HomeMy WebLinkAboutContracts & Agreements_122-2021FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This first amendment ("First Amendment") to the agreement for professional planning
consulting services to prepare the 6th Cycle Housing Element Update dated the 21st of July, 2020
("Agreement"), by and between the City of Redlands, a municipal corporation ("City"), and
Michael Baker International, Inc. ("Consultant"), is made and entered into this 6th day of July,
2021
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement,
specifically the scope of services, cost estimate, and project schedule, for the purpose of complying
with additional new guidelines and requirements of the California Department of Housing and
Community Development related to preparing the 6th Cycle Housing Element; and
WHEREAS, it is the desire of City and Consultant to amend Exhibit "A" of the Agreement,
titled "Scope of Services," to increase the scope of services to include those described in Exhibit
"1," which is attached hereto and incorporated herein by reference; and
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement
to extend the time for completion of the services to February 28, 2022, and
WHEREAS, it is the desire of City and Consultant to amend Article 5 1 of their existing
Agreement to increase Consultant's present total compensation of two hundred forty-one thousand
forty-five dollars ($241,045) to the amount of two hundred sixty five thousand one hundred fifteen
dollars ($265,115),
NOW, THEREFORE, City and Consultant agree as follows
AGREEMENT
Section 1 The scope of work performed by Consultant pursuant to Exhibit "A" of the
Agreement, titled "Scope of Services," is hereby amended to include the work that is identified in
Exhibit "1 "
Section 2. The project schedule contained within Exhibit "B" of the Agreement is
hereby deleted in its entirety, and substituted with a new project schedule in the form attached
hereto as Exhibit "2."
Section 3. Section 4 1 of the Agreement, titled "Performance of Services," is hereby
amended to read as follows
"4 1 Consultant shall perform and complete the Services by February 28, 2022, unless the
Services are terminated earlier as provided for herein."
1
L.\ca\djm\Agreements\Michael Baker First Amend Housing Blement.FY20-0155.docx.jn
Section 4 Section 5 1 of the Agreement, titled "Payments to Consultant," is hereby
amended as follows
"5 1 Total compensation for Consultant's performance of the Services shall not exceed the
amount of Two Hundred Sixty Five Thousand One Hundred Fifteen Dollars ($265,115).
City shall pay Consultant on a time and materials basis up to the not to exceed amount in
accordance with Exhibit "C," titled "Compensation," which is attached hereto and
incorporated herem by reference "
Section 5 All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective
as of July 6, 2021
CITY OF REDLANDS
Paul T. Barich, Mayor
ATTEST
nne Donaldson, City Clerk
MICHAEL BAKER INTERNATIONAL, INC
By
Tanya Bi e kjian, Vice President
2
L•\ca\djm\Agreements\lvhchael Baker First Amend Housing Element.FY20-0155.doex.jn
EXHIBIT 1
The amended Scope of Work shall consist of the original scope or work plus the addition of
Tasks 8 1 and 8.2 as described below
"Task 8 Affirmatively Furthering Fair Housing Appendix
Task 8 1 — AFFH Appendix
Michael Baker will prepare an AFFH appendix that identifies strengths and weaknesses in
fair housing practices and identifies the relationship between the fair housing findings and
the Housing Element Sites Inventory We will use data provided by SBCTA via the local
jurisdiction data packet and the regional AFFH analysis and other sources (i.e. local
knowledge, service provider records, San Bernardino County 2020 Analysis of
Impediments/Consolidated Plan, etc.) to analyze the fair housing issues and their
contributing factors in the City of Redlands. The appendix will be developed through a
public process that engages local stakeholders in the determination of priority needs, as
described in Task 8.2.
Key elements will include.
• Introduction — overview of AB 686 and a brief history of Redlands summarizing
existing demographic composition including race/ethnicity, age, housing tenure,
familial status, etc., and compare it to the region.
• Outreach — a summary of engagement conducted with and outcome of that
engagement with fair housing service providers.
• Assessment of Fair Housing — this section is the bulk of the AFFH analysis and covers
o Fair Housing Enforcement and Outreach Capacity
o Integration and Segregation Patterns and Trends Related to People with
Protected Characteristics and Lower Incomes
o Racially and Ethnically Concentrated Areas of Poverty
o Disproportionate Housing Needs, Including Displacement
o Summary of Fair Housing Issues, Including Local Knowledge
• Site Inventory — Improved/Exacerbated Conditions
o Segregation and Integration
o Racially and Ethnically Concentrated Areas of Poverty and Affluence
o Disparities in Access to Opportunity
o Disproportionate Housing Needs, Including Displacement
o Isolation of the RHNA
3
L.\ca\djm\Agreements\Michael Baker First Amend Housing Element.FY20-0155.doex.jn
• Identification and Prioritization of Contributing Factors — this section identifies
Fair Housing Issues and Contributing Factors, prioritizes the contributing factors
and address their influence on the Goals and Actions.
• Goals and Actions — this section identifies specific goals and actions that address
the contributing factors and provides a timeline for each contributing factor
Michael Baker will prepare and administrative draft of the AFFH appendix for City review
and comment. Michael Baker will then prepare a clean public review draft incorporating
City comments for submission to HCD
It is assumed the AFFH appendix will contain no more than 25 maps/figures and no more than
12 tables.
Task Deliverables
AFFHAppendix, Administrative Draft (1), AFFHAppendix Public Review Draft (1) in electronic
format.
Task 8.2 — Outreach
Michael Baker has completed the public engagement under the current contract for the
purposes of the Housing Element Update This task will allow Michael Baker to reengage
service provider stakeholders already interviewed to gather specific feedback related to fair
housing practices and to assist the City with prioritizing needs and services. Michael Baker
will make contact with, and gather information necessary from, the Inland Fair Housing and
Mediation Board (IFHMB) for the AFFH appendix. This outreach to service providers and
the IFHMB will take place over phone or video conferencing. Finally, Michael Baker will
host a virtual focus group for local stakeholders to provide input and feedback on goals and
policies related to AFFH.
Task Deliverables
Summary of outreach outcomes and findings will be included in the AFFH appendix."
4
L:\ca\djm\Agreements\Michael Baker First Amend Housing Element.FY20-0155.docx.jn
EXHIBIT 2
PROJECT SCHEDULE
[ Attached ]
L:\ca\djm\Agreements\Michael Baker First Amend Housing Element.FY20-0155.docx
City of Redlands
Housing Element Update
RFP No. 20200326CL
TASKS
Task 1 Project Kick off and Project Administration
Project Kick-off Meeting
Housing Element Preparation Training
Project Schedule
City Review
Incorporate City comments into Revised Project Schedule
Project Management, Coordination and Quality Control
Task 2 Research and Analysis
Evaluation of 2013-2021 Housing Element (Draft)
City Review
Incorporate City Comments into Evaluation of 2013-2021 Housing Element
Needs Assessment (Draft)
City Review
Incorporate City Comments into Needs Assessment
Housing Sites Analysis and Opportunities (Draft)
City Review
Incorporate City Comments into Housing Sites Analysis and Opportunities
Housing Constraints (Draft)
City Review
Incorporate City Comments into Housing Constraints
Housing Goals Policies and Quantified Objectives (Draft)
City Review
Incorporate City Comments into Housing Goals Policies and Quantified Objectives
Task 3 Housing Element Preparation
Housing Element (Administrative Draft)
City Review
Housing Element (Draft)
City Review
AFFH Appendix
AFFH Outreach
Housing Element (Public Review Draft)
Public Participation
HCD Review of Draft Housing Element (60-day Compliance)
Housing Element (Final)
Housing Element Certified by State HCD (90-day certification)
Task 4 Adoption/Public Hearing Support
Planning Commission/City Council Hearings (2 minimum)
Task 5 California Environmental Quality Act
Define CEQA Scope
Addendum to GP EIR for City Staff Review (First Draft)
City Review
Addendum for City Staff Review (Second Draft)
City Review
Addendum (Final)
SB18 Requirements
Meetings and Hearings
2020 2021 Y042
AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB