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HomeMy WebLinkAbout121995-cc_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on December 19 1995 at 3:00 P.M. PRESENT Swen Larson, Mayor Pat Gilbreath, Mayor Pro Tem William E. Cunningham, Councilmember Gilberto Gil, Councilmember Geni A. S. Banda, Councilmember Gary M. Luebbers, City Manager Daniel J. McHugh, City Attorney Lorrie Poyzer, City Clerk Michael Reynolds, City Treasurer Marjie Pettus, Administrative Services Director Jeffrey L. Shaw, Community Development Director Steven M. Chapman, Finance Director Mel Enslow, Fire Chief Larry E. Burgess, A. K. Smiley Public Library Director Gary G. Phelps, Municipal Utilities Director Lewis W. Nelson, Police Chief Ronald C. Mutter, Public Works Director John Andrews, Redlands Daily Facts Sulipsa Luque, The Sun ABSENT None The meeting was opened with an invocation by Councilmember Cunningham followed by the pledge of allegiance. PRESENTATIONS Retirement Recognition - Larry Burgess, Director of the A. K. Smiley Public Library, and Mayor Larson presented a plaque with the City Seal and an engraved gold watch to Mara Dee Hodson who is retiring from the City at the end of December. Mrs. Hodson has had over thirty-one years of continuous employment with the Library, serving in various capacities and in almost every division. She has served under four library directors and has seen the library's operations change dramatically from hand files to computer automation. Proclamation - Mayor Larson presented Solid Waste Manager Valorie Shatynski a proclamation declaring the week of December 31, 1995, as "Holiday Tree Recycling Week" and urged all citizens to join residents December 19, 1995 Page 1 Countywide in recycling their holiday trees and to continue their efforts to reduce, reuse and recycle. Ms. Shatynski acknowledged Special Collections Coordinator Janet Miller and expressed appreciation for her efforts in organizing the special programs in the Solid Waste Division. CONSENT CALENDAR Minutes - The minutes of the regular meeting of December 5, 1995, were unanimously approved as submitted on motion of Councilmember Gilbreath, seconded by Councilmember Gil. Bills and Salaries - Bills and salaries were ordered paid as approved by the Finance Committee. Contract Award - South Mountain Pipeline - Bids were opened and publicly declared on November 30, 1995, by the City Clerk for the construction of the South Mountain Pipeline Replacement Project; a bid opening report is on file in the Office of the City Clerk. It was the recommendation of the Municipal Utilities Department that the responsible bidder submitting the bid for said project which will result in the lowest cost to the City was G. R. McKervey, Inc., of Irvine, California, in the amount of$248,299.87, and it would be in the best interest of the City that this contract be awarded to said firm. On motion of Councilmember Gilbreath, seconded by Councilmember Gil, this recommendation was unanimously approved. Independent Contractor Agreement - Irvin Roberson - Councilmember Gilbreath moved to approve the revised Independent Contractor Agreement between the City of Redlands and Irvin Roberson to conduct guitar classes at the Community Center and authorized the Mayor to execute the document on behalf of the City. Motion seconded by Councilmember Larson and carried unanimously. A change, relating to refunds, was incorporated within Paragraph C of Section 1: Services. Independent Contractor Agreement - Computertots - Councilmember Gilbreath moved to approved the revised Independent Contractor Agreement between the City of Redlands and Computertots to conduct a computer education program at the Community Center and authorized the Mayor to execute the document on behalf of the City. Motion seconded by Councilmember Larson and carried unanimously. A change, relating to refunds, was incorporated within Paragraph C of Section 1: Services. Agreement - Santa Ana River Dischargers Association - On motion of Council- member Cunningham, seconded by Councilmember Banda, the City Council approved, with Councilmember Gilbreath abstaining from the vote, an December 19, 1995 Page 2 agreement for participation with other Santa Ana River Dischargers Association agencies in the first phase of a joint Total Dissolved Solids/Total Inorganic Nitrogen (TDS/TIN) Study on the Santa Ana River and authorized the Mayor to execute the document on behalf of the City. Agreement - TCI Cablevision - Noting this will be the last tolling agreement brought to this City Council and that no further extensions will be granted, Councilmember Gilbreath moved to approve the tolling agreement extension to June 30, 1996, with TCI Cablevision and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Motion seconded by Councilmember Gil and carried unanimously. Environmental Consulting Services - California Street Landfill - Council- member Gilbreath moved to approve an agreement with Tom Dodson and Associates to provide environmental and consulting services in connection with the California Street Landfill with the understanding the fee will not exceed $23,300.00 (which includes any outside materials or expenses invoiced at cost plus 10 percent and mileage), and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Motion seconded by Councilmember Gil and carried unanimously. Bicycle Commuting Grant Application - On motion of Councilmember Gilbreath, seconded by Councilmember Banda, the City Council directed the Mayor to sign a letter of support to be included in the City's application to the State of California for grant funding to construct bicycle commuter facilities. This is in response to the cooperative effort with the University of Redlands and Environmental Research Systems Institute (SSRI) to construct bicycle commuting facilities. It was noted the matching funds requirement has been met with "in kind" work already done. PLANNING AND COMMUNITY DEVELOPMENT Planning Commission Actions - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the report of the Planning Commission meeting held on December 12, 1995, was unanimously acknowledged as received. Minor Subdivision No. 211 - Time Extension - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a one-year time extension to April 23, 1997, for Minor Subdivision No. 211, an application for the subdivision of approximately 5.48 acres of land into five parcels in the East Valley Corridor Specific Plan/Commercial Industrial District; said property is located on the west side of Kansas Street, December 19, 1995 Page 3 approximately 660 feet south of State Street (Rockview Dairies, Inc., Applicant). COMMUNICATIONS Redlands Venture (Majestic) Development - Councilmember Cunningham requested that the Citrus Plaza Regional Mall Project, an application pending before the Board of Supervisors of the County of San Bernardino, be placed on future agendas in order that the City Council stay abreast of the proceedings. This application requests consideration of a Preliminary Development Plan/East Valley Corridor Specific Plan Concept Plan to establish a regional mall with approximately 1.85 million square feet of retail area, temporary detention basin and an Environmental Impact report on 1.27 acres; a Final Development Plan for a portion of Phase I to establish a 3,700 seat theater and 380,000 square feet of retail space; and Tentative Parcel Map to create 20 parcels (a consolidation of existing parcels and an Environmental Impact Report on 126 acres), for property bounded by San Bernardino Avenue, Highway 30, Lugonia Avenue, and Alabama Street (applicant: Majestic Realty Co.). Expressing concern that there was no guarantee that this project would annex to the City, Councilmember Cunningham moved to direct staff to begin annexation proceedings for this property to insure that the process continues in a timely fashion. Motion seconded by Councilmember Banda. City Manager Luebbers and City Attorney McHugh explained the development agreement negotiation process. Councilmembers Gilbreath and Gil did not feel it was appropriate at this time to initiate annexation proceedings and that all parties involved should continue the negotiation process. Mayor Larson stated he wanted this project in Redlands and was satisfied with the negotiations in process and indicated that a lot of patience has been displayed by all parties. Councilmember Cunningham's motion to initiate annexation proceeds failed by the following vote: AYES: Councilmembers Cunningham and Banda NOES: Councilmembers Gilbreath, Gil; Mayor Larson Councilmembers continued to discuss the negotiation process. City Manager Luebbers indicated he did not feel an agreement could be reached in relation to fees which were an issue with Majestic Realty Company and suggested scheduling a City Council study session in January. Indicating he did not wish to see staff forced to adhere to any deadline, Councilmember Cunningham moved to authorize staff to continue negotiations with no time constraints and in whatever manner was needed. Motion seconded by Councilmember Larson and carried with Councilmember Gilbreath voting NO. UNFINISHED BUSINESS December 19, 1995 Page 4 Ordinance No. 2294 - Parking Requirements - Ordinance No. 2294, an ordinance of the City of Redlands amending Chapter 18.164 of the Redlands Municipal Code relating to parking requirements for theaters, auditoriums, stadiums, sports arenas, gymnasiums and other places of public assembly, was given its second reading of the title by City Clerk Poyzer, and on motion of Councilmember Cunningham, seconded by Councilmember Gil, further reading of the ordinance text was unanimously waived, and Ordinance No. 2294 was adopted by the following vote: AYES: Councilmembers Gilbreath, Cunningham, Gil, Banda; Mayor Larson NOES: None ABSENT: None NEW BUSINESS Mill Creek Zanja Expanded Inlet - Public Works Director Mutter explained the Corps of Engineers has completed a Reconnaissance Study for the Mill Creek Zanja Expanded Inlet Project. This project would provide for improvements to the Mill Creek Zanja channel from Redlands Boulevard at Hatfield Buick to the I-10 bridge. Improvements would include construction of an adequate size reinforced concrete box culvert and improved open channel. The Corps would now like to initiate the Feasibility Study phase of this project based upon the cost-effective improvements identified in the Reconnaissance Study . It is the policy of the Corps to pay for 50 percent of the Feasibility with the local sponsor covering the remaining 50 percent. The City of Redlands and the County of San Bernardino jointly are the local sponsors. City and County staff have discussed the local sponsor's share and feel that a 50150 split of this cost would be equitable. Councilmember Cunningham moved to approve the cooperative agreement between the City of Redlands and the County of San Bernardino to provide for a sharing of cost to fund the Mill Creek Zanja Expanded Inlet Improvement Feasibility Study; to appropriate $75,000.00 from the Storm Drain Fund for this study; and directed that a letter from the Mayor be written to Congressman Jerry Lewis indicating this project is far more important to the citizens of Redlands than the San Timoteo Creek Project and that it is time to get some Federal funds for Redlands. Motion seconded by Councilmember Banda and carried unanimously. Funds - Water Line Replacement Project - Municipal Utilities Director Phelps explained that because of a current street replacement project scheduled for the intersection of University Street and Colton Avenue, it would be expedient to revise the 1.995-96 Capital Improvement Budget to allow the relocation and enhancement of the water system in the area and delay other currently planned water system construction in favor of this project. At this time, Councilmember Cunningham stated he has problems with the design of the street replacement December 19, 1995 Page 5 project and its effect on the existing oak trees in Sylvan Park; he also stated he did not want to see that intersection signalized as he felt we did not need to maximize the traffic flow through Sylvan Park and the University of Redlands. Councilmember Gilbreath moved to authorize the Municipal Utilities Department staff to revised the approved Fiscal Year 1995-96 Capital Improvement Budget to include a water line replacement project at University Street and Colton Avenue, and further directed the Public Works Department to look at all the design options and see if we can save some of the old oak trees. Motion seconded by Councilmember Banda and carried unanimously. City Council Assignments - On motion of Councilmember Larson, seconded by Councilmember Gilbreath, the Finance Committee was dissolved and the following assignments were approved with Councilmember Cunningham voting NO: Audit Committee.....................................................Councilmember Gilbreath Councilmember Larson I-10 Corridor Landscape Master Plan JPA.............Councilmember Banda Alternate............................................................Councilmember Cunningham Minor Exception Committee...................................Councilmember Cunningham Alternate............................................................Councilmember Larson Water Committee....................................................Councilmember Gil Alternate............................................................Councilmember Larson Chamber of Commerce...........................................Councilmember Gilbreath Alternate............................................................Councilmember Gil CONFIRE ...............................................................Councilmember Banda Alternate............................................................City Manager County Solid Waste Task Force .............................Councilmember Cunningham Alternate............................................................Councilmember Banda Crafton Hills Preservation ......................................Councilmember Cunningham Alternate............................................................Councilmember Gilbreath East Valley Corridor Advisory Committee ............Councilmember Gil Alternate............................................................Councilmember Gilbreath Gangs and Drugs Task Force..................................Councilmember Gil Alternate............................................................Councilmember Banda OMNITRANS.........................................................Councilmember Larson Alternate............................................................Councilmember Gilbreath SANBAG................................................................Councilmember Larson Alternate............................................................Councilmember Gil SANBAG Commuter Rail Committee....................Councilmember Gilbreath Alternate............................................................Councilmember Cunningham San Bernardino International Airport Authority.....Councilmember Larson Alternate............................................................Councilmember Gilbreath Santa Ana River Wash Coordinating Committee...Councilmember Cunningham December 19, 1995 Page 6 Alternate............................................................Councilmember Banda SCAG......................................................................Councilmember Cunningham Alternate............................................................Councilmember Larson Water Policy Advisory Commission ......................Councilmember Gil Alternate............................................................Councilmember Larson Commission Liaisons - Mayor Larson said there had been some discussion regarding reinstating City Council liaisons for the City's commissions and boards. He suggested rotating the duties among themselves every three months and directed staff to schedule this matter on the next agenda. Agreement - DMV - Following brief discussion with Assistant Utilities Director Michael L. Huffstutler, Councilmember Gil moved to approve the agreement between the City of Redlands and the California Department of Motor Vehicles to train and test City employees for commercial licenses. Motion seconded by Councilmember Gilbreath and carried unanimously. Funds - Contract - California Street Landfill Slope Erosion Control - Solid Waste Manager Valorie Shatynski explained the need for slope erosion control at the California Street Landfill and the need to pre-authorize a bid award in order for the work to be completed by late January, 1996. Councilmember Cunningham moved to pre-authorize bid award and execution of contract documents by the Mayor and City Clerk, and to authorize an additional appropriation of $20,000.00 to fund slope erosion control at the California Street Landfill. Motion seconded by Councilmember Gilbreath and carried unanimously. CLOSED SESSION The City Council meeting recessed at 4:43 P.M. to a Redevelopment Agency meeting and reconvened at 4:44 P.M. to hold a conference with its legal counsel as follows: Existing litigation - Government Code Section 54956.9 - SBVMWD administrative hearing before State Water Resources Control Board No report was expected following the closed session. ADJOURNMENT There being no further business, the City Council meeting adjourned. The next regular meeting will be held on January 2, 1996. December 19, 1995 Page 7 City Clerk December 19, 1995 Page 8