HomeMy WebLinkAboutContracts & Agreements_129-2021PROGRAM SUPPLEMENT NO 000000W76 Adv Project ID Date' June 14, 2021
to 0821000073 Location 08 SBD-0 RDL
ADMINISTERING AGENCY -STATE AGREEMENT Project Number LRSPL-5083(025)
FOR STATE FUNDED PROJECTS NO 08-5083S21 E.A Number
Locode. 5083
This Program Supplement, effective 5/24/21 hereby adopts and incorporates into the Administering Agency -State
Agreement No 08-5083S21 for State Funded Projects which was entered into between the ADMINISTERING
AGENCY and the STATE with an effective date of 7/13/21 and is subject to all the terms and conditions thereof This
PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under
authority of Resolution No 7698 approved by the ADMINISTERING AGENCY on 12/20/2016 (See
copy attached)
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages
PROJECT LOCATION City of Redlands
TYPE OF WORK Local road safety plan (LRSP)
Estimated Cost State Funds
STATE $68,400 00
$76 000 00
CITY OF REDL
Title Paul T Barlch, Mayor
1....4›„Latto,)
Matching Funds
LOCAL OTHER
$7.600 00 $0 00
STATE OF CALIFORNIA
Department of Transportation
T>a�3l.�G
By
for Chief, Office of Project Implementation
Division of Local Assistance
Date 7/13/2021
hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance
Accounting Officer
Program Supplement 08--508-W76- SERIAL
Date '7/Zap/
$68 400 00
Page 1 of 3
08-SBD-O-RDL
LRSPL-5083(025)
1
SPECIAL COVENANTS OR REMARKS
All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter Per Government Code Section 16304 all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (applicable to Federal and State Funded Projects).
4 This PROJECT is funded with State -Only funding from the Local Roadway Safety Plan
(LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this
PROJECT
The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the effective allocation date is not
eligible for reimbursement from the LRSP funds.
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be
Program Supplement 08--508-W76- SERIAL Page 2 of 3
08-SBD-O-RDL
LRSPL-5083(025)
SPECIAL COVENANTS OR REMARKS
limited to the amount allocated and encumbered by the STATE consistent with the scope
of work in the STATE approved application. Funds encumbered may not be used for a
modified scope of work after a project is awarded unless approved by the Statewide
LRSP Coordinator prior to performing work.
ADMINISTERING AGENCY agrees to the program delivery and reporting requirements.
The study and the LRSP must be completed within thirty-six (36) months of the funding
allocation. The Final Report of Expenditure, the final invoice and the LRSP report must be
submitted to the DLAE within six (6) months of the report completion.
Program Supplement 08--508-W76- SERIAL Page 3 of 3
RESOLUTION NO. 7698
RESOLUTION OF THE CITY COUNCIL OF THE CITY REDLANDS, STATE OF
CALIFORNIA, AUTHORIZING THE MAYOR, OR ANY COUNCIL MEMBER. TO
EXECUTE STATE TRANSPORTATION PROGRAM DOCUMENTS REQUIRED FOR
HIGHWAY PROJECT GRANT FUNDING AND RESCINDING RESOLUTION NO
6934
WHEREAS. the Cit) of Redlands (the "City") is eligible to receive State and/or
Federal funding tor certain transportation projects through the California Department of
Transportation, and
WHEREAS, Master Agreements Program Supplement Agreements, Fund Exchange
Agreements. Fund Transfer Agreements and Right -of -Way Certifications w ith the California
Departinent of Transportation must be executed by an authorized City representative before
such funds can be obtained and expended by the City. and
WHEREAS, the city Council of the City wishes to authorize the Mayor or any
Council Member to execute all Master Agreements, Program Supplement Agreements, Fund
Exchange Agreements, Fund Transfer Agreements and Right -of -Way Certifications and any
amendments thereto, with the California Department of Transportation,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Redlands State of California_ as follows'
Section I. The City Council of the City of Redlands hereby authorizes the Redlands
Mayor or any Redlands City Council Member to approve, execute documents required to
receive funding for various transportation projects, including but not limited to nght-of-way
certifications on behalf of the City Such documents. when duly executed by the Mayor or
any Redlands City Council Member shall be binding upon the City
SecttoIi_2. Resolution No 6934 of the City Council of the City of Redlands is hereby
rescinded
ADOPTED. SIGNED AND APPROVED this 20111 day of December, 20I6.
ATTEST
J - tie Donaldson. City Clerk
I \cclerk\Resolutions\Res 7600-7699\7698 Authorize Mayor to execute Federal Aid
documents docx
1, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 20th day of
December, 2016 by the following vote -
AYES. Councilmeinbers Harrison. Gilbreath, Barieh, Tejeda, Mayor Foster
NOES None
ABSTAIN None
ABSENT None
eanne Donaldson, City Clerk