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HomeMy WebLinkAbout110403-CC_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, at 3:00 P.M. on November 4, 2003. PRESENT Karl N. (Kasey) Haws, Mayor Susan Peppler, Mayor Pro Tem Pat Gilbreath, Councilmember Gary George, Councilmember ABSENT Jon Harrison, Councilmember STAFF John Davidson, City Manager; Daniel J. McHugh, City Attorney; Lorrie Poyzer, City Clerk; Michael Reynolds, City Treasurer; Jim Bueermann, Police Chief; Mel Enslow, Fire Chief; Tina Kundig, Finance Director; Ronald C. Mutter, Public Works Director; Marjie Pettus, Administrative Services Director; Gary G. Phelps, Municipal Utilities Director; and Jeffrey L. Shaw, Community Development Director. The meeting was opened with an invocation by Councilmember George followed by the pledge of allegiance. CONSENT CALENDAR Minutes - On motion of Councilmember Gilbreath, seconded by Councilmember George, the minutes of the regular meeting of October 21, 2003, were approved as submitted. Bills and Salaries - On motion of Councilmember Gilbreath, seconded by Councilmember George, payment of bills and salaries was acknowledged. Agreement - SunGard Bi-Tech - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved the annual support agreement for customer support and software updates with SunGard Bi-Tech for the period November 20, 2003, to November 19, 2004. Lease Purchase Agreement - Police Vehicles - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved a lease purchase agreement with Ford Motor Credit Company for nine Ford Crown Victoria and three Ford Explorer police vehicles and authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Resolution No. 6211-6212 - CFD No. 2003-1 - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, adopted Resolution No. 6211, a resolution of the City November 4,2003 Page 1 Council of the City of Redlands of intention to establish a Community Facilities District and to authorize the levy of special taxes. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, adopted Resolution No. 6212, a resolution of the City Council of the City of Redlands to incur bonded indebtedness of the proposed City of Redlands Community Facilities District No. 2003-1 (Redlands Business Center) and set the public hearing for December 16, 2003, at 3:00 P.M. Planning Commission Actions - On motion of Councilmember Gilbreath, seconded by Councilmember George, the report of the Planning Commission meeting held on October 28, 2003, was acknowledged as received. Ordinance No. 2560 - Amend RDA Plan - Ordinance No. 2560 an ordinance of the City of Redlands amending the Redevelopment Plan to extend the effectiveness deadlines, the tax increments receipt deadlines and eliminate the debt incurrence deadline for the Redevelopment Plan for the Redlands Redevelopment Project Area, was adopted, by AYE votes of all present, on motion of Councilmember Gilbreath, seconded by Councilmember George. Agreement - Final Approval- Tract No. 16365 - Beazer Homes, Applicant- On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved and authorized the Mayor and City Clerk to execute on behalf of the City, a subdivision improvement agreement for Tract No. 16365, a subdivision of 67 single family lots on 19.62 acres generally bounded by San Bernardino Avenue on the north, University Street on the east, and Pennsylvania Avenue on the south. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, accepted Tract No. 16365 and granted final approval to authorize recordation with the County Recorder. Agreement - Street Light Poles - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved an agreement with Southern California Edison Company for illuminated decorations on ornamental street light poles in the downtown area authorized the Mayor and City Clerk to execute the agreement on behalf of the City. Sphere of Influence Update/Service Review Report - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, reviewed the response to the Local Agency Formation Commission's survey for a sphere of influence review and municipal service review and directed staff to forward it to Local Agency Formation Commission. Resolution No. 6208 - Alexis Lane - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council adopted, by AYE votes November 4,2003 Page 2 of all present, Resolution No. 6208, a resolution of the City of Redlands adopting a street name change from Valencia Drive to Alexis Lane between Riverbend Drive and Pummelo Drive. Agreement - Final Approval - Parcel. Map 15911 - Bixby Land, Applicant - On. motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved and authorized the Mayor and City Clerk to execute on behalf of the City, a subdivision improvement agreement for Parcel Map No. 1591.1, an industrial subdivision that is comprised of 26 commercial lots on 172.49 acres generally bounded by San Bernardino Avenue on the north, California Street on the east, Lugonia avenue on the south, and Mountain View Avenue on the west, in Concept Plan No. 1 of the East Valley Corridor Specific Plan. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, accepted Parcel Map No. 15911 and granted final approval to authorize recordation with the County Recorder. Ordinance No. 2561 - Sign Regulations - Ordinance No. 2561 an ordinance of the City of Redlands amending Chapter 12.55 of the Redlands Municipal Code relating to regulations for signs on public property and amending A-Frame and banner regulations, was adopted, by AYE votes of all present, on motion of Councilmember Gilbreath, seconded by Councilmember George. Proclamation - Key Club Week - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, authorized the issuance of a proclamation declaring November 3-9, 2003, as Key Club Week, a high school service organization sponsored by Kiwanis International. Contract - Tree Trimming - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council approved, by AYE votes of all present, a contract with West Coast Arborists, Inc. for miscellaneous annual tree maintenance and consulting services based on established hourly rates for a total amount no to exceed $16,750.00, and authorized the Mayor and City Clerk to execute the contract on behalf of the City. Standby Power Generating System - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council authorized, by AYE votes of all present, the purchase for the standby power generating system for the cogeneration facility at the Wastewater Treatment Plant from Cummins Cal Pacific, Inc. in the amount of$25,488.26. Contract Award - California Street Landfill Expansion - Bids were opened and publicly declared on October 16, 2003, in the City Clerk's Office for the California Street Landfill, Horizontal. Expansion Project; a bid opening report is on file in the Office of the City Clerk. It was the recommendation of the November 4,2003 Page 3 Municipal Utilities Department that the responsible bidder submitting the bid for said project which will result in the lowest cost for the City was Road Builders, Inc. in the amount of $1,967,212.50, and it would be in the best interest of the City that this contract be awarded to said firm. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved this recommendation and authorized staff to approve costs up to 10 percent over the total bid amount. Funds - Contract Award - Aip2ort Striping and Marking - Bids were opened and publicly declared on October 16, 2003, in the City Clerk's Office for the Redlands Municipal Airport striping and marking project; a bid opening report is on file in the Office of the City Clerk. It was the recommendation of the Municipal Utilities Department that the responsible bidder submitting the bid for said project which will result in the lowest cost for the City was Sudhakar Company International in the amount of$17,000.00, and it would be in the best interest of the City that this contract be awarded to said firm. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved this recommendation, authorized staff to approve costs up to 10 percent over the total bid amount and approved an additional appropriation for this project. Funds - Contract Award - Tate Surface Water Treatment Plant - Bids were opened and publicly declared on September 18, 2003, by the City Clerk for the Upgrades to the Henry Tate Surface Water Treatment Plant Project a bid opening report is on file in the Office of the City Clerk. It was the recommendation of the Municipal Department that the responsible bidder submitting the bid for said project which will result in the lowest cost for the City was Pascal & Ludwig Constructors in the amount of 4,546,519.00, and it would be in the best interest of the City that this contract be awarded to said firm. On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, approved this recommendation, authorized the Mayor and City Clerk to execute the construction contract on behalf of the City, and authorized staff to approve contingent costs up to 10 percent over the initial amount. Funds - Grant - DUI Reduction - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, authorized acceptance of an Office of Traffic Safety grant award of $75,128.00 and authorized an additional appropriation of the same to the Police Department to fund the grant. Funds - Grant - Sobriety Checkpoint ProgEam - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council, by AYE votes of all present, authorized acceptance of an Office of Traffic Safety grant award of$27,528.00 and authorized an additional appropriation of the same to the Police Department to fund the grant. November 4,2003 Page 4 Resolution No. 6213 - Fire Department Fees - On motion of Councilmember Gilbreath, seconded by Councilmember George, the City Council adopted, by AYE votes of all present, Resolution No. 6213, a resolution of the City Council of the City of Redlands establishing fees for the Redlands Fire Department and rescinding Resolution No. 5777. PRESENTATIONS Proclamation - Key Club Week - A proclamation declaring November 3-9, 2003, as Key Club Week, a high school service organization sponsored by Kiwanis International, was approved under the Consent Calendar. Mayor Haws presented the proclamation to members of the Key Clubs from Redlands East Valley High School and Arrowhead Christian Academy. Diabetes Screening - Jim Cavanaugh announced a free screening for diabetes will be held at "Sisters" located at 21 East Citrus Avenue on November 20, 2003, from 11:00 A.M. to 3:00 P.M. This is the fifth year they have sponsored this event. ANNOUNCEMENTS/REPORTS Councilmembers reported on their activities and attendance at meetings during the past two weeks. PUBLIC HEARING Pre-Annexation Agreement No. 03-05 - Larry Jacinto, Applicant - Public hearing was advertised for this time and place to consider a Socio-Economic Analysis and Cost/Benefit Study and Pre-Annexation Agreement No. 03-05 in relation to a 4.78 acre parcel located on the north side of Citrus Avenue, approximately 1,900 feet east of Crafton Avenue in the Crafton area. Community Development Director Shaw the project which is a vacant parcel with a new single family house under construction. The purpose of this request for a pre-annexation agreement is to obtain approval of an outside City utility connection for water. Mayor Haws declared the meeting open as a public hearing for any questions or comments. None being forthcoming, the public hearing was declared closed. Councilmember Gilbreath moved to approve the Socio-Economic Analysis and Cost/Benefit Study for Pre-Annexation Agreement No. 03-05 as it has been determined that this project will not create unmitigable physical blight or overburden public services in the community and no additional information or evaluation is needed. Motion seconded by Councilmember George and carried by AYE votes of all present. Councilmember Gilbreath moved to approve Pre-Annexation Agreement No. 03-05. Motion seconded by Councilmember George and carried by AYE votes of all present. November 4,2003 Page 5 NEW BUSINESS Ordinance No. 2557 - Socio-Economic Analysis and Cost/Benefit Study - Community Development Director Shaw presented proposed Ordinance Text Amendment No. 302 relating to implementation of the Redlands General Plan's requirement for socio-economic analysis and cost/benefit studies on certain development projects. Ordinance No. 2557, an ordinance of the City of Redlands adding Title 1.6 and Chapter 1.6.02 to the Redlands Municipal Code relating to implementation of the Redlands General Plan's Socio-Economic Analysis and Cost/Benefit Study requirements, was read by title only by City Clerk Poyzer, and on motion of Councilmember Gilbreath, seconded by Councilmember Peppler, further reading of the ordinance text was waived, and Ordinance No. 2557 was introduced, by AYE votes of all present, and laid over under the rules with adoption scheduled for November 18, 2003. PUBLIC COMMENTS None forthcoming. CLOSED SESSION The City Council meeting recessed at 3:25 P.M. to a closed session to discuss the following: 1. Conference with real property negotiator - Government Code Section 54956.8 a. Property: 1329 Barton Road Negotiating parties: Linda Emmerson and Fahin Tanios Under negotiation: Terms and price b. Property: APN 292-041-08, 09, & 17 Negotiating parties: Gary Van Dorst and Larson and Marshbum Under negotiation: Terms and price c. Property: APN 292-041-18 and 19 Negotiating parties: Gary Van Dorst and Nevada Palmetto Partnership Under negotiation: Terms and price 2. Conference with labor negotiator- Government Code Section 54957.6 Agency Negotiator: John Davidson, Tina Kundig, and Marjie Pettus Employee Organization: Redlands Association of Mid-Management Employees 3. Conference with legal counsel: Anticipated litigation - Government Code Section 54956.9(c): one case November 4,2003 Page 6 Late Breaking Closed Session Item - Councilmember George moved to add the following item to the agenda which arose subsequent to the agenda being posted: Conference with labor negotiator- Government Code Section 54957.6 Agency Negotiator: John Davidson, Tina Kundig, and Marjie Pettus Employee Organization: General Employees Association of Redlands Motion seconded by Councilmember Gilbreath and carried by AYE votes of all present. ADJOURNMENT There being no further business, the City Council meeting adjourned at 3:26 P.M. The next regular meeting will be held on November 18, 2003. City Clerk November 4,2003 Page 7