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HomeMy WebLinkAbout041701cc_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on April 17, 2001, at 3:00 P.M. PRESENT Pat Gilbreath, Mayor Gary George, Mayor Pro Tem Susan Peppler, Councilmember Karl N. "Kasey" Haws, Councilmember John Davidson, City Manager Daniel J. McHugh, City Attorney Lorrie Poyzer, City Clerk Beatrice Sanchez, :Deputy City Clerk Michael Reynolds, City Treasurer Cletus Hyman, Deputy Police Chief (afternoon session) Mel Enslow, Fire Chief Bonnie Johnson, Finance Director (afternoon session) Ronald C. Mutter,Public Works Director Gary G. Phelps, Municipal Utilities Director Jeffrey L. Shaw, Community Development Director ABSENT John L. Freedman, Councilmember The meeting was opened with an invocation by Mayor Gilbreath followed by the pledge of allegiance. PRESENTATIONS CHP Awards - Deputy Police Chief Hyman and California Highway Patrol Lieutenant Doug Rich presented an award to Redlands Police Officer Rodney Walters recognizing his efforts in the recovery of 1.5 stolen vehicles valued at $140,000.00 CONSENT CALENDAR Minutes - On motion of Councilmember George, seconded by Councilmember Haws, the minutes of the regular meeting of April 3, 2001, were approved as submitted. Bills and Salaries - On motion of Councilmember George, seconded by Councilmember Haws,payment of bills and salaries was acknowledged. Resolution No. 5877 - TRANs - On motion of Councilmember George, seconded by Councilmember Haws, the City Council adopted, by AYE votes of April 17,2001 Page 1 all present, Resolution No. 5877, a resolution of the City of Redlands authorizing and approving the borrowing of funds for fiscal year 2001-2002; the issuance and sale of a 2001-2002 Tax and Revenue Anticipation Note (TRANs) therefore and participation in the California Communities Cash Flow Financing Program. Agreement - Xerox Corporation - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved Amendment Nos. 4 and 5 to the document services agreement with Xerox Corporation to add the Library's existing DC220 copier and replace the Printshop's existing color 5765 with a DocuColor 12 model to the master lease agreement by AYE votes of all present. Planning Commission Actions - On motion of Councilmember George, seconded by Councilmember Haws, the report of the Planning Commission meeting held on April 10, 2001, was acknowledged as received. Tract No. 12382 - CUP No. 685 - Time Extension - On motion of Councilmember George, seconded by Councilmember Haws, the City Council found,by AYE votes of all present, that an extension of time for Tentative Tract No. 12382 and Conditional Use Permit No. 685 for a planned residential development and the subdivision of 41.5 acres into 31 residential lots generally located east of Wabash Avenue and south of Sunset Drive (Walter Danielson Family Trust, applicant) does not require further environmental processing, pursuant to Section 151.62 of the California Environmental Quality Act Guidelines, based on the findings contained in the staff report. On motion of Councilmember George, seconded by Councilmember Haws, the City Council, by AYE votes of all present, granted a one year extension of time for Tentative Tract No. 12382 and Conditional Use Permit No. 685 to May 18, 2002. Proclamation - First Evangelical Lutheran Church - On motion of Councilmember George, seconded by Councilmember Haws, the City Council authorized, by AYE votes of all present, issuance of a proclamation congratulating the First Evangelical Lutheran Church of Redlands on its 100 years of service and involvement in the community. Proclamation - National Infant Immunization Week - On motion of Councilmember George, seconded by Councilmember Haws, the City Council authorized, by AYE votes of all present, issuance of a proclamation declaring the month of May as Infant and Toddler Immunization Month. Proclamation - Miss Cinco de Mayo Pageant - On motion of Councilmember George, seconded by Councilmember Haws, the City Council authorized, by AYE votes of all present, issuance of a proclamation offering best wishes and congratulations to all young ladies who apply for the honor of becoming April 17,2001 Page 2 Redlands' first Miss Cinco de Mayo. Mayor Pro Tem George thanked everyone involved in organizing this event which will be celebrated on May 5, 2001. Fee Waiver - The Boy Scouts of America - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved the request by The Boy Scouts of America for waiver of use and table fees in the amount of$745.00 for the use of Sylvan Park's Section A for their annual Day Camp program which is scheduled to be held June 26-29, 2001 by AYE votes of all present. Agreement - Release Fire Control III - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved an agreement and release for Fire Control III for a structure located at 340 Tennessee Street to conduct live fire training exercises by AYE votes of all present. Resolution No. 5876 - Grant Application - On motion of Councilmember George, seconded by Councilmember Haws, the City Council adopted Resolution No. 5876, a resolution of the City of Redlands providing authorization to apply for a Department of Justice Terrorism Response Equipment grant through the State Office of Emergency Services, by AYE votes of all present. Agreement - Recreation Bureau - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved an independent contractor agreement with Shirley Miller to develop and conduct a decorative painting class at the Joslyn Senior Center and authorized the Mayor and City Clerk to sign the contract on behalf of the City by AYE votes of all present. Agreement - Recreation Bureau - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved an independent contractor agreement with Leslie Best to develop and conduct a dance movement therapy class at the Joslyn Senior Center and authorized the Mayor and City Clerk to sign the contract on behalf of the City by AYE votes of all. present. Agreement - National Guard ArmpH - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved a facility agreement with the National Guard Armory for the State military facility located at 617 Texas Street and authorized the Mayor and City Clerk to sign the contract on behalf of the City by AYE votes of all present. Agreement - Team Management Seminar - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved, by AYE votes of all present, an independent contractor agreement with Mathis & Associates for specialized personnel consulting services including, but not limited to, a "Team Management Seminar" to be conducted on April 18-19, April 17,2001 Page 3 2001, and authorized the Mayor and City Clerk to sign the contract on behalf of the City. Funding Request - Recycling and Litter ClegRup - On motion of Councilmember George, seconded by Councilmember Haws, the City Council authorized submittal of a beverage container recycling and litter cleanup funding request to the Department of Conservation, Recycling Division by AYE votes of all present. Utilily Billing Customer Information Syste - On motion of Councilmember George, seconded by Councilmember Haws, the City Council authorized Change Order No. 2 to the software and license implementation agreement with Advanced Utility Systems Corporation for the City's Utility Billing Customer Information System by AYE votes of all present. Minor Subdivision No. 253, Parcel Mgp No. 15530, - Final Approval - On motion of Councilmember George, seconded by Councilmember Haws, the City Council approved, by AYE votes of all present, a subdivision improvement agreement for Minor Subdivision No. 253, Parcel Map No. 15530, located on the southeast comer of Redlands Boulevard and New Jersey Street (Essex Development, applicant). On motion of Councilmember George, seconded by Councilmember Haws, the City Council granted final approval for Minor Subdivision No. 253, Parcel Map No. 15530, by AYE votes of all present. COMMUNICATIONS Appointments - Redevelopment Advisory Commission - On December 5, 2000, the City Council approved the reactivation of the Redevelopment Advisory Commission. Members on this commission must be residents of Redlands and may not reside or own property within the Redevelopment Area boundaries. Although several applications have been received, Mayor Gilbreath wanted to re-advertise the availability of appointments. No action was taken at this meeting. Citrus Groves Policy - Mayor Pro Tem George asked the City Council to authorize exploration of ways to assist "pocket" (five acres or less) citrus groves especially in relation to the use of domestic water. Councilmember Haws felt this fell within the recently adopted Citrus Policy. By concurrence, this was referred to staff for a report. Regional Transportation Plan - Mayor Pro Tern George reported about the recently approved Regional Transportation Plan which will carry us to 2025 and reviewed the contents. Included, as a "baseline project," is the extension of Metrolink service to Redlands to be completed by 2010. Mayor Pro Tern George will attempt to move this date up to 2005. April 17,2001 Page 4 Congressman Jerry Lewis - Mayor Pro Tem George reported on the very successful Jerry Lewis Appreciation Day held on April 11, 2001, in the Mitten Building. He expressed his appreciation to the Redlands Allies, Chamber of Commerce, and Downtown Redlands Business Association for their organization of this event in a week's time. San Timoteo Canyon Road - Mayor Pro Tem George expressed concern about the discrepancy of the designation of San Timoteo Canyon Road as related to our General Plan and Measure U. Following brief discussion, Councilmember Haws moved to submit this matter to the Planning Division and City Attorney for a response at their earliest convenience to analyze the position of San Timoteo Canyon Road as relates to the General Plan and Measure U. Motion seconded by Councilmember George and carried by AYE votes of all present. Branch Library Feasibility - Noting one of the approved goals of the City Council was a feasibility study for a branch library to be located on the north side of Redlands, Councilmember Peppler asked Marc Futterman, CIVICTechnologies, Inc. to present a proposal to customize a GIS application that would enable users to visualize and analyze relationships between library, demographic, geographic and socio-economic data to make better informed decisions, build consensus faster, work more efficiently, and allocate resources more wisely. The program would take three to five months to complete at a cost of$45,000.00 with a $5,000.00 yearly fee to host the website for two years. Bill Hardy, President of the Library Board, told Councilmembers they were very impressed with this presentation, that the information would be invaluable to them, and supported proceeding with this proposal. Councilmember Peppler moved to go forward with this proposal and retain CIVICTechnologies, Inc. and that a formal written contract be prepared for future City Council action. Motion seconded by Councilmember Haws and carried by AYE votes of all. present. City Tree, Motto, Flower - Councilmember Haws reported we have received nominations for a City motto, a City tree, and a City flower and proposed the following submitted suggestions for discussion: City Motto Preserving the Past, Protecting the Future Revering the Past, Respecting the Future Tradition and Vision Without Vision A People Perish City Tree Washington Navel Orange Tree City Flower Pansy Councilmember Haws stated that after further consideration, he would appreciate feedback from an assortment of community groups regarding the selections and exact language instead of choosing today. Councilmember Haws moved to submit all suggestions for all categories to the following groups: Chamber of Commerce, Downtown Redlands Business Association, Historic and Scenic Preservation Commission, Human Relations Commission, Northside April 17,2001 Page 5 Advisory Committee, Northside Impact Committee, Recreation Commission, Parks Commission, Street Tree Committee and Redlands Conservancy for formal comment, in writing, returned within 30 days. Motion seconded by Councilmember George and carried by AYE votes of all present. Street Tree Committee - Public Works Director Mutter reported the Street Tree Committee unanimously recommended at their meeting of March 26, 2001, to change their status to a non-Brown Act committee. This recommendation was made with the assurance the Public Works staff would continue to support their committee in the same manner as before and that their influence and effectiveness would not be hindered by this change. Councilmember Gilbreath moved to approve this recommendation and directed staff to prepare the appropriate documentation for the City Council's action. Motion seconded by Councilmember Peppler and carried by AYE votes of all present. Volunteer Arborist Services - Mr. Alan Dangermond has offered his services in an advisory capacity to the City of Redlands and the Street Tree Committee regarding the care and maintenance of the City's urban forest. Councilmembers expressed their appreciation to Mr. Dangermond for his generous offer noting the City will greatly benefit from his expert advice. The City Council meeting recessed at 4:02 P.M. to a Redevelopment Agency meeting and reconvened at 4:03 P.M. PUBLIC COMMENTS Meryl McDowell reported on the lack of progress on Tract No. 15832. She also suggested asking the Historic and Scenic Preservation Commission to consider designating Terracina Boulevard as a scenic street to preserve the palm trees. Jane Hawkens expressed concerns about the North/South Corridor Study and its potential impact on Redlands, especially the traffic on Cypress Avenue. CLOSED SESSION The City Council meeting recessed at 4:12 P.M. to a closed session to discuss the following: 1. Conference with legal counsel: Existing litigation - Government Code Section 54956.9(a) a. Cuaron v. City of Redlands - SCV 54931 b. County of San Bernardino v. City of Redlands and Spring Pacific— SCVSS 74079 2. Conference with real property negotiator- Government Code Section 54956.8 - Property: APN 169-1.41-02 Negotiating parties: Jim Bueermann and Pamela L. McNutt April 17,2001 Page 6 Under negotiation: Terms and price - Property: APN 169-151-32 Negotiating parties: Jim Bueermann and Eleanor L. McGrath Under negotiation: Terms and price - Property: APN 169-151-16 and 1.7 Negotiating parties: Jim Bueermann and Ralph& Leah Reading Under negotiation: Terms and price - Property: APN 169-151-20, 21 and 27 Negotiating parties: Jim Bueermann and David S. Christensen, Trustee Under negotiation: Terms and price - Property: APN 169-151-22 Negotiating parties: Jim Bueermann and Marion L. Conley Under negotiation: Terms and price - Property: APN 169-151-29 Negotiating parties: Jim Bueermann and Jose G. and Alfonso A. Perez Under negotiation: Terms and price - Property: APN 169-271-09 Negotiating parties: Jim Bueermann and Swen and Helen Larson, Tr. Under negotiation: Terms and price - Property: APN 169-271-10 Negotiating parties: Jim Bueermann and Ray J. Valdivia Under negotiation: Terms and price - Property: APN 169-271-11 and 12 Negotiating parties: Jim Bueermann and Famrid LP Under negotiation: Terms and price - Property: APN 169-271-13 Negotiating parties: Jim Bueermann and Julia A. Vilchis Under negotiation: Terms and price - Property: APN 169-271-14 Negotiating parties: Jim Bueermann and Leopold E. and Eliana L. Wenzel Under negotiation: Terms and price - Property: APN 169-271-15 and 1.6 Negotiating parties: Jim Bueermann and Ofelia Escobedo Under negotiation: Terms and price - Property: APN 169-271-17 Negotiating parties: Jim Bueermann and Mary E. Weller Under negotiation: Terms and price - Property: APN 169-271-18 and 19 Negotiating parties: Jim Bueermann and Nicolae N. F. and Diona D. Farcas Under negotiation: Terms and price - Property: APN 169-271-20 Negotiating parties: Jim Bueermann and Debra Jean Martinez Under negotiation: Terms and price - Property: APN 169-271-21 April 17,2001 Page 7 Negotiating parties: Jim Bueermann and MD Auto Repair Under negotiation: Terms and price - Property: APN 169-271-44 Negotiating parties: Jim Bueermann and Brian/Mary/Barbara Harkness Trustee Under negotiation: Terms and price - Property: APN 169-271-47 and 52 Negotiating parties: Jim Bueermann and George W. and Eleanor L. McGrath Under negotiation: Terms and price - Property: APN 169-271-53 Negotiating parties: Jim Bueermann and Carol Gering and Barbara J. Gilmore Under negotiation: Terms and price The meeting reconvened at 7:00 P.M. UNFINISHED BUSINESS Waiver of Street Improvement Requirements - Tract No. 15867 - Summit B - Citing a possible conflict of interest, Mayor Gilbreath left the Council Chambers. Public Works Director Mutter reported the Planning Commission recommended approval in March, 1999, of Tentative Tract No. 15867, located on Franklin Avenue, Campbell Avenue and Summit B. The City Council approved this tentative tract on May 4, 1999. At the hearing, Mr. Leon Armantrout made a plea to not widen Campbell Avenue, representing that the neighbors in the area preferred that the street not be widened. The City Council approved his request and modified the conditions of approval to maintain Campbell Avenue at the existing substandard width. The area residents subsequently approached the City Council arguing the need for the originally required widening of Campbell Avenue as they did not want the street to be left in the substandard condition. The City Council ultimately reversed the decision of a previous City Council and approved the widening of the street. However, the condition to widen the street had been waived, and an agreement was made that the City would reimburse the developer for the cost of the widening. That reimbursement has been made in the amount of$22,234.00 from development impact fees. Final approval for this tract was ultimately granted on January 16, 2001. Mr. Armantrout is now approaching the City Council again, this time on behalf of his neighbor, Mrs. Kathleen White, to waive the street widening on Summit B. Three letters and a petition containing 49 signatures have been received supporting Mrs. White's request. Three letters have been received supporting the City's requirement for the widening of Summit B and requesting a continuance of this matter to allow the neighbors most affected to analyze the facts and safety concerns. Mrs. White then addressed Councilmembers explaining her request for installing an asphalt curb in an effort to preserve the unique scenic quality of the area. She then thanked staff for their sensitivity and April 17,2001 Page 8 courtesy in this matter and asked the Council to approve the alternative being suggested by staff today. Kristy Parr stated that she recently moved back to Redlands and appreciates that Redlands protects its charming homes and asked Council's approval of Mrs. White's variance. Public Works Director Mutter described previous alternatives suggested; one by Mr. Armantrout and another option which would be to prohibit parking along the east side of the street by painting the curb red and/or posting no parking signs and retaining the 25-foot existing width although this can cause problems for the homeowners and their guests as well as the aesthetics would have a negative impact on the area's visibility. He then displayed a diagram for an alternative solution that "works for everybody." Staff is recommending a rolled asphalt berm curb at 27' which would eliminate any need for taking out the fence entwined with an old growth of roses. This alternative's width will even accommodate emergency vehicles, which was already tested with a fire engine. Councilmember Haws then moved to approve the alternative as presented by staff to allow a 27' street with a rolled asphalt berm curb and deny the request to waive street improvement requirements on the westerly side of Summit B at Tract No. 1.5867. Motion seconded by Councilmember Peppler and was approved by AYE votes of all present with Councilmember Gilbreath abstaining and Councilmember Freedman absent. NEW BUSINESS Redlands Municipal Airport - Public Works Director Mutter reported the Airport Advisory Board, on March 27, 2001, unanimously recommended approval of installing a video surveillance system at the Redlands Municipal Airport to address the significant increase in crimes occurring at the airport. Airport Advisory Board commissioners John James and Bob Pearce urged approval and noted that funding grants are also available. Councilmember Haws expressed his concern with the City being totally responsible; the leasee also has some responsibility. Mr. Mutter stated that thefts are a global problem at the airport. Assistant Public Works Director Tom Fujiwara explained that there are no grants available for security surveillance equipment. Mr. Mutter will explore all avenues for funding and assured Councilmembers this will be discussed during the budget process. Councilmember Gilbreath moved to direct staff to prepare specifications and bid documents for the installation of a security system at the Redlands Municipal Airport and include this project in the Fiscal Year 2001-2002 Special Aviation budget. Motion seconded by Councilmember George and carried with Councilmember Haws voting NO and Councilmember Freedman being absent. PUBLIC COMMENTS Sally Beck wanted to reinforce Jane Hawkins concern about the north-south corridor study and keeping San Timoteo Canyon Road rural. April 17,2001 Page 9 Councilmember George announced a charity tennis event being held at the University of Redlands on June 5, 2001. This encounter will team up Councilmembers Haws and George vs. students from Redlands High School and Redlands East Valley High School. Money is being raised for the House of Neighborly Service. Mario Saucedo, American Cancer Society volunteer, announced a 24-hour walk-a-thon, being held April 28-29, 2001, at Redlands East Valley High School and extended and invitation to everyone to join them. ADJOURNMENT There being no further business, the City Council meeting adjourned at 7:34 P.M. The next regular meeting will be held on May 1, 2001. City Clerk Deputy City Clerk April 17,2001 Page 10