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HomeMy WebLinkAbout051507 CC_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 15, 2007, at 3:00 P.M. PRESENT Jon Harrison, Mayor Pat Gilbreath, Mayor Pro Tem Gilberto Gil, Councilmember Mick Gallagher, Councilmember Pete Aguilar, Councilmember ABSENT None STAFF N. Enrique Martinez, City Manager; Daniel J. McHugh, City Attorney; Lorrie Poyzer, City Clerk; Jim Bueermann, Police Chief, Jim Drabinski, Fire Chief, Steven H. Dukett, Interim Redevelopment Agency Director; Tina Kundig, Finance Director; Ronald C. Mutter, Public Works Director; Gary G. Phelps, Municipal Utilities Director; and Jeffrey L. Shaw, Community Development Director The meeting was opened with an invocation by Councilmember Aguilar who offered condolences to the family of Mayor Emeritus Swen Larson who died on May 1, 2007, and to the family of Army Pfc. William A. "Tony" Farrar, Jr. who died in Iraq on May 11, 2007. The meeting continued with the pledge of allegiance. DEPARTMENTAL INFORMATION REPORT City Clerk - With nominations opening on July 16, 2007, for the November 6, 2007, general municipal election, City Clerk Poyzer presented information on running for office in the City of Redlands. CONSENT CALENDAR Minutes - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the minutes of the regular meeting of May 1, 2007, were approved as submitted. Bills and Salaries - On motion of Councilmember Gilbreath, seconded by Councilmember Gil,payment of salaries and bills was acknowledged. Agreement - Shredding Services - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved an agreement with Shred-It for shredding services, a mobile shredding and recycling company for the disposal of confidential records and documents for the Human Resources and Worker's Compensation Divisions of the Administrative Services Department to comply with HIPAA regulations and May 15,2007 Page 1 authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Budget Subcommittee - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved Mayor Harrison and Mayor Pro Tem Gilbreath for continued membership on the City's budget subcommittee for Fiscal Year 2007-08 budget preparation. Planning Commission Actions - Marion Conley expressed concerns about the proposed alley vacation (Street Vacation No. 141 to vacate approximately 575 linear feet of an alley located west of Eureka Street and north of Stuart Avenue in the Town Center District of the Downtown Specific Plan, known as the Redlands Promenade Project) in conjunction with the applications from Redlands Land Acquisition Company, L.P. She requested deferment of the vacation until the developer buys her property at 509 and 511 North Eureka Street as the alley is the only access available to these businesses. Community Development Director Shaw reported a public hearing has been scheduled for June 19, 2007, to consider this project which also includes the proposed alley vacation. Councilmember Gilbreath moved to acknowledge the report of the Planning Commission meeting held on May 8, 2007. Motion seconded by Councilmember Gil and carried unanimously. Ordinance No. 2659 - Zone Change No. 409 - Ordinance No. 2659, an ordinance of the City of Redlands amending Title 18 of the Redlands Municipal Code revising the City's Land Use Zoning Map and approving Zone Change No. 409, a change of zone from A-1 (Agricultural) District to a proposed zoning of R-E (Residential Estate) District on nine contiguous properties with a cumulative area of approximately 79.3 acres generally located on the north side of Lugonia Avenue, south side of San Bernardino Avenue, and west of Dearborn Street, approximately 960 feet east of Judson Street, was unanimously adopted on motion of Councilmember Gilbreath, seconded by Councilmember Gil. Time Extension - Ghodrat Sharifzadeh, Applicant - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a time extension and waiver and release of claims relating to the California Environmental Quality Act for Conditional Use Permit No. 897 and Variance No. 741 and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Time Extension - Bruce Hinckley, Applicant - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a time extension and waiver and release of claims relating to the California Environmental Quality Act for Minor Subdivision No. 308 and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. May 15,2007 Page 2 Pre-Annexation Agreement No. 07-01 - Marlin J. Feenstra, Applicant - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved the new Pre-Annexation Agreement No. 07-01 with Marlin Feenstra for a 2.71 acre parcel located on the east side of Wabash. Avenue, approximately 420 feet north of Panorama Drive in the Crafton Area and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. This agreement supersedes Pre-Annexation Agreement No. 05-03 with Mark Buoye, the previous owner of this property. Resolution No. 6607 - Kiosk Real Estate Signs - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously adopted Resolution No. 6607, a resolution of the City Council of the City of Redlands establishing locations for the installation of real estate kiosk signs. Ordinance No. 2660 - General Fund Reserve Policy - Ordinance No. 2660, an ordinance of the City of Redlands adding Chapter 3.06 to the .Redlands Municipal Code to establish a General Fund reserve policy, was unanimously adopted on motion of Councilmember Gilbreath, seconded by Councilmember Gil. Fee Waiver - Redlands 4th of July Committee - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously waived all fees and personnel costs for the 2007 "4th of July" celebration in Redlands. Agreement - Disc Golf Course - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved an agreement with Bill Maury-Holmes for the installation and maintenance of a disc golf course at Ford Park and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Fee Waiver - Optimist Club of Redlands - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved the waiver of$1,510.00 in fees for the Optimist Club of Redlands for use of Sylvan Park in conjunction with their annual car show and chili cook-off to be held on July 21, 2007. Funds - Agreement - Street Lighting and Landscape Maintenance - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved an appropriation from the General Fund in the amount of $23,386.00 and approved an agreement with Albert A. Webb on behalf of the City to provide assessment engineering services for street lighting and landscaping maintenance and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. May 15,2007 Page 3 Resolution No. 6606 - Traffic - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously adopted Resolution No. 6606, a resolution of the City Council of the City of Redlands establishing the following traffic regulations as recommended by the Traffic and Parking Commission in accordance with Title 10 of the Redlands Municipal Code: remove the existing no parking zone for a total of 146 feet on the end of the cul-de-sac at Indiana Court, located south of Lugonia Avenue. Funds - Prospect Park Tree Trimming - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously accepted an additional donation of $12,000.00 from the Friends of Prospect Park to be used for trimming trees in Prospect Park and approved an appropriation in the same amount to the Parks/Street Tree Division to be used for services from West Coast Arborists for this purpose. Fee Waiver - Association of Community-Based Organizations - On motion of Councilmember Gilbreath., seconded by Councilmember Gil, the City Council unanimously approved the waiver of reservation, picnic area, gazebo and table fees in the amount of $740.00 for use of Sylvan Park by the Association of Community-Based Organizations for the "Recovery Happens Walk" to be held on September 22, 2007. Funds - Agreement - Congestion Management Program - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a consulting services agreement with Counts Unlimited, Inc. to furnish traffic data collection services for conducting the Congestion Management Program analysis and report preparation, authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City and approved a transfer of $920.00 from the Salaries and Benefits account of the Public Works, Administration and Engineering Division, to the Special Contractual Services account. Local Emergency Report - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council acknowledged receipt of the report from the Municipal Utilities Department regarding the status of the declared local emergency at the Hinckley Water Treatment Plant and North Orange Well Field. Fee Waiver - Building a Generation - On motion of Councilmember Gilbreath, seconded by Councilmember Gil, the City Council unanimously approved a waiver of field use rental fees for Building-A-Generation's Community Ties Softball Tournament for use of the Clement Middle School softball fields on September 15, 2007. COMMUNICATIONS May 15,2007 Page 4 Meeting Attendance - There were no reports forthcoming from Councilmembers regarding any meetings attended at City expense. Councilmember Gil commended Police Chief Bueermann for hosting the Southern California Summit on Policing, Parole and Prisoner Reentry in conjunction with the California Correctional Peace Officers Association, the San Bernardino County Police Chiefs and Sheriffs Association and the San Bernardino County District Attorney's Office on May 14, 2007. Councilmember Gallagher also attended the summit and commended Municipal Utilities Director Phelps and his staff for their recent "Fly In" event at the Redlands Municipal Airport. Water Stock Leases - Due to a potential conflict of interest, Councilmember Gilbreath retired from the Council Chambers and did not participate in this matter; a Public Disclosure of Potential Conflict of Interest form is on file in the City Clerk's Office. Municipal Utilities Director Phelps explained how the City derives it water supply especially to meet the demands during the summer season, and he proposed that in future years the annual water stock leases be entered into based upon recommendation by the Municipal Utilities Director to the City Manager and City Attorney. Bear Valley Mutual Water CompanX - Councilmember Gallagher moved to approve leases for Bear Valley Mutual Water Company stock from San Bernardino Valley Municipal Water District (21,180 shares), :David Knight (1,000 shares) and Arnold and Margaret Wright (900 shares) for the 2007- 08 water delivery season and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Motion seconded by Councilmember Aguilar and carried by AYE votes of all present with Councilmember Gilbreath having abstained. Crafton Water Company - Councilmember Gallagher moved to approve the lease of 60 shares of Crafton Water Company stock to R. Craig Wesson, 10 shares of Crafton Water Company to Mike Micallef, seven shares of Crafton Water Company to Willis Bruns, five shares of Crafton Water Company stock to Debbie Prutsman and 30.75 shares of Crafton Water Company stock to Pete Marcum for the 2007-08 water delivery season and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Motion seconded by Councilmember Aguilar and carried by AYE votes of all present with Councilmember Gilbreath having abstained. Policy - Water Stock Leases - Councilmember Gallagher moved to authorize that for future water delivery seasons that annual stock leases shall be entered into based upon recommendation by the Municipal Utilities Director to the City Manager and the City Attorney and as authorized by the City Manager and the City Attorney. Motion seconded by Councilmember Aguilar and carried by AYE votes of all present with Councilmember Gilbreath having abstained. PUBLIC HEARING May 15,2007 Page 5 Development Impact Fees - Public hearing was continued from May 1, 2007, to this time and place to consider Ordinance No. 2661 to amend the Redlands Municipal Code to establish new comprehensive park and open space fees, to establish new comprehensive storm drain fees and to establish new comprehensive public facility fees; Resolution No. 6602 to establish specific amounts of new comprehensive park and open space, storm drainage and public facilities fees; and Resolution No. 6603 to establish amounts of transportation facilities fees. Mayor Harrison declared the meeting open as a public hearing. Public Works Director Mutter reviewed the information provided to the City Council at the workshop sessions held on March 20, 2007, April 3, 2007, and April 17, 2007, and the public hearing held on May 1, 2007, which was continued to this time and place to include the update of the SANBAG transportation facilities fees. Public Works Director Mutter responded to questions from Councilmembers. By consensus, Section 5 of proposed Ordinance No. 2661 (Existing Park and Open Space Fee Account)regarding co- mingling of the two categories was changed to separate the two categories (park acquisition and development versus open space) on a 75/25 percent split with the ability for the City Council, on a case by case basis, to re-visit. On behalf of The Redlands Association, Bill Cunningham reiterated his concerns about the ratio of multi-family versus single family housing. Community Development Director Shaw and Public Works Director Mutter responded to his verbal concerns. There being no further comments, the public hearing was declared closed. Councilmember Gil asked for clarification regarding the northside library size. City Manager Martinez offered to prepare a report addressing Councilmember Gil's concerns. Ordinance No. 2661 - Development Impact Fees - With the change in wording in Section 5, Ordinance No. 2661, an ordinance of the City of Redlands amending Chapters 3.32, 3.56 and 3.60 of the Redlands Municipal Code to establish new regulations governing the imposition of park and open space fees, storm drainage fees and public facility fees, was read by title only by City Clerk Poyzer, and on motion of Councilmember Gilbreath, seconded by Councilmember Gil, further reading of the ordinance text was unanimously waived, and Ordinance No. 2661 was introduced with. unanimous Council approval and laid over under the rules with adoption scheduled for June 5, 2007. Resolution No. 6602 - Development Impact Fees - Councilmember Gilbreath moved to adopt Resolution No. 6602, a resolution of the City Council of the City of Redlands establishing specific amounts of new comprehensive park and open space, storm drainage and public facilities fees. Motion seconded by Councilmember Gil and carried unanimously. Resolution No. 6603 - Transportation Facilities Fees - Councilmember Gilbreath moved to adopt Resolution No. 6603, a resolution of the City Council of the City of Redlands relating to transportation facilities fees and rescinding Resolution Nos. 6561 and 6573. Motion seconded by Councilmember Gil and carried unanimously. May 15,2007 Page 6 LATE BREAKING ITEM Agreement - Goal Setting - Noting the need to take action was immediate, Councilmember Gilbreath moved to add the following item to the agenda which arose subsequent to the agenda being posted: ":Discussion and possible action relating to the retention of a consultant to provide services relating to organizational and performance management for the City Council's 'goal setting' special meeting tentatively scheduled for May 21, 2007." Motion seconded by Councilmember Gil and carried unanimously. Fire Chief Drabinski reported staff began the task on May 2, 2007, to seek a professional goal setting consultant to facilitate a goal setting workshop with the City Council to assist the City Council in establishing four to five city-wide immediate-term goals that can be accomplished during Fiscal Year 2007-2008. Based upon staff review and an interview with the consultant this morning, staff has selected PathFinders for this purpose. The cost for the goal setting workshop is anticipated not to exceed $8,640.00. This would include meeting with staff and Councilmembers as available prior to the Monday workshop and the preparation of the day's workshop which is tentatively scheduled for Monday, May 21, 2007, from 9:00 A.M. to 4:00 P.M. in the Library Assembly Room. Councilmember Gilbreath moved to approve the agreement with PathFinders to perform professional goal-focused organization performance management services to the City for an amount not to exceed $8,640.00 and authorized the Mayor to execute, and the City Clerk to attest to, the document on behalf of the City. Motion seconded by Gallagher and carried unanimously. CLOSED SESSION The City Council meeting recessed at 3:57 P.M. to a closed session to discuss the following: 1. Conference with real property negotiator- Government Code §54956.8 a. Property: APNs 0292-041-05, 10 and 15 and APN 0292-041-017 Negotiating parties: N. Enrique Martinez, Gary Van Dorst and Michael Johnson, Oakmont Industrial Group Under negotiation: Terms and price with possible land swap May 15,2007 Page 7 b. Property: Carriage House at Prospect Park Negotiating parties: N. Enrique Martinez, Ron Mutter and Terri deVries (Kimberly Crest House and Gardens) Under negotiation: Terms and price of possible lease c. Property: APN 0173-191-16 - 1132 East Cypress Avenue Negotiating parties: N. Enrique Martinez, Steven H. Dukett and Joyce Agnew/Luis Alvarez Under negotiation: Terms and price 2. Conference with legal counsel: Anticipated litigation - Government Code §54956.9(c) a. One case -Possible initiation of litigation The meeting reconvened at 6:45 P.M. PRESENT Jon Harrison, Mayor Pat Gilbreath,Mayor Pro Tem Gilberto Gil, Councilmember Mick Gallagher, Councilmember Pete Aguilar, Councilmember ABSENT None STAFF N. Enrique Martinez, City Manager; Daniel J. McHugh, City Attorney; Lorrie Poyzer, City Clerk; Teresa Ballinger, Assistant City Clerk; Jim Bueermann, Police Chief, Jim Drabinski, Fire Chief, Tina Kundig, Finance Director; Ronald C. Mutter, Public Works Director; Gary G. Phelps, Municipal Utilities Director; and Jeffrey L. Shaw, Community Development Director PRESENTATIONS Tribute to Mayor Emeritus Swen Larson - Mayor Emeritus Kasey Haws presented a loving eulogy for Mayor Emeritus Swen Larson who died on May 1, 2007. Mr. Larson had a long legacy of service to the community including over eight years on the Planning Commission and having been voted in office as a Councilmember for two terms and twice voted in office as Mayor by his peers. His greatest legacy was his character made known by his goodness, decency, honesty, 62 years of marriage and good old-fashioned values. Mayor Harrison introduced members of the Larson family who were present: daughter Ruthanne Irons and granddaughters Karen, Brooke, Brittany, and Krista and her husband Richie Burgess. Each Councilmember reminisced about their personal relationship with Mr. Larson. Mayor Pro Tem Gilbreath emotionally read the following poem, which was also read by Assemblyman Bill Emmerson at the memorial service held on May 8, 2007, in the First Congregational Church: May 15,2007 Page 8 An Ode to the Mayor (By Walt Anderson) He's the voice of our city, the man to be heard, A rare politician who sticks to his word; A loyal, civil servant they shall never recall. He's the mayor, God Bless him, but he can't please'em all. Far removed fi°om a 'Boss,"as the infamous Tweed, He's an honest, and stubborn, American-Swede. He chairs council meetings with seldom a brawl; The Mayor, God Bless him, but he ean'tplease 'em all. Etched in granite, his tenets, not paper mache-- Serve the city, let it grow, in a beneficent way; Attract only the best, and those who stand tall; The Mayor, God Bless him, but he can't please 'em all. Keep serving our city, keep Redlands apart From self-serving proclaimers who speak not from the heart; And 'though you can't please 'em all,you give it your best shot, And, Dear Mayor, God Bless you,you've pleased a whole lot! Handwritten by Mayor Emeritus Larson at the bottom of the poem was: "My love to all = I walked taller than I ever expected." The tribute was concluded with a moment of reflective silence in memory of Mayor Emeritus Swen Larson, 1924-2007. CLOSED SESSION REPORT Property Negotiations - City Attorney McHugh announced the City Council, by unanimous vote in the closed session, rejected offers for the purchase of 1132 East Cypress Avenue. No other reportable action was taken. LAND USE AND PUBLIC HEARINGS CUP No. 836 - Bulldog Commons, LLC (AKA Sylvan Grove) - Public hearing was continued to this time and place to consider an Environmental Impact Report and public hearings for a Socio-Economic Analysis and Cost/Benefit Study and consideration of Conditional Use Permit No. 836 to develop a 40-unit apartment complex on a 3.07 acre property located at the southeast corner of Grove Street and Sylvan Boulevard in the R-2 (Multiple Family Residential) District. Mayor Harrison declared the meeting open as a public hearing. Community Development Director Shaw reported this item was continued from the City Council meeting of March 6, 2007, to allow for the preparation of a revised Environmental Impact Report and to provide for a 30-day review period for state agencies and the public. The project was originally proposed for the development of a 40-unit apartment complex on a three acre site located at the May 15,2007 Page 9 southeast corner of Sylvan Boulevard and Grove Street. As part of that original proposal, the Mill Creek Zanja, which runs along the northern boundary of the site, was to be widened, deepened and improved in order to provide additional capacity for a ten-year storm event. After the first hearing at the City Council and a subsequent hearing at the Historic and Scenic Preservation Commission where a number of residents, including the University of Redlands, expressed their opposition to the project, a search for alternatives to the project was initiated by the applicant and staff with the objective of minimizing impacts to the Zanja. Ultimately, a new project was proposed requiring the Environmental Impact Report to be revised and re-circulated for public review. Although the project continues to propose a 40-unit apartment complex on the three acre site, all improvements to the Zanja channel for expanded stormwater capacity have been eliminated from the proposal. Furthermore, the revised project will conduct no work(clearing of vegetation, clearing of trees, planting of new trees or groundcover) within the Zanja. Rather, the City will perform maintenance on an as needed basis to this section of the Zanja as it has routinely done in the past when equipment becomes available in the near future. The project proposes to construct a pedestrian and driveway bridge connecting the site to Sylvan Boulevard; however, they are designed to span over the Zanja rather than building within the channel. Additionally, the bridges will have an open design to reduce obstruction of views of the channel. A mitigation measure also requires that the bridge design be reviewed by the Historic and Scenic Preservation Commission for recommendations on the final design. To install the driveway bridge, a single tree will be removed by a hand crew with the base of the tree left in place. The apartment building and other onsite improvements will be almost exactly the same as before with the exception of some changes to landscaping; however, the landscaping plans are required to return to the Planning Commission for review and approval prior to issuance of building permits. He then responded to questions from Councilmembers. Representing the University of Redlands, Neil Macready reviewed concerns outlined in a letter dated April 25, 2007, covering the shortened review period, downstream implications and the use of the name of 'Bulldog Commons." Speaking in support of the project, Brad Easter suggested the University of Redlands needs to take care of the aesthetics on their own property. Linda McKiernam expressed several environmental concerns and distributed a packet of materials with pictures of the proposed site for the vehicular bridge. Robert McKiernam expressed concerns about traffic and parking problems on Sylvan Boulevard. On behalf of the Redlands Conservancy, Sherli Leonard offered to assist in preparing a long-term comprehensive plan to establish guidelines for development along the Zanja. City Clerk Poyzer reported a letter was received from James DeAguilera on behalf of the applicant asking the City Council to certify the Environmental Impact Report as being complete, make the necessary findings as recommended by the City staff and the City Attorney and approve the project without further delays. Mr. Feenstra, the applicant, urged the City Council to approve the project so that he could proceed. There being no further May 15,2007 Page 10 comments, the public hearing was declared closed. Councilmembers discussed the project at length with staff members. There was a brief recess from 7:55 P.M. to 8:02 P.M. to allow staff to research the General Plan regarding local and collector streets. Further discussion ensued. EIR - Councilmember Gilbreath moved to certify the Final Environmental Impact Report for Conditional Use Permit No. 836 and Demolition No. 68 finding that (1) the Final Environmental Impact Report has been completed in compliance with California Environmental Quality Act, (2) the final Environmental Impact Report was presented to the City Council of the City of Redlands and the City Council reviewed and considered the information contained in the Final Environmental Impact Report prior to approving the project, and (3) the Final Environmental Impact Report reflects the City Council's independent judgment and analysis, and that the City Council adopts the accompanying Mitigation Monitoring and Reporting Program. Motion seconded by Councilmember Aguilar and carried with Councilmembers Harrison and Gallagher voting NO. Socio-Economic Analysis and Cost/Benefit Study- Councilmember Gilbreath moved to approve the Socio-Economic Analysis and Cost/Benefit Study for Conditional Use Permit No. 836 as it has been determined that this project will not create unmitigable physical blight or overburden public services in the community and no additional information or evaluation is needed. Motion seconded by Councilmember Aguilar and carried with Councilmembers Harrison and Gallagher voting NO. Conditional Use Permit No. 836 - Councilmember Gilbreath moved to approve Conditional Use Permit No. 836 based on the findings contained in. the staff report with the following two additions to the conditions of approval which were acceptable to the applicant: (1) that the Conditional Use Permit shall be reviewed in one year upon issuance of the Certificate of Occupancy for evaluation of adequacy of parking and that there be a three- year review period and (2) that street trees shall be installed along the south side of Sylvan Boulevard as reviewed and approved by the Public Works Department. Motion seconded by Councilmember Aguilar and carried with Councilmembers Harrison and Gallagher voting NO. UNFINISHED BUSINESS Agreement - Green Water and Wood Waste - Solid Waste Manager Gary Van Dorst reported the City Council heard a request from City staff to authorize distribution of a Green Waste Processing Request for Qualifications and Bid Proposal on August 1, 2006. At the request of City Council, City staff returned with this item on September 5, 2006 with an additional motion to apply a one percent procurement preference to the bid evaluation as provided for under Resolution No. 5855. The City Council expressed the need to have a better understanding of the process before moving forward. At the direction of the City Council, a "Q & A" was prepared and distributed on September 13, 2006. On January 16, 2007, the City Council authorized distribution of the Request May 15,2007 Page 11 for Proposal/Request for Bid with minor changes. Two proposals were received, one from One Stop Landscape and Supply and one from Colton Disposal. City staff reviewed the proposals and determined that both proposals were responsive. City staff then conducted time and distance surveys to compare the proposals. City staff also calculated the tipping fees and applied a one percent procurement preference to the One Stop Landscape proposal. When all of the calculations were completed, One Stop Landscape Supply represented the lowest responsible bidder for all five collection days. This conclusion was apparent based on the weighted distance calculation and the fact that One Stop Landscape Supply was closer to the City's collection routes and Corporate Yard for all five collection days. Councilmember Gilbreath moved to approve the agreement to provide processing services for the diversion of green waste and wood waste in the amount of$481,000.00 with. One Stop Landscape Supply. Motion seconded by Councilmember Gil and carried unanimously. PUBLIC COMMENTS Oscar Sepp reminded Councilmembers of their responsibility to serve the public and urged the City's participation in the improvement project for The Terrace. Mario Saucedo, North Redlands Vision Committee, thanked the City for their participation in The Terrace project and reminded them to utilize the Committee's Vision Plan. In regards to the new proposed site for the skate park, Mr. Saucedo reminded Councilmembers this was the former site of a community pool and that many people would like to see the return of a community pool. Debra Nester thought the skate park would be effective in. keeping skateboarders off public right-of-ways; she also thought that a community pool was a great idea. Naomi Klineman agreed the skate park proposal was a good idea. ADJOURNMENT There being no further business, the City Council meeting adjourned at 8:29 P.M. in memory of Mayor Emeritus Swen Larson and Army Pfc. William A. "Tony" Farrar, Jr. The next regular meeting will be held on June 5, 2007. May 15,2007 Page 12