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MINUTES of an adjourned regular meeting of the City Council, City of Redlands, held in the Council
' - Chambers, Safety Hall, 212 Brookside Avenue, on January 22, 1985, at 7.00 p.m.
PRESENT; Carole Beswick, Mayor
Tim Johnson, Vice Mayor
Oddie J. Martinez, Jr., Councilman
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1r Richard N. Larsen, Councilman
John Holmes, City Manager �
: Lorrie Poyzer, City Clerk
ABSENT Charles G. DeMirjyn, CouncilmanrW,
`rho purpose of this meeting was to hold a study session to review the Cost Control System
report prepared by Management Services Institute.. Mr= Douglas Ayres, President of
MSI, was present. Also in attendance were City administrators and a small number of
people from the general public.
` Mr. Ayres began his presentation by expressing appreciation to the City staff:or their
assistance and cooperation in the preparation of this report. Mr. Ayres reported the
City is utilizing nearly $8.7 million in present taxes, or incurring future obligations on
Cost the use, of those taxes, to subsidize services which benefit only portions of the general
Control tax-paying public, or which are used in varying amounts by ratepayers. fie felt that.
` System many of these services could be more equitably supported by ices and charges rather
$ than by general taxes, and while the City Council may determine that some tax subsidies
are appropriate, previously there, was no necessary connection between those who paid
for governmental services and those who benefited from those services; and, as a
consequence, many tax subsidies currently exist simply because of inadequate data upon
which to base policy decisions. His report provides that missing data in the form of a
continuing computerized cost control system,
Mr. Ayres stated the process followed in accomplishing the work in his report generally
follows that of the League of California Cities' publication "Cost Accounting for California r
Cities." Thus, the findings were arrived at pursuant to the requirements of California
Constitution Article XIIB, Section 8(c) (Proposition 4 of the November, 1979, Gann "Spirit
of 1311 Initiative), and under the definitions of the authors of the initiative, as Cited in
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his report,
Mr. Ayres noised that Redlands' generaloverhead rate is the lowest which MSI has
encountered in the 21 cities which it has analyzed, and that low overhead loading of �
p' ! costs in a laudable and desirable end. However, given the multi-million dollar diverse
activities of the City, the City Council should review whether it has adequate administrative,
finance. public works and utility management staff to control and coordinate current � p_
i operations and future development in a proper and desirable fashion.
Mr. Ayres submitted the following documents to City Manager Holmes:
I. Inventory sheets;
2. Summary printouts and Departmental spread-sheet printouts;
3. Departmental service center printouts in sequence; and #
9. Interview notes and back-up data.
' Mr. Ayres reviewed in detail how his report was prepared and the procedures used to
arrive at its conclusions. He suggested another session be scheduled for further study. =I
Councilmembess present agreed to meet on February 26, 1985, at 7:00 p.m. to further
study this report wiht Mr. Ayres. Following brief discussion, the meeting was adjourned
at 8:30 p.m.
Next regular meeting, February 5, 1985.
Q__.vim A �
Mayor of the City of'Redfrirds
ATTEST:
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