HomeMy WebLinkAbout111913-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on November 19, 2013, at
5:00 P.M.
PRESENT: Pete Aguilar, Mayor
Paul Foster, Mayor Pro Tem
Jon Harrison, Councilmember
Bob Gardner, Councilmember
Pat Gilbreath, Councilmember
ABSENT: None
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Interim Chief
Information Officer; Fred Mousavipour, Municipal Utilities and Engineering
Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director;
Oscar Orci, Development Services Director; Amy Martin, Human Resources
Director
Mayor Aguilar called the meeting to order and offered those present the
opportunity to provide public comment on any item on the agenda for the closed
session.
PUBLIC COMMENT:
None forthcoming
CLOSED SESSION:
1. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0169-362-11 and-13
Agency Negotiators: N. Enrique Martinez, Fred Mousavipour
Negotiating party: William E. Miles, Trustee and Betty Joan
Schlaberg, Trustee
Under negotiation: Terms and price for the purchase of certain
rights-of-way
2. Conference with legal counsel: Existing Litigation — Government Code
§54956.9(d)(1)—One Case
a. City of Redlands v. Redlands Alternative Care, San Bernardino
Superior Court Case No. CIVDS 1306014
3. Conference with labor negotiator- Government Code §54957.6
Agency Negotiators: Mayor Aguilar and Mayor Pro Tem Foster
Unrepresented Employees: Redlands Association of Department Directors
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem Foster
followed by the pledge of allegiance to the American flag.
November 19,2013
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CLOSED SESSION REPORT:
City Attorney McHugh announced no reportable action was taken by the City
Council during closed session.
PRESENTATIONS:
Redlands Animal Shelter — Animal Control Volunteer Juan Nunez, in his full
USMC uniform, introduced "Honey", a five-year old female Chihuahua, who is
available for adoption at the Redlands Animal Shelter.
Anniversary Recognition tion— State Senator Bill Emmerson, San Bernardino County
Supervisor James Ramos and representatives from the offices of Congressman
Gary Miller and State Assemblyman Mike Morrell presented resolutions and
remarks in recognition of the 125th Anniversary of the Incorporation of the City of
Redlands.
PUBLIC COMMENT:
Water Rates — Ken Patchett expressed concern that his utility bills are too high
and asked for an alternative system which might more accurately reflect minimum
usage by one member households.
CONSENT CALENDAR:
Minutes - On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved the minutes of the regular
meeting of November 5, 2013 were unanimously approved as submitted.
Anniversary Expenses - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved an increase in a
purchase order with Pennington Designs to a new amount of $32,704.12 to pay
the final balance owed to this vendor for outstanding 125th Anniversary
Celebration expenses.
COMMUNICATIONS:
Resolution No. 7346 — Fund Balance Policy — Finance Director Tina Kundig
presented a summary of a proposed policy intended to form and illustrate the
structure of the City's governmental funds' fund balances, maintain a sufficient
level of funds to provide for the continuation of City services to the community in
the event of a natural disaster, downturns in the economy, the loss of economic
resources to the City, or any other fiscal emergency; and adopt a balanced budget
on an annual basis. On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved Resolution No.
7346 adopting the fund balance policy.
November 19,2013
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Emergency Management Update — Emergency Operations Manager Fay Glass
reviewed the progress and accomplishments of the City of Redlands in the area of
emergency management since her arrival.
Conference Fees - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously authorized payment to
the National League of Cities in the amount of$670.00 for conference registration
fees associated with Councilmember Harrison's participation as the City of
Redlands voting delegate at the 2013 Annual Business Meeting.
Conference Report - Councilmember Harrison distributed a written report on the
proceedings of the 2013 National League of Cities Annual Congress of Cities
Conference held November 13 through 16, 2013 in Seattle, Washington
PUBLIC HEARINGS:
Ordinance No. 2798 and Resolution No. 7321 — Zone Change No. 440 and
Annexation No. 91 — Mayor Aguilar opened the hearing and called upon Sean
Kelleher, of the Development Services Department, to provide background on a
request from Nancy Neil to have property annexed into the City of Redlands. No
testimony was offered in support of or against the annexation. On motions of
Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City Council
unanimously agreed that Zone Change No. 440 is exempt from review in
accordance with California Environmental Quality Act guidelines, approved the
introduction of Ordinance No. 2798 amending Title 18 of the Redlands Municipal
Code by adopting a revised Land Use Zoning Map (Zone Change No. 440), and
approved Resolution No. 7321 initiating annexation proceedings regarding
Annexation No. 91 which concerns an annexation of a 0.75 acre parcel (APN
0299-331-01) from the unincorporated area of the County of San Bernardino on
the east side of Wabash Avenue, approximately 400 feet south of Seventh Street.
Resolutions No. 7340, 7334 and 7329 — SocioEconomic Cost/Benefit Study,
Planned Development No. 1, and Parcel Map No. 19496 —At the request of staff,
and on motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner,
the City Council unanimously agreed to continue this public hearing to the
December 3, 2013 City Council meeting.
Resolutions No. 7337 and 7336 — CUP Amendment and Vehicle Code
Enforcement - Mayor Aguilar opened the hearing and called upon Manuel Baeza,
of the Development Services Department, to provide background on a request
from Kimberly Shirk Association to expand the permitted use of the Kimberly
Crest House and Gardens and to allow the Redlands Police Department to enforce
the California Vehicle Code on Prospect Drive, a private street. Speaking for the
applicant, Robert Heinze described rental use opportunities intended for
fundraising to help pay the costs of maintaining the Kimberly Crest House and
Gardens. On motions of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved a Mitigated Negative
Declaration for Resolutions No. 7337 and 7336 and a proposed lease agreement
November 19,2013
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between the City of Redlands and Kimberly Shirk Association, directed staff to
post a Notice of Determination in accordance with California Environmental
Quality Act guidelines; approved Resolution No. 7337 approving Conditional Use
Permit (CUP) No. 368, Revision No. 4, for property located at 1325 Prospect
Drive; and approved Resolution No. 7336 authorizing traffic enforcement on
Prospect Drive, a privately owned and maintained street within the City of
Redlands.
NEW BUSINESS:
Parking Agreement — Quality of Life Director Fred Cardenas introduced a
proposed agreement between the City of Redlands and the Kimberly-Shirk
Association and its subsidiaries for parking facilities located in Prospect Park. On
motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Foster, the
City Council unanimously approved the agreement which provides non-exclusive
use of two parking areas consisting of 59 spaces in Prospect Park.
Software Maintenance — Finance Director Tina Kundig presented details on an
annual software maintenance invoice in the amount of$59,812.52 from Sungard
Public Sector for support services associated with the Finance Information
System. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem
Foster, the City Council unanimously approved payment of the invoice.
Uniform Services — Purchasing Manager Dan Abramovitz Daniel provided detail
on a request to increase an existing purchase order for uniform services. On
motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved a modification to the purchase order with Cintas
Corporation to a new annual amount of$80,120.00 for FY 2013-2014.
Landfill Consultant — Quality of Life Director Fred Cardenas provided
background on the need for consulting services for landfill operations. On motion
of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved an agreement between the City of Redlands and
Geo-Logic Associates to provide consulting services for hydrogeologic support,
technical analysis and reporting for the California Street Landfill.
Trucks Purchase - Quality of Life Director Fred Cardenas defined the need to
replace two light-duty trucks in the Solid Waste Division. . On motion of Mayor
Pro Tem Foster, seconded by Councilmember Gardner, the City Council
unanimously approved the authorization to purchase two light-duty trucks from
Redlands Ford in the amount of$45,795.30.
Ordinance No. 2800 — Utility Payment Procedures — Chris Diggs, of the
Municipal Utilities and Engineering Department, explained that, due to an
administrative error, Ordinance No. 2800 needed to be reintroduced to comply
with public notice requirements of the California Government Code. On motion
of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved the introduction of Ordinance No. 2800 amending
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Chapters 13.12.020 and 13.12.080 of the Redlands Municipal Code to modify due
dates and prepayment procedures for utility customers.
Resolutions No. 7345 and 7347 — Intersection Improvement — Ross Wittman, of
the Municipal Utilities and Engineering Department, summarized a series of
administrative actions required to proceed with planned improvements at the
intersections of Redlands Boulevard at Alabama Street and Redlands Boulevard
at Colton Avenue. As a public comment, Steve Rogers characterized the
improvement project schedule as aggressive and pointed out that cost estimates
have decreased. On motions of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved Resolution No.
7347 determining that pursuant to Section 15162 of the State's guidelines
implementing the California Environmental Quality Act, no subsequent
environmental document is required to be prepared for the consideration of the
award of a construction contract for the City's Redlands Boulevard and Alabama
Street and Redlands Boulevard and Colton Avenue Intersections Improvement
Project (the Project) and for the acquisition of rights-of-way; approved Resolution
No. 7345 determining that the provisions of Government Code Section 65402 are
inapplicable to the acquisition of certain easements associated with the Project;
approved the Project plans and specifications and awarded a construction contract
to All American Asphalt in the amount of $4,035,000.00 with project
contingencies up to 20%; approved the acquisition of a road right-of-way
easement, sidewalk easement, and temporary construction easement for the
Project from William E. Miles, Trustee, and Betty Joan Schlaberg, Trustee; and
authorized the Mayor or any other Councilmember to sign all documents
necessary for the completion of this acquisition.
City Gateways - Ross Wittman, of the Municipal Utilities and Engineering
Department, presented a conceptual design plan for beautification of the Interstate
10 on and off ramps in the City of Redlands area. As a public comment, Steve
Rogers took issue with the funding source proposed for the beautification project
and pointed out Caltrans plans which might conflict with the project. Daney
Bashiu and Geoff Bonney, representing the Redlands Chamber of Commerce,
spoke in support of gateway beautification. On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
the conceptual design plans for the 1-10 Gateway Project. On motion of Mayor
Pro Tem Foster, seconded by Councilmember Harrison, the City Council
unanimously approved authorizing staff to negotiate an agreement for the City
Council's approval for design and construction documents to complete the project
with funds from the Palmetto Grove Funds in an amount not to exceed
$170,000.00. On motion of Mayor Pro Tem Foster, seconded by Councilmember
Harrison, the City Council voted to designate funds from the Palmetto Fund in an
amount not to exceed $1,835,708.00, minus the amount expended for design and
construction documents, to complete the project. Councilmembers Gardner and
Gilbreath voted No on the last motion stating opposition to the funding source.
November 19,2013
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Server Buildiniz and Data Center — Municipal Utilities and Engineering Director
Fred Mousavipour provided background on a proposed project to build a
replacement facility to house the Police Department computer backup servers and
the City's telecommunication PBX equipment. On motions of Mayor Pro Tem
Foster, seconded by Councilmember Gardner, the City Council unanimously
agreed the project is categorically exempt from further environment review in
accordance with California Environmental Quality Act guidelines, approved the
Server Building and Data Center, Project No. 40082 plans and specifications, and
awarded a construction contract between the City of Redlands and Regency-
Pacific Development Corporation in the amount of$556,000.00 for the work.
COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES:
125th Anniversary Celebration — Mayor Pro Tem Foster reviewed the success of
the November 15th and 16th original music production, "Redlands, My Redlands"
and highlighted the final event of the celebration. The birthday party showing of
a documentary of all the years activities at the Esri/University of Redlands Forum
on November 26thand27th
Last Coffee of the Year — Councilmember Gardner said he and the Mayor Pro
Tem performed the last Coffee with the Council for this year with a lively and
informative session. More to come next year.
Healthy Redlands — Councilmember Gilbreath announced that the Healthy
Redlands Committee will meet at 4:00 P.M. on Thursday, November 21, 2013 in
the Council Chambers.
Holiday Closure — Mayor Aguilar announced the City of Redlands government
offices will be closed from December 20, 2013 to January 5, 2014 in observance
of the Holiday Season. Emergency and safety services will remain open on
regular schedules.
ADJOURNMENT:
There being no further action required, Mayor Aguilar adjourned the meeting at
8:14 P.M. The next regular meeting of the City of Redlands City Council will be
held on December 3, 2013.
November 19,2013
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