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HomeMy WebLinkAbout020497-cc_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, at 3:00 P.M. on February 4, 1997. This being the time set for a regular meeting of the City Council of the City of Redlands and there being no quorum present, the City Clerk declared the meeting adjourned to 7:00 P.M. PRESENT Swen Larson, Mayor Pat Gilbreath, Mayor Pro Tem William E. Cunningham, Councilmember Gilberto Gil, Councilmember Geni A. S. Banda, Councilmember Gary M. Luebbers, City Manager Daniel J. McHugh, City Attorney Lorrie Poyzer, City Clerk Beatrice Sanchez, Deputy City Clerk Michael Reynolds, City Treasurer Marjie Pettus, Administrative Services Director Jeffrey L. Shaw, Community Development Director Steven M. Chapman, Finance Director Mel Enslow, Fire Chief Gary G. Phelps, Municipal Utilities Director Lewis W. Nelson,Police Chief Ronald C. Mutter, Public Works Director John Andrews, Redlands Daily Facts Alisa Slaughter, San Bernardino County Sun Valeria Godines, Press Enterprise ABSENT None The meeting was opened with an invocation by Councilmember Cunningham followed by the pledge of allegiance. PRESENTATION Proclamation - Mayor Larson presented a proclamation to Human Relations Commissioner Joan Silver and former Human Relations Commission Chairman Ed Sagmeister declaring the week of February 1.0-1.6, 1997,. as Kindness Week and encouraged Redlands' residents to commit conscious acts of goodwill toward one another as an affirmation of the goodness and generosity of the human spirit. February 4, 1997 Page 1 Welcome - Mayor Larson welcomed Boy Scouts Troop 15 from the Later Day Saints church who were present at this meeting. CONSENT CALENDAR Minutes - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the minutes of the regular meeting of January 21, 1997, were unanimously approved as submitted. Bills and Salaries - On motion of Councilmember Gilbreath, seconded by Councilmember Gil,bills and salaries were unanimously ordered paid. Planning Commission Actions - Councilmember Cunningham noted the Planning Commission had been very diligent in their review of a uniform sign program for Krikorian Premiere Theatere but he felt the signage approved was "a little much." On motion of Councilmember Gilbreath, seconded by Councilmember Cunningham, the report of the Planning Commission meeting held on January 28, 1997, was unanimously acknowledged as received. Resolution No. 5347 - Traffic - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously adopted Resolution No. 5347, a resolution of the City Council of the City of Redlands establishing the following traffic regulations pursuant to Title 10 of the Redlands Municipal Code: No parking will be permitted on the south side of West State Street for a distance of 60 feet west of the westerly driveway at 1075 West State Street. Resolution No. 5348 - Speed Limits - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously adopted Resolution No. 5348, a resolution of City Council of the City of Redlands establishing speed limits for Barton Road and Brookside Avenue pursuant to Title 10 of the Redlands Municipal Code. Surplus Property - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously declared a 14 passenger van and a 2 ton dump truck surplus and authorized the Municipal Utilities Department to advertise and negotiate their sale. Funds - Joslyn Senior Center - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously authorized an allocation in the amount of $6,200.00 from the Mary Evelyn Scott Bequest account for the purchase or improvements to the Joslyn Senior Center Billiards Room as recommended by the Joslyn Advisory Board. February 4, 1997 Page 2 Annual Financial Report - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously acknowledged receipt of City of Redlands Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996, from Finance Director Chapman. Agreement - California Healthy Cities Project - Mayor Larson commended Administrative Services Director Pettus for her work with the California Healthy Cities Project. Through her effort, a $5,000.00 grant was awarded to Redlands to implement a Youth Coalition to Build A Generation. He then moved to approve the grant agreement between the California Healthy Cities Project and the City of Redlands and authorized the Mayor to execute the agreement on behalf of the City. Motion seconded by Councilmember Cunningham and carried unanimously. Contract - Gerald Hanson - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously authorized extension of a contract with Gerald Hanson for cable television consultant services to March 31, 1997. Mr. Hanson is assisting the City Attorney with the on-going negotiations with TCI Cablevision and has been very helpful in resolving cable television complaints received from Redlands'residents. Resolution No. 5349 - Disability Retirement - On motion of Councilmember Larson, seconded by Councilmember Gilbreath, the City Council unanimously adopted Resolution No. 5349, a resolution of the City Council of the City of Redlands determining that Donald D. Morlan, Fire Captain, is incapacitated within the meaning of the Public Employees' Retirement Law for performance of his duties. Mayor Larson paid homage to Captain Morlan for his tenure of 30 years of service with the City of Redlands. Resolution No. 5350 - Hazardous Mitigation Grant Pro._rraam - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously adopted Resolution No. 5350, a resolution of the City Council of the City of Redlands approving the application for grant funds under the Hazard Mitigation Grant Program funding related to the firestorms of 1993 (FEMA 1005-DR) to establish a comprehensive fuel modification program for very high fire hazard severity zones within.Redlands. Human Relations Commission - Annual Report - On behalf of the Human Relations Commission, Ed Sagmeister presented their 1996 annual report. Mr. Sagmeister reported that during the third year of its existence, the Human. Relations Commission continued to function in both proactive and reactive modes fine tuning its role, identifying appropriate tasks, and responding to the community needs. The annual report as presented provided an overview of the February 4, 1997 Page 3 Commission's major activities during the past year. He expressed appreciation to the Human Relations Commissioners for all their dedication and hard work; he thanked the Mayor, City Councilmembers, City Manager, Chief of Police, and other staff for their support. Special gratitude was expressed for the outstanding administrative support provided to the Commission by Karen B. Olsen. Mr. Sagmeister recently had to resign from the Human Relations Commission and Mayor Larson thanked him for his service. The City Council unanimously acknowledged receipt of the Human Relations Commission Annual Report for 1996.. Community Field - Junior All American Football - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously authorized the Junior All American Football to upgrade Community Field with the purchase and installation of athletic sod in lieu of paying field user fees for the 1997 football season. Settlement Authority - Liability Claims - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously authorized the City's Risk Manager and City Manager, with the advice of the City Attorney, to settle claims falling within the jurisdictional limits of Small Claims Court. PUBLIC HEARING Resolution No. 5346 - Fees - Community Development - Public hearing was continued to this time and place to consider a resolution establishing processing fees for the Community Development Department. Community Development Director Shaw and Finance Director Chapman explained that in July, 1996, David M. Griffith and Associates (DMG) completed their report on Costs, Fees and Revenue, and earlier in March, 1996, completed the Full Cost Allocation Plan for the City of Redlands. DMG was engaged by the City to conduct a detailed study of costs and revenues for the Community Development and Public Works Departments and provide a document which supports the assignment of general government overhead. Some new fees not contemplated in the DMG study were also proposed and some fees were recommended to be lowered to be reasonable even though the total cost recovery may not occur. This item was continued from the last meeting so that staff could provide additional information on fees pertaining to re-roofing, lot line adjustment, general plan amendment, and annexation fees and to provide a comparison of fees currently being charged. At this time, staff recommended a provision for fee reductions for concurrent applications as follows: "Concurrent tentative tract and conditional use permit applications may qualify for a 20 percent reduction in the conditional use permit fees if it is determined that staff review time is saved as a result of concurrent applications." Mr. Shaw also reported February 4, 1997 Page 4 staff had met with Brad Mitzelfelt, Steve Ludwig, and Bob Roberts representing the Building Industry Association (BIA). Based on that meeting, Mr. Shaw felt there was a greater understanding of the fees and related support documentation of those fees. Staff presented an alternative to pursue an "administrative procedure" for lot line adjustment applications. The BIA representatives agreed with this alternative and wanted to assure that the fee was modified to relate to the new procedures. If a new administrative procedure is used, staff recommended the fee be revised to be $525.00. Mayor Larson declared the meeting open as a public hearing for any questions or comments regarding Resolution No. 5346. BIA representatives Brad Mitzelfelt and Bob Roberts stated they were still opposed to raising the fees but that they did support the concept of an "administrative procedure" and concurred with the recommendation relating to concurrent applications. There being no further comments, the public hearing was declared closed. Chief Building Official Nick Anderson answered questions about the plan checking fee for Councilmember Gilbreath. Councilmember Gilbreath moved to adopt Resolution No. 5346, a resolution of the City Council of the City of Redlands establishing processing fees for the Community Development Department, as amended to include the two recommendations discussed above. Motion seconded by Councilmember Cunningham and carried unanimously. COMMUNICATIONS East Valley High School Annexation - Ken Tolar, Redlands Unified School District, requested the City Council direct staff to prepare a service plan for the LAFCO for the application to annex the Redlands East Valley High School site. Councilmember Gil moved to support this request and asked that the School District make a payment of 50 percent ($1,000.00) of the City's fee. Motion seconded by Councilmember Gilbreath and carried unanimously. Appointments - Historic and Scenic Preservation Commission - Mayor Larson moved to nominate Stanley G. Welch and Sandra R. French to the Historic and Scenic Preservation Commission for four-year terms to January 18, 2001. Motion seconded by Councilmember Gilbreath and carried unanimously. February 4, 1997 Page 5 UNFINISHED BUSINESS CDBG Curb and Gutter Project - Public Works Director Mutter reported that during the course of construction of CDBG Curb and Gutter Project, it has come to the City's attention that 21 driveways throughout the project had portions removed to allow for construction of the curb and gutter. These driveways connected to the existing street paving but were not shown to be removed or replaced. This work would have to be done since the driveways were existing prior to construction of the curb and gutter. All other driveways are currently native material and will remain as such. It was recommended that driveway approaches be constructed at these 21 locations in accordance with City codes and ordinances. He also noted the contractor is working with residents who wish to upgrade their driveway approaches at the property owners' expense. Councilmember Cunningham moved to approve a change order in the amount of$7,500.00 for the CDBG Curb and Gutter contract and directed CDBG staff to proceed with the County ECD Office to use unallocated City CDBG funds for this work. Motion seconded by Councilmember Banda and carried unanimously. NEW BUSINESS Funds - Mentone Avenue Groundwater Recharge Facility_ - Municipal Utilities Director Phelps recommended a project which consists of a series of shallow percolation basins on approximately five acres of City-owned property west of Mentone Avenue, south of Highway 38 and west of Garnet Avenue in Mentone. The facility will be designed to receive approximately 10 cubic feet of water per second on an intermittent basis. Artificial recharge of the ground water basin can result in significant savings in pumping costs by increasing the water levels in wells to a point where less electrical energy is required to lift the water into the water system. Councilmember Cunningham moved to approve an agreement with the consulting firm of Krieger & Stewart to provide engineering and design services for the construction of the Mentone Avenue Groundwater Recharge Facility and authorized an additional appropriation in the amount of $61,000.00 to fund the project. Motion seconded by Councilmember Banda and carried unanimously. Outside City Utility Connections - Municipal. Utilities Director Phelps reviewed new processing requirements pursuant to Ordinance No. 2302 for outside the City utility connections for residential development. Community Development Director Shaw reported the City has received two completed applications which have been reviewed by staff with the following findings: OSC 97-27 (Tentative Tract No. 15733) - A 22 lot tract located on 6.25 net acres located north of State Highway 38, east of Crafton Avenue, 1/8 February 4, 1997 Page 6 of a mile from the City limits within the City's sphere of influence. Staffs review indicated that Tentative Tract No. 15733 is consistent with the Redlands General Plan and requires no off-site extension of water or sewer lines to be served subject to meeting utilities development requirements. On behalf of the applicant, Pat Meyer noted that 47 lots would be allowed on the parcel and urged approval of this application. Councilmember Cunningham moved to determine that Tentative Tract No. 15733 is consistent with the City of Redlands General Plan and that the public health, safety, and welfare, and the best interest of the citizens of Redlands are served by the City's continued processing of the application. Motion seconded by Councilmember Banda and carried unanimously. OSC 97-28 (Tentative Tract No. 15602) - A six lot tract located on Walnut Street, south of Fifth Avenue, 1/4 of a mile from the City limits within the City's sphere of influence. Staffs review indicated that Tentative Tract No. 15602 is not consistent with the Redlands General Plan. The County was notified in April 1994 that the density exceeded that allowed by the Redlands General Plan. The project also requires a 1/4 mile extension of a 12 inch watermain to tie into the water system infrastructure and a 3/4 mile extension to tie into the sewer system infrastructure. Without extending the sewer lines, on-site septic systems would be the other alternative. Representing the applicant, Pat Meyer offered to amend their application to reflect five lots, rather than six, in order to be consistent with the General Plan. Councilmember Cunningham moved to continue processing the request for utility services by Tentative Tract No. 15602 finding the proposed project is consistent with the Redlands General Plan, with the caveat that the application will be amended to reflect five lots rather than six lots. Resolution No. 5345 - Fees - Recreation Division - Administrative Services Director Pettus explained this resolution consolidates fees currently found in three different resolutions. All fees remain the same, with the following exceptions: (1) the addition of non-resident fees for facility and field rentals, and (2) modification of the existing non-resident fee for adult sports which will be easier to manage and will not impact revenues. Councilmember Gilbreath moved to adopt Resolution No. 5345, a resolution of the City Council of the City of Redlands amending fees for facility rentals and adult recreation services, programs and activities. Motion seconded by Councilmember Gil and carried unanimously. February 4, 1997 Page 7 Agreement - California Street Landfill - Municipal Utilities Director Phelps explained the hydrogeological services in this agreement provide analysis and reporting, as required by the Regional Water Quality Board for the California Street Landfill groundwater monitoring program. The scope of work includes compilation and quality control of laboratory analytical data; application of a statistical program and technical approach to analyze and present the data; and reporting as required by the Regional Water Quality Control Board. Staff issued requests for proposals to selected consultants and based on criteria established, the International Technology Corporation is the top ranked firm for the required services. Staff reviewed the fee proposal submitted by International Technology Corporation and found the time estimates and hourly rates for the proposed tasks to be reasonable and cost effective. Councilmember Banda moved to authorize staff to enter into a professional services agreement with International Technology Corporation for the Groundwater Monitoring Program Analytical and Reporting Services for the California Street Landfill and authorized the Mayor to execute the document on behalf of the City. Motion seconded by Councilmember Cunningham and carried unanimously. Agreement - California Street Landfill - Municipal Utilities Director Phelps explained the hydrogeological and regulatory compliance services in this agreement provide technical support and review associated with the Groundwater Monitoring and Reporting Program for the California Street Landfill which is to be prepared by International Technology Corporation. The firm of 3D GeoServices, Inc. is uniquely qualified to provide continuing hydrogeologic consulting and regulatory compliance services for the City particularly in consideration of future planning and compliance issues. The firm was selected based on their qualifications and their performance in assisting staff in completion of the Evaluation Monitoring Program submitted to the Regional Water Quality Control Board in September of 1995.. Since that time, 3D GeoServices, Inc. has provided the City with a full regulatory compliance review, a landfill resource evaluation, groundwater monitoring well technical oversight, and a filed sampling protocol for the California Street Landfill. As a result, 3D GeoServices, Inc. is intimately familiar with the history and conditions surrounding the California Street Landfill, both from a regulatory and technical viewpoint. Councilmember Cunningham moved to authorize staff to enter into an agreement with 3D GeoServices, Inc. to provide hydrogeologic and regulatory compliance services for the California Street Landfill. Motion seconded by Councilmember Banda and carried unanimously. February 4, 1997 Page 8 PUBLIC COMMENTS Redlands Police Officers Association - Ricky Smith, member of the Redlands Police Officers Association, reminded the City Council they are still the lowest paid police force in San Bernardino County. San Timoteo Flood Control Project - On behalf of the San Timoteo Greenway Conservancy, Mark Vidtzschnar and Dr. Gene Ouellette expressed their appreciation to the City Council for their continued support for a change of plans of the San Timoteo Flood Control Project and urged them to focus on the John Tettemer & Associates report and urge the Army Corps of Engineers to change their plans to a soft bottom channel. Housing and Urban Development - Mr. Edward L. (Skip) Childers urged the City Council to aggressively implement HUD's Section 203(k) Rehabilitation Mortgage Insurance Program as a tool to improve our community. CLOSED SESSION The City Council meeting recessed at 8:09 P.M. to a Redevelopment Agency meeting and reconvened at 8:11 P.M. to a closed session to discuss the following: (a) Conference with real property negotiator - Properties: 175-241-05, 294-091-07, 294-091-13, 294-091-36, 294-091-41 Negotiating parties: Ronald C. Mutter and Frank V. Bianchini Under negotiation: Terms and price - Property: Redlands Water Stock Negotiating parties: Michael L. Huffstutler and Jack Dangermond Under negotiation: Terms and price (b) Conference with legal counsel: Existing litigation - Government Code 54956.9(a) - City of Redlands v. County of San Bernardino - Case No. SVC 33330 - City of Redlands v. County of San Bernardino - Case No. SVC 34737 (c) Conference with legal counsel: Anticipated litigation - Government Code 54956.9(c) - One Case (d) Conference with labor negotiator: - Agency negotiator: Gary M. Luebbers Employee organization: Management employees February 4, 1997 Page 9 ADJOURNMENT No report was expected following the closed session. The City Council meeting adjourned to an adjourned regular meeting to be held on Thursday, February 13, 1997, at 7:00 P.M. in the City Council Chambers, 35 Cajon Street, Suite 2, Redlands, California. City Clerk February 4, 1997 Page 10