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HomeMy WebLinkAboutPlanning Minutes 09-12-06_CCv0001.pdf MINUTES: of the Planning Commission Meeting of the City of Redlands held Tuesday, September 12, 2006, at 2:00 p.m. are as follows: PRESENT: James Macdonald, Chairman Paul Foster, Commissioner John James, Commissioner Eric Shamp, Commissioner Ruth Cook, Commissioner ABSENT: Thomas Osborne, Vice Chairman Gary Miller, Commissioner ADVISORY STAFF PRESENT: Jeff Shaw, Director John Jaquess, Assistant Director Dan McHugh, City Attorney Manuel Baeza, Senior Planner David Jump, Associate Planner Joshua Altopp, Assistant Planner I. CALL TO ORDER AND PUBLIC COMMENT PERIOD - 3 MINUTES Chairman Macdonald called the meeting to order. All Commissioners were present except Commissioners Osborne and Miller. II. CONSENT CALENDAR A. ROBERT SHERFEY, APPLICANT (PROJECT PLANNER: JOSHUA ALTOPP) 1. Planning Commission to consider COMMISSION REVIEW AND APPROVAL NO. 702 REVISION 1 a request for the outdoor storage and display of highway and cargo trailers for Lowe's Home Improvement Center located at 1725 W. Redlands Blvd. in the EV/CG. General Commercial District of the East Valley Corridor Specific. MOTION It was moved by Commissioner James, seconded by Commissioner Foster and carried on a 5-0 vote that the Planning Commission approve Commission Review & Approval No. 702 Revision 1 subject to the following findings and attached Conditions of Approval. 1. The site for the proposed use is adequate in size and shape to accommodate the on site display and sales of highway and cargo trailers because it complies with all property development standards of EV/CG, General Commercial District of the east Valley Corridor Specific Plan; 2. The site properly relates to Redlands Blvd and Iowa Street which are designed and improved to carry the type and quantity of traffic to be generated by the addition of display and sales of highway and cargo trailers because this street is constructed to city prescribed standards to its ultimate half widths; Planning Commission Minutes of September 12, 2006 Pagel 3. The proposed display and sales of highway and cargo trailers as part of Commission Review and Approval No. 702 Revision 1 will not harm public health, safety and general welfare; 4. The use is desirable for the overall development of the community because the proposed project conforms with the General Plan Designation, Municipal Code requirements, and the development standards of the EV/CG, General Commercial District of the East Valley Corridor Specific Plan. III. OLD BUSINESS A. STARBRIDGE COMMUNICATIONS, APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. Planning Commission to consider a Mitigated Negative Declaration 2. PUBLIC HEARING for the Planning Commission to consider CONDITIONAL USE PERMIT NO. 854 to allow the installation of a wireless telecommunications facility approximately 70 feet in height to be disguised as a clock tower and become an entry monument feature within a City owned orange grove located immediately east of California Street and immediately south of the eastbound on- ramp for the Interstate 10 Freeway in the East Valley Corridor Specific Plan General Commercial District(EV/CG). Chairman Macdonald opened the public hearing. Project Planner David Jump gave a brief presentation of the project. The proposed project was continued from the Planning Commission meeting of July 25th to allow the applicant to make revisions to the clock tower. Staff recommended approval of the project subject to the conditions of approval. Commissioner Foster asked if the clock would be lit at night. Mr. Jump responded that the faces would be illuminated at night. Commissioner Cook asked if the city seal would also be illuminated. Mr. Jump stated that the City seal would not be illuminated. Commissioner Cook asked if the City seal would have a white background. Mr. Jump stated that the photo simulations show that the applicant plans to incorporate the current colors of the City seal. Director Jeff Shaw asked if it was the applicant's intent to use the current City seal. Mr. Jump responded that it was the applicant's intent to use the current City seal. Commissioner Cook asked if the seal would have a lighter background to it. Mr. Jump stated that he did not believe so. Commissioner Cook stated that it would not stand out very much. Assistant Director John Jaquess stated it could be conditioned that they install the exact seal of the City. Debbie Melvin, representing Starbridge Communications, stated that they were in agreement with the Conditions of Approval and thanked staff for their help on the project. She commented that they would agree to install the current city seal to the structure. Chairman Macdonald complimented the applicant on the changes to the tower and stated that it would make an impressive entry way to the City. Commissioner Shamp concurred with Chairman Macdonald but had concerns relative to bird droppings on the horizontal surfaces. Ms. Melvin stated that are things that can be placed on the structure to protect it and would look into it if it became a problem. Planning Commission Minutes of September 12, 2006 Page 2 Chairman Macdonald closed the public hearing. Chairman Macdonald asked the Commission if they should add a condition relative to the bird dropping issue. Director Shaw stated that staff could be asked to evaluate the structure after a certain length of time if the bird droppings become an issue. MOTION It was moved by Commissioner Foster, seconded by Commissioner James and carried on a 5-0 vote that the Planning Commission approve the Mitigated Negative Declaration for Conditional Use Permit No. 854 and direct staff to file and post a "Notice of Determination" in accordance with City guidelines. It has been determined this project will not individually or cumulatively affect wildlife resources as defined in Section 711.2 of the California Fish and Game Code. MOTION It was moved by Commissioner Foster, seconded by Commissioner Cook and carried on a 5-0 vote that the Planning Commission approve Conditional Use Permit No. 854 subject to the following findings, submitted plans, and attached conditions of approval: 1. The use applied for at this location is conditionally permitted in the EV/CG, East Valley Corridor Specific Plan, General Commercial zoning district under the provisions of Chapter 18.178.090 and 18.192.020 of the Municipal Code, which allows the placement of public utility structures and service facilities to be permitted in any zone when such uses are determined by the City to be essential or desirable for the public health, safety, and welfare subject to approval of a Conditional Use Permit; 2. The proposed establishment of the wireless facility at this location is necessary and desirable for the development of the community, is in harmony with the various elements or objectives of the General Plan, and is not detrimental to existing uses or to uses specifically permitted in the zone; 3. The project site is sufficient in size and shape to accommodate the proposed use, meets all development standards and other features required in order to adjust the use to those existing or permitted future uses on land in the neighborhood; 4. That the site for the location of the wireless service provider relates to streets and highways properly designed and improved to carry the type of traffic generated or to be generated by the proposed use. The site to be utilized by the wireless carrier was originally designed to handle all traffic generated by the conditionally permitted use allowed at the site; 5. The conditions for the proposed use are reasonably related to the use to address potential effects of the proposed use, and are necessary to protect the public health, safety, and general welfare and the best interests of the neighborhood. This includes the addition of the following conditions of approval: 24. The logo to be installed on the proposed cellular tower shall mimic the current City seal to the satisfaction of the Community Development Director prior to release of occupancy. 25. The tower shall be reviewed within six (6) months from completion to address concerns relative to bird droppings and their effect on tower aesthetics. Planning Commission Minutes of September 12, 2006 Page 3 B. ENTERPRISE RENT-A-CAR, APPLICANT (PROJECT PLANNER: JOSHUA ALTOPP) 1. Planning Commission to consider a Mitigated Negative Declaration. 2. PUBLIC HEARING for the Planning Commission to consider a Socio-Economic Cost/Benefit Study. 3. PUBLIC HEARING for the Planning Commission to consider CONDITIONAL USE PERMIT NO. 888 for the construction of a 8,961 square foot regional office, storage yard, and vehicle wash area on multiple parcels totaling 3.69 gross acres located on the north side of Park Avenue in between Nevada Street and New Jersey Street in the EV/IC, Commercial Industrial District of the East Valley Corridor Specific Plan. Chairman Macdonald opened the public hearing. Project Planner Joshua Altopp stated that the proposed project was continued from an earlier meeting to allow the applicant to make revisions to the architecture of the building. Mr. Altopp gave a brief overview of the modifications that were made to the exterior of the building. Staff recommended approval of the project subject to the Conditions of Approval. Commissioner Shamp asked for clarification on the colors used for the building. Mr. Altopp stated that the colors were lighter tans and shades of brown. He stated that the applicant was available to give more specific details relative to the colors used. Jim Rosenlieb, architect for Enterprise Rent-A-Car, passed out a color board for the Commission to review. Mr. Rosenlieb gave an overview of the changes made to the elevations. Chairman Macdonald complimented the applicant on the changes and improvements made to the building. Commissioner Cook and James concurred with Chairman Macdonald. Commissioner Shamp had questions relative to the pop-out on the west elevation and stated that he felt it was not necessary to add that element. Mr. Rosenlieb commented that they wanted to break-up the elevation but could omit it and keep it like the north elevation. Commissioner Shamp commented that the building had multiple levels of ornamentation that he felt were a bit excessive and was particularly troubled by the window groupings and cornice piece. Mr. Rosenlieb stated that they did incorporate a cornice over the windows to provide another element to break up the mass of building. Sabrina Rockovitz, representing Enterprise Rent-A-Car, stated that they wanted to work with the Commission and if desired, would remove the additional features. Chairman Macdonald closed the public hearing. Chairman Macdonald polled the Commission relative to the recommended changes made by Commissioner Shamp. Commissioner Foster commented that the building was fine as presented. Commissioners Cook and James stated that the treatment on the west elevation could be reduced and liked the cornice above the windows. Chairman Macdonald concurred with Commissioners Cook and James. Planning Commission Minutes of September 12, 2006 Page 4 Commissioner Shamp stated that his recommendation would be to treat the west elevation exactly like the left side of the north elevation. Chairman Macdonald stated that they would need to continue this item for two weeks since there was not sufficient Commissioners for the 6/7th required approval relative to the motion to reduce the level of service. City Attorney Dan McHugh concurred. MOTION It was moved by Commissioner Foster, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission continue Conditional Use Permit No. 888 to the meeting of September 26, 2006. Commissioner Shamp asked if it was possible to bring the project back as a consent item. City Attorney McHugh stated that it could not be brought back as a consent item since it was a public hearing for the Conditional Use Permit. Chairman Macdonald opened the public hearing. Todd Kovalcik, representing Enterprise Rent-A-Car, commented that he sensed the project was approved but lacked the necessary number of Commissioners to make the motion. Chairman Macdonald reiterated his prior comments relative to the 6/7th vote requirement. Chairman Macdonald closed the public hearing. C. QUANTUM STRUCTURES, APPLICANT (PROJECT PLANNER: JOSHUA ALTOPP) 1. Planning Commission to consider a recommendation to the City Council on a Mitigated Negative Declaration. 2. PUBLIC HEARING for the Planning Commission to consider a recommendation to the City Council on a Socio-Economic Cost/Benefit Study. 3. PUBLIC HEARING for the Planning Commission to consider a recommendation to the City Council on GENERAL PLAN AMENDMENT NO. 108 an amendment to change the land use designation from Office to High Density Residential on approximately 7.5 gross acres (APN: 0292-201-08, 21, and 22) located at the northeast corner of Alabama Street and Orange Avenue. 4. PUBLIC HEARING for the Planning Commission to consider a recommendation to the City Council on AMENDMENT 33 TO SPECIFIC PLAN NO. 40 (East Valley Corridor Specific Plan) to change the land use designation from EV/AP, Administrative Professional District to EV2500RM, Multiple Family Residential- 2500 District on approximately 7.5 gross acres (APN: 0292-201-08, 21, and 22) located at the northeast corner of Alabama Street and Orange Avenue. 5. PUBLIC HEARING for the Planning Commission to consider TENTATIVE TRACT MAP NO. 17693 - to subdivide 7.5 gross acres into eighty-one (81) numbered lots and one (1) lettered lot for the purpose of town homes for property located at the northeast corner of Alabama Street and Orange Avenue in the EV/AP, Administrative Professional District (proposed EV 2500RM, Multiple Family Residential 2500 District)of the East Valley Corridor Specific Plan. Planning Commission Minutes of September 12, 2006 Page 5 6. Consideration of COMMISSION REVIEW AND APPROVAL NO. 814 to develop an eighty-one (81) unit town home project on approximately 7.5 gross acres, located at the northeast corner of Alabama Street and Orange Avenue in the EV/AP, Administrative Professional District (proposed EV 2500RM, Multiple Family Residential District)of the East Valley Corridor Specific Plan. Chairman Macdonald opened the public hearing. Project Planner Joshua Altopp stated that the applicant is completely revising the project with a new site design. He stated that the revisions have taken longer than anticipated and that there is some opposition to what staff is recommending. The applicant is requesting that the project be continued to a date to be determined to allow the proper time instead of continuing it every two weeks, in order to give them time to make their changes. Assistant Director John Jaquess explained that the application is currently pending and has a time limit for being processed. He recommended that we set a date and continue the project for two weeks to allow the applicant to come back with either a revision to the project or withdraw the request and refile. Chairman Macdonald asked if there was anyone in the audience wishing to speak. Bill Cunningham, representing the Redlands Association, raised several issues relative to the General Plan, stating that the project area is zoned office, which is the most appropriate use for the corridor. He commented on the increasing changes of commercial/offices land to multiple-family, and achieving a 75/25% ratio between multiple and single family. He addressed other issues relative to requiring more environmental investigation than simply a mitigated negative declaration and that the City violates Measure U by the so called 6/7th vote on traffic mitigation for the area south of Redlands Boulevard. Chairman Macdonald closed the public hearing. Chairman Macdonald requested that an updated copy of the General Plan map be included in each Commissioners packet for the next Planning Commission meeting for their review relative to this project. MOTION It was moved by Commissioner James, seconded by Commissioner Shamp, and carried on a 5-0 vote that the Planning Commission continue consideration of General Plan Amendment No. 108, Specific Plan No. 40 Amendment No. 33, Tentative Tract No. 17693, and Commission Review & Approval No. 814 to September 26, 2006. IV. NEW BUSINESS A. ASSISTANCE LEAGUE OF REDLANDS, APPLICANT (PROJECT PLANNER: JOSHUA ALTOPP) 1. PUBLIC HEARING for a Socio-Economic Cost/Benefit Study. 2. Consideration of Commission Review and Approval No. 833 to construct an addition to the existing building totaling 5,060 square feet for the purpose of a thrift store, dentist, and meeting rooms on a parcel totaling .94 gross acres, located on the north side of Colton Avenue in between Columbia Avenue and Calhoun Street in the C-4, Highway Commercial District. Chairman Macdonald opened the public hearing. Planning Commission Minutes of September 12, 2006 Page 6 Project Planner Joshua Altopp gave a brief presentation on the proposed project. Staff recommended approval of the project subject to the conditions of approval. Chairman Macdonald asked it the north elevation had any significant landscaping. Mr. Altopp stated that staff will condition that the applicant add trees to soften the elevation. Richard Hickey, representing the applicant, was available for questions. He gave a brief overview of the proposed "A"and "L" logo. Chairman Macdonald asked where the "A" and "L" logo would be located. Mr. Hickey stated that the logo would be located where the current flower tiles are situated above the dental office, thrift store and Assistance League quarters. Commissioner Cook asked if the logo would be tile. Mr. Hickey stated that the logo material had not been determined. Commissioner Cook and Chairman Macdonald had questions relative to the logo meeting the sign code criteria. Mr. Altopp stated that it does meet the sign code requirements. Mr. Shaw explained that relative to the signs themselves, the Assistance League can only have one identification sign. He explained that there are a number of alternatives available to the applicant if they take the signage off the existing mural. Commissioner Shamp asked if the color of the standing seam metal was an aqua or olive green color. Mr. Hickey stated that it would be more of the aqua green shades. Commissioner Shamp stated that the glazing on the elevations looked very dark and asked if the dark tint was what the applicant was proposing. Mr. Hickey stated that the shading element will be a light to medium gray. Commissioner Shamp complimented the architect for the nice design of the building and especially appreciated the overhangs and protection of the glass. Chairman Macdonald closed the public hearing. Chairman Macdonald asked the Commission for their feeling on the addition of the "A" and "L" logo. Commissioner James commented that the use of the tiles should be kept within the requirements of the sign code but approves of the use of the "A" and "L" logo instead of the tile. Commissioners Cook, Foster and Shamp concurred. MOTION It was moved by Commissioner Cook, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission determine that the proposed project has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301 Class 1 Additions to an Existing Structure of Article 19, Categorical Exemptions. MOTION It was moved by Commissioner Cook, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission approve the Socio-Economic Cost Benefit Study for Commission Review & Approval No. 833 as it has been determined that this project will not create unmitigable physical blight or overburden public services in the community, and no additional information or evaluation is needed. Planning Commission Minutes of September 12, 2006 Page 7 MOTION It was moved by Commissioner Cook, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission approve Commission Review & Approval No. 833 subject to the following findings and attached Conditions of Approval: 1. The site for the proposed use is adequate in size and shape to accommodate the commercial and dentist office, and meeting room use because it complies with all property development standards of C-4, Highway Commercial District; 2. The site properly relates to Colton Avenue, Columbia Avenue, and Calhoun Street to carry the type and quantity of traffic to be generated by the proposed development because this street will be constructed to city prescribed standards to its ultimate half widths through compliance with project conditions of approval; 3. The Conditions of Approval proposed for Commission Review and Approval No. 833 are necessary to protect the public health, safety and general welfare; 4. The use is desirable for the overall development of the community because the proposed project conforms with the General Plan Designation, Municipal Code requirements, and the development standards of the C-4, Highway Commercial District. B. REDLANDS COUNTRY CLUB, APPLICANT (PROJECT PLANNER: JOSHUA ALTOPP) 1. PUBLIC HEARING for the Planning Commission to consider a recommendation to the City Council on a Socio-Economic Cost/Benefit Study. 2. PUBLIC HEARING for the Planning Commission to consider CONDITIONAL USE PERMIT NO. 855 Revision 1 for the construction of a new maintenance building totaling 7,500 square feet within the existing maintenance area, the addition of 1,948 square feet to the main clubhouse for the purposes of storage and expansion to the dining room, and the installation of new poles and netting in association with the driving range at Redlands Country Club, 1749 Garden Street in the R-A Residential Estate District. Chairman Macdonald opened the public hearing. Project Planner Joshua Altopp gave a brief presentation of the proposed project. Mr. Altopp commented that there have been complaints from the adjacent property owners on Sierra Vista Lane relative to the darker netting being used by the applicant. Staff recommends approval of the project subject to the Conditions of Approval. Commissioner Shamp asked if the poles used increased in height. Mr. Altopp stated that there was not an increase in the height of the poles. Chairman Macdonald asked why replacing the netting or poles falls under the Conditional Use approval process. Assistant Director Jaquess stated that it was filed in response to neighborhood complaints relative to the replacement of the poles and netting material. Commissioner James asked if the poles and netting were moved from the previous location. Mr. Altopp stated that it was his understanding that nothing changed relative to the location of the poles and netting. Chairman Macdonald asked if the applicant was available to address the Commission. Planning Commission Minutes of September 12, 2006 Page 8 Keith Suchow, architect for the project, referred to the conditions of approval commenting on the trash enclosure, parking, grading, and Municipal Utilities fees. Assistant Director Jaquess suggested bringing in a Municipal Utilities representative to answer Mr. Suchow's questions relative to the fees. Bruce Zahn, General Manager of Redlands Country Club, stated that he was available to answer any questions relative to the project and landscaping. He clarified that they increased their landscaping around the perimeter of the driving range and added approximately sixty-five (65)trees that are already in place. Commissioner James asked if the netting on the driving range changed location. Mr. Zahn stated that the driving range itself is in the exact same location but that the new poles tapered up to sixty (60) feet quicker than the old. Mr. Zahn stated that he did meet with the property owner that had the complaint and walked them through the proposed process. Ruth Jamron, owner of a lot overlooking the driving range, stated that she was the one that complained about the new poles and black netting. She stated that she met with Mr. Zahn who guaranteed that there would be landscaping. She has concerns that their retirement home will be overlooking black netting, poles and a steel shed and hopes that there will be landscaping so they will not have to see it. Chairman Macdonald closed the public hearing. Chairman Macdonald asked the City Attorney if the netting and poles would be something that would require a Conditional Use Permit. City Attorney McHugh stated that he was not approached before today on the matter. Commissioner Foster asked if the applicant raised the level of the ground before replacing the sixty (60) foot poles. Commissioner Shamp commented that there was not enough documentation available to make a decision. Assistant Director Jaquess stated that staff did not have any documentation since the changes occurred without any permits and relied on information from the surrounding property owners. Director Shaw asked staff if there was an existing Conditional Use Permit showing the placement of the poles. Mr. Jaquess stated that he was not aware of any existing Conditional Use Permit since it pre- dated our current zoning code. Chairman Macdonald opened the public hearing. Mr. Zahn stated the land itself was elevated and that they actually dropped the elevation on the back two thirds of the range and increased the elevation on the hitting area to level it. He stated that the square footage of the hitting area changed but not the square footage of the footprint itself. Chairman Macdonald asked if Mr. Zahn was under the impression that an amendment of the use permit was required. Mr. Zahn responded that he was not aware an amendment was required. Commissioner Cook asked why the material of the fencing was different. Mr. Zahn stated that the chain- link was old and obsolete and had received numerous compliments on the new netting. He stated that the area will be all trees within five to ten years. Chairman Macdonald asked Mr. Zahn if they basically raised the hitting area and lowered the area where the balls go. Mr. Zahn responded correct. Lonny Young, Municipal Utilities, referred to the utility fees, stating that they calculated the fees based on the additional seating in the club house restaurant area. He commented that they would make the appropriate adjustments where necessary for the ultimate seating within the restaurant since the spacing between the chairs and tables increased to meet handicap requirements. Planning Commission Minutes of September 12, 2006 Page 9 Chairman Macdonald closed the public hearing. MOTION It was moved by Commissioner James, seconded by Commissioner Shamp, and carried on a 5-0 vote that the Planning Commission determine that the proposed project has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301 Class 1 Additions to an Existing Structure of Article 19, Categorical Exemptions. MOTION It was moved by Commissioner James, seconded by Commissioner Shamp, and carried on a 5-0 vote that the Planning Commission approve the Socio-Economic Cost Benefit Study for Conditional Use Permit No. 855 Revision 1 as it has been determined that this project will not create unmitigable physical blight or overburden public services in the community, and no additional information or evaluation is needed. MOTION It was moved by Commissioner James, seconded by Commissioner Shamp, and carried on a 5-0 vote that the Planning Commission approve Conditional Use Permit No. 855 Revision 1 subject to the following findings and attached Conditions of Approval: 1. The proposed development will not adversely affect the applicable land use plans of the City. The proposed additions to Redlands Country Club are golf course related. The site complies with the applicable land use plans of the City, thus ensuring that the proposed additions will not affect the applicable land use plans of the City; 2. The proposed development will not be detrimental to the public health, safety and welfare. The proposed additions to Redlands Country Club are maintenance items needed to maintain a level of service to the members of the Country Club which will be confined to within the golf course and property proposed for construction. The outside affects on the public will be minimized and the type of operation will not be detrimental to the public health, safety, and welfare; 3. The proposed development will comply to the maximum extent feasible with the regulations of the City's General Plan, the applicable zoning district and the City's development standards. The proposed additions to Redlands Country Club, the General Plan designation for the proposed location is Park/Golf Courses, the zoning designation for the proposed location is Residential Estate, and the proposed project maintains the development standards as required by the zone; 4. The proposed development is appropriate at the proposed location. The additions to Redlands Country Club and the related activity on the site are appropriate to be located at the proposed location. Chairman Macdonald recessed the meeting at 3:25 p.m. Chairman Macdonald reconvened the meeting at 3:35 p.m. Planning Commission Minutes of September 12, 2006 Page 10 C. ALAN E. RONSKA, APPLICANT (PROJECT PLANNER: MANUEL BAEZA) 1. Planning Commission to consider a recommendation to the City Council on ORDINANCE TEXT AMENDMENT NO. 312 amending Section 15.36.340 of the Redlands Municipal Code pertaining to allowable signs in the M-2, General Industrial District. Project Planner Manuel Baeza stated that this project was continued from the August 8t" meeting due to the request of the applicant to postpone its consideration. The applicant is requesting another continuance to the meeting of September 26t" Chairman Macdonald asked if there was anyone in the audience wishing to speak. Seeing no comments forthcoming, Chairman Macdonald entertained a motion. MOTION It was moved by Commissioner Foster, seconded by Commissioner Cook, and carried on a 5-0 vote that the Planning Commission continue Ordinance Text Amendment No. 312 to the meeting of September 26, 2006. D. CITY OF REDLANDS, APPLICANT (PROJECT PLANNER: MANUEL BAEZA) 1. Planning Commission to consider an addendum to an Environmental Impact Report. 2. PUBLIC HEARING for the Planning Commission to consider CONDITIONAL USE PERMIT NO. 781 Revision No. 1 - a revision to a Conditional Use Permit for the placement of light standards on the six (6) southerly soccer fields of an approved sports park located on approximately 108 acres on the north side of San Bernardino Avenue, the west side of Wabash Avenue, and the east side of Dearborn Street. Chairman Macdonald opened the public hearing. Project Planner Manuel Baeza gave a brief background on the proposed project. Mr. Baeza passed around an exhibit to the Commission showing the placement of the lighting. Staff recommended approval of the project subject to the conditions of approval with a revision to add a condition to limit the lighting to the hours of 10:00 p.m. Commissioner Shamp asked if there was any feedback from the neighbors relative to limiting the lighting to 10:00 p.m. Mr. Baeza stated that he did not hear from any of the neighbors relative to the lighting. He commented that the neighbors wanted to see if the curbing along San Bernardino Avenue could be painted red to prevent parking. Chairman Macdonald asked if the applicant was available to speak. Bill Helmsley, Project Manager for the Sports Park, addressed the lighting levels, noise and parking issues. Chairman Macdonald clarified that the primary complaints from the neighbors were relative to noise and not the lights. Mr. Helmsley responded that was correct with Mr. Baeza concurring with Mr. Helmsley. Planning Commission Minutes of September 12, 2006 Page 11 Mr. Helmsley stated that he discussed the operation of the park with one of the neighbors who appeared to be satisfied after explaining what was proposed. Commissioner Cook asked what the future plans were for the Kangaroo Rat habitat area. Mr. Helmsley stated that he did not know but that they were obligated to maintain that area until they can find mitigation offsite. Commissioner Shamp asked if the lighting would be set on a timer to go off at 10:00 p.m. Mr. Helmsley responded that they would be on a timer to go off at 10:00 p.m. Director Shaw asked if the City operation would not have a problem with a 10:00 p.m. time frame relative to the fields, operation, and AYSO (American Youth Soccer Organization) soccer. Mr. Helmsley indicated that the rest of the City parks operate until 10:00 p.m. so that 10:00 p.m. is not an issue. Kyle Larrick, Regional Commissioner for AYSO, spoke about two neighbors who had issues relative to the park and clarified that there would be no adult sports activities taking place. He stated that ninety percent of the membership is under the age of 14 years old and does not expect there to be a major noise impact on the surrounding residents. Mr. Larrick spoke about the parking situation, stating that painting the curbs red would force people to park in the surrounding neighborhoods. Chairman Macdonald asked if Mr. Larrick resolved the neighbors concerns. Mr. Larrick stated that most of the neighbors concerns were built up over misinformation relative to the use of the facility and believed the concerns were resolved. Chairman Macdonald closed the public hearing. MOTION It was moved by Commissioner Cook, seconded by Commissioner Foster, and carried on a 5-0 vote that the Planning Commission adopt the Addenda to the Final EIR based on the following findings: 1. Lighting the southern sports fields would not result in a new type of impact not previously considered and would not result in a substantial increase in the severity of the lighting impacts addressed in the Final EIR/EA; 2. There have been no significant changes in the circumstances under which the sports park project is to be undertaken. Existing and planned land uses near the sports park have not changed; the new subdivision to be developed on the south side of San Bernardino represents a continuation of the single family land use along the east side of Dearborn Street that existed and was considered at the time the Final EIR/EA was completed. Furthermore, the activities and time frames associated with night lighting of the southern sports fields would not differ from the scope of the sports fields activities contemplated in the Final EIR/EA; 3. Implementation of Mitigation Measure AE-1, included in the Final EIR/EA will adequately ensure that the lighting of the southern sports fields will not result in significant direct or reflective glare impacts at any nearby residential properties, to airport flights, or to the permanent San Bernardino Kangaroo Rat Habitat Conservation Plan area. No new information has been identified to indicate that this measure would not be successful or that the impacts discussed above would be more consequential in scope or intensity and thus require a different approach to lighting or more lighting restrictions. Planning Commission Minutes of September 12, 2006 Page 12 MOTION It was moved by Commissioner Cook, seconded by Commissioner Foster, and carried on a 5-0 vote that the Planning Commission approve Revision No. 1 to Conditional Use Permit No. 781 subject to the following findings, and submitted plans, and attached conditions of approval: 1. The use applied for at this location is conditionally permitted in the O, Open Land District under the provisions of Section 18.124.030, which allows a park subject to approval of a Conditional Use Permit; 2. The proposed establishment of the sports park complex at this location will not be detrimental to existing or permitted land uses on the surrounding properties as the development will provide significant recreational opportunities to City and area residents; 3. The project site is sufficient in size and shape to accommodate the proposed use, and meets all development standards; 4. The proposed use is necessary and desirable for the development of the community as it is consistent with the policies, programs, and objectives of the Redlands General Plan; 5. The conditions for the proposed use are reasonably related to the use to address potential effects of the proposed use, and are necessary to protect the public health, safety, and general welfare and the best interests of the neighborhood. This includes the addition of Condition of Approval number eight (8) under the Community Development Department as follows: 8. Lighting for soccer fields shall not be used beyond 10:00 p.m. E. REDLANDS CHRISTIAN SCHOOL, APPLICANT (PROJECT PLANNER: MANUEL BAEZA) 1. PUBLIC HEARING for the Planning Commission to consider CONDITIONAL USE PERMIT NO. 675 Revision 2 for the addition of a 1,440 square foot modular classroom for a private school located at 1145 Church Street in the R-1, Single Family Residential District and R-2, Multiple Family Residential District. Chairman Macdonald opened the public hearing. Project Planner Manuel Baeza gave a brief overview of the proposed project. Mr. Baeza commented on several issues relative to parking discrepancies and storage containers that were not previously permitted. Mr. Baeza stated that staff was not opposed to the containers but felt the applicant should obtain approval for the storage containers. Staff recommended continuance of the project to allow the applicant to amend their application to include the use of storage containers. Commissioner Shamp asked if the new construction would be permanent modular or a portable classroom. Mr. Baeza stated that the construction would need to meet all permanent requirements such as having a permanent foundation and fire sprinklers. Chairman Macdonald asked if the applicant would like to address the commission. Ray Leenstra, Administrator for Redlands Christian School, stated that the new classroom would be an art building. He commented that the storage containers have been on site for over eighteen (18) years and would be pleased to get a permit for them. Mr. Leenstra asked for the Commissions consideration relative to not continuing the project since the containers have been around for quite a while. Planning Commission Minutes of September 12, 2006 Page 13 Chairman Macdonald stated that the Commission would recommend a continuance so that the applicant could file the necessary paperwork for the containers. Mr. Leenstra stated that they filed the necessary paperwork with the Planning Department. Mr. Baeza stated that staff is trying to get the project noticed in time for the next Planning Commission meeting. Mr. Leenstra commented on the estimated fees under sewer section of the Municipal Utilities Development Requirements, stating that the new building would not have any solid waste or bathrooms. Mr. Shaw stated that the costs are estimations based on what is being proposed and that Municipal Utilities has the ability to modify those numbers. Mr. Shaw stated the applicant should meet with Municipal Utilities over the next few weeks to clarify the fees since the project is going to be continued for two weeks. Tom Westerfield, School Board Chairman for Redlands Christian School, requested the Commission's consideration in not permitting the storage containers in order to avoid continuing the project so that the children could start using the classrooms. Chairman Macdonald stated that City code would require the project to be continued. City Attorney McHugh concurred with Chairman Macdonald. Director Shaw commented that storage containers are generally not allowed in the City. Director Shaw stated that staff is trying to establish a way to allow them by amending the Conditional Use Permit. Commissioner Foster commented on the resolution of the planters on site. Director Shaw stated that staff's intention is that the planters would be installed in accordance with the approved plans. Chairman Macdonald stated that the applicant indicated that they would comply. Commissioner Foster asked if the applicant would agree today to remove the containers on site as an alternative to the situation. Mr. Leenstra stated the containers contain earthquake supplies and they want to keep them. Chairman Macdonald closed the public hearing. MOTION It was moved by Commissioner Foster, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission continue Conditional Use Permit No. 675, Revision 2, to the meeting of September 26, 2006. F. THIENES ENGINEERING, APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. PUBLIC HEARING for Planning Commission consideration of a recommendation to the City Council on CONCEPT PLAN NO. 1, AMENDMENT NO. 4 of the East Valley Corridor Specific Plan to re-zone portions of three lots to allow existing zoning to be consistent with new lot configurations proposed under a separate lot line application for parcels located within the Medical Facilities and Commercial/Industrial zoning designations within Concept Plan No. 1, specifically the properties located west of California Street, north of Lugonia Avenue, east of Research Drive and south of Almond Avenue. Chairman Macdonald opened the public hearing. Planning Commission Minutes of September 12, 2006 Page 14 Project Planner David Jump gave a brief overview of the project. Director Shaw stopped the presentation stating a couple of the Commissioners may have a conflict with this item relative to a relationship with the Kaiser facility. This project involves property which incorporates a piece of the Kaiser site. Commissioners Foster and Shamp recused themselves due to a conflict of interest. City Attorney Dan McHugh stated that there is no quorum and that there could be no other discussion or deliberation on this item. Chairman Macdonald closed the public hearing. G. RUDY LOZANO, APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. PUBLIC HEARING for the Planning Commission to consider VARIANCE NO. 735 a request to grant a variance from Section 18.52.140 regarding the required side yard setback for residences within the R-2, Multiple-Family Residential District, specifically to allow a 5-foot reduction in the required 10-foot side yard on one side of a proposed two-story residence located at 1204 Alta Street. Chairman Macdonald opened the public hearing. Project Planner David Jump gave a brief overview of the proposed variance. Staff recommends approval of the project subject to the Conditions of Approval. Chairman Macdonald asked if applicant was available to speak to the commission. Mr. Jump advised that the applicant was not present. Chairman Macdonald asked if there was anyone in the audience wishing to speak. No comments were forthcoming and Chairman Macdonald closed the public hearing. MOTION It was moved by Commissioner Shamp, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission approve Variance No. 735 subject to the following findings and attached conditions of approval: 1. There are exceptional or extraordinary circumstances or conditions applicable to the property or the intended use that do not apply generally to other properties or uses in the same vicinity and zone because the size and dimensions of the property constrain potential single-family development as allowed by the Municipal Code; 2. The variance is necessary for the preservation and enjoyment of a substantial property right possessed by other properties in the same vicinity and zoning district, but which is denied to the property in question as identified in the staff report; 3. The granting of the variance will not be detrimental to the public welfare or injurious to the property or improvements of others in the vicinity as sufficient distance exists within the front yard area to ensure aesthetic and safety issues are minimized for pedestrians and vehicles; 4. The granting of the variance will not adversely affect the General Plan of the City of Redlands. Planning Commission Minutes of September 12, 2006 Page 15 H. KAISER FOUNDATION HOSPITAL, APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. Planning Commission to consider a Mitigated Negative Declaration. 2. PUBLIC HEARING for the Planning Commission to consider a Socio-Economic Cost/Benefit Study. 3. Planning Commission to consider Commission Review and Approval No. 827 for a 120,159 square foot, three-story medical office building on an eleven (11) acre parcel located at the northwest corner of California Street and Lugonia Avenue within the Medical Facilities designation of Concept Plan No. 1. 4. Planning Commission to consider COMMISSION SIGN REVIEW NO. 313 for the adoption of a uniform sign program for the Kaiser Permanente medical office building located at the northwestern corner of the intersection of California Street and Lugonia Avenue in the Medical Facilities District of Concept Plan No. 1. Chairman Macdonald stated that item 4 H. will be pulled from the agenda due to a lack of quorum commenting that Commissioners Foster and Shamp have a conflict of interest. City Attorney Dan McHugh stated that Chairman Macdonald was correct and that staff will bring this item back. Staff will also address some issues regarding the 6/7th vote. I. GRANITE HOMES, INC., APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. A recommendation to the City Council for the approval of points for RDA 2006-111- 01 for Tentative Tract No. 16586, an approved 76 unit single-family Planned Residential Development project on a 66.20 acre site located north of Reservoir Road on both the east and south sides of Wabash Avenue in the R-E, Residential Estate District. (Note: This request is for 76 allocations; No allocations have been previously awarded for this tract.) Project Planner David Jump reviewed the Residential Development Allocation categories and point allocation for the proposed project. A total of 43 points were recommended to City Council. J. FRANKLIN COURT PARTNERSHIP, APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. A recommendation to the City Council for the approval of points for RDA 2006-111- 02 for Tentative Tract No. 13649, an approved 7 unit single-family Planned Residential Development project on a 2.69 acre site located on the south side of Franklin Avenue between Rhonda Lane and Paige Lane in the R-E, Residential Estate District. (Note: This request is for 7 allocations; No allocations have been previously awarded for this tract.) Project Planner David Jump reviewed the Residential Development Allocation categories and point allocation for the proposed project. A total of 36 points were recommended to City Council. Planning Commission Minutes of September 12, 2006 Page 16 K. VICTORIA HOMES, INC., APPLICANT (PROJECT PLANNER: DAVID JUMP) 1. A recommendation to the City Council for the approval of points for RDA 2006-111- 03 for Tentative Tract No. 16402, an approved 27 unit single-family residential development project on a 9.43 acre site located south of Madeira Avenue, west of Sapphire Avenue, north of Cedar Lane and east of Plumwood Lane in the R-E, Residential Estate District and R-1, Single-Family Residential District. (Note: This request is for 27 allocations; No allocations have been previously awarded for this tract.) Chairman Macdonald commented that he did not remember this project coming before Commission previously and asked if this tract was approved in the County. Assistant Director Jaquess stated that this tract did come before the Commission and was approved a long time ago. Mr. Jaquess stated that there was an annexation related to this tract which is why they are pursuing this action. Project Planner David Jump reviewed the Residential Development Allocation categories and point allocation for the proposed project. A total of 28 points were recommended to City Council. Mr. Shaw commented that he wanted to make the Commission aware that this project is currently at eighty-five (85)total points, which is below the required ninety(90) points. Commissioner Shamp commented that he would have liked to give the applicant some credit for the pGtable tank photovoltaic's. Mr. Jump stated that the applicant did meet with staff and were aware what they needed to obtain more points. Commissioner Shamp stated that he would encourage the developer to maintain those photovoltaic cells and look at other areas to increase their point score. Mr. Shaw stated that they would take the Commissioners comments and provide them to the applicant along with staff's prior comments. V. ADDENDA A. ANNUAL REPORT ON THE GENERAL PLAN FOR 2005/06. Assistant Director John Jaquess gave a brief overview of the annual report on the General Plan. Mr. Jaquess stated that the City did build 82 units over the last few years in the very low income area and 247 units in the low income area. Mr. Macdonald asked what the ratio was relative to apartments versus single family residences. Mr. Jaquess stated that it was approximately 73% single family and 27% multi-family. He stated that the next step will be to present this report to the City Council and forwarded it on to the State for their information and reporting. Chairman Macdonald commented on the Airport Compatibility Plan and the helicopter operational plans. Mr. Jaquess addressed Chairman Macdonald's comments relative to the helicopter operational plans. Commissioner Shamp asked for an update relative to the intersections of Alabama and Redlands Boulevard. Mr. Jaquess stated that staff and Public Works is working hard to negotiate land acquisition Planning Commission Minutes of July 25, 2006 Page 17 with all the property owners where the City needs to acquire land and that it may be necessary for the City to exercise some eminent domain. B. DETERMINATION OF GENERAL PLAN CONSISTENCY FOR ACQUISTION OF ASSESSOR PARCEL NUMBER 0175-011-76, THE MIKO PROPERTY LOCATED IN SAN TIMOTEO CANYON. Assistant Director John Jaquess gave a brief presentation on the proposed acquisition of a 6.7 acre parcel to be used as open space and habitat preservation. Commissioner Shamp asked what the strategy was was in purchasing this particular piece of land if it was unsuitable for development. Assistant Director Jaquess stated that there are on-going efforts to purchase additional land along the creek within the City. Commissioner Shamp asked if the parcels were contiguous. Mr. Jaquess stated that the parcels were not all contiguous, however the City is starting to provide a linkage from San Timoteo Canyon over to Alesssandro along the bluffs. MOTION It was moved by Commissioner Foster, seconded by Commissioner James, and carried on a 5-0 vote that the Planning Commission determine that the proposed acquisition of the 6.7 acre parcel identified as Assessor parcel Number 0175-011-76 for open space and habitat preservation is consistent with the City General Plan. VI. MINUTES A. August 8, 2006 It was moved by Commissioner James, seconded by Commissioner Foster, and carried on a 4-0 vote, (Commissioner Cook abstained), to approve the minutes of August 8, 2006. VII. LAND USE AND CITY COUNCIL ACTIONS OF SEPTEMBER 5, 2006 Mr. Shaw gave a brief presentation on the City Council Actions of September 5, 2006. VIII. ADJOURN TO SEPTEMBER 26, 2006 Chairman Macdonald adjourned the meeting at 5:15 p.m. to September 26, 2006. Christine Szilva Jeffrey L. Shaw, Director Senior Administrative Assistant Community Development Department Planning Commission Minutes of September 12, 2006 Page 18