HomeMy WebLinkAbout091906_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on September 19, 2006, at
3:00 P.M.
PRESENT Jon Harrison, Mayor
Pat Gilbreath, Mayor Pro Tem
Gilberto Gil, Councilmember
Mick Gallagher, Councilmember
Pete Aguilar, Councilmember
ABSENT None
STAFF John Davidson, City Manager; Daniel J. McHugh, City Attorney; Lorrie
Poyzer, City Clerk; Michael Reynolds, City Treasurer; Jim Bueermann, Police
Chief; Jim Drabinski, Fire Chief, Don Gee, Redevelopment Agency Director;
Tina Kundig, Finance Director; Ronald C. Mutter, Public Works Director;
Marjie Pettus, Administrative Services Director; Gary G. Phelps, Municipal
Utilities Director; and Jeffrey L. Shaw, Community Development Director
The meeting was opened with an invocation by Mayor Pro Tem Gilbreath
followed by the pledge of allegiance.
DEPARTMENTAL INFORMATION REPORT
Public Works Department - Public Works Director Mutter introduced Victor
Gonzales and Frank Quinn from West Coast Arborists who presented a
PowerPoint giving an overview of the street tree trimming and maintenance
operations.
CONSENT CALENDAR
Minutes - On motion of Councilmember Gilbreath, seconded by
Councilmember Gil, the minutes of the regular meeting of September 5, 2006,
were approved as submitted.
Bills and Salaries - On motion of Councilmember Gilbreath, seconded by
Councilmember Gil, payment of salaries and bills was acknowledged.
Planning Commission Actions - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the report of the Planning Commission
meeting held on September 1.2, 2006, was acknowledged as received.
Purchase Agreement - Chiesman Family - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
determined that the purchase of Assessor's Parcel No. 175-011-76 is exempt
from the California Environmental Quality Act review pursuant to California
September 19,2006
Page 1
Environmental Quality Act Guidelines, Section 15313, and approved the
purchase agreement with the Chiesman Family Trust in the amount of
$285,000.00 plus escrow costs. Said property is adjacent to the San Timoteo
Creek and will be for public use and open space purposes and purchased with
proceeds from an EPA grant which was prepared and submitted by the
Riverside Land Conservancy.
Annual Report for General Plan - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved the
Annual General Plan Report as submitted and authorized its being forwarded to
the Office of Planning and Research and Department of Housing and
Community Development.
Pre-Annexation Agreement 05-03 - Marlin J. Feenstra - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously determined that Pre-Annexation Agreement 05-03 for Marlin J.
Feenstra for a 2.71 acre parcel located on the east side of Wabash Avenue,
approximately 420 feet north of Panorama Drive in the Crafton Area, is exempt
from the California Environmental Quality Act review pursuant to California
Environmental Quality Act Guidelines, Section 15303(a), approved the
agreement and authorized the Mayor to execute, and the City Clerk to attest to,
the document on behalf of the City.
Proclamation - Lupus Awareness Month - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring October 2006 as Lupus
Awareness Month.
Proclamation - Make a Difference Day - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring October 28, 2006, as Make a
Difference Day.
Proclamation - National Breast Cancer Awareness Month - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously authorized issuance of a proclamation declaring October 2006 as
National Breast Cancer Awareness Month.
Proclamation - Bi-National Health Week - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring the week of October 7-1.5,
2006, as Bi-National Health Week.
Surplus Property - Redlands ConservancX - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
declared all remaining window frames and siding from the Mission Gables
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Bowl House Restrooms and Renovation Project, Phase I, to be surplus personal
property pursuant to the Redlands Municipal Code Section 2.16.250. On
motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City
Council unanimously approved conveyance of such surplus personal property,
pursuant to the Redlands Municipal Code Section 2.1.6.300, to the Redlands
Conservancy for their use.
Contract Award - Sports Park Fencing - Bids were opened and publicly
declared on September 7, 2006, by the City Clerk for the Redlands Sports Park
Fencing Project; a bid opening report is on file in the Office of the City Clerk.
On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the
City Council unanimously determined that approval to award the contract to
construct the Redlands Sports Park Fencing Project, also known as a part of
Conditional Use Permit No. 781, does not require further environmental
processing, pursuant to Section 15162 of the California Environmental Quality
Act Guidelines, based on the findings contained in the staff report. On motion
of Councilmember Gilbreath, seconded by Councilmember Gil, the City
Council unanimously awarded a construction contract to Golden State Fencing,
Inc. of Upland to construct the fencing improvements for the Redlands Sports
Park in the amount of$122,062.00 and authorized the Mayor to execute, and the
City Clerk to attest to, the document on behalf of the City.
Contract Award - Sports Park Field Lighting - Bids were opened and publicly
declared on September 7, 2006, by the City Clerk for the Redlands Sports Park
Lighting Project; a bid opening report is on file in the Office of the City Clerk.
On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the
City Council unanimously determined that approval to award the contract to
construct the Redlands Sports Park Field Lighting Project, also known as a part
of Conditional. Use Permit No. 781, does not require further environmental
processing, pursuant to Section 15162 of the California Environmental Quality
Act Guidelines, based on the findings contained in the staff report. On motion
of Councilmember Gilbreath, seconded by Councilmember Gil, the City
Council unanimously awarded a construction contract to Rymax Electric, Inc. to
construct the sports field lighting improvements for the Redlands Sports Park in
the amount of $435,084.00 and authorized the Mayor to execute, and the City
Clerk to attest to, the document on behalf of the City.
Purchase - Sports Park Field Lighting Equipment - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously authorized staff to purchase the necessary sports lighting
equipment for lighting eight fields at the Redlands Sports Park in the amount of
$340,641.93 from Graybar of San Bernardino.
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Funds - Neighborhood Initiative Program - Boys and Girls Club - On behalf of
the City and the Redlands Boys and Girls Club of Redlands, Mayor Harrison
and Councilmember Gil expressed sincere appreciation to Supervisor Dennis
Hansberger and Tom Ramirez, San Bernardino County, for their assistance,
both financially and in effort, to bring this project to this point of construction.
Councilmember Harrison moved to approve a request to Initiate
Project/Activity and Project/Activity Description under the County DCDH's
Neighborhood Initiative Program for construction of and related services for the
Boys and Girls Club of Redlands facility, and authorized the Mayor to execute,
and the City Clerk to attest to, the documents on behalf of the City. Motion
seconded by Councilmember Gil and carried unanimously. Councilmember
Harrison moved to approve an additional $2,278,000.00 from the Neighborhood
Initiative Program based on the difference of the total allocation of
$4,322,000.00 and $2,144,000.00 already appropriated to the Boys and Girls
Club Project. Motion seconded by Councilmember Gil and carried
unanimously.
Contract Award - Boys and Girls Club - On behalf of the City and the Redlands
Boys and Girls Club of Redlands, Mayor Harrison and Councilmember Gil
expressed sincere appreciation to Supervisor Dennis Hansberger and Tom
Ramirez, San Bernardino County, for their assistance, both financially and in
effort, to bring this project to this point of construction. Bids were opened and
publicly declared on August 17, 2006, by the City Clerk for the construction of
the new Boys and Girls Club facility at the southwest corner of Lugonia Avenue
and Clay Street; a bid opening report is on file in the Office of the City Clerk.
On motion of Councilmember Harrison, seconded by Councilmember Gil, the
City Council unanimously awarded the contract for construction of the
Redlands Boys and Girls Club Facility to GC Builders of Rancho Cucamonga in
the amount of$3,719,1.81.00 and authorized the Mayor to execute, and the City
Clerk to attest to, the document on behalf of the City. On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously found that the contract for construction of the Boys and Girls Club
does not require further environmental processing,pursuant to Section 151.62 of
the California Environmental Quality Act Guidelines based on the findings
contained in the staff report.
Funds - Contract - Widows and Orphans Statue - Public Works Director Mutter
reviewed the background of the proposal to create a commemorative statue in
the Jennie Davis Park to recognize those who lost loved ones in various
conflicts in which the United States has been involved. Wally Sanchez had
developed the concept and was taking the lead in working with various groups
in securing funding. Unfortunately, Mr. Sanchez died last year. However, prior
to his death, he asked his nephew, Sean Varner, to help him realize his dream.
Mr. Sanchez had negotiated with Linda Pew to create the memorial. Concept
rendering had been developed, and staff has confirmed with Ms. Pew her cost
proposal remains at $13,000.00. That cost is only for the statue and does not
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Page 4
include the base or installation. As of the time of preparation of the staff report,
approximately $8,900.00 has been raised and is being held by the City
Treasurer. Sean Varner addressed the City Council and thanked City staff who
have been very helpful with this project. He reported additional funds have
been received or pledged since preparation of the staff report. He asked the
City for their continued support by releasing funds to Ms. Pew to proceed. He
made a commitment that he would make sure all necessary funds would be
available when the statue is ready to be installed. Kathleen Kjellberg, daughter
of Wally Sanchez, urged the City Council to proceed and promised to continue
working with Mr. Varner to make her father's dream come true. Following brief
discussion, Councilmember Gilbreath moved to fund $5,200.00 (a 40 percent
deposit) to be disbursed to the artist to begin construction of the bronze project.
Motion seconded by Councilmember Gallagher and carried unanimously.
Councilmember Gilbreath moved to approve the appropriation of $5,200.00
from the specially collected money to cover the cost of the initial payment to
Linda Pew, to approve a contract with Ms. Pew for the construction of the
bronze widows and orphans statue, and to authorize the Mayor to execute, and
the City Clerk to attest to, the document on behalf of the City. Motion seconded
by Councilmember Gallagher and carried unanimously.
Purchase and Sale Agreements - Street Right-of-Way - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously approved a new purchase and sale agreement and escrow
instructions with Iowa Street Medical Partners for the sale of City property, a
1,808 square foot portion of street right-of-way along Barton Road, east of Iowa
Street, Assessor's Parcel No. 292-168-24, in the amount of $15,810.12 and
authorized the Mayor to execute, and the City Clerk to attest to, the document
on behalf of the City. On motion of Councilmember Gilbreath, seconded by
Councilmember Gil, the City Council unanimously approved a purchase and
sale agreement and escrow instruction with Citrus Investors, LLC for the sale of
City property, a 1,394 square foot portion of street right-of-way along Barton
Road, east of Iowa Street, Assessor's Parcel No. 292-168-26, in the amount of
$1.2,189.88 and authorized the Mayor to execute, and the City Clerk to attest to,
the document on behalf of the City.
Donation - Funds - Prospect Park Tree Trimming - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously accepted a donation of $5,000.00 from the Friends of Prospect
Park to be used for trimming trees in Prospect Park and approved an
appropriation of the same to the Parks/Street Tree Division to be used for
services from West Coast Arborists for this purpose.
Consulting Services Agreement - Smothers Appraisal - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously approved a consulting services agreement with Smothers
Appraisal for appraisal services for three parcels of property that are excess
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Page 5
after acquisition for right-of.-way along Wabash Avenue, north of the I-10
Freeway, and authorized the Mayor to execute, and the City Clerk to attest to,
the document on behalf of the City.
Agreement - Electricity Co-Generation Facility_ - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
approved an agreement with SCS Energy for operation and maintenance of the
Electricity Co-Generation Facility and authorized the Mayor to execute, and the
City Clerk to attest to, the document on behalf of the City.
Water Stock Purchase - On motion of Councilmember Gilbreath, seconded by
Councilmember Gil, the City Council unanimously approved the purchase of
four shares of Lugonia Water Company stock from Sunil Bhasin for a total price
of$6,000.00.
Release of Lien - Weed Abatement - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved a
Release of Lien and Lis Pendens document for Assessor's Parcel
No. 0168-071-04 for property located on East San Bernardino Avenue which
was the subject of a weed abatement/code enforcement action in 1985.
Ordinance No. 2648 - Peddling Within School Zones - Ordinance No. 2648, an
ordinance of the City of Redlands adding Section 9.28.020 to the Redlands
Municipal Code relating to prohibited peddling within primary and secondary
school zones, was unanimously adopted on motion of Councilmember
Gilbreath, seconded by Councilmember Gil.
Contract Award - Video Surveillance System - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
awarded the bid to Federal Network Services for the purchase of a digital video
surveillance system for the Police Department interview rooms and detention
area in an amount not to exceed$89,428.00. Expenditure will be covered under
the 2002 COPS Technology Grant.
Funds - Hand-Held Radios Purchase - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved the
use of the FY2005 Homeland Security Grant Program to purchase hand-held
radios from Motorola and authorized an additional appropriation in the amount
of$47,450.00.
Purchase - Mobile Data Computers - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously awarded a bid
for the purchase of 30 mobile data computers to Motorola, Inc. in care of
ComSerCo Communications for an amount not to exceed $180,157.00. On
motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City
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Council unanimously awarded a bid for the purchase of 10 mobile data
computers to Amrel Systems, LLC for an amount not to exceed $55,213.00.
Funds - Resolution No. 6530 - Orange Blossom Trail - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously adopted Resolution No. 6530, a resolution of the City Council of
the City of Redlands accepting the Orange Blossom Trail/East Valley Citrus
Heritage Linear Park and Trail Grant and to commit $22,800.00 in cash and
in-kind local match for this grant. On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved
re-appropriating $2,100.00 from the Natural Resource Administrator position to
the Orange Blossom Trail/East Valley Citrus Heritage Linear Park and Trail
Grant as part of the required cash match.
LATE BREAKING ITEM
Reprogram CDBG Funds - Noting the need to take action was immediate,
Councilmember Gilbreath moved to add the following item to the agenda which
arose subsequent to the agenda being posted: "Request to reprogram
$200,000.00 from the CDBG Curb, Ramp, Sidewalk Improvement Project(111-
111-3211.1/2906) to the CDBG Civic Center - ADA Improvement Project (111-
30111/2625)." Motion seconded by Councilmember Harrison, and carried
unanimously. Administrative Services Director Pettus explained the need to
reprogram Community Development Block Grant funds to the Civic Center's
American Disabilities Act Improvement Project. A County Board of
Supervisors' plan modification hearing is required to transfer Community
Development Block Grant funding from one project to another; the next hearing
is scheduled for September 26, 2006; hence, the need to take action at this
meeting. Councilmember Gilbreath moved to reprogram CDBG funds as
described above. Motion seconded by Councilmember Gil and carried
unanimously.
COMMUNICATIONS
Meeting; Attendance - In accordance with Government Code Sections 53232.2
and 53232.3, Mayor Pro Tem Gilbreath and Councilmember Aguilar reported
on their attendance at the League of California Cities' Annual Conference held
on September 6-9, 2006, in San Diego.
Community Rating System - Administrative Analyst Mary Petite introduced
Ronald P. Mielnicki, CFM, who presented information on the FEMA National
Flood Insurance Program and the City of Redlands' community rating system
application.
Air Support - Redlands Police Department - Police Chief Bueermann reviewed
the increase in serious crimes occurring in Redlands and asked the City Council
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to approve the concept of an Air Support Unit in his department and to
authorize its development. Recognizing the financial constraints the City faces
relative to General Fund expenditures, Police Chief Bueermann stipulated
General Fund money would not be spent on this project (with the exception of
staff time) without the express approval of the City Council. Before any
narcotics seizure or traffic impound money is expended, the Police Department
will return to the City Council with specific proposals relating to the purchase,
operating costs of the plane, program budget, etc. If this request is approved,
the City Council will have the opportunity to formally approve the program
before the City is committed to its implementation. The Police Department's
asset seizure and traffic accounts, both of which have non-supplanting
restrictions, currently hold sufficient funds to acquire and operate an Air
Support Unit for more than one year. Historic evidence indicates these sources
generate more than enough annual revenue to operate an aviation unit without
General Fund participation. In addition, the Police Department is awaiting the
results of a Homeland Security grant proposal it submitted to help offset the
cost of the plane and equipment. Police Chief Bueermann presented a lengthy
PowerPoint reviewing the history of law enforcement's use of aircraft and the
proposed program with the use of volunteer pilots and observers. Speaking in
support of this proposal were: Detective Corey Hunt on behalf of the Redlands
Police Officers Association, Larry Fortier, Bill Cheesman, John Krueger, Barry
Neumayer, Vin Landfried, George Saliba and Bill Anglis. Following
discussion, Councilmember Gilbreath moved to authorize the Police
Department to develop an Air Support Unit program with the understanding that
no money, other than staff time, will be expended without the approval of the
City Council of the program and future costs. Motion seconded by
Councilmember Gil and carried with Councilmember Gallagher voting NO.
UNFINISHED BUSINESS
Resolution No. 6547 -Funds - Assistant City Manager Position - Responding to
the City Council's direction at the meeting of September 5, 2006, City Manager
Davidson reported that many cities in California employ both a City Manager
and an Assistant and/or Deputy City Manager. He provided an overview of the
responsibilities and qualifications associated with the proposed Assistant City
Manager position and a salary survey for Assistant City Manager positions that
exist within our standard or recognized survey cities. The proposed method or
model for filling this position would be accomplished through the hiring of an
individual that is currently on staff and compensating that individual for their
willingness to assume the additional responsibilities of their current position.
By filling the position through this method, the anticipated costs for creating an
Assistant City Manager position is approximately $50,000.00 which includes
both salary and benefits for the position. Following discussion, Councilmember
Gallagher moved to adopt Resolution No. 6547, a resolution of the City Council
of the City of Redlands amending the salary schedule and compensation plan
for City employees by creating the position of Assistant City Manager for the
September 1.9,2006
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City of Redlands, and to approve an additional appropriation of $50,000.00
from the General Fund to fund the position. Motion seconded by
Councilmember Harrison and carried with Councilmembers Gilbreath and Gil
voting NO.
PUBLIC COMMENTS
Franklin Court Project - Sara DeLallata asked for assistance with a dispute
about a lot line survey which is significantly impacting her property located at
356 Franklin Avenue. Ms. DeLallata was referred to City Manager Davidson
and Community Development Director Shaw.
Sk8Park Kids - Several members of the Sk8Park Kids reported on the progress
of their project to build a skateboard park in Redlands.
JOINT MEETING- CITY COUNCIL AND REDEVELOPMENT AGENCY
Parking Structure Design Feasibility - Redevelopment Agency Director
Gee reported that on July 1.8, 2006, the Redevelopment Agency approved an
agreement for a parking structure analysis and parking consultant services with
International Parking Design, Inc. to provide a conceptual analysis and initial
design of a parking structure on two locations on Citrus Avenue in downtown
Redlands. The parking consultant examined two sites owned by the City and/or
Redevelopment Agency on Citrus Avenue, as instructed by staff, to determine
the feasibility of the construction of a multi-level parking structure at either site
after considering the specific site constraints and design requirements for a
parking structure. A rough cost estimate has been provided as well as the
conceptual analysis. Through a PowerPoint presentation, Mr. Gee summarized
the report. Councilmember Harrison moved to receive and file the Downtown
Redlands Parking Study conducted by International Parking Design, Inc. and
requested staff prepare a report and recommendation for a City Council
workshop on downtown parking and use of Park Once Grant funds within the
next 60-90 days. Motion seconded by Councilmember Gilbreath and carried
unanimously. (Also see Redevelopment Agency minutes for September 19,
2006.)
ADJOURNMENT
There being no further business, the City Council meeting adjourned at
5:35 P.M. The next regular meeting will be held on October 3, 2006.
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