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HomeMy WebLinkAbout011513-cc_CCv0001.pdf MINUTES of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 15, 2013, at 5:00 P.M. PRESENT Pete Aguilar, Mayor Paul Foster, Mayor Pro Tem Jon Harrison, Councilmember Bob Gardner, Councilmember Pat Gilbreath, Councilmember ABSENT: None STAFF Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief; Mark Garcia, Police Chief, Fred Mousavipour, Municipal Utilities and Engineering Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Debbie Scott-Leistra, Human Resources Director Mayor Aguilar called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming. CLOSED SESSION: 1. Conference with labor negotiator- Government Code §54957.6 Agency Negotiator: Richard Kreisler Employee Organizations: Redlands Association of Department Directors Redlands Association of Management Employees Redlands Association of Mid-Management Employees General Employees Association of Redlands (SBPEA) Redlands Civilian Safety Employees Association Redlands Police Officers Association Redlands Association of Safety Management Employees The meeting reconvened at 6:03 P.M. with an invocation by Councilmember Harrison followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken during the closed session. January 15,2013 Page 1 PRESENTATIONS: Redlands Animal Shelter—Animal Control Volunteer Cyndy Dunham and friends introduced Buck, Madison and three puppies, all Chihuahuas, who are available for adoption, with forty-two other dogs and forty-five cats, at the Redlands Animal Shelter. Ms. Dunham informed the Council seventy-five dogs and thirty- nine cats have been adopted since the last City Council meeting. Student Commissioners — Mayor Aguilar presented Certificates of Appointment to Jennifer Williams to the Human Relations Commission, Toluwani Cole to the Parks & Recreation Advisory Commission and Diego Quispe to the Traffic & Parking Commission. PUBLIC COMMENT: 125th Anniversary—Dennis Bell asked for an accounting to date of the use of City resources in support of the anniversary celebration. Neighborhood Dispute — Michael Statler, of the Light of the World Church, highlighted several ongoing efforts to mitigate any negative impacts the church may have on its surrounding neighborhood. ANNUAL COMMISSION REPORT: Municipal Utilities and Public Works Commission— Steve Stockton, Chairman of the Municipal Utilities and Public Works Commission (MUPWC), reviewed the activities of the Commission during 2012 and discussed possible new responsibilities for the coming year. Mr. Stockton concluded his presentation with a letter identifying a need for more communication with the Commission to keep them informed on subjects under their purview. Mayor Aguilar asked for the subject of MUPWC responsibilities to be placed on the City Council agenda in March for discussion and possible action. CONSENT CALENDAR Minutes - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the minutes of the regular meeting of December 18, 2012 and a special meeting of January 8, 2013 were unanimously approved as submitted. Proclamation - On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Foster, the City Council unanimously approved a proclamation declaring April 27, 2013, as Arbor Day. Board Appointment - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the January 15,2013 Page 2 reappointment of William T. Hardy, Jr. to serve an additional three-year term on the Library Board of Trustees ending January 1, 2016. Commission Appointment - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the appointment of Anna Rahtz to the Traffic and Parking Commission to fill an unexpired term ending December 20, 2016. Commission Appointment - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the appointment of Steven Frasher to the Planning Commission to fill four-year term ending January 6, 2017. Commission Appointments - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the appointment of Paige M. Peyton to serve a four-year term and the reappointment of David Van Diest to serve an additional four-year term on the Historic and Scenic Preservation Commission. Both terms end on January 18, 2017. Settlement Release - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the public disclosure of details of a "Release of All Claims" agreement between the City of Redlands and Jeff Thalmayer. The City will pay $23,460.49 for the release of claims resulting from a broken waterline. Resolution No. 7248 — Administrative Housekeeping - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7248 rescinding Resolution No. 7120, which authorized the investment of successor agency monies in the Local Agency Investment Fund, to allow a new resolution, serving the same purpose, by the authority of the Successor Agency to the Redevelopment Agency of the City of Redlands. Resolution No. 7249 — Administrative Housekeeper - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7249 rescinding Resolution No. 7121, which authorized the annual delegation to the City Treasurer of duties of investing of successor agency monies, to allow a new resolution, serving the same purpose, by the authority of the Successor Agency to the Redevelopment Agency of the City of Redlands. Purchase Order Increase - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the modification to increase an existing annual purchase order with Lowe's to a total amount of $61,885 for FY2012-2013, providing miscellaneous tools, equipment and supplies on a need-by-need basis. January 15,2013 Page 3 Fee Waiver — As a public comment, Dennis Bell pointed out inconsistencies in this waiver application and restated his opposition to the granting of fee waivers to service organizations within the City of Redlands. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a request from the Boy Scouts of America for a waiver of all fees for City services associated with the 74th Annual Lincoln Pilgrimage to be held February 9, 2013. Lease Amendments - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved amendments to lease agreements with Redlands Hangar Owner's Association, Inc., Coyote Aviation and Redlands Aviation. At the request of the Federal Aviation Agency, in order for the Redlands Airport to continue to qualify for Airport Improvement Program (AIP) grant funding, the leases are being amended to specify that areas receiving AIP funding are held non-exclusively. Bid Rejection - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the rejection of all bids received on December 12, 2012 for the Water SCADA System Upgrade Project. Because only two bids were received, and the contract amount is nearly $2 million, staff recommended rebidding the project in an effort to receive additional bids. Commission Appointments - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the appointments of Miles Miller to serve the remainder of an unexpired term ending May 1, 2013, and John Loy and James Caley to serve the remainder of unexpired terms ending May 1, 2016, on the Airport Advisory Commission. COMMUNICATIONS New ESRI Building — Michael Stephens, from DLR Group Architects, presented project details for a proposed 77,611 square foot office building on the campus of ESRI located at 371 New York Street in the A-P (Administrative and Professional Office) District. Councilmember Harrison recused himself from the discussion on this item due to his source of income relationship with ESRI. Business Review Report — Economic Development Manager Michael Nelson presented an overview of the state of the City of Redlands economy. Citing statistics on job growth, business license applications, prices of housing and sales tax revenues, he identified cause for optimism. Highlighting big development projects and the significant success of some local businesses, he concluded with several reasons for the expected continued attraction of new companies to the Redlands area. NEW BUSINESS: January 15,2013 Page 4 Ordinance No. 2780 — Social Host Liability — As a public comment, Mario Saucedo, of the Common Vision Coalition, reinforced his support for this Ordinance, highlighted the support of other community organizations, and discussed other efforts ongoing to problems associated with teenage drinking. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the introduction of Ordinance No. 2780 adding Chapter 9.30 to the Redlands Municipal Code to establish social host liability. CDBG Funds Availability — Janet Miller, of the Development Services Department, provided a review of the Community Development Block Grant (CDBG) funding process. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously agreed to direct staff to publish a Notice of Funds Availability informing the public that applications will be accepted from public service agencies for qualifying public service programs for the FY2013-2014 CDBG funding cycle. Fee Waiver - On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved a request from the American Legion Post 106 for a waiver of all fees associated with the processing of a Minor Exception Permit to build a security fence on the north end of Post property at 814 West Colton Avenue. Pipeline Replacement — Goutam Dobey, of the Municipal Utilities and Engineering Department, presented the staff recommendation for the award of a contract for the Citrus Avenue Water Pipeline Replacement Project. On motions of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously agreed that construction on the Project is categorically exempt from environmental review in accordance with California Environmental Quality Act Guidelines, approved the Project plans and specifications, and awarded a contract to TRYCO General Engineering in the amount of$121,478 to perform the work. Sidewalk Improvements — Tim Wilson, of the Municipal Utilities and Engineering Department, presented the staff recommendation for the award of a contract for the FY2012-2013 Community Development Block Grant (CDBG) Downtown Sidewalk and Americans with Disabilities Act Improvement Project. On motions of Councilmember Gilbreath, seconded by Councilmember Gardner, the City Council unanimously approved the re-programming of $8,000 from currently unallocated CDBG funds to the Project, agreed that the Project is categorically exempt from environmental review in accordance with California Environmental Quality Act Guidelines, approved the Project plans and specifications, and awarded a contract to New Legacy Corporation in the amount of$76,026.90 to perform the work. January 15,2013 Page 5 Purchase Orders — Chris Diggs, of the Municipal Utilities and Engineering Department, explained the need for City Council approval to bundle several, repeating, small item purchases from various vendors into larger purchase order authorizations. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved authorization of designated staff to execute purchase orders with C&V Trucking, in the amount not to exceed $75,000, for the hauling and removal of spoils and waste from various city-owned water facilities; with E.S. Babcock and Eurofins, in the amount not to exceed $75,000 each, for laboratory services; with Inland Water Works, in the amount not to exceed $150,000, for various plumbing supplies; and with Equarius Water Works, in the amount not to exceed $150,000, for water meters. Resolution No. 7243 — Development Impact Fees Report—Finance Director Tina Kundig provided details of the Annual Report of Development Impact Fees for the year ended June 30, 2012. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved Resolution No. 7243 approving the Report and adopting the findings contained therein. Ordinance No. 2785 — Sign Code — On motion of Mayor Pro Tem Foster, seconded by Councilmember Gilbreath, the City Council unanimously approved a Negative Declaration for Ordinance No. 2785. On motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council unanimously approved the introduction of the Ordinance, amending Chapter 12.55.070 to the Redlands Municipal Code establishing regulations for vertical pole banners and expanding the permitted locations for A-frame signs. Facility Use Agreement - On motion of Councilmember Gardner, seconded by Councilmember Gilbreath, the City Council unanimously approved a Facility Use Agreement between the City of Redlands and the University of Redlands for the use of University facilities to conduct training, presentations, and qualifications. Mayor Aguilar recused himself from discussion and voting on this item due to his source of income relationship with the University of Redlands. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Coffee with the Council — Mayor Aguilar announced the return of the "Coffee with the Council" program with the first session to be held at 9:00 A.M., Saturday, January 19, 2013 at the Olive Street Market. Service Project — Councilmember Gilbreath announced a Sunrise Rotary work project, planting trees at the Mission Gables property on Eureka Street, at 8:30 A.M. also on Saturday, January 19, 2013. She also mentioned the Rotary "Interact" program for high school students as a great resource, available to the community, for help on such projects. January 15,2013 Page 6 Investment Advisory Committee — Councilmember Gilbreath also announced the formation, by City Treasurer Robert Dawes, of an Investment Advisory Committee, of which she will be a member, to help with decisions on investing City of Redlands funds. Parks Tour— Councilmember Gardner complimented, Erik Reeves, of the Quality of Life Department, for a comprehensive and informative tour of the City's park system. SCAG - Councilmember Harrison announced he will be attending the Southern California Association of Governments (SCAG) Regional Council where actions will lead to the adoption of the Regional Transportation Plan and Programmatic Environmental Impact Report which is the plan for federal and local funding for the improvement of various modes of transportation throughout the six Southern California counties. ADJOURNMENT: There being no further action required the meeting adjourned at 7:29 P.M. The next regular meeting of the City of Redlands City Council will be held on February 5, 2013. January 15,2013 Page 7