HomeMy WebLinkAbout050107 CC_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on May 1, 2007, at 3:00 P.M.
PRESENT Jon Harrison, Mayor
Pat Gilbreath, Mayor Pro Tem
Gilberto Gil, Councilmember
Mick Gallagher, Councilmember
Pete Aguilar, Councilmember
ABSENT None
STAFF N. Enrique Martinez, City Manager; Daniel J. McHugh, City Attorney; Lorrie
Poyzer, City Clerk; Michael Reynolds, City Treasurer; Tom Fitzmaurice, Police
Captain; Jim Drabinski, Fire Chief, Steven H. Dukett, Interim Redevelopment
Agency Director; Tina Kundig, Finance Director; Ronald C. Mutter, Public
Works Director; Gary G. Phelps, Municipal Utilities Director; and Jeffrey L.
Shaw, Community Development Director
The meeting was opened with an invocation by Mayor Pro Tem Gilbreath.
Mayor Pro Tem Gilbreath asked for His blessings on Mayor Emeritus Swen
Larson as he was in his final phase of life with us; she asked for strength and
courage for the Larson family to face the issues and to know that Swen will be
in a better place when he concludes this fight. She asked the City Council to
close this meeting in Mr. Larson's honor for all the public service he has
provided our City and she expressed the hope that he could have the TV on and
was listening to this as he sheltered through this last threshold. The meeting
continued with the pledge of allegiance.
PRESENTATION
Proclamation - Teacher Appreciation Week - By consensus, the City Council
unanimously authorized issuance of a proclamation declaring May 6-12, 2007,
as Teacher Appreciation Week and honoring Dr. H. Fred Heisner and Mrs. Elma
Vines. Members of the Human Relations Commission were present. Mayor
Harrison presented the proclamation to Dr. Patrick Smith, Redlands Unified
School District Coordinator of Special Services, and Ann Davis-Schultz,
Redlands Unified School District Coordinator of Student Services, who
accepted the proclamation on behalf of Bob Hodges, Superintendent of the
Redlands Unified School District.
DEPARTMENTAL INFORMATION REPORT
Municipal Utilities Department - Municipal Utilities Director Phelps introduced
Chris Diggs, who started working for the City on Monday (April 30, 2007), as
May 1,2007
Page 1
the new Water Resources Manager, and Woody Hynes, Water Conservation
Coordinator, who presented important information about wise water usage.
Proclamation - Water Awareness Month - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring May 2007 as Water Awareness
Month acknowledging the involvement of those citizens who already practice
water conservation techniques, and urging all citizens to learn more about water
conservation and about how they can, as individuals, help future generations to
"Use Water Wisely - It's a Way of Life." The proclamation was presented to
Municipal Utilities Director Phelps for use in his department's public
information goals.
CONSENT CALENDAR
Minutes - On motion of Councilmember Gilbreath, seconded by
Councilmember Gil, the minutes of the regular meeting of April 17, 2007, were
approved as submitted.
Bills and Salaries - On motion of Councilmember Gilbreath, seconded by
Councilmember Gil,payment of salaries and bills was acknowledged.
Planning Commission Actions - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the report of the Planning Commission
meeting held on April 24, 2007, was acknowledged as received.
Time Extension - Love Rock Ministries International Inc. - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously approved an agreement with Love Rock Ministries International,
Inc. for a 90-day extension and waiver and release of claims relating to the
California Environmental Quality Act for Conditional Use Permit No. 894 and
Minor Subdivision No. 305 for property located at 1205 West Crescent Avenue
(Burrage Mansion Estate) and authorized the Mayor to execute, and the City
Clerk to attest to, the document on behalf of the City.
Time Extension- Express Container/Gilles Roy - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
approved an agreement with Gilles Roy, Express Container, for a time
extension and waiver and release of claims relating to the California
Environmental Quality Act for Commission Review and Approval No. 670 to
develop an 1.8,480 square foot addition to the existing Express Container
facilities for a combined total building area of 44,000 square feet with a 7,800
square foot covered parking canopy on approximately 2.60 acres located at
560 Iowa Street and authorized the Mayor to execute, and the City Clerk to
attest to, the document on behalf of the City.
May 1,2007
Page 2
Fee Waiver - Eagle Scout Project - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved the
request for a minor exception permit fee waiver by Community Presbyterian
Church and Aaron Opdyke for an Eagle Scout project to replace an existing
fence at the church located at 320 West Union Street.
Re-Appointment - Street Tree Committee - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
reappointed James Rock to a four-year term ending February 16, 2011, on the
Street Tree Committee as recommended by Mayor Harrison.
Re-Appointment - Airport Advisory Board - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
reappointed John Caton to a four-year term ending May 1, 2011, on the Airport
Advisory Board as recommended by Mayor Harrison.
Proclamation - World AIDS Orphans' Day - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring May 7, 2007, as World AIDS
Orphans'Day.
Proclamation - Blue Ribbon Week - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously authorized
issuance of a proclamation declaring May 13-29, 2007, as Blue Ribbon Week.
Proclamation - ALS Awareness Month - On motion of Councilmember
Gilbreath, seconded by Councilmember Gil, the City Council unanimously
authorized issuance of a proclamation declaring the month of May 2007 as
Amyotrophic Lateral Sclerosis (ALS)Month.
Funds - Agreement - Water Quality Management Plans - On motion of
Councilmember Gilbreath., seconded by Councilmember Gil, the City Council
unanimously authorized an appropriation from the General Fund in the amount
of$53,000.00, to be offset by fee revenue, and approved a consultant services
agreement with AEI-CASC, Inc. to provide Water Quality Management Plan
review services and authorized the Mayor to execute, and the City Clerk to
attest to, the document on behalf of the City.
Local Emergency Report - On motion of Councilmember Gilbreath, seconded
by Councilmember Gil, the City Council acknowledged receipt of the report
from the Municipal Utilities Department regarding the status of the declared
local emergency at the Hinckley Water Treatment Plant and North Orange Well
Field.
May 1,2007
Page 3
Contract - South Coast Air Quality Management District - On motion of
Councilmember Gilbreath, seconded by Councilmember Gil, the City Council
unanimously approved a grant contract with the South Coast Air Quality
Management District for the purchase of alternative fuel vehicles, authorized
the Municipal Utilities Director to act as the responsible party for all the
operations, fiscal management and reporting under the grant contract and
authorized the Mayor to execute, and the City Clerk to attest to, the document
on behalf of the City.
License Agreement - SANBAG - On motion of Councilmember Gilbreath,
seconded by Councilmember Gil, the City Council unanimously approved a
license agreement with SANBAG for crossing of railroad right-of-way in
Alabama Street for the Capital Improvement Program Water Master Plan and
Replacement Project and authorized the Mayor to execute, and the City Clerk to
attest to, the document on behalf of the City.
COMMUNICATIONS
Meeting;Attendance -No reports forthcoming.
Finance Management Plan - City Manager Martinez reported that in recent
months, the City Council, City Manager and staff have focused on the financial
challenges that the City has faced over the last few years and will continue to
face if immediate action is not taken to overcome these challenges. City
Manager Martinez expressed his appreciation to the Management team, City
Treasurer Mike Reynolds, Finance Director Tina Kundig, Assistant Finance
Director Tom Steele, the employee unions and the rank and file for pulling
together to address these challenges. His staff report explained that over the last
five years the City's audited expenditures and financial uses have exceeded its
revenues and financial sources, resulting in a reduction in unreserved fund
balance from a high of$10.5 million to a low of$2.9 million at the end of June
2006. Based on the fiscal year 2006-2007 adjusted budget, at mid-year, the $2.9
million beginning unreserved fund balance was expected to be reduced to
$250,040.00 by June 30, 2007. Based on preliminary budget submittals by City
departments for the fiscal year 2007-2008 proposed budget, including revised
estimates for revenues and expenditures through June 30, 2007, the ending
unreserved fund balance at June 30, 2007 is estimated at $1.3 million as of
April 16, 2007 when City staff, department heads and union members met at
A. K. Smiley Public Library to discuss the City's financial challenges. A series
of meetings with department heads, staff and union members have been held
during the two weeks since that initial meeting, to continue the discussion of the
City's financial situation and the potential for productivity improvements and
cost-cutting ideas. A "Budget 101 Workshop" for union representatives was
also held during this time to help the unions have a better understanding of the
budgeting process. One outcome of these meetings has been that the City
May 1,2007
Page 4
Manager discovered that the skill level of the management team, together with
staff, was sufficiently strong enough to have the team perform an analysis and
review of efficiencies, cost-cutting ideas, and revenue enhancements before
hiring a consultant to perform a Management Study. The work by the team
could reduce the required scope and cost of the study. Over the last two weeks
the City's fund balance for fiscal year-end and for fiscal year 2007-2008 has
been moving up and down as departments have found additional cuts, but at the
same time, have added expenditures to account for increases to on-going service
contracts. This number will continue to change as the City Manager and staff
continue to analyze department budget submissions, department and City needs,
and potential revenues. Although employee furloughs sufficient to provide
approximately $200,000.00 by June 30, 2007 were considered as a manner to
improve the City's fund balance, the City Council and City Manager instructed
department heads and staff to identify additional cuts of at least $300,000.00 by
the end of June 2007, in-lieu of requiring furloughs. However, department heads
and staff are looking beyond the $300,000.00 in cuts and have been working
with the City Manager to find additional cost-cutting recommendations for
fiscal year 2007-2008. The goal is for the City to tighten its own belt before
considering asking for additional revenue from residents and business owners in
the community and to reach the goal of a balanced budget. A financial plan has
been developed to address these and other goals for the remainder of fiscal year
2006-2007 and for fiscal year 2007-2008. Finance Director Kundig reviewed
the financial plan recommended by the City Manager as follows:
PHASE I (Timeline: Present - June 30, 2007): inform the organization,
management team and unions that the City is facing a financial challenge and
discuss the challenge with them so it is understood; gather input from
department management and from the unions in order to reduce expenditures,
identify productivity improvements and increase revenues; forme teams,
consisting of management and union members, to address expenditure
reductions of$300,000.00 or more; develop performance measures for the fiscal
year 2007-2008 budget; develop a reserve policy that requires the City to
annually fund a minimum level of reserves and to adopt a balanced budget
based on recurring revenues; develop a policy to limit the waiving of fees for
City events; develop a policy for annual goal setting by the City Council; tasks
and assignments must be presented by the majority of the City Council through
the City Manager to the departments; recommend consolidation of
commissions; recommend formation of a budget committee comprised of two
Councilmembers and the City Treasurer; hold Council workshops to discuss the
fiscal year 2007-2008 budget; hold community meetings to brief the public and
business community on the City's budget and reserves; increase the fiscal year
2007-2008 General Fund Public Works Department, Street Division, budget to
provide for street infrastructure maintenance; develop a Request for Proposal
for a Management Study consultant; and meet and confer with unions to open
employee contracts to negotiate for the fiscal year beginning July 1, 2007.
May 1,2007
Page 5
PHASE II (Timeline: July — October, 2007): management study begins with
selection of consultant to perform the study; teams established in Phase I
continue to address productivity improvements, cost reduction alternatives and
enhanced revenue options; vacancies remain open to provide for a balanced
budget except that upon review and recommendation by a management team ad-
hoc committee and upon recommendation of the City Manager, a position may
be filled; develop an information technology management plan that provides for
coordination and compatibility of information technology resources; develop a
deferred maintenance plan for buildings/structures/facilities; develop a street
infrastructure maintenance plan; develop a policy that takes maintenance and
staffing into consideration prior to the City accepting new buildings or parks;
submit proposal to establish business license tax for warehouses based on
square footage and take to voters for approval in November 2007; and submit
proposal to establish an increase in the Transient Occupancy Tax (TOT) and
take to voters for approval in November 2007.
PHASE III (Timeline: November, 2007 — June, 2008): implement results of
management study which may include: reorganization, additional expenditure
reductions, enhanced revenue options and other; teams established in Phase I
continue to address productivity improvements, expenditure reductions and
enhanced revenue options; include Management Study findings in the planning
of the fiscal year 2008-2009 budget; preliminary funding for vehicle
replacement policy; preliminary funding for an information technology
management plan that provides coordination and compatibility of information
technology resources; preliminary funding for a deferred maintenance plan for
buildings/structures/facilities; preliminary funding for a street infrastructure
maintenance plan; submit proposal to establish Citywide street lighting and
landscape assessment districts and submit to electorate for mail ballot vote
Spring of 2008; and recommend establishing an exploratory resident committee
to explore the feasibility of bond sales for: police/public safety facility and
street/infrastructure maintenance and improvements. (Councilmembers
concurred to add to this list bond sales for open space and a downtown parking
structure).
Financial Management Plan - Following discussion, Councilmember
Gilbreath moved to approve the Financial Management Plan for May 2007
through June 2008. Motion seconded by Councilmember Gallagher and
carried unanimously.
Ordinance No. 2660 - General Fund Reserve Policy - During the discussion,
Councilmembers concurred to include an additional cost cutting measure
relating to adjustments in compensation packages in the proposed Ordinance
No. 2660. Ordinance No. 2660, an ordinance of the City of Redlands
adding Chapter 3.06 to the Redlands .Municipal Code to establish a General
Fund Reserve Policy, was read by title only by City Clerk Poyzer, and on
motion of Councilmember Gilbreath, seconded by Councilmember
May 1,2007
Page 6
Gallagher, further reading of the ordinance text was unanimously waived,
and Ordinance No. 2660 was introduced, as adjusted, with unanimous
Council approval and laid over under the rules with adoption scheduled for
May 15, 2007.
Budget Committee - Councilmember Gilbreath moved to appoint the City
Treasurer to the Budget Committee. Motion seconded by Councilmember
Gallagher and carried unanimously.
CLOSED SESSION
The City Council meeting recessed at 3:54 P.M. to a closed session to discuss
the following:
1. Conference with legal counsel: Existing Litigation - Government Code
Section 54956.9(a)
a. USAA Casualty Insurance Company v. City of Redlands et al - Superior
Court Case No. SCVSS 131589
2. Conference with legal counsel: Anticipated Litigation - Government Code
Section 54956.9(c) - One case -Possible initiation of litigation
3. Conference with labor negotiator-Government Code Section 54957.6
Agency Negotiator: N. Enrique Martinez
Employee Organizations: Redlands Association of Management
Employees, Redlands Association of Mid-Management Employees, General
Employees Association of Redlands, Redlands Association of Safety
Management Employees, Redlands Police Officers Association, Civilian
Safety Employees Association, Redlands Association of Fire Management,
and Redlands Professional Fire Fighters Association
The meeting reconvened at 7:00 P.M.
PRESENT Jon Harrison, Mayor
Pat Gilbreath, Mayor Pro Tem
Gilberto Gil, Councilmember
Mick Gallagher, Councilmember
Pete Aguilar, Councilmember
ABSENT None
STAFF N. Enrique Martinez, City Manager; Daniel J. McHugh, City Attorney; Lorrie
Poyzer, City Clerk; Teresa Ballinger, Assistant City Clerk; Michael Reynolds,
City Treasurer; Tom Fitzmaurice, Police Captain; Jim Drabinski, Fire Chief;
Tina Kundig, Finance Director; Ronald C. Mutter, Public Works Director;
Marjie Pettus, Administrative Services Director; Gary G. Phelps, Municipal
Utilities Director; and Jeffrey L. Shaw, Community Development Director
CLOSED SESSION REPORT
May 1,2007
Page 7
None forthcoming.
PRESENTATIONS
City-Wide Clean-Up Day - Police Captain Fitzmaurice reported the City-Wide
Clean-Up day was a great success with over 400 volunteers picking up tons of
trash at 17 locations on April 14, 2007. Mayor Harrison presented certificates
of appreciation to participants of the April 1.4, 2007, City-Wide Clean-Up Day.
Skate Park Update - Members of the SKBPark Kids and the SKBPark Mom,
Susan Boberick, provided an update on their efforts to build a skateboard park
including their fund raising drive. Mayor Harrison pledged that for every
$100,000.00 raised, he would dye his hair the color of the SKBPark Kids' choice
for the next City Council meeting.
LAND USE AND PUBLIC HEARINGS
Standard Pacific Homes, Applicant - Public notice was advertised for this time
and place to consider a Draft Mitigated Negative Declaration as well as a public
hearing for a Socio-Economic Analysis and Cost/Benefit Study and
1. A public hearing to consider Resolution No. 6595 - Williamson Act
Removal No. 8 - Consideration of a Williamson Act contract removal on
9.75 acres (APN: 0168-161-05) located on the north side of Lugonia
Avenue, approximately 960 feet east of Judson Street, in the A-1
(Agricultural) District. Proposed R-E (Residential Estate) District;
2. A public hearing to consider Resolution No. 6596 - Williamson Act
Removal No. 9 - Consideration of a Williamson Act contract removal on
9.75 acres (APN: 01.68-1.61-03) located on the north side of Lugonia
Avenue, approximately 330 feet west of Dearborn Street, in the A-1
(Agricultural) District. Proposed R-E (Residential Estate) District;
3. A public hearing to consider Resolution No. 6597 - Williamson Act
Removal No. 1.0 - Consideration of a Williamson Act contract removal on
9.75 acres (APN: 0168-161-02) located on the north side of Lugonia
Avenue and west side of Dearborn Street in the A-1 (Agricultural) District.
Proposed R-E(Residential Estate) District;
4. A public hearing to consider Resolution No. 6598 - Williamson Act
Removal No. 11 - Consideration of a Williamson Act contract removal on
9.75 acres (APN: 0168-121-10) located on the south side of San Bernardino
Avenue, approximately 330 feet west of Dearborn Street, in the A-1
(Agricultural) District. Proposed R-E (.Residential Estate) District;
5. A public hearing to consider Resolution No. 6599 - Williamson Act
Removal No. 12 - Consideration of Williamson Act contract removals on
two noncontiguous parcels; one (1) with an area of 1.8 acres (APN: 0168-
121-08) located on the south side of San Bernardino Avenue, approximately
May 1,2007
Page 8
660 feet west of Dearborn Street, and another parcel with an area of 11.7
acres (APN: 0168-121-06) located on the south side of San Bernardino
Avenue, approximately 930 feet west of Dearborn Street. Both parcels are
located in the A-1 (Agricultural) District. Proposed R-E (Residential Estate)
District;
6. A public hearing to consider Resolution No. 6600 - Agricultural Preserve
Removal No. 107 - Consideration of the removal from the Agricultural
Preserve nine (9) parcels with a cumulative area of approximately 79.3 acres
generally located on the north side of Lugonia Avenue, south side of San
Bernardino Avenue, west of Dearborn Street, approximately 960 feet east of
Judson Street in the A-1 (Agricultural) District. Proposed R-E (Residential
Estate) District;
7. A public hearing to consider introduction and reading of the title of
Ordinance No. 2659 - A change of zone from A-1 (Agricultural) District to
a proposed zoning of R-E (Residential Estate) District on nine (9)
contiguous properties with a cumulative area of approximately 79.3 acres
generally located on the north side of Lugonia Avenue, south side of San
Bernardino Avenue, west of Dearborn Street, approximately 960 feet east of
Judson Street;
8. Consideration of Conditional Use Permit No. 840 - A Conditional Use
Permit for 209 single family lots within a planned residential development
on approximately 76.3 net acres generally located on the north side of
Lugonia Avenue, south side of San Bernardino Avenue, west of Dearborn
Street, approximately 960 feet east of Judson Street, in the A-1
(Agricultural) District. Proposed R-E (Residential Estate)District; and
9. Consideration of Tentative Tract Map No. 16689 - To subdivide
approximately 76.3 net acres into 209 residential lots and seven (7) common
area lots for property generally located on the north side of Lugonia
Avenue, south side of San Bernardino Avenue, west of Dearborn Street,
approximately 960 feet east of Judson Street, in the A-1 (Agricultural)
District. Proposed R-E (Residential Estate) District.
Mayor Harrison declared the meeting open as a public hearing. Community
Development Director Shaw reviewed the project in detail. On behalf of the
applicant, Pat Meyer said they supported the Planning Commission's unanimous
recommendations and concurred with all the conditions. He reviewed the
history of the project over the past four years having had to work with Fish and
Wildlife to provide a kangaroo rat habitation conservation plan. Amanda Frye
expressed concerns about the density and suggested we develop something
unique for this land such as five acre zoning. There being no further comments,
the public hearing was closed.
Mitigated Negative Declaration - Councilmember Gilbreath moved to
approve the Mitigated Negative Declaration for Williamson Act Contract
Removals Nos. 8 through 12, Agricultural Preserve Removal No. 107, Zone
Change No. 409, Tentative Tract No. 16689 and Conditional Use Permit
No. 802 based on the finding that the project will not have a significant
May 1,2007
Page 9
effect on the environment, determining this project will not individually or
cumulatively have an adverse impact on wildlife resources as defined in
Section 711.2 of the California Fish and Game Code and directed staff to
file and post a Notice of Determination in accordance with the City's
guidelines within five days after the approval of the second reading of
Ordinance No. 2659. Motion seconded by Councilmember Gallagher and
carried unanimously.
Socio-Economic Analysis and Cost/Benefit Study- Councilmember
Gilbreath moved to approve the Socio-Economic Analysis and Cost/Benefit
Study for Williamson Act Contract Removals Nos. 8 through 12,
Agricultural Preserve Removal No. 107, Zone Change No. 409, Tentative
Tract No. 16689 and Conditional Use Permit No. 802 as it has been
determined that this project will not create immitigable physical blight or
overburden public services in the community and no additional information
or evaluation is needed. Motion seconded by Councilmember Gallagher
and carried unanimously.
Williamson.Act Contract Removals:
Resolution No. 6595 - Councilmember Gilbreath moved to adopt
Resolution No. 6595, a resolution of the City Council of the City of
Redlands approving tentative cancellation of Land Conservation
Contract No. 74-R015 (Williamson Act Contract Removal No. 8).
Motion seconded by Councilmember Gallagher and carried
unanimously.
Resolution No. 6596 - Councilmember Gilbreath moved to adopt
Resolution No. 6596, a resolution of the City Council of the City of
Redlands approving tentative cancellation of Land Conservation
Contract No. 83-R001 (Williamson Act Contract Removal No. 9).
Motion seconded by Councilmember Gallagher and carried
unanimously.
Resolution No. 6597 - Councilmember Gilbreath moved to adopt
Resolution No. 6597, a resolution of the City Council of the City of
Redlands approving tentative cancellation of Land Conservation
Contract No. 77-R023 (Williamson Act Contract Removal No. 10).
Motion seconded by Councilmember Gallagher and carried
unanimously.
Resolution No. 6598 - Councilmember Gilbreath moved to adopt
Resolution No. 6598, a resolution of the City Council of the City of
Redlands approving tentative cancellation of Land Conservation
Contract No. 70-R002 (Williamson Act Contract Removal No. 11).
Motion seconded by Councilmember Gallagher and carried
unanimously.
Resolution No. 6599 - Councilmember Gilbreath moved to adopt
Resolution No. 6599, a resolution of the City Council of the City of
Redlands approving tentative cancellation of Land Conservation
Contract No. 72-RO10 (Williamson Act Contract Removal No. 1.2).
May 1,2007
Page 10
Motion seconded by Councilmember Gallagher and carried
unanimously.
Resolution No. 6600 - Agricultural Preserve Removal No. 107 -
Councilmember Gilbreath moved to adopt Resolution No. 6600, a resolution
of the City Council of the City of Redlands removing property from the
City's Agricultural Preserve and amending Resolution No. 6557. Motion
seconded by Councilmember Gallagher and carried unanimously.
Ordinance No. 2659 - Zone Change No. 409 - Ordinance No. 2659, an
ordinance of the City of Redlands amending Title 1.8 of the Redlands
Municipal Code revising the City's Land Use Zoning Map and approving
Zone Change No. 409, was read by title only by City Clerk Poyzer, and on
motion of Councilmember Gilbreath, seconded by Councilmember
Gallagher, further reading of the ordinance text was unanimously waived,
and Ordinance No. 2659 was introduced with unanimous Council approval
and laid over under the rules with adoption scheduled for May 15, 2007.
Conditional Use Permit No. 840 - Councilmember Gilbreath moved to
approve Conditional Use Permit No. 840 subject to the conditions of
approval and based upon the findings contained in the staff report. Motion
seconded by Councilmember Gallagher and carried unanimously.
Tentative Tract No. 16689 - Councilmember Gilbreath moved to approve
Tentative Tract No. 1.6689 subject to the conditions of approval and based
upon the findings contained in the staff report. Motion seconded by
Councilmember Gallagher and carried unanimously.
PUBLIC HEARINGS
Resolution No. 6601 -New York Street Vacation-Due to a potential conflict of
interest, Mayor Harrison retired from the Council Chambers and did not
participate in this matter; a Public Disclosure of Potential Conflict of Interest
form is on file in the City Clerk's Office. Public hearing was advertised for this
time and place to consider Resolution No. 6601, Street Vacation No. 127,
Amendment No. 1, for the vacation of an additional 81 feet of New York Street
for an overall distance of 550± feet located north of the intersection of State
Street and New York Street (SSRI, Applicant). Mayor Pro Tem Gilbreath
declared the meeting open as a public hearing for any questions or comments
concerning this street vacation. Community Development Director Shaw
explained that Resolution No. 6380, approved by the City Council on June 21,
2005, gave conditional approval to Street Vacation No. 127 which proposed to
vacate a portion of New York Street located north of the intersection of State
Street and New York Street. That street vacation, which has not yet been
recorded, proposed to vacate approximately 405 feet of New York Street right-
of-way north of State Street in order to make way for the future expansion of
facilities for ESRI. Since the time of the conditional approval of Resolution
No. 6380, specific plans for this expansion have been developed for the
construction of an 81,635 square foot office building. However the new
May 1,2007
Page 11
development will require an additional 81 feet of right-of-way to be vacated
from what was originally proposed. On April 24, 2007, the Planning
Commission determined that Street Vacation No. 127, Amendment No. 1, was
in conformity with the Redlands General Plan pursuant to Section 65402 of the
State Planning and Zoning laws. On behalf of ESRI, Don Berry was present to
answer any questions. Mario Saucedo, North Redlands Vision Committee,
asked about a continuation of sidewalks north of ESRI. Public Works Director
Mutter responded that no off-site sidewalks were required of the applicant but
that ESRI would provide full, ADA compliant sidewalks through their property.
He suggested CDBG funds could be used for additional sidewalks. City Clerk
Poyzer reported an e-mail was received Monday opposing the street closure,
and another one received this morning suggesting the City ask ESRI for
something of equal value in exchange for this street closure. Mr. Berry noted
that the connection of New York Street to Stuart Avenue north of Redlands
Boulevard was donated to the City by ESRI which was an approximate
2-1 exchange. There being no further comments, the public hearing was
declared closed. Councilmember Aguilar moved to find that the adoption of
Resolution No. 6601 does not require further environmental processing,
pursuant to Section 15162 of the California Environmental Quality Act
Guidelines based on the findings contained in the staff report. Motion seconded
by Councilmember Gallagher and carried by AYE votes of all present with
Councilmember Harrison having abstained. Councilmember Aguilar moved to
adopt Resolution No. 6601, a resolution of the City Council of the City of
Redlands amending Resolution No. 6380 finding that a portion of New York
Street is unnecessary for present or prospective street purposes and ordering the
vacation of said portion (Street Vacation No. 127, Amendment No. 1). Motion
seconded by Councilmember Gallagher and carried by AYE votes of all present
with Councilmember Harrison having abstained.
Development Impact Fees - Public hearing was advertised for this time and
place to consider Ordinance No. 2661 to amend the Redlands Municipal Code
to establish new comprehensive park and open space fees, to establish new
comprehensive storm drain fees and to establish new comprehensive public
facility fees; Resolution No. 6602 to establish specific amounts of new
comprehensive park and open space, storm drainage and public facilities fees;
and Resolution No. 6603 to establish amounts of transportation facilities fees.
Mayor Harrison declared the meeting open as a public hearing. Public Works
Director Mutter reported the City of Redlands Public Works Department has
established a development impact fee program pursuant to California
Government Code Sections 66000 through 66025. The fees included in the
program relate to street construction, traffic signal construction, storm drainage
facility construction, parks and open space, and public facilities which include
police, fire, library, city yard and civic center. State law requires that
development impact fees be based on certain nexus findings that relate directly
to those impacts caused by new development. These findings were determined,
May 1,2007
Page 12
analyzed and presented in a detailed report. The improvements to be installed or
constructed with development impact fees must relate directly to impacts caused
by development. In many cases, needed infrastructure and facilities relate more
to existing residential and non-residential development and not to future growth.
Funding for the existing development's share of these improvements must come
from other funding sources such as Measure I for transportation, and grant,
bond measures and State propositions for drainage, transportation and public
facilities. Public facility fees must also be updated on a periodic basis to assure
compliance with law. Staff recommends that such fees be updated bi-annually.
The transportation fees were last updated in 1997. Ordinance No. 2652 was
adopted on December 19, 2006, updating the transportation fee program. Storm
Drain fees were last updated in 1994 and public facility fees last updated in
1996. The park and open space fees were last updated in 1988. This program
schedule is to review all development impact fees (improvements, project
schedules, etc.) on at least a bi-annual basis. Inflation adjustments to the fees
will be made annually under the program. The City Council has held a series of
workshops to provide for the public review and comments on the proposed fee
program update. Ordinance No. 2661 provides that the new fees will be
established by resolution of the City Council. This provides flexibility to update
and amend the fees as needed due to inflation and construction cost increases
without the need to adopt a new ordinance. Resolution No. 6602 has been
prepared to establish the specific amounts of the fees and is recommended for
adoption. On April 3, 2007, the City Council directed staff to set the public
hearing for the introduction of the fee ordinance and associated implementing
resolution. Since the date of the last workshop on this matter, SANBAG has
contacted the City and informed staff that the portion of the City's
transportation facilities fees relating to SANBAG regional traffic improvements
must be revised upward. Accordingly, staff contacted the City's fee consultant
to make those upward revisions to the Public Facilities Fee Study to reflect this
new information from SANBAG. Staff expects the revised study to be available
for the May 15, 2007, City Council meeting, and the fee resolutions to be
presented at that time will reflect the increased transportation fee. Therefore,
staff recommended continuance of the public hearing until that date in order to
comply with State law notice requirements. The City Council may then
introduce Ordinance No. 2661 on May 15, 2007, and consider adoption of the
ordinance on June 5, 2007.
The City Council may also recall that in December 2006, an ordinance was
adopted establishing a new transportation fee. With that ordinance, the City
Council also adopted Resolution No. 6561 establishing the specific amount of
that fee. Then, subsequent to the adoption of the ordinance and resolution, City
staff recommended that certain refinements should be made to the transportation
fee study. Accordingly, Resolution No. 6573 was adopted by the City Council
to suspend collection of the new fees until such refinements could be made.
Those refinements are reflected in the new fee study. In addition, City staff is
May 1,2007
Page 13
recommending that reserve sub-accounts be established by the City Council for
the transportation facilities fee. These sub-accounts would ensure that monies
are available in the event that SANBAG calls upon the City to fund its fair share
of regular improvements in the future. Staff recommends the sub-accounts be
set in the percentages of 60 percent for the arterial systems, 30 percent for
freeway improvements and 10 percent for traffic signals. A detailed analysis of
the proposed transportation fee structure was included in the reports to the City
Council during the scheduled workshops. Fees collected are based on the
amount of development that may occur at any given time. This development
activity is largely based on the general economic conditions of the area and is
not subject to City control. The development impact fee report defined public
improvement needs directly related to and caused by development. It is
estimated that approximately $3.30 million in fees will be collected during the
current fiscal year. Estimates for FY 2007-08 under the new program equal
$4.65 million if development remains at the same level. This total could be
higher under the transportation section with the per trip fee calculations,
depending on the type of commercial and industrial development that occurs
within the next year. Staff has also developed an administrative fee as a part of
this program. Two percent of the fee charged to development is for
administrative costs that include the processing and accounting of development
impact fee payments and funds, clerical costs and legal costs. The
administrative fee is attributable to the General Fund and will equal $20,000.00
for every $1.0 million collected. This revenue is anticipated to be approximately
$93,000.00 for FY 2007-08. No administrative fees have been assessed to the
development impact fee programs up to this point in time.
Mayor Harrison called for any public comments. Representing The Redlands
Association, Bill Cunningham expressed concerns about compliance of
Measure U and what he felt was a disproportionate cost to the taxpayers. There
were no further public comments. Councilmember Gilbreath moved to continue
the public hearing for Ordinance No. 2661 and consideration of Resolution
Nos. 6602 and 6603 to the 3:00 P.M. session of the City Council meeting of
May 15, 2007. Motion seconded by Councilmember Gallagher and carried
unanimously.
PUBLIC COMMENTS
Joe Lanspa had several questions about the budget, what could be done to put in
another business at the proposed Super Wal-Mart location, and suggested
making Redlands a smoke-free town. He was referred to the City Manager for
assistance.
ADJOURNMENT
May 1,2007
Page 14
There being no further business, the City Council meeting adjourned at
8:31 P.M. in honor of Mayor Emeritus Swen Larson for all the public service he
has provided our City. (Unbeknownst to Councilmembers at the time of
adjournment of this meeting, Mr. Larson died at approximately 7:30 P.M. on
May 1, 2007.) The next regular meeting will be held on May 15, 2007.
May 1,2007
Page 15