HomeMy WebLinkAbout021814-cc_CCv0001.pdf MINUTES: of a regular meeting of the City Council of the City of Redlands held in the
Council Chambers, Civic Center, 35 Cajon Street, on February 18, 2014, at
5:00 P.M.
PRESENT: Pete Aguilar, Mayor
Paul Foster, Mayor Pro Tem
Jon Harrison, Councilmember
Bob Gardner, Councilmember
Pat Gilbreath, Councilmember
ABSENT: None
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief
Information Officer; Fred Mousavipour, Municipal Utilities and Engineering
Director; Fred Cardenas, Quality of Life Director; Tina Kundig, Finance Director;
Oscar Orci, Development Services Director; Amy Martin, Human Resources
Director
Mayor Aguilar called the meeting to order and offered those present the
opportunity to provide public comment on any item on the agenda for the closed
session.
PUBLIC COMMENT:
None forthcoming
CLOSED SESSION:
1. Conference with labor negotiator- Government Code §54957.6
Agency Negotiator: Richard Kreisler
Employee Organizations: Redlands Association of Department Directors
Redlands Police Officers Association
Redlands Association of Safety Management Employees
Unrepresented Employees: City Manager, City Attorney
2. Conference with legal counsel: Anticipated Litigation — Government Code
§54956.9(d)(2)(e)(3) One Case
a. Facts and circumstances relating to a threat of litigation regarding City of
Redlands' parks child safety zones
The meeting reconvened at 6:11 P.M. with an invocation by Mayor Pro Tem
Foster followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
City Attorney McHugh announced no reportable action was taken by the City
Council during closed session.
February 18,2014
Page 1
PRESENTATIONS:
Redlands Animal Shelter — Animal Control Officer Bill Miller, introduced
"Mama", a one-year old female Labrador retriever mix, who is available for
adoption, along with thirty-four other dogs and twenty-nine cats, at the Redlands
Animal Shelter. Officer Miller informed the Council forty-two dogs and thirteen
cats have been adopted since the last City Council meeting.
Fund Drive Recognition_ —Jeanne Terwilliger and Robert Visconti, of the Fire and
Burn Foundation, presented the Redlands Fire Department with a trophy as
winners of the Give Burns the Boot fundraiser. Firefighters raised over $27,000
for burn patient emergency services in the Inland Empire.
PUBLIC COMMENT:
Youth Safetygram — Students from Citrus Valley High School accompanied
Samuel Beltran as he told of the efforts and activities of"Friday Night Live" a
youth development program involving peer counseling on the dangers of
underage drinking, substance abuse and traffic safety.
CONSENT CALENDAR:
Minutes - On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved the minutes of the regular
meeting of February 4, 2014 as submitted.
Proclamation - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a proclamation
declaring the week of March 17-23, 2014 as Women's Military History Week.
Proclamation — Kathy Behrens, of the Redlands Conservancy, highlighted events
planned to introduce the community to the Emerald Necklace. On motion of
Councilmember Harrison, seconded by Mayor Pro Tem Foster, the City Council
unanimously approved a proclamation declaring February 22, 2014 as Redlands
Emerald Necklace Day.
Proclamation - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a proclamation
commending Cheryl Heesen for her conscientious service dedicated to the aid of
those in need in our community.
Settlement Agreement - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved the public
disclosure of details of a settlement and mutual release agreement between the
City of Redlands and Mamco, Inc. Under the terms of the settlement, the City of
Redlands will pay Mamco, Inc. $140,000, Mamco shall dismiss their Complaint,
and the City of Redlands shall dismiss their Cross-Complaint associated with a
contract between the two parties for work of improvement known as the 2010-
2011 Pedestrian Ramp and Sidewalk Infill Project.
February 18,2014
Page 2
Fiber Optics - On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved an amendment to an agreement
between the City of Redlands and Sunesys LLC for provision of fiber optic
licensing.
RUSD Video Surveillance - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved a second
amendment to a Memorandum of Understanding between the City of Redlands
and the Redlands Unified School District (RUSD) for video surveillance system
support and maintenance of equipment at Mission Elementary School.
Fire Equipment Report - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously agreed to receive and file
a Fire Equipment Replacement Report.
Water Supply Assessment - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously agreed to receive and file
a water supply assessment prepared by Integrated Resource Management, Inc. for
TREH Partners, LLC and their Gateway Industrial Project.
Resolution No. 7364 — Traffic Re lu ation - On motion of Mayor Pro Tem Foster,
seconded by Councilmember Gardner, the City Council unanimously approved
Resolution No. 7364 establishing a no parking/loading and unloading zone on the
northwesterly side of Cypress Avenue at Smiley Elementary School.
Loan Amendment - On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved an amendment
to the City of Redlands' State Water Resources Control Board loan documents.
The amendment changes the name of fees charged on an existing loan, from
interest rate to an equivalent service and grant charge, to allow the State Water
Resources Control Board to increase funding in the State Water Pollution Control
Revolving Fund Small Community Grant Fund.
COMMUNICATIONS:
CAFR and Accountant's Report — Finance Director Tina Kundig introduce Rich
Kikuchi, Partner with LSL Certified Public Accountants, who provided an
executive summary of the Independent Accountant's Report on Agreed-Upon
Procedures Applied to Appropriation Limit Worksheets for the fiscal year ended
June 30, 2013, which accompanied the City of Redlands Comprehensive Annual
Financial Report (CAFR). On motion of Councilmember Gilbreath, seconded by
Councilmember Gardner, the City Council unanimously agreed to accept and file
the reports.
FAST Program - Public Information Officer Carl Baker reviewed a sequence of
events occurring subsequent to the City Council meeting of December 17, 2013 in
which the staff was directed to conduct a public education outreach program to
gauge community support for a program to address and fund several long-
neglected critical infrastructure needs, including flood control in the downtown
February 18,2014
Page 3
area, sidewalks and Americans with Disabilities Act (ADA) infrastructure, parks
and the City's urban forest. The program is identified with the acronym FAST
(Flood control, ADA ramps, Sidewalks, Trees and parks). The funding plan
proposes a 30-year $47.8 million General Obligation Bond and a parcel tax of
$2.8 million. Quality of Life Director Fred Cardenas presented a portion of the
briefing, dealing with the principles of asset management, which was given to
citizen groups and service clubs throughout the Redlands community. As public
comment, eleven people spoke on this item. Two individuals expressed full
support for all aspects of the program. Two expressed full opposition. Some
supported half the program, but that group was divided as to which half of the
program they would support. The majority of the speakers supported waiting
until some future time to address the infrastructure and deferred maintenance
problems cited in the FAST Program proposal. Council discussion centered on
the adequacy of time and effort to educate the public about the need for this
program and the probability of achieving the required two-thirds majority vote in
favor of any ballot measures proposing the bond and parcel tax to fund the FAST
Program. On motions of Councilmember Gardner, seconded by Mayor Pro Tem
Foster, the City Council agreed to form a City Council Subcommittee to assist
staff in further development of the proposal, authorized retaining consultants for
the purpose of conducting polling and for coordination and consultation with the
Subcommittee, and appointed Mayor Aguilar and Councilmember Gardner to the
Subcommittee. Councilmember Harrison voted No on the motions. The
Subcommittee and staff were tasked to include the public in development of any
education effort on the subject and return at the May 6, 2014 regular meeting of
the City Council with recommendations on the proposal.
School House Refurbishment — Mayor Pro Tem Foster introduced Ellen Weisser,
of the Grove School Board, who presented the sequence of events leading to the
Board's request for funding to assist with costs associated with the refurbishment
of the Barton School House located in Heritage Park. The Grove School seeks
$250,000 from proceeds gained by the City of Redlands from the sale of the
Palmetto Grove. Shan McNaughton provided pictures and plans illustrating the
adaptive use plan for the School House. As public comment, representatives from
the Redlands Conservancy, the Redlands Area Historical Society, the Chamber of
Commerce and private citizens all spoke in support of the project. On motion of
Mayor Pro Tem Foster, seconded by Councilmember Gilbreath, the City Council
unanimously approved setting aside $250,000 from proceeds from the Palmetto
Grove sale (Park Category) for the restoration of the Barton School House,
directed staff to proceed immediately with the Heritage Park Master Plan with the
appropriate environmental review, and directed staff to place on the City Council
agenda within 30 days an item to establish a policy for the administration of
Palmetto Grove matched funds distribution. Funding for the Heritage Park
environmental review is also to be from the Palmetto Grove funds.
February 18,2014
Page 4
PARIS Update — Ross Wittman, of the Municipal Utilities and Engineering
Department, presented a brief review of public outreach efforts implemented to
inform citizens about the impacts of the Pavement Accelerated Repair
Implementation Strategy(PARIS) Resurfacing Program.
NEW BUSINESS:
Resolution No. 7362 — Grant Application — Councilmember Harrison provided
details on the Strategic Growth Council grant program and proposed an
application for the Sustainable Communities Planning Grant for the purpose of
funding the implementation of the Redlands Rail Land Use Plans, with emphasis
on measuring sustainability, including economic impact. On motion of
Councilmember Harrison, seconded by Mayor Pro Tem Foster, the City Council
unanimously approved Resolution No. 7362 authorizing the application for a
Sustainable Communities Planning Grant. The amount of the grant application is
not to exceed $500,000.
FY2012-2013 Year-end Encumbrances and Carr oy vers — Finance Director Tina
Kundig summarized the list of year-end encumbrances and carryovers. On
motion of Mayor Pro Tem Foster, seconded by Councilmember Gardner, the City
Council unanimously approved the additional appropriations to fund the FY2012-
2013 year-end encumbrances and carryovers.
Water Distribution Repairs — On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council unanimously approved one agreement
between the City of Redlands and MCC Equipment Rentals, Inc. and another
agreement between the City of Redlands and TRYCO General Engineering. Staff
will utilize the agreements to complete necessary work on an as needed basis,
competing one contractor against the other for the lowest bid for the water
distribution system repair.
Chemicals Purchase — On motion of Mayor Pro Tem Foster, seconded by
Councilmember Gardner, the City Council approved an annual purchase order
modification to increase from $100,000 to $250,000 the amount of the annual
purchase order for water treatment chemicals due to the implementation of
improvements at the Hinckley Treatment Plant and an increased use of State
Water Project water as a consequence of current drought conditions.
PUBLIC HEARING:
Ordinance No. 2803 — Fire Code - Mayor Aguilar opened the public hearing and
called upon Fire Marshal Phil Gairson to provide details factors driving fire code
changes. On motion of Mayor Pro Tem Foster, seconded by Councilmember
Gardner, the City Council unanimously approved the adoption of Ordinance No.
2803 amending Chapter 15.20 of the Redlands Municipal Code and adopting the
2013 edition of the California Fire Code, with necessary California amendments.
February 18,2014
Page 5
COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES:
Coffee — Mayor Aguilar thanked Councilmember Gilbreath for sitting in for him,
at the last moment, to meet with residents at Cuca's for Coffee with the Council
on Saturday, Februaryl5th.
Healthy Redlands — Councilmember Gilbreath announced she continues her work
on the Healthy Redlands program and welcomed Human Resources Director Amy
Martin as a participant.
ADJOURNMENT:
There being no further action required, Mayor Aguilar adjourned the meeting at
9:57 P.M. The next regular meeting of the City of Redlands City Council will be
held on March 4, 2014.
February 18,2014
Page 6