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HomeMy WebLinkAbout031996-cc_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on March 19, 1996 , at 3 : 00 P.M. PRESENT Swen Larson, Mayor Pat Gilbreath, Mayor Pro Tem William E. Cunningham, Councilmember Gilberto Gil, Councilmember Geni A. S . Banda, Councilmember Gary M. Luebbers, City Manager Daniel J. McHugh, City Attorney Lorrie Poyzer, City Clerk Beatrice Sanchez, Deputy City Clerk Michael Reynolds, City Treasurer Marjie Pettus, Administrative Services Director Jeffrey L. Shaw, Community Development Director Steven M. Chapman, Finance Director Mel Enslow, Fire Chief Gary G. Phelps, Municipal Utilities Director Lewis W. Nelson, Police Chief Ronald C. Mutter, Public Works Director John Andrews, Redlands Daily Facts Sulipsa Luque, The Sun ABSENT None The meeting was opened with an invocation by Councilmember Gil followed by the pledge of allegiance . CONSENT CALENDAR Minutes - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the minutes of the adjourned regular meeting of March 5 , 1996, and the regular meeting of March 5 , 1996 , were unanimously approved as submitted. Bills and Salaries - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, bills and salaries were ordered paid. Memorandum of Understanding - University of Redlands - Following brief discussion, on motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a memorandum of understanding between the City of March 19, 1996 Page 1 Redlands and the University of Redlands allowing security officers to exercise the powers of arrest during the course and scope of their employment . Agreements - Youth Ensemble of Strings Program - The request for modification of the independent contractor agreements with Conductor Karen Thurman and Assistant Conductor Carolyn Beckie for the Youth Ensemble of Strings Program was withdrawn from the agenda at the request of the City Manager. California Street Landfill - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approve Task 4a, as an amendment to the agreement with the firm of Tom Dodson and Associates, to provide environmental and consulting services related to necessary permitting for the California Street storm drain project . California Street Landfill - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved Task 7, as an amendment to the agreement with the firm of 3D GeoServices, Inc . , to provide for hydrogeologic, resource analysis, and regulatory compliance services related to the California Street Landfill . California Street Landfill - Following brief discussion, on motion of Councilmember Gil, seconded by Councilmember Gilbreath, the city Council unanimously approved Task 4 and Task 5, as an amendment to the agreement with the firm of HDR Engineering, Inc . , to provide design and operations engineering services related to the California Street Landfill . Hinckley Water Treatment Plant - Following brief discussion, on motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously acknowledged receipt of a report on the status of the emergency repairs at the Horace Hinckley Water Treatment Plant in accordance with the provisions of Resolution No. 5260 . The schedule for repair of the system is completed except the system startup. The Municipal Utilities Department will continue to provide the status of the project to the City Council at the regular meetings until testing is completed and the system is verified. Agreement - Palmetto/Alabama Trunk Sewer Project - Following brief discussion, on motion of March 19, 1996 Page 2 Councilmember Gil, seconded by Councilmember Gilbreath, the City Council unanimously authorized execution of an engineering services agreement in the amount of $57, 943 . 00 with the firm of CM Engineering to provide engineering design services for the Palmetto/Alabama Trunk Sewer Project . Agreement - 1350 Zone Reservoir and Pipeline Project - Following brief discussion, on motion of Councilmember Gil, seconded by Councilmember Gilbreath, the City Council unanimously authorized execution of an engineering services agreement in the amount of $375, 101 . 00 with the firm of Camp, Dresser & McKee to provide engineering design services for the 1350 Zone Reservoir and Pipeline Project . PLANNING AND COMMUNITY DEVELOPMENT Planning Commission Actions - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the report of the Planning Commission meeting held on March 12 , 1996, was unanimously acknowledged as received. COMMUNICATIONS Economic Development Proposal - Chamber of Commerce President Ray Alexander reported the Chamber of Commerce is trying to establish a better relationship with the City and feel they are succeeding especially with the excellent service provided by Administrative Services Director Pettus . He introduced Monty Dill, who reviewed an economic development marketing plan proposed by the Chamber of Commerce . The mission of the economic development program is to provide a healthy business climate for existing and new businesses by establishing a solid economic foundation in Redlands . The marketing focus will be on economic opportunity and on growth for the benefit of business owners and residents . The underlying purpose of the marketing plan will be to guide development so that the quality and variety of retail, professional, and industrial services encourage people from the community to fulfill their business needs in Redlands . Carefully planned economic development will ensure our quality of life is preserved. Mr. Dill concluded they would like to work with the City to implement this program. Sherry Hill, member of the DRBA Board of Directors, spoke in support of this proposal . As liaison to the Chamber of Commerce and the Downtown Redlands Business March 19, 1996 Page 3 Association, Councilmember Gilbreath moved to support the proposal for the downtown revitalization, to explore options, and schedule a workshop. Motion seconded by Councilmember Larson and carried unanimously. Resolution No. 5249 - San Bernardino County Central Credit Union - Councilmember Banda presented a revised version of Resolution No. 5249, a resolution of the City Council of the City of Redlands agreeing that all residents and all individuals who live or work in Redlands shall be extended all benefits, privileges and rights of membership in the San Bernardino County Central Credit Union, and moved to adopt the resolution. The motion was seconded by Councilmember Gil . Urging approval of this resolution to be used in conjunction with their application for a community charter were Larry Sharp and Marie Alonzo, representatives of the San Bernardino County Central Credit Union. Speaking against the resolution was Mark Bulot who felt this would establish a bad precedent . The motion then carried with Councilmembers Larson and Gilbreath voting NO. Councilmember Larson moved to authorize the author of Resolution No. 5249 to sign the document on behalf of the City. Motion seconded by Councilmember Gilbreath and carried unanimously. Status of Solid Waste Objectives - Valorie Shatynski, Solid Waste Manager, presented the status of major Sold Waste objectives for this fiscal year and planned activities for the coming fiscal year covering AD 939 (recycling and reduction of landfill disposal) ; California Street Landfill; San Timoteo Canyon Landfill expansion; long-term landfill options; material recovery facility and transfer station; and fiscal issues (Master Plan, Capital Improvement Plan, and rate restructuring) . Development and implementation of the program has been prioritized based on regulatory deadlines; operational requirements for collections and the landfill ; the necessity to provide viable short, intermediate, and long-term disposal options for the City; and driving forces in the solid waste industry (i .e . , commodities market for recyclables, instability of disposal systems in Southern California, especially San Bernardino County) . Redlands Fashion Plaza - As developers of the proposed Redlands Fashion Center, Harry Newman, President of Newman Properties, proposed to March 19, 1996 Page 4 contribute $500, 000 . 00 to the City of Redlands; $250, 000 . 00 of which will be earmarked for specific projects to preserve the viability of downtown Redlands and the balance of which will be deposited in the General Fund to be allocated at the City Council ' s discretion. As evidences of their good faith, Mr. Newman said they will contribute $250, 000 . 00 upon signing of a development agreement with the remainder due and payable on issuance of a building permit . He asked the City Council to direct staff to incorporate the terms of this proposal into the development agreement which is being negotiated with Newman Properties . Community Development Director Shaw reported the Redlands Fashion Center Concept Plan was reviewed this morning and a consultant will be hired to prepare the necessary Environmental Impact Report . City Attorney McHugh reported a draft development agreement has been presented for review and will be the last document to be approved. Mr. Newman then displayed pictures of his mall in Scottsdale, Arizona, and indicated an ice skating rink and bowling alley are being contemplated for the Redlands Fashion Center. Mayor Larson expressed appreciation for their gesture and wished them success in their endeavor. Councilmember Cunningham urged them to maintain and enhance their relationship with downtown. Citrus Plaza Regional Mall - Councilmember Cunningham moved to direct staff to not move forward with the Citrus Plaza Regional Mall project until we move toward annexation. This motion was seconded by Councilmember Banda and carried with Councilmember Gilbreath voting NO. CLOSED SESSION The City Council meeting recessed at 3 : 59 P.M. to a Redevelopment Agency meeting and reconvened at 5 : 15 P.M. to a closed session to discuss the following matters : 1 . Conference with legal counsel : Exiting litigation - Government Code Section 54956 . 9 (a) - Biggs v. Foster and Larson 2 . Conference with legal counsel : Anticipated litigation - Government Code Section 54956 . 9 (c) - Initiation of litigation - One potential case The City Council meeting reconvened at 7 : 00 P.M. PRESENTATIONS March 19, 1996 Page 5 Annual Report - Human Relations Commission - Ed Sagmeister, Chairman of the Human Relations Commission presented their annual 1995 annual report . He reported that during its second year of existence, the Commission found itself functioning in both proactive and reactive modes, and continued to define its roles, identify appropriate tasks, and respond to the community' s needs . Mr. Sagmeister thanked his fellow Commissioners for all their dedication and hard work, and expressed appreciation to the City Council, City Manager, and staff for their support . He noted the Commission was particularly grateful for the decision to enhance their productivity by providing a staff liaison person to work with them. He praised Karen B. Olsen for having exceeded their expectations in this capacity and indicated they looked forward to her continued assistance . 1996-97 Budget Preparation - City Manager Luebbers presented a calendar illustrating the timeline staff will follow in the preparation and presentation of the 1996-97 budget to the City Council for review and approval . He asked the City Council provide him with direction regarding disposition of future utility tax revenue, noting this direction would enable staff to prepare appropriations within the confines of anticipated revenue . He then presented several different scenarios . Councilmembers discussed the Utility Users ' Tax and the Paramedic Tax which no longer is sufficient . It appeared a majority of Councilmembers were willing to continue the programs in process funded by the Utility Users ' Tax and to segregate the remaining funds; to proceed drafting an ordinance for possible submittal to the electorate; and the prepare two proposed budgets : one without the Utility Users ' Tax and one reflecting use of the funds until the sunset of the ordinance adopted by the City Council . PUBLIC HEARING Ordinance No. 2313 - Development Impact Fees - Public Facilities - Public hearing was advertised for this time and place to consider Ordinance No. 2313 , an ordinance of the City of Redlands amending Chapter 3 . 60 of the Redlands Municipal Code relating to public facility fees . Public Works Director Mutter reported that a draft of the revisions to the Development Impact Fee Report for Public Facilities was presented to the City Council on February 20, March 19, 1996 Page 6 1996 . These facilities include the Civic Center, City Yard, Library, Police Station, and Fire Stations . The existing fees were last amended in 1990 . Facility needs and uses have changed; therefore, the fees should be changed accordingly. Several amendments were made to the report since the City Council workshop. The High Density Residential land use designation was added. The total number of potential dwelling units within the current City limits was revised based on the General Plan housing numbers developed with the traffic model . The total number of acres available for development was revised due to a typographical error. Mayor Larson declared the meeting open as a public hearing for any questions or comments . Pat Meyer, Urban Environs, felt this report needed further examination and recommended a subcommittee of staff, Councilmembers, and members of the community review the report . Following discussion, Councilmember Gil moved to continue this public hearing to April 16 , 1996 . Motion seconded by Councilmember Cunningham and carried unanimously. At the suggestion of Councilmember Gilbreath, the Facilities Plan will be reviewed by the City Council on April 2 , 1996 . UNFINISHED BUSINESS Colton Avenue Improvements - Public Works Director Mutter reported the University of Redlands has requested that the City of Redlands fund $175, 000 . 00 towards additional street improvements along Colton Avenue through the campus . The proposed storm drain project will require the removal and replacement of approximately 15 feet of pavement in the east bound lane of Colton Avenue. With the construction of the proposed landscaped median island, the entire east bound lane through the campus would be removed and replaced. However, the City' s project would not repair the rock curbs, repair/replace the gutters, nor resurface the west bound lane . Staff has estimated the cost to make repairs to the curbs and gutters and resurface the west bound lane to be $237, 200 . 00 . The $175 , 000 . 00 requested by the University is not a cost that would be spent with the storm drain project, but an additional cost . This is primarily an aesthetic issue; the appearance of the street would be improved but no improvements would be made to traffic flow and roadway capacity. Mr. Mutter also reviewed the budgets for the Local Transportation Fund and the Storm Drain Fund which March 19, 1996 Page 7 include reserves for the construction of bridges and Wabash Avenue and installation of traffic signals at Barton Road and Bellevue Avenue . Dr. James Appleton, President of the University of Redlands, made an impassioned plea for these additional funds . In response to concerns that the final cost may exceed expectations, Dr. Appleton assured the City Council the University of Redlands would cover any additional costs . Councilmember Gilbreath moved to authorize $175, 000 . 00 towards street improvements along Colton Avenue between University and Grove Streets and to reprioritize other projects under the Local Transportation Fund in next year' s budget . Motion seconded by Councilmember Larson and carried with Councilmember Cunningham voting NO. NEW BUSINESS Redlands Soccer Foundation - Craig S . Banta, M.D. , President of the Redlands Soccer Foundation, presented a proposal for the use of City-owned property at the southeast corner of San Bernardino Avenue and Judson Street . The Redlands Soccer foundation proposes to pay all costs associated with the development, operation and maintenance of six soccer fields . Public Works Director Mutter reported the property is currently designated as a Heritage Grove, but the citrus grove is not in good condition and many trees should be replanted. The costs to maintain the grove generally exceed the revenue by approximately two to one. The overall fiscal impact to the Groves Fund would improve with the removal of this grove . He suggested the recently purchased 10 acres at San Bernardino Avenue, west of Wabash Avenue, could be so designated as this grove is project to remain as a part of the proposed sports complex. This item has been considered by both the Parks and Recreations Commissions . The Parks Commission unanimously voted in favor of the proposal in concept only and recommended the City examine the proposal . The Recreation Commission unanimously recommended support to the proposal . Councilmember Larson moved to authorize a letter of intent, directed to the Redlands Soccer Foundation, indicating concept approval of the development, operation and maintenance of the proposed facility in the proposed Sports Complex. Motion seconded by Councilmember Gilbreath and carried unanimously. Sign Code - Community Development Director Shaw and members of his staff, Tom Grahn and Eric Norris, are March 19, 1996 Page 8 beginning the process of updating the City' s Sign Code . At this meeting, they introduced a number of sign issues which they felt need to be addressed, showed through a slide show, examples of good and bad signage, and suggested how the process should proceed. Councilmembers concurred to form an Ad Hoc Committee with the following membership: Mayor Larson and Councilmember Cunningham; Diane Christensen and George Webber, Planning Commissioners; a representative from the Chamber of Commerce, two business owners, a sign company representative, and four residents . This committee will hold a number of public meetings, working toward a consensus on major sign policy issues, but not on specific language for the sigh Code. Where consensus cannot be achieved, the committee ' s recommendations may include several policy options for consideration by the Planning Commission and the City Council . Total time to complete the process was estimated at six months to one year. The City Council meeting briefly recessed at 9 : 14 P.M. and reconvened at 9 : 20 P.M. JOINT MEETING - CITY COUNCIL AND REDEVELOPMENT AGENCY Agreement - Auditing Services - Councilmember Gilbreath moved to approve an auditing services agreement with Vavrinek, Trine, Day & Co. for the fiscal year 1995-96 and authorized the Mayor to sign the agreement on behalf of the City of Redlands . Motion seconded by Councilmember Banda and carried unanimously. Bond Underwriter Selection - Councilmember Gilbreath moved to extend the opportunity to Stone & Youngberg LLC to serve as the City' s bond underwriter. Motion seconded by Councilmember Larson and carried unanimously. Bond Counsel - Proposals for bond counsel services were received from Jones, Hall, Hill & White, San Francisco; Stradling, Yocca, Carlson & Rauth, Newport Beach; Brown, Diven & Hentscke, San Diego; Orrick, Herrington & Sutcliffe, Los Angeles; Best, Best & Krieger, Riverside; Kutak Rock, Pasadena; and MacFarland and Anderson, Lake Forest . City Manager Luebbers recommended a committee of two Councilmembers, the Finance Director, and himself be formed to review these proposals . It was determined March 19, 1996 Page 9 that Councilmembers Gilbreath and Cunningham would serve on this committee . ADJOURNMENT There being no further business, the City Council meeting adjourned at 9 :29 P.M. The next regular meeting will be held on April 2 , 1996 . City Clerk March 19, 1996 Page 10