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HomeMy WebLinkAbout050311-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 3, 2011-at 5:03 P.M. PRESENT: Pete Aguilar, Mayor Paul Foster, Mayor Pro Tem Jon Harrison, Councilmember Jerry Bean, Councilmember Bob Gardner, Councilmember ABSENT: None STAFF: N. Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Carl Baker, Public Information Officer; Jim Bueermann, Police Chief-, Jeff Frazier, Fire Chief, David Hexem, Chief Information Officer; Rosemary Hoerning, Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director/City Treasurer; Oscar W. Orci, Development Services Director; Deborah Scott- Leistra, Human Resources Director Mayor Aguilar called the meeting to order and offered those present the opportunity to provide public comment on any item to be discussed in closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: The meeting recessed at 5:03 P.M. to a closed session to discuss the following: 1. Conference with legal counsel: Anticipated Litigation — Government Code §54956.9(b)(2)(C)—Two Cases a. Facts and Circumstances - Threat of litigation from Chase Management, Inc. b. Facts and Circumstances - Threat of litigation regarding payment of lifetime Dental Insurance The meeting reconvened at 6:00 P.M. with an invocation by Councilmember Gardner followed by the pledge of allegiance to the American nag. CLOSED SESSION REPORT: City Attorney McHugh announced there was no reportable action taken during the closed session. PRESENTATIONS: May 3,2011 Page 1 Redlands Animal Shelter - Volunteers Lynda Ackerman and Cyndy Dunham introduced Linus, a nine month old male pointer mix puppy, who is available for adoption at the Redlands Animal Shelter. Forty-three other dogs and sixty-two cats are also available at the shelter. Ms. Ackerman informed the Council twenty-seven dogs, six cats and one chicken have been adopted since the last City Council meeting. Passenger Rail Project - Tim Watkins, of San Bernardino Associated Governments (SANBAG), provided an update of the Downtown San Bernardino and Redlands Passenger Rail Project. The purpose of the presentation was to inform the City of Redlands of upcoming public information and scoping meetings on the Project which will be held May 11, at Esri in Redlands, and May 12 and 17, 2011 at the Santa Fe Depot in San Bernardino. The public is encouraged to attend. PUBLIC COMMENTS: Budget Development Tool - Leonard Goldman proposed the use of institutional funding as a management tool for developing the City of Redlands' budget. He cited the City of Escondido as an example of the successful use of the concept. Use of Consultants - Don Wallace expressed dissatisfaction with the hiring of a consultant to recruit and assist in the hiring of a new police chief. He requested a list of every consulting contract entered into by the City of Redlands in the last three years and, in the name of Reform Redlands Now, he requested an ordinance be established requiring all consultant contracts to be made public and be approved by the City Council. BOARDS AND COMMISSIONS REPORTS: Airport Advisory Board - Chairman Bob Pearce presented an overview of the Board's goals and objectives. Discussion centered on plans for an air show, improvements to the airport infrastructure, and utilizing the airport to strengthen the economy. CONSENT CALENDAR: Minutes - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously approved the minutes of the regular meeting of April 19, 2011 and the special meeting on April 26, 2011. Warehouse Proposal - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously agreed to receive and file a report on a pending warehouse project in an area adjacent to Redlands. The report entails changes to a previously proposed project from erecting five May 3,2011 Page 2 warehouse buildings totaling 1,305,000 square feet to building two large warehouse/distribution centers totaling 1,343,421 square feet. The site for the project is on 63.1.8 acres located adjacent to the west side of the 21.0 freeway between Pioneer and Palmetto Avenues. Fee Waiver - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously approved a request from the Redlands Optimist Club for a waiver of all fees associated with their Annual. Car Show event to be held at Sylvan Park on Saturday,May 21, 2011.. All Day Preschool - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously approved an Independent Contractor Agreement between the City of Redlands and Tina Brown to provide an all day pre-k program at the Community Center. Right of Way and Easement - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously approved a Right of Way Contract between the City of Redlands and the California Department of Water Resources and the granting of Non-Exclusive Easements to the Department for the purpose of constructing Phase II of the East Branch Extension. The easements affect two City-owned, vacant parcels, one located north of Highway 38 and east of Garnet Street and one located north of Sessums Drive, east of Redlands Municipal Airport and west of Opal Avenue. Resolution No. 7037 - Water Agreement Authority - This item was continued pending answers to a request from Councilmember Bean for staff analysis of the cost effectiveness of agreements involving the exchange of water entitlements for water received from the Santa Ana River and Mill Creek. Joint Prosecution Agreement- On motion of Councilmember Bean, seconded by Mayor Pro Tem Foster, the City Council unanimously approved a joint prosecution agreement between the City of Redlands and approximately 12 local agencies to assist in funding the Santa Ana Sucker Task Force and their efforts to overturn a decision made by the US Fish and Wildlife Service to designate portions of the Santa River and Mill Creek as critical habitat for the Santa Ana Sucker. PUBLIC HEARING: Resolution No. 7038 - One-Year Action Plan -Mayor Aguilar reopened a public hearing continued from the regular City Council meeting of April 1.9, 2011. and called on Oscar Orci, Development Services Director, to summarize events leading to the staff recommendation for allocating the estimated funding for Community Development Block Grant (CDBG) activities for the 2011-201.2 CDBG program year. As public comment, Joseph Rodriguez spoke in support of the Gang Reduction Intervention Team, Pam Grogan spoke in support of the May 3,2011 Page 3 Boys & Girls Club and all youth organizations, Alton Robertson spoke in support of Step by Step, and Steve Rogers submitted and read from a written statement criticizing the One-Year Action Plan. On motions of Councilmember Gardner, seconded by Mayor Pro Tem, Foster, the City Council approved Resolution No. 7038 approving the recommended One-Year Action Plan using a funding allocation estimate, directed staff to submit the Plan to the U.S. Department of Housing and Urban Development (HUD), authorized the City Manager to direct staff to revise and resubmit the Plan using the same criteria once HUD releases the final funding allocation, and directed the Mayor to execute subrecipient agreements with selected Public Services Agencies after receiving the final allocation and approval from HUD. Councilmember Bean voted No on the motions. COMMUNICATIONS: A.K. Smiley Public Library Budget Priorities - Library Director Larry Burgess provided an overview of the federal, state and local directives combined with bequests and accompanying guidance received, which define the library department primary core services. He continued with a chronology of the library's services through the years. Summarizing the library budget as a percentage of General Fund expenditures, Dr. Burgess pointed out a relatively consistent level of spending to provide only the core services. All secondary and enhanced services are self sustaining. Human Resources Budget Priorities - Deborah Scott-Leistra, Human Resources (HR) Director, began with the factors which guide and directly impact HR service delivery. She listed the several roles involved in HR management. Reviewing the history and standards of manpower, she pointed to reductions which have accomplished over recent years to meet budgetary constraints. The presentation included a discussion of alternative service delivery methods and concluded the most cost effective method is to continue to provide HR services in house. NEW BUSINESS: Water Main Replacement - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously agreed that approval of the agreement and construction of the Chrysolite Water Main Replacement Project is exempt from environmental processing pursuant to California Environmental Quality Act (CEQA) guidelines, approved the Project plans and specifications and authorized the Mayor to execute a contract between the City of Redlands and MCC Equipment Rentals to perform the work. Park Improvement - On motion of Mayor Pro Tem Foster, seconded by Councilmember Harrison, the City Council unanimously agreed that approval of the agreement and construction of the Ed Hales Park Improvement Project is May 3,2011 Page 4 exempt from environmental processing pursuant to CEQA guidelines, approved the Project plans and specifications and approved a contract between the City of Redlands and Kon-nx, Inc. to perform the work. Reservoir Mixing System - On motion of Councilmember Gardner, seconded by Councilmember Harrison, the City Council unanimously agreed that approval of the agreement and construction of the Agate Blending System Project is exempt from environmental processing pursuant to CEQA guidelines, approved the Project plans and specifications, approved a contract between the City of Redlands and Try Kirtley General Engineering to perform the work, and accepted a funding commitment letter from Lockheed Martin Corporation for the services to be provided by Try Kirtley. Ordinance 2747 - Aggressive Solicitation - On motion of Councilmember Harrison, seconded by Councilmember Gardner, the City Council unanimously approved the introduction of Ordinance 2747, an ordinance of the City of Redlands adding Chapter 9.10 of the Redlands Municipal Code relating to aggressive soliciting or panhandling. CDBG Funds Management - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved executing a 2010-2011 CDBG subrecipient agreement between the City of Redlands and Redlands Family Services, reprogramming $5,050 in 2010-2011 CDBG funds to Redlands Family Services, and terminating a 2010-2011 CDBG subrecipient agreement between the City of Redlands and Developing Aging Solutions with Heart for failure to comply with terms of the agreement. GIS License - On motion of Councilmember Bean, seconded by Councilmember Gardner, the City Council approved a master Enterprise License Agreement between the City of Redlands and Esri for Geographic Information System (GIS) software licensing for a period of three years. Councilmember Harrison recused himself from discussion and voting on the agreement due to his employment relationship with Esri. Opposition to Legislation - On motion of Mayor Aguilar, seconded by Mayor Pro Tem Foster, the City Council unanimously authorized the Mayor to sign letters to State Senators Bob Dutton and Joe Simitian and Assemblyman Mike Morrell expressing the City of Redlands' opposition to S1334, the Water Resources Investment Act of 2011. The Act proposes a new tax to generate revenues for water projects, all the examples of which are located in the Sacramento Bay area. COUNCILMEMBER ACTIVITIES: May 3,2011 Page 5 City County Conference - The County Vision Plan was unveiled and a lot of useful information was exchanged. Councilmembers attended at their own expense. SCAG - Councilmember Harrison will attend the General Assembly of the Southern California Association of Governments (SCAG) as the City of Redlands voting representative. Items on the agenda are approval of the SCAG budget and Regional Housing Needs Assessment. Community Service Day - Mayor Pro Tem Foster highlighted events of April 30, 2011 when close to 2,000 volunteers converged on the Redlands Bowl and the median of Redlands Boulevard from Ford Street to Fern Avenue. Repairing, painting,planting, landscaping, mulching, and watering were accomplished with vigor in a matter of a few short hours. The good times culminated with a picnic at Sylvan Park. JOINT MEETING OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY: The meeting was called to order at 8:00 P.M. Audit Agreement - On motion of Councilmember Bean, seconded by Councilmember Gardner, the City Council unanimously approved an agreement between the City of Redlands and Lance, Soll & Lungford, LLP for Professional Auditing Services for a term of three years with the option to extend the term of the contract for two optional one-year terms. ADJOURNMENT: There being no further business, the joint meeting was adjourned and the City of Redlands City Council meeting adjourned at 8:26 P.M. The Council will meet at their next regular meeting on May 17, 2011. May 3,2011 Page 6