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HomeMy WebLinkAbout050796-cc_CCv0001.pdf Amended MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, at 3:00 P.M. on May 7, 1996. PRESENT Swen Larson, Mayor Pat Gilbreath, Mayor Pro Tem William E. Cunningham, Councilmember Gilberto Gil, Councilmember Geni A. S. Banda, Councilmember Gary M. Luebbers, City Manager Daniel J. McHugh, City Attorney Beatrice Sanchez, Deputy City Clerk Michael Reynolds, City Treasurer Marjie Pettus, Administrative Services Director Jeffrey L. Shaw, Community Development Director Steven M. Chapman, Finance Director Mel Enslow,Fire Chief Mike Huffstutler, Assistant Municipal Utilities Director Lewis W. Nelson, Police Chief Ronald C. Mutter,Public Works Director John Andrews, Redlands Daily Facts Alisa Slaughter, The Sun ABSENT None The meeting was opened with an invocation by Councilmember Gilbreath followed by the pledge of allegiance. PRESENTATIONS Proclamation - Mayor Larson presented Warren Coke, President of the local Pathfinders Chapter, a proclamation declaring the week of May 12, 1996, as Blue Ribbon Week in recognition and support of all peace officers and law enforcement agencies. Commendation- Mayor Larson presented a commendation to Danny Bryden for his contribution of a fully landscaped median island at Franklin Avenue and Garden Street. For his Eagle Scout project, Master Bryden successfully organized and directed the efforts of fellow Scouts and others for a total input of more than 400 man-hours by planning, designing, and implementing this substantial improvement project for the benefit and enjoyment of all citizens of Redlands. May 7, 1996 Page 1 Earth Awareness Week Poster Awards - This item was continued to the May 21, 1996, meeting. CONSENT CALENDAR Minutes - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the minutes of the adjourned regular meeting of April 16, 1996, and the regular meeting of April 16, 1996, were unanimously approved as submitted. Bills and Salaries - On motion of Councilmember Gil, seconded by Councilmember Cunningham,bills and salaries were ordered paid. Agreement - Ford Park Irrigation System - On motion of Councilmember Gilbreath, seconded by Councilmember Cunningham, the City Council unanimously authorized the Municipal Utilities Department to enter into an engineering services agreement in the amount of$39,570.00 with the consulting firm of NBS Lowry to provide engineering design services for the Ford Park Hydro-Pneumatic Non-Potable Irrigation System, and authorized the Mayor to sign the agreement on behalf of the City. Funds - Agreement - Alabama Lease Site Project - Following some clarifications by Assistant Utilities Director Huffstutler, on motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously authorized the Municipal Utilities Department to enter into an engineering services agreement with the consulting firm of Woodward - Clyde to provide environmental engineering services for the Alabama Lease Site Project; authorized the Mayor to sign the agreement on behalf of the City, and authorized an additional appropriation in the amount of$85,000.00 to fund the project. Sale of Surplus Vehicles and Equipment - City Manager Luebbers assured Councilmember Gilbreath that receipts from the sale would be retained in the Equipment Reserve Fund. On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously declared certain City vehicles and other miscellaneous equipment surplus and authorized the engagement of Industrial. Assets, Inc., an auction company, for the disposal of surplus City vehicles and equipment. Independent Contractor Agreement - Line Dancing - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously approved an independent contractor agreement between the City of Redlands and Calvin Senechal to teach line dancing classes at the May 7, 1996 Page 2 Community Center, and authorized the Mayor to execute the document on behalf of the City. Joslyn Trust Account - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously authorized the expenditure of $206.83 from the Joslyn Trust account for the purchase of educational video cassettes for the Joslyn Oasis Club as recommended by the Joslyn Advisory Board on March 20, 1996. Contract - Sheriffs Firearms Range - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously authorized the Mayor to sign a contract with the County of San Bernardino to permit the Police Department's SWAT Team to use the San. Bernardino County Sheriffs Department firearms range for its special weapons/firearms training. Funds - Redlands Bowl Stage Lights - Redlands Community Music Association requested permission to complete the replacement of asbestos wiring on the City-owned Redlands Bowl stage lights. Following discussion pertaining to the age of the present lights and rewiring costs versus new replacements, Irene Vitt, Executive Director of the Redlands Community Music Association, responding to Councilmembers' inquiries, reported the cost for new, more efficient lights was $199.00 each. Councilmember Gilbreath moved to approve the purchase new lights and approve an additional appropriation for the purchase cost. Motion seconded by Councilmember Cunningham and carried unanimously. Resolution No. 5262 - Landscape Maintenance District - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously adopted Resolution No. 5262, a resolution of the City Council of the City of Redlands, County of San Bernardino, of preliminary approval of the Engineer's Report for fiscal year 1996-97 for Landscape Maintenance District No. 1. Resolution No. 5263 - Landscape Maintenance District - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously adopted Resolution No. 5263, a resolution of the City Council of the City of Redlands, County of San Bernardino, California, declaring its intention to annex properties (Annexation No. 12) to Landscape Maintenance District No. 1 and to levy and collect assessments for fiscal year 1996-97 in Landscape Maintenance District No. 1, an assessment district; declaring the work to be of more local than ordinary public benefit; specifying the exterior boundaries of the areas within the Landscape Maintenance District No. 1 and to be assessed the cost and expenses thereof, designating said District as Landscape Maintenance District No. 1; determining that these proceedings shall be taken pursuant to the Landscaping and Lighting Act of 1972; and May 7, 1996 Page 3 offering a time and place for hearing objections thereto (June 4, 1996, and June 18, 1996). Resolution No. 5266 - Street Lighting District - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously adopted Resolution No. 5266, a resolution of the City Council of the City of Redlands, County of San Bernardino, of preliminary approval of the Engineer's Report for fiscal year 1996-97 for Street Lighting District No. 1. Resolution No. 5267 - Street Ling District - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously adopted Resolution No. 5267, a resolution of the City Council of the City of Redlands, County of San Bernardino, California, declaring its intention to annex properties (Annexation No. 9) to Street Lighting District No. 1 and to levy and collect assessments for fiscal year 1996-97 in Street Lighting District No. 1, an assessment district; declaring the work to be of more local than ordinary public benefit; specifying the exterior boundaries of the areas within the Street Lighting District No. 1 and to be assessed the cost and expenses thereof, designating said District as Street Lighting District No. 1; determining that these proceedings shall be taken pursuant to the Landscaping and Lighting Act of 1972; and offering a time and place for hearing objections thereto (June 4, 1996, and June 18, 1996). Resolution No. 5286 - Training Agreement - On motion of Councilmember Gil, seconded by Councilmember Cunningham, the City Council unanimously adopted Resolution No. 5286, a resolution of the City Council of the City of Redlands authorizing training agreements between the Redlands Police Department and the California Highway Patrol. PLANNING AND COMMUNITY DEVELOPMENT Planning Commission Actions - Councilmember Cunningham expressed his appreciation for the outstanding job the Planning Commission has done with. regard to the Pharoah's Lost Kingdom project. However, he still had concerns with the Conditional Use Permit No. 617 (Revision 2) element pertaining to modifications to rides. He then made the motion to acknowledge as received the report of the Planning Commission meeting held on April 23, 1996. Motion seconded by Councilmember Banda and carried unanimously. COMMUNICATIONS Financing - Colony Apartments - Julie Rynerson Hemphill, San Bernardino County Department of Economic and Community Development, informed Council that the County has provided $1,000,000.00 to The Southern California May 7, 1996 Page 4 Housing Development Corporation for its acquisition of the Colony (formerly Deodar) Apartments located in Redlands. The acquisition was completed on April 1, 1996. In order to ensure economic viability and provide the best possible financing to SoCal Housing, it is in the interest of the County to act as Issuer on a private placement bond to be funded and held in portfolio by PFF Bank and Trust in an amount not to exceed $1,250,000.00. An action required by Bond Counsel is that an Agreement between the City of Redlands and the County of San Bernardino be implemented with regards to the tax exempt financing. A copy of the draft resolution and cooperative agreement was presented to the City Council for their consideration. Following Ms. Hemphill's presentation Councilmember Larson questioned the appropriateness of the location of the project and made a motion for denial. Councilmember Cunningham seconded the motion and stated he shared that perception. Councilmember Gil too thought other locations could better serve this purpose and that the County's money could have been used more appropriately than on these apartments. Motion denied to deny was approved unanimously. Appointment - Human Relations Commission - Councilmember Gil moved to appoint Joe Castino to the Human Relations Commission to fill the unexpired term of Sam Byrts to January 18, 1998, and further to amend the expiration date of Commissioner Dorothy Blackwell's term from January 18,1999, to January 18, 1998. Motion seconded by Councilmember Banda and carried unanimously. Mayor Larson then suggested terms be four years from date of appointment to the Commission. City Attorney McHugh stated he could being back an ordinance at the next meeting. Citrus Plaza Regional Mall -Nothing to report. May 7, 1996 Page 5 League of California Cities Legislative Bulletins - April 19, 1996 issue: Councilmember Cunningham asked that a letter be sent supporting the League's position opposing SB 1628, Adult Entertainment, Zoning Mandate; Mayor Larson asked that a letter be sent supporting the League's position opposing AB 3037, Smoking and Tobacco Control - Bars and Bar Areas. Redlands Community Baccalaureate Committee - Councilmember Cunningham moved to approve the request from the Redlands Community Baccalaureate Committee to waive the liability insurance requirement for the baccalaureate service for the 1996 graduating seniors of Redlands High School to be held on Sunday, June 9, 1996. Motion seconded by Councilmember Gil and carried unanimously. NEW BUSINESS Resolution No. 5279 - 1996-97 TRAN's - Finance Director Chapman reported that if approved by the City Council, 1996-97 will mark the fourth consecutive year in which the City of Redlands has issued Tax and Revenue Anticipation Notes (TRAN's) as a means of augmenting General Fund cash flow during the lean months prior to the receipt of property taxes in December. TRAN's are short-term, tax-exempt notes, the proceeds of which are invested at a higher yield than the coupon or interest rates on the notes, generally 150 basis points. The current year's issue of$4,000,000.00 will yield approximately $240,000.00 of investment income. It was recommended that the City participate in the California Communities Cash Flow Financing Program, a pooled TRAN's issuance which in the past three years has consisted of over 100 participating agencies and total principal of over $700 million. The program is endorsed by the League of California cities and the California State Association of Counties, and is designed to simplify the issuance process while providing for the lowest possible costs of issuance per participant and obtaining Moody's highest rating, MIG-1. Councilmember Cunningham moved to adopt Resolution No. 5279, a resolution authorizing and approving the borrowing of funds for fiscal year 1.996-97; the issuance and sale of a 1.996-1997 Tax and Revenue Anticipation Note therefor and participation in the California Communities Cash Flow Financing Program. Motion seconded by Councilmember Gilbreath and carried unanimously._ SSRI Software License Agreement - Assistant Municipal Utilities Director Huffstutler reported that the Environmental Systems Research Institute, Inc. has offered to provide the City with ARC/INFO and associated software for use in support of the Municipal Utilities Department's GIS (Geographic Information System), with initial applications to the Water and Wastewater Collection Facilities System Master Plans and Water Resources Management Plan. In order to use the software, the City needs to enter into a software license May 7, 1996 Page 6 agreement with SSRI. The software is being provided to the City's Municipal Utilities Department at no charge. In addition to the software, SSRI has coordinated with Digital Equipment Corporation who has offered to provide the City's Municipal Utilities Department with a DEC computer workstation. Expressing appreciation to ESRI, Councilmember Cunningham moved to approve the ESRI Software License Agreement, Contract No. 9651274. Motion seconded by Councilmember Banda and carried unanimously. San Timoteo Creek - Mark Sorensen, speaking on behalf of a group of San Timoteo Canyon property owners present, informed Council they were there to request a feasibility evaluation and two actions: (1) endorsement in principle for moving ahead with the feasibility evaluation and (2) request that the City Council communicate with the Army Corps of Engineers. Funding alternatives were discussed; Councilmember Cunningham stated he understood that the Water Conservation District has money available for studies. Assistant Municipal Utilities Director Huffstutler reported the Municipal Water District has on its next agenda funding for the San Timoteo study along with several other projects to utilize 1996-97 recharge assessments. He suggested Susan Taylor contact the General Manager and ask for a swap in projects and make this a 1995-96 project. He could not foresee any objection. City Manager Luebbers added that there is a meeting set for Tuesday, .May 14, between. City staff and the General Manager to discuss this issue. On motion of Councilmember Larson, seconded by Councilmember Banda, Council unanimously approved conceptually to support the proposal as presented and follow through with the necessary agencies to move this forward as soon as possible. PUBLIC COMMENTS No one present wishing to make comments. CLOSED SESSION The City Council meeting recessed at 3:48 P.M. to a Redevelopment Agency meeting and reconvened at 3:49 P.M. to a closed session to hold a conference with legal counsel in accordance with Government Code Section 54956.9(a) regarding the following existing litigation: Claim of Richard Brake. Biggs v. Foster and Larson would not be heard. May 7, 1996 Page 7 ADJOURNMENT There being no further business, the City Council meeting to an adjourned regular meeting to be held on May 21, 1996, at 9:00 A.M. in the Council Chambers, Civic Center, 35 Cajon Street, Redlands, California. Deputy City Clerk May 7, 1996 Page 8