shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to
bind City to any obligation.
8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Consultant. Upon
receipt of a termination notice, Consultant shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services Consultant shall be compensated
on a pro-rata basis for Services completed up to the date of termination.
8 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Consultant.
8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8 7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
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DocuSign Envelope ID 95961337 FB5D 4265 BCFA 55F545D5B120
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement
CIT NDS
Paul T Banch, Mayor
ATTEST
anne Donaldson, City Clerk
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APPLEONE EMPLOYMENT SERVICES
DocuSigned by
F}�,p��.latzt(,l, a. Nyol,
Mfefffe A Hoyal,
Chief Financial Officer
DocuSign Envelope ID* 95961337-FB5D-4265-BCFA-55F545D5B120
EXHIBIT "A"
SCOPE OF SERVICES
AppleOne provides the City with the following:
• A proven track record with similar work completed for other government and public sector
entities across a diverse range of job classifications
• Flexibility in the provision of urgent requests due to planned or unplanned absences in order
to mitigate workflow interruptions candidates.
• Direct experience and expertise in expeditiously sourcing, screening, and providing top
quality candidates
• Capable, knowledgeable staff and a proven organizational structure aligned with
project/program activities. We pride ourselves on being an honest broker for our customers -
AppleOne puts the City's needs first.
• Proficiency with building and implementing oversight programs and processes.
• A management approach including experienced staff and customized reporting.
• Strict compliance with and implementation of regulations regarding work authorization in
accordance with applicable State and federal laws, rules and regulations
MANAGEMENT APPROACH OVERVIEW
AppleOne's approach to providing services to the City is comprehensive, and based upon our
decades of experience of public sector service Our service plan includes the following key
components.
Contract Management
AppleOne offers proven processes and procedures that have been used effectively to provide
highest quality, professional staffing services for its public sector client base. Our account
management approach incorporates implementation, transitioning of current temporary
employees and/or on -site support as needed.
Key Personnel
AppleOne will service the contract with the City through AppleOne's San Bernardino branch.
The proposed account management team will be headed by AppleOne Project Manager Ms.
Maricela Caro, who will serve as Primary Account Representative Ms. Caro will be directly
assisted by Ms Andrea Gudiel, who will serve as Assistant Account Representative AppleOne's
Government Solutions Division, which is already providing similar support to numerous public
sector entities, will coordinate services with the San Bernardino -based team. This division is
headed by Dr Milton J Perkins, Vice President of Government Solutions, who will serve as the
contractual point of contact for the City
Candidate Sourcing and Assessment
One of the reasons for AppleOne's continued success in quickly supplying high -quality staff is
our recruiting and matching processes. If requested, AppleOne employs management practices
designed to quickly recruit and hire skilled professionals for any position, which is critical to our
business success.
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Job Order Fulfillment
The job order filling procedures at AppleOne are based on our in-depth knowledge of the needs
of Government entities and dedication to gaining and maintaining an understanding of your
unique staffing needs In addition, AppleOne can customize our recruitment and matching
processes according to projected staffing requirements in order to further ensure that qualified
candidates are available
Pre -Employment Screening
Prior to sending an employee to work for the City, the AppleOne Account Management Team, in
conjunction with the appropriate City representative(s), will evaluate what pre -employment
background screening will be utilized. AppleOne assures the City that our screening services will
meet the most rigorous requirements
Quality Control
To ensure that our performance meets the City's requirements, AppleOne will use the processes
established in our proven Quality Control Program. The overall purpose of AppleOne's Quality
Control Program is to guarantee that AppleOne provides its clients, such as the City, with the
level of service they expect from a leader in the employment services industry
Billing and Invoicing
AppleOne will process all time sheets and paychecks and provide the City with accurate, concise
and timely invoices If the City requires changes to the invoicing process during the term of the
contract, AppleOne will work with the appropriate City representative(s) to modify its invoice
process and ensure that AppleOne remains fully compatible with the invoice processing
requirements of the City This includes the related invoicing and management reports as required
by the City
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DocuSign Envelope ID- 95961337-FB5D-4265-BCFA-55F545D5B120
EXHIBIT "B"
FEE SCHEDULE
Category
Hourly Rate/range
Bill rate/range
Accounting Clerk
$17 00-$18 00
$24 65-$26 10
Accounts Payable
$17 00-$18 00
$24 65-$26 10
Purchasing Clerk
$18 00-$20 00
$26 10-$29 00
Office Assistant
$15 00-$17 00
$21 75-$24 65
Office Specialist
$16 00-$18 00
$23.20-$26 10
Administrative Assistant
$17 00-$20 00
$24 65-$29 00
Senior Administrative Assistant
$19 00-$21 00
$27 .55-$30 45
Accounting Technician
$20 00-$22.00
$24 65-$31.90
Accounts Payable Technician
$19 00-$21 00
$27 .55-$30 45
Customer Service Representative
$17 00-$18 00
$24 65-$26 10
Client Services Specialist
$19 00-$19 00
$26 10-$27.55
GIS Analyst
$32.00-$35 00
$46 40-$50 75
GIS Specialist
$25 00-$27 00
$36.25-$39 15
Database Analyst
$52.00-$55 00
$75 40-$79 75
System Analyst
$40 00-$43 00
$58 00-$62.35
Programmer
$37 00-$39 00
$53 65-$56.55
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EXHIBIT "C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways.
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK K ONE
A-I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code § 1861)
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self -insure, or a certification of workers'
compensation insurance
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct.
APPLEONE EMPLOYMENT SERVICES
DocuSIgned qy
aAbblat,
S icnaei i . Hoyal,
Chief Financial Officer
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Date
6/7/2021